The URL can be used to link to this page

Home My WebLink About042616 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Reviewand Regular Meetings:April 7, 2016; April 12, 2016;Claims ReviewMeeting:April 19, 2016 2.OPENING OF BIDS A.Sale of City-OwnedProperty –417 West MadisonSt. B.Century Center Electrical Distribution Upgrades–Project No. 116-007 1.Funding:Hotel-Motel Tax(7304.42010.0000.0099) C.Thirty-Nine (39), More or Less, 2016 or Newer, All Wheel Drive Police Patrol Vehicles (Spec S) 1.Funding:Police Department Capital (subject to lease funding) (404.0401.415.37.11 & .12) D.Two (2), More or Less, 2016 or Newer, 3/4 Ton Extended Cab Two Wheel Drive Pick Up Trucks (Spec T) 1.Funding: Water Works Capital (622.0640.415.43.02) 3.OPENING OF QUOTATIONS A.Lincoln Way East andCaroline St. Sewer Repair–Project No. 115-138 1.Funding:Sewer Contractual Services (641.0621.792.63.35) 4.AWARD BIDS AND APPROVE CONTRACTS A.2016 Street and Sewer Materials-Project No.116-015 1.Company: Rieth-Riley Construction Co., Inc. a)Items Nos.: A1,A4, A7, A14, and C7 2.Company: Walsh & Kelly, Inc. a)Item Nos.: A2, A3, A5, A6, A8, and A9 3.Company: Bit-Mat Products of Indiana, Inc. a)Item Nos.: A10 and A11 4.Company: Ozinga Ready Mix Concrete, Inc. a)Item Nos.: B1, B2, B3, B5, and B6 5.Company: Kuert Concrete, Inc. a)Item Nos.: B4 and B7 6.Company: Klink Trucking, Inc. a)Item Nos.: C1, C2, C3, C4, C5, and G1 7.Company: Bernath LLC d/b/a Seal Master a)Item Nos.: E1, E2, E3, E4, and E5 8.American Highway Products a)Item Nos.: D3, D6, D10, D12, D19, D21, D24, D25, D31, D33, D39, D40, D45, D48 9.Amount: Unit Prices GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10.Funding: MVH, LRSA, Sewers, Sewers Insurance (202.0607.431.23.02/.03/40; 202.0619.431.23.03; 251.0608.431.23.02; 641.0621.792.23.02;641.0625.792.22.24/23.04;640.0620.811.23.24) B.Equipment Purchases for Nello Corporation 1.Phase VII-Project No.116-056 a)Company: Alta Equipment Company b)Amount: $304,500 2.Phase VIII, Project No. 116-057 a)Company: Great Dane Trailers b)Amount: $90,600 3.Phase IX, Project No. 116-058 a)Company: Truck Center, Inc. d/b/a Hill Truck Sales b)Amount: $108,854 4.Phase X, Project No. 116-059 a)Company: Permadur Industries, Inc. b)Amount: $128,900 5.Phase XI, Project No. 116-060 a)Company: Peddinghaus Corporation b)Amount: $1,360,195 6.Phase XII, Project No. 116-061 a)Company: Lincoln Electric Company b)Amount: $190,142.12 c)Funding: RWDA TIF (324.1050.460.42.07) C.2016 Curb and Sidewalk-Project No.116-029 1.Company: Premium Concrete Services, Inc. 2.Amount: Unit Prices; Division A,NTE $77,809; Division B, NTE $25,575; Division C, NTE $159,970; Division D, NTE $96,396 3.Funding: MVH (202.0619.431.31.06) D.Lawn Care Services for the City of South Bend –Project No. 116-002 1.Company: Caretaker Landscaping & Lawn a)Amount: Unit Prices; Division A, NTE $32,370; Division B, NTE $69,090 2.Company: Kennedy Expressline Lawn Services a)Amount: Unit Prices, Division C, NTE $2,000 3.Funding: EDIT (408.1050.460.39.89) 5.AWARD QUOTATIONSAND APPROVE CONTRACTS A.2016 Cold Milling–Project No.116-030 . 1.Company:J. L. Milling, Inc 2.Amount: Unit Pricing NTE $48,150 3.Funding:MVH(202.0607.431. 36.01) B.2016Tree and Stump Removal–Project No.116-016 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company:KC Tree, Inc. 2.Amount: Unit Pricing NTE $30,080 3.Funding:MVH (202.0619.431. 31.06) C.Removal and Replacement of Two (2) Above Ground Hoists for Central Services 1.Company: Ridge NAPA South Bend 2.Amount: $12,799 3.Funding: Central Services Capital (224.0605.419.43.10) 6.CHANGE ORDERS A.Equipment Purchase for Nello Corporation–Project No. 115-005 1.Company: PPT Industrial Machines, Inc. d/b/a Pacific Press Technologies 2.Change Order No.: 1 3.Increase Amount: $85,484.96 4.Percent of Increase: 2.44% 5.RevisedContract Amount: $3,583,184.96 6.Funding: RWDA TIF(324.1050.460.42.07) B.Colfax Avenue and Hill Street Improvements –Project No. 114-018B 1.Company: L. L. Geans Construction Co. 2.Change Order No.: 1 3.Increase Amount: $4,580; One (1) Additional Day 4.Percent of Increase: 7.96% 5.RevisedContract Amount: $62,104 6.Funding: RWDA TIF (429.1050.460.31.02) 7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Five-Thousand (5,000), More or Less, Universal Nestable Refuse Containers 1.Funding: Subject to Appropriation of Solid Waste Capital Lease (611.0610.415.37.11/.12) 8.RESOLUTIONS A.No. 24-2016–A Resolution of the South Bend Board of Public Works Authorizing Administrative Settlement Related to Acquisition of Property in the City of South Bend, Indiana 1.Description: Acquisition of Property for Main/Chippewa RoundaboutSmart Streets Projectfrom Palmer Funeral Home B.No. 25-2016 –A Resolution of the South Bend Board of Public Works Authorizing Administrative Settlement Related to Acquisition of Property in the City of South Bend, Indiana 1.Description: Acquisition of Property for Smart Streets Project from Southgate Church GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.No. 26-2016 –A Resolution of the South Bend Board of Public Works Authorizing the Disposal of Obsolete Equipment 1.Description: Boots and Helmets for Retiring Firefighters Michael Kowalski, Eddie Hernandez, James Lopez, Paul Radecki 9.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Contract –South Bend Police Department 1.Description:Additional Police Patrolsin the Neighborhood Revitalization Area (NRA) and OtherLow to Moderate Income Areas approved by the City 2.Amount: $90,000 3.Funding: CDBG(212.1001.460.39.30) B.Professional Services Agreement –Watertrax 1.Description: Database Software for Water Quality Information 2.Amount: $51,570; $11,000/year plus $40,570 Start-Up Costs First Year 3.Funding: Water Works Operations and Maintenance(620.0640.658.31.06) C.Independent Contractor Agreement –Dale Clingerman 1.Description: Inspection Services for Two-Way Streets Conversion Project 2.Amount: $26.50/Hour, NTE $25,000 3.Funding: TIF Bond D.Real Property Transfer Agreement –Beacon Medical Group, Inc. fka Memorial Health System, Inc. 1.Description: Transfer of Right-of-Way to City for Development of Marion St. and Michigan St. Roundabout 2.Amount: NTE $25,000 3.Funding: TIF Infrastructure Bond E.Professional Services Agreement–The Troyer Group, Inc. 1.Description: Safe Routes to School near LaSalle Intermediate and Marquette Primary 2.Amount: NTE $185,822 3.Funding: LRSA (251.0608.380.10.99) F.Professional Services Agreement–Abonmarche Consultants, Inc. 1.Description: Safe Routes to School near Monroe Primary Center and Studebaker Elementary School 2.Amount: NTE $158,500 3.Funding: LRSA (251.0608.380.10.99) G.Professional Services Agreement–United Consulting 1.Description: Engineering Services for Coal Line Trail Phase Iand Phase II 2.Amount: Phase I: NTE $352,025; Phase II: NTE$273,830 3.Funding: RWDA TIF (324.1050.460.42.02) H.Maintenance Agreement –Kirby Risk Electrical Supply GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: Software Maintenance & Support for Monitoring & Control of the Wastewater Treatment Plant 2.Amount: $25,922.60 3.Funding: WastewaterOperations & Maintenance (641.0630.793.39.10) I.Maintenance Agreement Renewal –AT &T Mobility 1.Description: NetMotion Three (3) Year Maintenance on 300 Police Car Laptops to Retain Connectivity when Cellular Connectivity Drops. 2.Amount: $42,390 3.Funding: Police Operating J.Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Roundabout at Corby Blvd./Ironwood Dr./Rockne Dr. 2.Amount: NTE $468,625 3.Funding: LRSA (251.0608.431.42.96) K.Amendment No. 3 to Professional Services Agreement –American Structurepoint, Inc. 1.Description: Increase Downtown 2-Way ConversionEngineering Agreement 2.Amount: Increase of $39,409; NewTotal of $1,016,099 3.Funding: TIF Bond L.Amendment No. 2 to Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Update of City of South Bend Construction Standards & Prevailing Specifications 2.Amount: $79,700 3.Funding: Engineering Professional Services (101.0602.431.31.06) 10.LICENSES AND PERMITS A.Block Party–Non-Residential 1.Applicant: Bike Michiana Coalition a)Event: Bike Michiana Coalition/Bike to Work Week Blueberry Pancake Breakfast b)Location: Colfax St. from MichiganSt.to MainSt.; LaSalle Grill c)Date/Time: May 17, 2016; 5:30 a.m. to 10:00 a.m. d)Favorable RecommendationssubjecttoConstructionSchedule in Area. 2.Applicant: South Bend Park Department a)Event: July 3rd Concert & Fire Works b)Location: Fire Works from Jefferson Bridge; St. Joseph St.to Niles Ave. c)Date/Time:July 3, 2016; 5:00 p.m. to 11:30 p.m. d)Favorable Recommendations B.Processions 1.Applicant:Riley High School a)Event:Homecoming Parade GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b)Date/Time: September 23, 2016; 4:00 p.m.-6:30 p.m. c)Favorable Recommendations 2.Applicant: Our Lady of Hungary a)Event: Balloon Rosary Walk for Mother’s Day b)Date/Time: May 8, 2016; 10:30 a.m. to 12:00 p.m. c)Favorable Recommendations C.Sidewalk Café Permit 1.Applicant: Chicory of South Bend a)Location: 105 E. Jefferson Blvd. b)Date/Time: Sunday through Saturday, 10:00 a.m.-10:00 p.m. c)Favorable Recommendations 2.Applicant: Bruno’s Pizza a)Location: 131 S. Michigan St b)Date/Time: Sunday through Saturday, 11:00 a.m.-10:00 p.m. c)Favorable Recommendations 3.Applicant: Frank’s Place a)Location: 327 W. Marion St. b)Date/Time: Sunday through Saturday, 11:00 a.m.-11:00 p.m. c)Favorable Recommendations 4.LePeep of South Bend, Inc. a)Location: 127 S. Michigan St. b)Date/Time: Monday through Friday, 6:30 a.m. to 2:00 p.m.; Saturday and Sunday, 7:00 a.m. to 2:00 p.m. c)Favorable Recommendations 11.STREET AND ALLEY VACATIONS A.Applicant: Thomas Troeger, Highline, LLC 1.Location: South Bend Avenue from Notre Dame Avenue to Frances Street 2.Purpose: Redevelop Property 3.Favorable Recommendations 12.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)South Side of Napier Street at Walnut Street–Two (2) Spaces b)1132 East Sorin Street c)1136 East Sorin Street 2.All criteria has been met B.Removal–Northern-Most 15 minute Parking Sign 1.Location:231 S. Michigan Streetin front of Dainty Maid Bake Shop Building 2.No Longer Needed GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING April 26, 2016 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C.New Installation–Two (2) Police Parking OnlySigns with Arrows; Relocate Two (2) Hour Parking Signs 1.Location: Southwest Corner of North Main and Navarre Streets Intersection, along WestSideof North Main Street 2.Comments: To Accommodate Police Parking when assisting Emergency Vehicles and for Emergency Hospital Response 13.RATIFY BONDS A.Contractor Bonds 1.D.A. D’Agostino Custom Excavation and Trucking, Inc., Approved effective April 18, 2016 B.Excavation Bonds 1.Fiber Tel Contractors, Inc., Released effective May 6, 2016 14.CLAIMS 15.PRIVILEGE OF THE FLOOR 16.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page7