HomeMy WebLinkAboutAppropriating monies to defray expenses of enterprise fund for 2000 including outstanding claims and obligationsORDINANCE No.
Passed by the Common Council of the City of South Bend, Indiana
December 13, 19 99
Attest:
Attest:
9073-99
City Clerk
President of Common Council
Presented by me to the Mayor of the City of South Bend, Indiana
December 14,
19
99
City Clerk
Approved and signed by me December 15 ,
19 99
Mttyor
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ORDINANCE NO. ~ ~ ~ ~ - 1
AN ORDINANCE OF THE COMMON COUNCIL OF THE
CITY OF SOUTH BEND APPROPRIATING MONIES FOR THE PURPOSE
OF DEFRAYING THE EXPENSES OF THE DESIGNATED ENTERPRISE FUND
OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR
BEGINNING JANUARY 1, 2000, AND ENDING DECEMBER 31, 2000,
INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS, AND
FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT
STATEMENT OF PURPOSE AND INTENT
It is necessary to pass this Ordinance in order to appropriate monies to defray the
expenses of the designated Enterprise Fund of the City of South Bend, Indiana for 2000.
NOW THEREFORE, BE IT ORDAINED BY THE COMMON COUNCII. OF THE
CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
SECTION I. For the expenses of the designated Enterprise Fund of the City of South
Bend, Indiana, its various departments, funds, commissions and institutions for the fiscal year
ending December 31, 2000, the following sums of money, as set forth in the attached budget
which is made a part hereof, are hereby appropriated and ordered set apart within the funds
hereinafter named in Section II, and for the purposes hereinafter specified in Section II, subject to
the laws governing the same. The sums herein appropriated shall be deemed to include all
expenditures authorized. to be made in said year, unless otherwise expressly stipulated or provided
by law.
SECTION II. For the fiscal year ending December 31, 2000, the above appropriations are
made within the following fund of the City:
College Football Hall of Fame
SECTION III. This Ordinance shall be in full force and effect from and after its passage
by the Common Council and approval by the Mayor.
Member of the Common Council
1 st READING ~ ~'8"
PUBLIC HEARING 12-\3^~9
~ rd READING 1 Z„_ \ ~--q y
NOT APPROVED
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COMMITTEE REPORT
TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND:
Your Committee of the Whole, to whom was referred:
BILL NO.
95-99 PUBLIC HEARING ON A BILL OF THE COMMON COUNCIL OF
THE CITY OF SOUTH BEND APPROPRIATING MONIES FOR
THE PURPOSE OF DEFRAYING THE EXPENSES OF THE
DESIGNATED ENTERPRISE FUND OF THE CITY OF SOUTH
BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 2000, AND ENDING DECEMBER 31, 2000,
INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS,
AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT
Respectfully report that at their committee meeting held on December 13`'', 1999 that they have
examined the matter and that in their opinion, this bill is being recommended to the full Council
with a favorable recommendation.
Charlotte Pfeifer
Chairman
"YHE CITY OF SOUTH BEND
2000 BUDGET -SUMMARY OF MAJOR CHANGES FROM 1999
COLLEGE FOOTBALL HALL OF FAME (Fund #677 8 #377)
Proposed
1998 1999 1999 Anttctpated 2000
AetuaM Projection Budget Changes Budget
OPERATIING REVENUE:
Admissions 329,055 315,454 441,100 (103,600)a 337,500
Gift Shop -Follett 47,156 43,359 51,786 (5,786) b 46,000
Room & Equipment 53,370 61,130 45,570 9,430 b 55,000
Catering Commissions 37,027 42,571 26,985 8,015 b 35,000
Restaurant Rent 12,769 0 0 12,000 c 12,000
Enshrinement Ceremony! GoH Outng 84,491 113,770 70,000 20,000 d 90,000
Hotel /Motel Tax Revenue (Marketing) 367,767 380,864 380,864 57,544 a 438,408
Sponsorships 386,000 0 475,000 (225,000)t 250,000
National Footbatf Fdn (NFF) Contributed Capital 300,000 350,000 450,000 (100,000) g 350,000
Misc Revenue 52,229 52,342 35,000 0 35,000
Total Operating Revenue 1,669,864 1,359,490 1 976,305 (327,397) 1,648,908
Operating Revenue Increase/(Deaease) (327,397)
Operating Reverwe Inaease/(Deaease) as a Percent -16.6
Normal Proposed
1998 1999 1999 Salary Personnel Anticipated 2000
OPERATING EXPENDITURES: ActuaN Projection Budget Ordinance Changes Changes Budget
Personnel Costs:
Salaries 440,226 418,247 499,848 12,872 (26,842) h 1,336 487,214
Benefits 181,757 94,347 119,668 1,467 8,341 h (551) 112,244
Total Personnel Costs 621,983 512,594 819,516 14,340 (35,183) 786 599,458
Supplies:
Aua1o 1 Usual tamps 12,751 24,270 23,000 0 0 0 23,000
Flags & Pernants 14,787 15,902 15,000 0 0 0 15,000
Cleaning Supplies 5,892 6,844 6,000 0 0 1,500 7,500
Bulding Materials 7,080 5,468 5,500 0 0 (2,500) 3,000
Collection Supplies 10,312 8,033 11,500 0 0 0 11,500
Other Misc Supplies 11,162 15,333 20,000 0 0 1,000 21,000
Total Supplies 61,984 73,850 81,000 0 0 0 81,000
Services:
Marketng 357,597 384,397 375,000 0 0 (25,000)i 350,000
AnrwalUpgrade 105,036 122,091 115,000 0 0 0 115,000
Utilities (Qedridty, Gas & Water) 103,245 90,890 126,500 0 0 0 126,500
Other Contractual Services 42,525 50,883 41,826 0 0 (20,926) 20,900
Enshrinement Ceremony /Golf Outing 82,895 89,423 65,000 0 0 25,000 d 90,000
Equipment & Building Repairs 31,533 24,207 30,000 0 0 2,530 32,530
Mgmt Fee to Century Ctr &NFF licensing 60,000 60,000 60,000 0 0 0 60,000
Travel 15,966 19,991 20,000 0 0 0 20,000
Equipment Rental (Lease Payments) 5,485 7,400 13,775 0 0 10,198 23,973
Training & Professional Development 691 318 5,000 0 0 0 5,000
Uat~lity Insurance 23,833 25,780 25,780 0 0 (4,213) 21,567
Telephone 23,352 18,167 22,000 0 0 0 22,000
Postage 15,064 9,646 15,000 0 0 600 15,600
Volunteer Program 1,543 3,221 3,000 0 0 500 3,500
Joint Committee Expenses 1,885 2,500 S,D00 0 0 0 5,000
Other Mise Services 3,006 8,348 8,500 0 0 9,220 17,720
Total Services 873,676 917,262 931,381 0 0 (2,091) 929,290
Other Uses:
Admin Fees (General Fund)
12,000
12,000
12,000
0
0
0
12,000
Sponsorship Commissions 11,250 11,250 33,750 0 0 (33,750)f 0
Total Other Uses 23,250 23,250 45,750 0 0 33,750 12,000
Capital:
Various capital expendtures
23,220
74,547
69,500
Na
Na
Na
TBD in Feb
Total Capital F~rper~tures 23,220 74,547 69,500 0 0 0 0
Expenditures
eratin
Total O 604,113
1 1.601,603 1,747,147 14.340 (36,183) (35,066) 1,621,748
g
p ,
Operating Expenditures Inaease/(Decrease) -excluding Capital (55,699)
Operating Expenditures Increase/(Deaeasej as a Percent - excluding Capital ~•3°~
Operating Expenditures Increase/(Deaease) as a Percent - excluding Capital, Persomel Changes and Sponsorship Commissions 0.8°~
Operating Revenue Over/(Under) Operating Exp 65 751 (242 013) 229.158 27.160
- con8nued -
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DEC 0 1 1999
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"V ~ COLLEGE FOOTBALL HALL OF FAME (Fund #677 8 #377)
(continued)
Proposed
1998 1999 1999 Anticipated 2000
ActuaM Projection Budget Change Budget
FINANCING REVENUE:
Friends of the Hall Confibutions 179,500 90,000 85,000 (15,000)] 70,000
Professional Sports Development Fund 173,840 178,310 150,000 0 150,000
City of South Bend Contributed Capital 300,000 450,000 450,000 (450,000) k 0
South Bend Central Development Area TiF 0 0 0 800,000 k 600,000
Interest income 132,574 118,419 89,100 0 I 89,100
TotalFlnaneing Revenue 785,914 838,729 774,700 135,000 909,100
Finandng Revenue Inaease/(Deerease) 135,000
Finandng Reverwe Increase/(Decrease) as a Percent 17.4%
FINANCING EXPENDRURES:
Interest Expense 623,413 565,572 785,250 0 m 785,250
Letter of Credit Fees 3 Transaction Costs 82,248 84,630 81,181 1,800 82,981
Remarketing Fees 22,437 21,919 21,813 0 21,813
Trust and Other Finandng Fees 9,760 9,760 10,000 0 10,000
Interest Rate Cap Cost /Interest "Rebate" 0 0 164,000 (164,000) n 0
Accounting & Consulting Fees 600 4,950 10,000 (1,000) 9,000
TotalFinancing Expenditures 738,458 686,831 1,072,244 163,200 909,044
Finandng Expenditures inaease/(Deaease) (163,200)
Finandng Expenditures Inaease/(Decrease) as a Percent -15.2%
Financing Revenue net of Expenditures 47,456 149,898 (298.1441 56
Total Revenue Over/(Under) Total Expenditures 113.207 X92 115 (68,986 27,216
The HOF financial activity is recorded in four separate funds/bank accounts. In addition to the above noted City Funds (Fund #677 & #377), the HOF also rewrds
finandal activity in a separate trust account (to service its outstanding $17,450,000 debt) plus a notdor-profit orgarrza8on ("Friends of the HaA'~ which records
deductible contributions made to fund the HOE. In order to more aeaaately report the HOF actual rest~ts for the year ended 12/31/98, the above column indudes
ALL activity relating to the HOF {not just the activity in Fund #677 Ź). The 1999 & 2000 Budgets recorded in Fund #677 reflect ALL projected activity for the HOE.
NOTES:
a -Projects attendance for 2000 at 75,000 at an average admission price of 54.50,
b -Reflects admissions estimates for 2000 and antidpated activity based upon 1999 actual levels.
c -Reflects the anOdpated rental revenue to be received for 10 months once a new (ease is signed with a restaurant repladng Burger IOng.
d - Projects a break-even far this event.
e -Reflects amount approved by the HoteVMotel Tax Board -this 15.1% increase represents 1°h out of the 6% of total hotel/motel tax collected.
f -Reflects the Pepsi $200,000 sponsorship plus 550,000 from a sponsor axrendy under discussion. No wmmissions would be paid at this level.
g -Assumes the NFF commitment at the same level it was in 1999.
h -Reflects general staff restruchaing and the elimination of one position (Coo~nator of Education).
i -Reflects projected reduction in marketing budget
j -Projects oNy aarent commitments for "Friends of the Hall" scheduled contributions. Reduction reflects $20,000 of contributions prepaid in 1999 (originally
scheduled to be received in Z000).
k -Assumes that the net debt service shortfall will be funded by the SB Central Development Area Tax incremental Finandng Fund (SBCDA TIF) for the year 2000
oNy. -These funds will be available through the utilization of a speafic 51.3 million reserve that has been ear-marked in the T1F Fund for the HOF debt service.
I -Assumes 4.5% investment return on the "3 payment test" reserve balance of $1,980,000.
m -Assumes 4.5% average interest rate for the entire year of 2000 (same assumption used in 1999). Actual 1998 and 1999 average annual rates were 3.50°h
and 3.24°k, respectively.
n -During 1994, the City purchased an interest rate cap for the variable rate $17,950,000 bond. This interest rate cap (5 year contract that maintained a 7%
ceiling on the interest rate) matured during 1999. The City has not opted to renew this interest rate protection on the outstanding bond at this time since
fhe interest rate environment did not warrant the rertewal. Dewing 1999 the City was required to calculate an interest "rebate" based upon the rules regrdating
the bond's interest arbitrage. The Citys Fnandal Advisors (Murudpal Consrltants/Crowe Ctuzek) determined that no arbitrage interest was due and thus
the budgeted amount for both these Items (nterest rate arbitrage payment and interest rete protection) was not needed in 1999.
CFHOF Fund #677 3#377 qsh balances as of 12/31/98 474,787
1999 projected total revenue over/(under) total expenditures (92,115)
Projected CFHOF Fund #677 3 #377 cash balances as of 12/31/99 382.672
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DEC 0 1 i~99
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COUNTY-CITY BUILDING
SOUTH BEND, INDIANA 46601-1830
PxoNE219/235-5887
Fax 219/235-9892
TDD 219/235-5567
CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR
DEPARTMENT OF ADMINISTRATION AND FINANCE
M. CATHERINE ROEMER
CITY CONTROLLER
November 3, 1999
Mr. Sean Coleman, President
South Bend Common Council
4th Floor, County-City Building
South Bend, IN 46601
Re: An Ordinance Appropriating Enterprise Funds
For College Football Hall of Fame
Dear President Coleman:
I attach for the consideration and approval of the South Bend Common Council an Ordinance
Appropriating Monies for the Purpose of Defraying the Expenses of the Designated Enterprise Fund
of the City of South Bend, Indiana, for the Fiscal Year Beginning January 1, 2000, and Ending
December 31, 2000, Including all Outstanding Claims and Obligations, and Fixing A Time When the
Same Shall Take Effect. This Ordinance specifically concerns the College Football Hall of Fame.
The budget attachment referred to in the Ordinance has been furnished to you previously
when this matter came up for consideration in late August, 1999, as part of the City's general budget
process. If our office makes any changes to the budget attachment, we will promptly furnish you with
the revised budget in advance of your deliberations on this ordinance.
Thank you for your favorable consideration.
Sincerely,
M. Catherine Roemer ~~~~
City Controller
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Attachment
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