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Home My WebLink About03/23/2009 Board of Public Works AgendaBOARD OF PUBLIC WORKS MEETING Monday, March 23, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: March 5, 2009 B.Regular Meeting: March 9, 2009 C.Claims Review Meeting: March 2, 2009 2.OPENING OF BIDS A.Washington Street and Burbank Avenue Sewer Separation - Project No. 107-041 1.Funding: 2007 Sewer Bond B.Pleasant Street Sewer Separation - Project No. 108-070 1.Funding: 2007 Sewer Bond C.West Washington Street Storm Drainage Improvements - Project No. 107-063 1.Funding: 2007 Sewer Bond D.Fairfax Estates Drainage Improvements - Project No. 108-014 1.Funding: 2007 Sewer Bond E.Abandoned Vehicles 3.OPENING OF QUOTATIONS A.500 Block S. Michigan St. - Fat Daddy's Block Clean-Up and Re-boarding - Project No. 108-076 1.Funding: Downtown TIF, Acct. #420-1050-460-39-89 4.AWARD BID A.2009 Trucking of Belt Pressed Wastewater Sludge for Land Application 1.Company: Klink Trucking, Inc. 2.Amount: $85/Hr (Mon-Fri) $90/Hr (Sat)/per Truck 3.Funding: Wastewater O&M, Acct #641-0630-793-6335 5.CHANGE ORDERS A.Eddy/Colfax & Eddy/LaSalle Reconstruction – Project No. 104-033 1.Company: Brooks Construction Company, Inc. 2.Change Order No.: 005 3.Increase Amount: $34,908.60 4.Percent of Increase: 2.60% 5.New Contract Amount: $1,375,416.86 6.Funding: FHWA & INDOT; Acct No. 251-0608-431-42-96 B.Eddy/Colfax & Eddy/LaSalle Reconstruction – Project No. 104-033 1.Company: Brooks Construction Company, Inc. 2.Change Order No.: 009 3.Increase Amount: $3,466.00 4.Percent of Increase: .27% 5.New Contract Amount: $1,378,882.86 6.Funding: FHWA & INDOT; Acct No. 251-0608-431-42-96 C.Portage Avenue Reconstruction - Project No. 098-074 1.Company: Rieth-Riley Construction Company, Inc. 2.Change Orders No. 11-26 Amount New Contract Percent Change Amount Change Start Amount $5,509,293.75 11 $1,871.88 $5,511,165.63 0.034% 12 $6,396.30 $5,517,561.93 0.116% 13 $24,180.20 $5,541,742.13 0.438% 14 $9,804.00 $5,551,546.13 0.177% 15 $9,229.71 $5,560,775.84 0.166% 16 ($2,913.05) $5,557,862.79 -0.052% 17 ($2,299.50) $5,555,563.29 -0.041% 18 ($565.49) $5,554,997.80 -0.010% 19 $575.00 $5,555,572.80 0.010% 20 ($1,154.03) $5,554,418.77 -0.021% 21 ($1,646.85) $5,552,771.92 -0.030% 22 $794.00 $5,553,565.92 0.014% 23 $12,578.81 $5,566,144.73 0.226% 24 $1,760.00 $5,567,904.73 0.032% 25 $1,228.00 $5,569,132.73 0.022% 26 $5,424.00 $5,574,556.73 0.097% Total Change $65,262.98 1.179% End Amount $5,574,556.73 3.Funding: Local Roads and Streets, Acct. No. 251-0608-431-42-96 6.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Michigan Street Streetscape Improvements - Project No. 107-093 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 3 (Final) 3.Decrease Amount: $48,117.10 4.Percent of Decrease: 4.73% 5.New Contract Amount: $968,603.03 6.Funding: General Fund; Acct. No. 305-1050-460-42-03 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.2009 Water Treatment Chemicals 1.Funding: Waste Water and Water Works Operating Budgets, 620-0640-603-22- 25, and 641-0630-793-65-06 B.Interior/Exterior/Traffic Paint 1.Funding: Various Department Budgets C.Abandoned Vehicles 2 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Demolition of the Former El Buen Vecino Building (404 S. Walnut St.) - Project No. 108-073 1.Title Sheet 9.RESOLUTIONS A.No. 14-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Item: 6x6 Foot Nor-Lake walk-in freezer – Code Enforcement B.No. 15-2009 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Item: Office Equipment – Code Enforcement 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement – Abonmarche 1.Service: Survey services and easement prescription for the Twyckenham Trunk Storm Sewer outfall location at the current Diamond Jim's property. 2.Amount: $8,900.00 3.Funding: 2007 Sewer Bond, Acct. # 651-0621-415-31-02 B.Amendment to Professional Services Agreement - Greeley & Hansen, LLC 1.Service: Design pilot project for Data Center heat exchange, evaluate process upgrade for digesters, study arsenic at Water & Wastewater plants and bidding services for Anaerobic Digester Green Project. 2.Amount: $241,000.00 3.Funding: Wastewater Engineering, Acct. #641-0630-793-31-02 C.Professional Services Proposal - Ken Herceg & Associates, Inc. 1.Service: Inspect and Document the Condition of the North Station Reservoir Ceiling 2.Amount: NTE $8,800.00 3.Funding: Water Works Operations; Acct. No. 620-0640-658-31-02 D.Agreement - IN.gov 1.Service: Industrial Revolving Fund Loans, UCC's Online Filing Agreement Renewal 2.Amount: NTE $500.00 3.Funding: Economic Development Admin; Acct. No. 212-1002-460-21-01 E.Agreement - Lender Support Systems, Inc. 1.Service: Upgrade License and Support System for South Bend Home Improvement and Industrial Revolving Loan Funds. 2.Amount: $3,000.00 one time upgrade fee and $2,000.00 annual support fee. Custom programming fee $250.00 per hour. 3.Funding: CED Admin; Acct. No. 212-1003-460-36-04 F.Professional Services Agreement - Hull & Associates 1.Service: Soil Gas Sampling and Analysis at the Oliver Plow Works Site 2.Amount: $23,308.00 3 3.Funding: Economic Development Initiative Grant from U.S. Dept. of HUD; Acct. No. 209-1062-460-42-01 G.Professional Services Proposal - IWM Consulting Group 1.Service: Statistical analysis and reporting of groundwater monitoring results at the closed biosolids lagoon at Organic Resources. Required by IDEM Agreed Order. 2.Amount: $9,400.00 3.Funding: Wastewater O&M; Acct. #641-0630-793-63-35 H.Proposal - Rick Pitts 1.Service: Appraisal of the end parcels of 1601 Lincoln Way East for the installation of the outfall for the Twyckenham Storm Sewer - Project No. 106-071 2.Amount: $2,375.00 3.Funding: 2007B Sewer Bond; Acct. No. 651-0621-415-31-02 I.Professional Services Agreement Addendum - JFNew 1.Service: Clarification of Consulting Scope of Services 2.Amount: NTE $47,000.00 (no increase to original contract) 3.Funding: Wastewater Operations; Acct. No. 641-0630-793-31-02 J.Agreement - Peerless-Midwest, Inc. 1.Service: Groundwater sampling at Cleveland Rd., North Station, and USF Holland site on Cleveland Rd. 2.Amount: $6,400.00 3.Funding: Water Works O&M; Acct. No. 620-0640-602-31-06 K.Construction Contracts - Jackson Services 1.Project: Coveleski Neighborhood Housing Block Demolition, Project No. 109- 023 a)Amount: $14,900.00 b)Funding: SBCDA TIF; Acct. No. 420-1050-460-39-82 2.Project: Maplewood/Knoblock, Oliver Area, and Ignition Park Housing Demolitions; Project Nos. 109-020, 109-021, & 109-022 a)Amount: $57,500.00 b)Funding: Airport TIF; Acct. No. 324-1050-460-39-82 11.RECOMMENDATIONS A.Procession - Stations of the Cross 1.Applicant: St. Adalbert's Parish 2.Date and Time: April 5, 2009, 2:00 p.m. - 3:30 p.m. 3.Location: St. Adalbert's Parish on Olive, turn east onto Huron, to Dundee, turn south on Dundee crossing Western to Washington entering LaSalle Park from the north side. 4.Favorable Recommendations B.Procession – Procession del Silencio 1.Applicant: St. Casimir's Parish 2.Location: 1308 Dunham going south onto Walnut going west onto Ford then south onto Olive St. - final destination St. Adalbert's Church. 3.Date and Time: April 10, 2009; from 5:00 p.m. to 6:30 p.m. 4.Favorable Recommendations 4 C.Street Closure - Friday's by the Fountain 1.Applicant: Morris Performing Arts Center 2.Location: Michigan Street between St. Joseph and Colfax Sts. 3.Dates and Times: June 12, 26; July 10, 24; August 7, 21, 2009. 10:00 a.m. to 2:00 p.m. 4.Favorable Recommendations D.Alley Vacation 1.Petitioner: AT&T 2.Location: First north/south alley east of Lafayette and west of S. Main, from Wayne to the first east/west alley. 3.Purpose: Fence parking lot for security 4.Favorable Recommendations E.Permit to Operate Long Combination Vehicles To and From the Indiana Toll Road 1.Company: Old Dominion Freight Lines, Inc. 2.Route: William Richardson to Ralph Jones, west on Cleveland Road, south on St. Joseph Valley Pkwy. To Toll Road, exit 72 South Bend West Gate, and reversed. 3.Favorable recommendations 12.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.Lot 1 of Bogue Major Subdivision. Located on East side of Orange Road just north of Villas at Lake Blackthorn – Water B.52860 SR 933 – Water and Sewer 13.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works 14.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works C.Environmental Services 15.BONDS A.Contractor Bonds 1.Gene Fowler dba Fowler Construction, Approved March 23, 2009, Pursuant to Resolution No. 100-2000 2.Little Bairs Construction, Approved March 23, 2009, Pursuant to Resolution No. 100-2000 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT 5