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Home My WebLink About05/07/09 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 7, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: April 23, 2009 B.Regular Meeting: April 27, 2009 C.Special Meeting: April 29, 2009 D.Claims Review: May 4, 2009 2.OPENING OF BIDS A.Century Center Island Park Renovation – Project No. 109-014 1.Funding: Bond B.Green Tech Park Retention Pond Sediment Dredging – Project No. 109-030 C.Sale of Abandoned Vehicles 3.OPENING OF QUOTATIONS AGENDA SESSION A.Common Council Audio Visual System - B.Phosphate Sequestrant Corrosion Inhibitor 1.Funding: Water Works Operating Budget (Acct. 620-0640-603-2225) C.Bulk Sodium Hypochlorite 1.Funding: Waste Water Treatment Operating Budget (Acct. 620-0630-793-6506) D.Re-Quote Solar Salt 1.Funding: Water Works Operating Budget (Acct. 620-0640-603-2225) E.Cleveland Wells 1 & 2 Repair (Subject to Financing) 1.Funding: Water Capital (Acct. 622-0640-661-4607) 4.OPENING OF PROPOSALS A.Information Technology Outsourcing 1.Funding: TBD 5.AWARD BIDS A.Organic Material Screener 1.Company: Powerscreen Indiana, Inc. 2.Amount: $255,000.00 3.Funding: Subject to Council Appropriation, Sewage Works Depreciation (Acct. 642-0630-415-602) B.Demolition of the Former El Buen Vecino Project No. 108-073 1.Company: R & R Excavating, Inc. 2.Amount: $68,585.00 3.Funding: Code Capital (Acct. 101-1205-463-39.89) 6.AWARD QUOTATIONS A.500 Block S. Michigan St. Block Clean-up (Fat Daddy's) - Project No. 108-076 1.Company: Brown and Brown BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 7, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount: $49,227.00 3.Funding: Downtown TIF (Acct. JFDB 39.89) 7.CHANGE ORDER A.Eddy/Colfax & Eddy/LaSalle Reconstruction – Project No. 104-033 1.Company: Brooks Construction Company, Inc. 2.Change Order No.: 10 3.Increase Amount: $25,969.70 4.Percent of Increase: 1.84% 5.New Contract Amount: $1,404,852.56 6.Funding: FHWA & INDOT 8.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Sample/Arnold/Western Signal Communications Upgrade – Project No. 108-066 1.Company: S/T Bancroft Electric 2.Change Order No.: 1 3.Decrease Amount: ($9,848.05) 4.Percent of Decrease: (14.26%) 5.Total Percent of Decrease: (14.26%) 6.New Contract Amount: $59,195.70 7.Funding: TIF (Acct. 324-105-0460-4203) 9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Abandoned Vehicles 10.RESOLUTION AND ADDENDUM A.No.25-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works Approving and Authorizing the Execution of an Addendum to the Master Agency Agreement (Jon Hunt Plaza Improvements) 1.Addendum to Master Agency Agreement (Jon Hunt Plaza Improvements) 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Temporary Easement Agreement – Bank of America, N.A. 1.Purpose: Temporary ROW and Permanent ROW for the Douglas Road Project 2.Amount: $8,500.00 3.Funding: Douglas Road TIF (Acct. 435-1050-460-4101) B.Construction Contract – HRP Construction 1.Service: Pleasant Street Sewer Separation – Project No. 108-070 2.Amount: $739,800.00 3.Funding: 2007 Sewer Bond BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 7, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.Construction Contract – HRP Construction 1.Service: Fairfax Estates Drainage Improvements – Project No. 108-014 2.Amount: $749,749.00 3.Funding: 2007 Sewer Bond D.Construction Contract – Northern Construction Services Corp. 1.Service: Washington Street and Burbank Avenue Sewer Separation – Project No. 107-041 2.Amount: $465,529.15 3.Funding: 2007 Sewer Bond E.Master License Agreement – ESRI 1.Service: License Agreement to utilize GIS Software 2.Amount: $28,500.00 3.Funding: GIS Repairs & Maintenance (101-0602-431-36-04) F.Professional Services Proposal – Ken Herceg & Associates 1.Service: Roof Rehabilitation on 5.5 MG North Station Reservoir 2.Amount: $21,000.00 3.Funding: SRF (Acct. 620-0640.658.3102) G.Proposal – Bonestroo 1.Service: Water System Master Plan 2.Amount: NTE $65,000.00 3.Funding: Water Works Operations (Acct. 620-0640-658-3106) H.Agreement – South Bend Weed & Seed Alliance 1.Service: City to Provide Administrative & Fiscal Agent Support 2.Amount: $1.00 I.Memorandum of Understanding - St. Joseph County Soil and Water Conservation District 1.Service : MOU with SWCD, City of Mishawaka, St. Joseph County & Ivy Tech for MS4 Education 2.Amount: $ TBD 3.Funding: TBD J.Lease Agreement – Main Street Row Properties, LLC 1.Service: Lease for the Main Street Row Properties 2.Amount: $ 4,303.60 per month for five years 3.Funding: Water Works Operating (Acct. 620.0640.658.37.06) 12.RECOMMENDATIONS A.Procession – Blues Fest Motorcycle Ride 1.Sponsor: South Bend Firefighters’ Association 2.Location: Mayflower Road South to SR 23, East to Ireland Road, East to US 31, US31 South to US 4 (as it concerns the City of South Bend Streets) 3.Date/Time: July 25, 2009 from 11:00 a.m. to 1:00 p.m. 4.Favorable Recommendations - Police Not Able to Cover Event BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 7, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B.Street Closure – High School Graduation Party 1.Sponsor: Jynell Kingsberry 2.Location: Elwood Avenue from Mead Street to Freemont Street 3.Date/Time: May 31, 2009 from 1:00 p.m. to 5:00 pm. 4.See Comments C.Street Closure – Urban Adventure Race 1.Sponsor: South Bend/Mishawaka Convention & Visitor’s Bureau 2.Location: Washington Street from Hill Street to Niles Street 3.Date/Time: July 18, 2009 from 6:00 a.m. to 11:00 a.m., setup at 5:00 p.m. July 17, 2009 4.Favorable Recommendations D.Procession – Crusade for Christ March and Christian Rally 1.Sponsor: Living Water Church 2.Location: Jefferson Boulevard East to Niles Street to the South Bend Century Center 3.Date/Time: May 30, 2009 from 12:00 p.m. to 12:35 p.m. 4.Favorable Recommendations E.Procession – Fallen Heroes’ Family Ride 1.Sponsor: American Legion Riders 2.Location: Begin at Wall-Mart on Portage Avenue (South) to Bendix Drive, West to Cleveland Road to US 31 By Pass, South to SR 23 Exit (as it concerns the City of South Bend Streets) 3.Date/Time: May 17, 2009 from 8:00 a.m. to 12:30 p.m. 4.Police Denied Event AGENDA SESSION F.Open Air License – The Weiner’s Circle (Hot Dog Cart) - 1.Sponsor: The Weiner’s Circle 2.Location: Sidewalk before entering Gridiron at College Football Hall of Fame 3.Date/Time: May 9, 2009 from 10:00 a.m. to 2:00 p.m. 4.Favorable Comments G.Sidewalk Sale – The Spa at Colfax 1.Location: 224 W. Colfax Avenue 2.Date/Time: May 14 & 15, 2009, During Business Hours 3.Favorable Comments H.Street Closure – Graduation Party 1.Sponsor: Jasmine Lewis 2.Location: Hill Street from Napoleon to St. Vincent 3.Date/Time: June 6, 2009 from 4:00 p.m. to 9:00 p.m. 4.Comment: Must Close by 8:00 p.m. I.Street Closure – Watson Graduation Block Party 1.Sponsor: Valerie Watson 2.Location: Dunham Street from Lake Street to Kentucky Avenue BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 7, 2009 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Date/Time: May 22, 2009 from 1:00 p.m. to 8:00 p.m. 4.Favorable Recommendations J.Sidewalk Café - Backstage Grill 1.Location: 222 South Michigan Street 2.Hours of Operation: Tuesday/Wednesday, 11:00a.m.-2:00 p.m.; Thursday/Friday, 11:00 a.m.-9:00 p.m.; Saturday, 5:00-10:00 p.m. 3.Favorable Recommendations 13.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Parking Space Sign 1.2424 Bonds Avenue – DENIED due to other parking on property B.New Installation – Handicapped Parking Space Sign 1.509 N. Walnut Street 2.All criteria met 14.SAFETY REPORTS A.Street Department 15.MONTHLY REPORT A.Environmental Services 16.BONDS A.Contractor Bonds 1.Edwin W. Johns, Jr. – Approved April 21, 2009 Pursuant to Resolution 100-2000 2.Habitat for Humanity – Approved April 29, 2009 Pursuant to Resolution 100- 2000 3.Balfour Beatty Construction, LLC – Approved May 1, 2009 Pursuant to Resolution 100-2000 4.Doug Dunnett – Approved May 4, 2009 Pursuant to Resolution 100-2000 5.Residential Concrete – Approved May 6, 2009 Pursuant to Resolution 100-2000 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT