The URL can be used to link to this page

Home My WebLink About07/23/07 Board of Public Works Regular Meeting Agenda1. REVIEW OF MINUTES A. Agenda Session and Regular Meeting of July 5 and July 9, 2007 2. OPENING OF BIDS A. Huey/Adams Storm Sewer Extension -Project No. 106-058 B. South Well #5 Installation, 300 West Sherwood -Project No. 107-021A C. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. Worthing Drive Sewer Manhole Installation -Project No. 107-058 1. Funding: 2007 Sewer Bond B. 129 South Michigan Street Interior Demolition -Project No. 107-064 4. OPEN AND AWARD QUOTE A. Quimby Street Sidewalk Replacement -Project No. 107-055 1. Subject to Financing from Good Neighbors/Good Neighborhoods 5. AWARD BID A. Embedded Sensor CSO Monitoring Project Phase I -Project No. 107-036 1. Company: Oselka Construction 2. Amount: $1,290,920.00 3. Funding: Sewer Bond B. Golf Course Greens Mower 1. Company: Kenney Outdoor Solutions 2. Amount: $23,500.00 3. Funding: Golf Non-Reverting C. 72" Rotary Mower with Mulcher Kit 1. Company: Kauffman Sons, Inc. 2. Amount: $12,530.00 3. Funding: Golf Non-Reverting D. Lincolnway West Lighting (Lafayette to Martin Luther King, Jr. Drive) -Project No. 107-015 1. Company: Martell Electric 2. Amount: $145,419.00 3. Funding: COIT 6. AWARD QUOTE A. Preventative Maintenance for HVAC System at Wastewater 1. Company: OJS Building Services 2. Amount: $12,000.00 3. Funding: Contractual Service/Other 7. CHANGE ORDER A. Blackthorn Golf Course Bunker Renovation -Project No. 106-078 1. Company: Ryan Incorporated Central 2. Change Order No.: 2 3. Decrease: ($1,523.00) 4. Percent of Decrease: (.55%) 5. New Contract Amount: $273,546.00 6. Funding: Blackthorn TIF 8. PROJECT COMPLETION AFFIDAVIT A. Blackthorn Golf Course Bunker Renovation - Project No. 106-078 1. Company: Ryan Incorporated Central 2. Final Contract Amount: $273,546.00 3. Funding: Blackthorn TIF 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -South Michigan Street Public Works - Project No. 107-012 1. Company: Walsh & Kelly 2. Service: Removal and Replacement of Sidewalks, Driveway Approaches, Curbs and Curb Ramps, Trees and All Restoration Work Along South Michigan Street from Bronson Half a Block South 3. Amount: $113,510.00 4. Funding: COIT B. Construction Contract -Railroad Bridge Aesthetic Enhancement Phase II -Project No.106-033A 1. Company: Kaser-Spraker Construction, Inc. 2. Service: Railing Improvements, Landscaping, and Lighting Improvements of the Michigan, Main and Bronson Streets Bridges 3. Amount: $409,000.00 4. Funding: Transpo C. Construction Contract -Granular Activated Carbon and Absorption/Filtration Services -Project No.107-037 1. Company: Calgon Carbon Corporation 2. Service: Supply of Granular Activated Carbon and Absorption/Filtration Services 3 . Amount: Unit Price/ $1.142 per pound 4. Funding: Water Works Revenue D. Construction Contract -Olive Street and Leland Avenue Inlet Replacement, Phase II - Project No.107-048B 1. Company: Haskins Underground, Inc. 2. Service: Installation of Standard Cub Inlet with Catch Basin Traps and Appurtenances and Site Restoration 3. Amount: $91,980.00 4. Funding: 2007 Sewer Bond E. Contract - Sale of Personal Property at Public Auction 2 1. Company: Kaser's Auction Service 2. Service: Liquidation of Unclaimed Merchandise at Police Station 3. Location: South Bend Police Department Garage, 701 West Sample Street 4. Date: August 11, 2007 5. Amount: Eight percent (8%) Commission F. Addendum -South Bend Police Department Grant Agreement 1. Company: South Bend Police Department and City of South Bend 2. Service: Additional Police Patrols on the Lincoln Way West Corridor 3. Date: May 1, 2007 -May 1, 2008 4. Amount: $25,000.00 5. Funding: COIT G. Servic e Agreement -South Bend Water Works 1. Company: Creditron Corporation 2. Service: Maintenance Contract for Payment Processing Machine 3. Date: March 1, 2007 -March 28, 2008, with automatic renewal 4. Amount: $9,242.80 H. License Agreement Renewal and Amendment -South Bend Water Works 1. Company: Group 1 Software 2. Service: Postage Machine License 3. Date June 19, 2007 -June 18, 2008, with automatic renewal 4. Amount: $8,069.00 I. Agreement -Michigan Street, S-Curve Removal 1. Company: DLZ Indiana, LLC 2. Service: Topographic Survey and 30% Plans for Restoration of Urban Traffic Grid at Michigan-Main Corridor from Navarre to Madison 3. Amount: $245,250.00 4. Funding: Medical TIF J. Encroachment Easement -East Washington Streetscape Improvements 1. Company: Niles/Washington LP (Holladay Properties) 2. Service: Easement Related to Public Improvements Constructed in the North/South Alley North of East Washington Street Related to the East Washington Street Project K. Profes sional Services Proposal - 13 Parcels on Lafayette Boulevard, Ireland Road and Main Street 1. Company: Wightman Petrie 2. Service: Phase 1 and Environmental Review for 13 Properties in the Main- Lafayette Crossover Project Area 3 . Amount: $12,100.00 4. Funding: 2006 CIP Funds L. Agreement for Services -Downtown South Bend, Inc. 1. Service: Provision of Services Promoting and Supporting Downtown Business and Visitors 2. Amount: $225,000.00 3. Funding: COIT or EDIT M. Agreement -Staff Support 1. Company: The Industrial Revolving Fund of South Bend 3 2. Service: City administers a revolving loan fund for the IRF 3. Amount: City receives base fee of $56,750.00 for 2007; plus $1,695.00 per loan application processed and $495.00 per loan closed. Fees increase in 2008. N. Easement -Cleveland Road Well Field -Project No. 107-023 1. Company: American Electric Power Company 2. Service: Power Pole Easement for Cleveland Road Well Field (North) O. Agreement -Century Center 1. Service: City of South Bend to act as Agent for Maintenance Contracts for Century Center 10. RECOMMENDATIONS A. Traffic Restrictions - WBYT (B 100) 1. Location: a) Close Ironwood at Jackson to All Northbound Traffic; 7:00 - 9:30 p.m. b) Two Lane Traffic from U.S. 20 Bypass South to Jackson, then West to Jackson Main Entrance; 7:00 - 9:30 p.m. c) Close Jackson at York Road to Eastbound traffic and Direct Traffic to York Road Main Entrance; 7:00 - 9:30 p.m. d) Close Ironwood Road between Jackson and Kern Road; 6:00 a.m. - 7:30 p.m. 2. Event: B 100 Birthday Party 3. Date: September 16, 2007 4. Favorable Recommendations B. Traffic Restrictions - St. Joseph County 4-H Fair 1. Location: a) Close Ironwood at Jackson to All Northbound Traffic. b) Two Lane Traffic from U. S. 20 Bypass South to Jackson, then West to Jackson Main Entrance c) Close Jackson at York Road to Eastbound Traffic and Direct Traffic to York Road Main Entrance. 2. Date: July 30 -August 4, 2007 from 5:00 p.m. to 7:30 p.m. 3. Favorable Recommendations C. Street Closure -Adams Fest Block Party 1. Location: Adams from Hamilton to Marquette 2. Date: August 5, 2007 - 2:00 p.m. - 8:00 p.m. 3. Favorable Recommendations D. Street Closure -Greater Holy Temple Fun Fair 1. Location: Napoleon from St. Louis to St. Vincent 2. Date: August 4, 2007 -10:00 a.m. - 2:00 p.m. 3. Favorable Recommendations E. Street Closure -Going Away Party/Birthday Party 1. Location: Bertrand from Meade to Fremont 2. Date: July 27, 2007; 2:00 p.m. -10:00 p.m. 3. Police: Needs to Close by 8:00 p.m. 4 F. Street Closure -Greater St. John MB C & Martin Luther King, Jr. Center Community Outreach Festival 1. Location: Orange from College to Birdsell 2. Date: August 17, 2007; 5:00 - 9:00 p.m., and August 18, 2007; 12:00 p.m. - 9:00 p.m. 3. See Police Comment G. Street Closure -Lake Reunion 1. Location: Washington from Falcon to Dundee 2. Date: August 4, 2007 3. Favorable Recommendations H. Street Closure -Roll Bounce Back to School Block Party 1. Location: Bowman from Miami to Marine 2. Date: August 11, 2007 3. See Police Comment I. Sidewalk Cafe -Backstage Grill 1. Location: 222 South Michigan Street 2. See Comments from Police and Engineering J. Alley Vacation 1. Location: Entire North/South Alley East of Golden Avenue and North of Woodward Avenue 2. See Comments from Fire Department and Community and Economic Development 11. RESOLUTION N0. 27-2007 - A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION 12. ACCEPTANCE OF RESOLUTION N0. 2365 - A RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPOINTING THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORK AS AN AGENT TO CONSTRUCT CERTAIN IMPROVEMENTS TO MICHIGAN STREET RETAIL AREA N0.2 (SOUTH BEND CENTRAL DISTRICT DEVELOPMENT AREA} 13. SURETY - LAFAYETTE FALLS A. Combine Surety for Sections 1, 2, 3, 4, 5 14. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Sign - 605 East Irvington B. New Installation -Handicapped Accessible Parking Sign -1802 South Chapin Street 15. TEMPORARY OCCUPANCY PERMIT -KITE REALTY A. Location: Eddy Street Commons 1. Service: Erect fence in Eddy Street and Angela Boulevard Right-of Ways for Duration of Project Construction 5 16. ESCROW AGREEMENT -CLEVELAND ROAD NORTH WELL FIELD A. Company: Casteel Construction Corporation 17. SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS A. Central Services B. Engineering 18. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS A. Central Services B. Environmental Services 19. QUARTERLY CONSTRUCTION REPORT -DIVISION OF ENGINEERING - APRIL-JUNE, 2007 20. CERTIFICATES OF INSURANCE A. American Structurepoint, Inc. B. Johnson Controls, Inc. 21. BONDS A. Contractor Bonds 1. Burke Concrete Inc. -Approved July 6, 2007 Pursuant to Resolution 100- 2000 -Ratify 2. Charles Dearing -Approved July 9, 2007 Pursuant to Resolution 100-2000 - Ratify 3. Brown and Brown General Contractors Inc. -For Release Effective August 6, 2007 4. McCollough-Scholten Construction, Inc. -for Release Effective August 25, 2007 B. Excavation Bond 1. Envirosolutions -Reinstatement Approved July 18, 2007 Pursuant to Resolution 100-2000 -Ratify 22. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 23. PRIVILEGE OF THE FLOOR 24. ADJOURNMENT 6