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Home My WebLink About04/27/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, April 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: April 9, 2009 B.Regular Meeting: April 13, 2009 C.Claims Review Meeting: April 20, 2009 2.OPENING OF BIDS A.Abandoned Vehicles 3.AWARD BIDS A.Interior/Exterior/Traffic Paint 1.Company: Ennis Paint – Traffic Paint a)Amount: $32,500.00 b)Funding: Department Budgets 2.Company: MAB Paints – Interior/Exterior Paint a)Amount: $5,689.00 b)Funding: Department Budgets B.Water Treatment Chemicals 2009 1.Company: Alexander Chemical a)Amount: Unit Prices for Chlorine, Fluorsilicic Acid, Potassium Permanganate, and Sulfur Dioxide 2.Company: Polydyne Inc. a)Amount: Unit Prices for Dry Polymer 3.Company: Siemens Water a)Amount: Unit Prices for Calcium Nitrate 4.Funding: Department Operating Budgets (Acct. 620-0640-603-22.25 / 641-0630- 793-65.06) 4.CHANGE ORDER A.Eddy Street Commons Mass Earthwork and Demolition – Project No. 108-003 1.Company: R & R Excavating 2.Change Order No.: 3 3.Decrease Amount: ($63,363.90) 4.Percent of Decrease: (1.10%) 5.New Contract Amount: $3,255,350.06 6.Funding: TIF 5.CHANGE ORDER AND SUBSTANTIAL COMPLETION CERTIFICATE A.Century Center Skylight Stabilization– Project No. 108-017 1.Company: Advanced Restoration Contractors 2.Change Order No.: 3 3.Decrease Amount: ($20,600.00) BOARD OF PUBLIC WORKS MEETING Monday, April 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4.Percent of Decrease: (6.00%) 5.Total Percent of Decrease: (4.50%) 6.New Contract Amount: $322,800.00 7.Funding: Century Center Bond 6.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Ireland Road and Miami Street Intersection Improvements – Project No. 107-040 1.Company: Brooks Construction Co. 2.Change Order No.: 1 3.Decrease Amount: ($82,912.22) 4.Percent of Decrease: (7.21%) 5.Total Percent of Decrease: (7.21%) 6.New Contract Amount: $1,066,538.15 7.Funding: COIT & Sewer Bond (Acct. 404.0401.415.4201) B.Protected Water System Replacement – Project No. 108-079 1.Company: Mason Engineering and Construction 2.Change Order No.: Final 3.Increase Amount: $6,809.00 4.Percent of Increase: 10% 5.Total Percent of Increase: 11.57% 6.New Contract Amount: $65,709.00 7.Funding: Wastewater Capital (Acct. 642-0630-415-4366) C. Environmental Improvements of the Closed Biosolids Lagoon #4 – Project No. 107- 073 1.Company: Oselka Construction 2.Change Order No.: 3 3.Increase Amount: $81,826.05 4.Percent of Increase: 7.32% 5.Total Percent of Increase: 11.05% 6.New Contract Amount: $1,200,068.00 7.Funding: Wastewater Capital(Acct. 642-0630-415-4202 & 645-0630-415-4206) D.Miami/Ridgedale Road Drainage Improvement – Project No. 108-007 1.Company: Underground Services 2.Change Order No.: 1 3.Increase Amount: $1,346.80 4.Percent of Increase: 1.92% 5.Total Percent of Increase: 1.92% 6.New Contract Amount: $71,642.80 7.Funding: Sewer Bond (Acct. 651-0621-415.3102) BOARD OF PUBLIC WORKS MEETING Monday, April 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Waste Gas Burner Replacement 1.Funding: Other Contractuals (Acct. 641-0630-793-6335) 8.RESOLUTION A.No. 21-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works On Disposal of Unfit and/or Obsolete Property 1.IT Department - Misc. Computer Equipment 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – C&E Excavating, Inc. 1.Service: Century Center Island Park Demolition – Project No. 109-014A 2.Amount: $26,125.00 3.Funding: Bond B.Encroachment Easement – Danch Harner & Associates 1.Service: Portion of Fellows Street Right-of-Way C.Contract for Services – Indiana Department of Natural Resources/Potato Creek State Park 1.Service: Water Testing for the Potato Creek State Park from May 1, 2009 to April 30, 2010 2.Amount: $1,860.00 (to City of South Bend) D.Advertising Contract – AT&T Yellow Pages 1.Service: Renew Yellow Pages Listings 2.Amount: $2,328.00 3.Funding: General Fund (Acct. #101-0602-431-3204) E.Rental Agreement – College Football Hall of Fame 1.Service: Use of Facilities for Mayor’s Student Scholar Awards Recognition F.Proposal – Jones and Henry Engineers, Ltd. 1.Service: Design of Improvements to the Clay Sunnybrook Pump Station. Scope Will Include Preliminary Drawings/Cost Estimates, Detailed Design Drawings, and Bidding/Award Documents. 2.Amount: Not to Exceed $18,500.00 3.Funding: Misc. Engineering Contractuals; (Acct. 641-0630-793-3102) G.Professional Services Proposal – Weaver Boos Consultants 1.Service: Fredrickson Park Annual Statistical Analysis of Groundwater Monitoring Data 2.Amount: $3,400.00 3.Funding: Wastewater O&M (to be reimbursed); (Acct. 641-0630-793-6335) H.Agreement – Waste Management of Indiana, LLC 1.Service: Acceptance of City of South Bend Trash at Prairieview Landfill 2.Amount: Tip Fee of $19.50 plus $2.60 Per Ton BOARD OF PUBLIC WORKS MEETING Monday, April 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: Landfill Account; (Acct. 610-0610-791-39-85) I.Professional Services Contract – DLZ Indiana, LLC 1.Service: Studebaker Area A Demolition Phase IV – Project No. 109-032 – Work in Conjunction with Weaver Boos, LLC, to Prepare Plans and Specifications for the Demolition of Former Studebaker Foundry Building, Former Engineering Building and Removal of Buried Obstacles 2.Amount: $303,900.00 3.Funding: Section 108 Loan; (Acct. 212-1077-460-31-02) J.Professional Services Agreement – Weaver Boos, LLC 1.Service: Studebaker Area A Demolition Phase IV – Project No. 109-032 – Work in Conjunction with DLZ, Indiana to Prepare Plans and Specifications for the Demolition of Former Studebaker Foundry Building, Former Engineering Building and Removal of Buried Obstacles 2.Amount: $196,225.00 3.Funding: Section 108 Loan; (Acct. 212-1077-460-31-02) K.Easements - AEP 1.Three Easements for Relocation of Electric Lines Related to the TRANSPO site. a)The North/South Alley starting at Indiana Avenue between Franklin and Taylor Streets, Running North to the Old Railroad Right-of-Way. b)East/West Between Two Railroad Right-of-Ways North of Indiana Avenue c)East/West North Side of Indiana Avenue to Lafayette Boulevard. 10.RECOMMENDATIONS A.Procession – Night Moves Run 1.Sponsor: Michiana YMCA 2.Location: 5K Run - Begin at YMCA, go East to Oakland Street (Left), Left on Ruskin Street Left on Louise Street, Right on Northside Boulevard, then follow the river walk toward Notre Dame Boat Dock back to Northside Boulevard to Howard Park, Left on Jefferson Boulevard, through Howard Park along the river, st back to the YMCA. 1 Mile Kid’s Run – 1 mile of the 5K run and will start ten minutes after the start of the 5K Run. 3.Date/Time: July 17, 2009 from 5:30 p.m. to 8:30 p.m. 4.Favorable Recommendations B.Procession – Cinco de Mayo Parade 1.Sponsor: Cinco De Mayo 2.Location: Madison Center Parking Lot, South on Niles Avenue, East on Jefferson Boulevard to Howard Park 3.Date/Time: May 2, 2009 from 9:30 a.m. to 10:30 a.m. 4.See Comment C.Procession – West Side Memorial Day Parade 1.Sponsor: West Side Memorial Day Committee BOARD OF PUBLIC WORKS MEETING Monday, April 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Location: Begin on Summit Street (south), East on Ford Street, end at Olive Street 3.Date/Time: May 25, 2009 from 7:00 a.m. to 10:30 a.m. 4.Favorable Recommendations D.Procession – Michiana Walk MS 1.Sponsor: National Multiple Sclerosis Society 2.Location: 1-Mile & 3-Mile routes throughout the City of South Bend 3.Date/Time: May 2, 20099 from 7:30 a.m. to 1:00 p.m. 4.Favorable Recommendations E.Open Air Business License Renewal – Nelson Golden Glo Chicken Sale 1.Sponsor: Employee Holiday Party 2.Location: 1045 West Sample Street (Central Services Parking Lot) 3.Date/Time: May 20, 2009 from 8:00 a.m. to 6:00 p.m. 4.Favorable Recommendations F.Procession – Protest of Invitation of President Obama by Notre Dame 1.Sponsor: Pro-Life Action League 2.Location: Sidewalks of Angela Boulevard from Hwy 933 to Notre Dame Ave. 3.Date/Time: May 17, 2009 from 8:00 a.m. to 11:00 a.m. 4.Favorable Recommendations G.Procession – 2009 Arthritis Walk 1.Sponsor: Arthritis Foundation 2.Location: Two Routes Beginning and Ending at Potawatomi Park 3.Date/Time: May 3, 2009 from 12:00 p.m. to 3:30 p.m. 4.Favorable Recommendations H.Procession – May Procession 1.Sponsor: Holy Cross and St. Stanislaus Parish 2.Location: Holy Cross Church South to Lincoln Way West (West); Then South on Johnson to Florence (East); North on Brookfield to St. Stanislaus 3.Date/Time: May 15, 2009 from 8:30 a.m. to 10:30 a.m. 4.Favorable Recommendations I.Transient Merchant License Renewal – 2009 Enshrinement Festival 1.Sponsor: College Football Hall of Fame 2.Location: Various Locations Throughout South Bend 3.Date/Time: July 17, 2009 from 8:00 a.m. to 10:00 p.m./July 18, 2009 8:00 a.m. to 5:00 p.m. 4.Favorable Recommendations J.Sidewalk Café - Noma's Restaurant and Club Noma 1.Location: 119 N. Michigan Street, South Side of Restaurant 2.Hours: Monday - Saturday, 5:00 p.m. to 12:00 a.m. 3.Favorable Recommendations BOARD OF PUBLIC WORKS MEETING Monday, April 27, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 11.TRAFFIC CONTROL DEVICES A.New Installation - Reserved Handicapped Parking Space Signs 1.1702 S. Taylor a)All criteria has been met 2.1238 W. Colfax a)All criteria has been met 3.1213 N. Wilbur a)All criteria has been met 4.1017 E. Madison (Ducomb Center) a)Facility requests two parking spaces in front of building for employees 5.1802 S. Jackson a)All criteria has been met 12.SAFETY REPORTS A.Central Services 13.MONTHLY REPORTS A.Central Services 14.CERTIFICATES OF INSURANCE A.Rigley, Andrew, Mishawaka, Indiana 15.BONDS A.Contractor Bonds 1.Walter Arndt – Approved April 13, 2009 Pursuant to Resolution 100-2000 2.Avance Construction, Inc. – Approved April 21, 2009 Pursuant to Resolution 100-2000 B.Excavation Bonds 1.Advantage Plumbing, Inc. – Approved March 31, 2009 Pursuant to Resolution 100-2000 2.Board Longyear Company – For Release Effective May 1, 2009 3.Hallenbeck Construction Co. – Approved April 21, 2009 Pursuant to Resolution 100-2000 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT