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Home My WebLink About042116 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.OPENING OF BIDS A.Equipment Purchasesfor Nello Corporation: 1.Phase VII(Three WheelStraddle Carrier)–Project No. 116-056 2.Phase VIII (Flat Bed Trailers) –ProjectNo. 116-057 3.Phase IX (GVWR Tandem Axle Tractor) –Project No. 116-058 4.Phase X (Magnetic Plate Handling System)–Project No. 116-059 5.Phase XI (Steel Processing Equipment)–Project No. 116-060 6.Phase XII (Welding Equipment)–Project No. 116-061 a)Funding:RWDA TIF (324.1050.460.42.07) B.2016 Curb and Sidewalk Construction–Project No. 116-029 1.Funding:MVH(202.0619.431.31.06) C.2016 Street and Sewer Department Materials–Project No. 116-015 1.Funding:MVH, LRSA, Sewers, Sewer Insurance(202.0607.431.23.02/.03, 23.40; 202.0619.431.23.03; 251.0608.431.23.02; 641.0621.792.23.02; 641.0625.792.22.24, 23.04; 640.0620.811.23.24) D.Lawn Care Services for the City of South Bend–Project No. 116-002 1.Funding:EDIT(408.1050.460.39.89) 2.CHANGE ORDERS A.Waste Water TreatmentPlant Secondary Treatment Improvements –Project No. 114-053 1.Company: Thieneman Construction, Inc. 2.Change Order No.: 3 3.Change:No Dollar Amount; Amend Contract Language regarding Descriptive Quality of Materials Acceptance provided by Approved Shop Drawings Submittals 4.Contract Amount: $11,895,183.25 5.Funding: 2012 Sewer Bond (661.0630.415.42.06) REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Reviewand Regular Meetings:April 7, 2016; April 12, 2016;Claims ReviewMeeting:April 19, 2016 2.OPENING OF BIDS A.Saleof City-OwnedProperty –417 West MadisonSt. B.Century Center Electrical Distribution Upgrades–Project No. 116-007 1.Funding:Hotel-Motel Tax(7304.42010.0000.0099) C.Thirty-Nine (39), More or Less, 2016 or Newer, All Wheel Drive Police Patrol Vehicles (SpecS) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Funding:Police Department Capital (subject to lease funding) (404.0401.415.37.11 & .12) D.Two (2), More or Less, 2016 or Newer, 3/4 Ton Extended Cab Two Wheel Drive Pick Up Trucks (Spec T) 1.Funding: Water Works Capital (622.0640.415.43.02) 3.OPENING OFQUOTATIONS A.Lincoln Way East and Caroline St. Sewer Repair–Project No. 115-138 1.Funding:Sewer Contractual Services(641.0621.792.63.35) 4.AWARD QUOTATIONSAND APPROVE CONTRACTS A.2016 Cold Milling–Project No.116-030 . 1.Company:J. L. Milling, Inc 2.Amount: Unit Pricing NTE $48,150 3.Funding:MVH(202.0607.431. 36.01) B.2016Tree and Stump Removal–Project No.116-016 1.Company:KC Tree, Inc. 2.Amount: Unit Pricing NTE $30,080 3.Funding:MVH (202.0619.431. 31.06) C.Removal and Replacement of Two (2) Above Ground Hoists for Central Services 1.Company: Ridge NAPA South Bend 2.Amount: $12,799 3.Funding: Central Services Capital (224.0605.419.43.10) 5.CHANGE ORDERS A.Equipment Purchase for Nello Corporation–Project No. 115-005 1.Company: PPT Industrial Machines, Inc.d/b/a Pacific Press Technologies 2.Change Order No.: 1 3.Increase Amount: $85,484.96 4.Percent of Increase: 2.44% 5.RevisedContract Amount: $3,583,184.96 6.Funding: RWDA TIF(324.1050.460.42.07) B.Colfax Avenue and Hill Street Improvements –Project No. 114-018B 1.Company: L. L. Geans Construction Co. 2.Change Order No.: 1 3.Increase Amount: $4,580; One (1) Additional Day 4.Percent of Increase: 7.96% 5.RevisedContract Amount: $62,104 6.Funding: RWDA TIF (429.1050.460.31.02) 6.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 A.Five-Thousand (5,000), More or Less, Universal Nestable Refuse Containers 1.Funding: Subject to Appropriation of Solid Waste Capital Lease (611.0610.415.37.11/.12) 7.RESOLUTIONS A.No. 24-2016–A Resolution of the South Bend Board of Public Works Authorizing Administrative Settlement Related to Acquisition of Property in the City of South Bend, Indiana 1.Description: Acquisition of Property for Main/Chippewa RoundaboutSmart Streets Project-K. R. Palmer and Kerry Palmer B.No. 25-2016 –A Resolution of the South Bend Board of Public Works Authorizing Administrative Settlement Related to Acquisition of Property in the City of South Bend, Indiana C.No. 26-2016 –A Resolution of the South Bend Board of Public Works Authorizing the Disposal of Obsolete Equipment 1.Description: Boots and Helmets for Retiring Firefighters Michael Kowalski, Eddie Hernandez, James Lopez, Paul Radecki 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Contract –South Bend Police Department 1.Description:Additional Police Patrolsin the Neighborhood Revitalization Area (NRA) and OtherLow to Moderate Income Areas approved by the City 2.Amount: $90,000 3.Funding: CDBG(212.1001.460.39.30) B.Professional Services Agreement –Watertrax 1.Description: Database Software for Water Quality Information 2.Amount: $51,570 3.Funding: Water Works Operations and Maintenance(620.0640.658.31.06) C.Independent Contractor Agreement –Dale Clingerman 1.Description: Inspection Services for Two-Way Streets Conversion Project 2.Amount: $24/Hour, NTE $25,000plus $500/Month Reimbursement for Insurance 3.Funding: TIF Bond D.Real Property Transfer Agreement –Beacon Medical Group, Inc. fka Memorial Health System, Inc. 1.Description: Transfer of Right-of-Way to City for Development of Marion St. and Michigan St. Roundabout 2.Amount: NTE $25,000 3.Funding: TIF Infrastructure Bond E.Professional Services Agreement–The Troyer Group, Inc. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Description: Safe Routes to School near LaSalle Intermediate and Marquette Primary 2.Amount: NTE $185,822 3.Funding: LRSA (251.0608.380.10.99) F.Professional Services Agreement–Abonmarche Consultants, Inc. 1.Description: Safe Routes to School near Monroe Primary Center and Studebaker Elementary School 2.Amount: NTE $158,500 3.Funding: LRSA (251.0608.380.10.99) G.Professional Services Agreement–United Consulting 1.Description: Engineering Services for Coal Line Trail Phase Iand Phase II 2.Amount: Phase I: NTE $352,025; Phase II: NTE$273,830 3.Funding: RWDA TIF (324.1050.460.42.02) H.Maintenance Agreement –Kirby Risk Electrical Supply 1.Description: Software Maintenance & Support for Monitoring & Control of the Wastewater Treatment Plant 2.Amount: $25,922.60 3.Funding: WastewaterOperations & Maintenance (641.0630.793.39.10) I.Maintenance Agreement Renewal –AT &T Mobility 1.Description: NetMotion Three (3) Year Maintenance on 300 Police Car Laptops to Retain Connectivity when Cellular Connectivity Drops. 2.Amount: $42,390 3.Funding: Police Operating ( ) J.Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Roundabout at Corby Blvd./Ironwood Dr./Rockne Dr. 2.Amount: NTE $596,625 3.Funding: LRSA (251.0608.431.42.96) K.Amendment No. 3 to Professional Services Agreement –American Structurepoint, Inc. 1.Description: Increase Downtown 2-Way ConversionEngineering Agreement 2.Amount: Increase of $39,409; NewTotal of $1,016,099 3.Funding: TIF Bond L.Amendment No. 2 to Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Update of City of South Bend Construction Standards & Prevailing Specifications 2.Amount: TBD 3.Funding:Engineering Professional Services (101.0602.431.31.06) 9.LICENSES AND PERMITS A.Block Party–Non-Residential GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Applicant: Bike Michiana Coalition a)Event: Bike Michiana Coalition/Bike to Work Week Blueberry Pancake Breakfast b)Location: Colfax St. from MichiganSt.to MainSt.; LaSalle Grill c)Date/Time: May 17, 2016; 5:30 a.m. to 10:00 a.m. d)Favorable RecommendationssubjecttoConstructionSchedule in Area. 2.Applicant: South Bend Park Department a)Event: July 3rd Concert & Fire Works b)Location: Fire Works from Jefferson Bridge; St. Joseph St.to Niles Ave. c)Date/Time: July 3, 2016; 5:00 p.m. to 11:30 p.m. d)Favorable Recommendations B.Processions 1.Applicant:Riley High School a)Event:Homecoming Parade b)Date/Time: September 23, 2016; 4:00 p.m.-6:30 p.m. c)Favorable Recommendations 2.Applicant: Our Lady of Hungary a)Event: Balloon Rosary Walk for Mother’s Day b)Date/Time: May 8, 2016; 10:30 a.m. to 12:00 p.m. c)Favorable Recommendations C.Sidewalk Café Permit 1.Applicant: Chicory of South Bend a)Location: 105 E. Jefferson Blvd. b)Date/Time: Sunday through Saturday, 10:00 a.m.-10:00 p.m. c)Favorable Recommendations 2.Applicant: Bruno’s Pizza a)Location: 131 S. Michigan St b)Date/Time: Sunday through Saturday, 11:00 a.m.-10:00 p.m. c)Favorable Recommendations 3.Applicant: Frank’s Place a)Location: 327 W. Marion St. b)Date/Time: Sunday through Saturday, 11:00 a.m.-11:00 p.m. c)Favorable Recommendations; Building Dept. statessubject to 36” Clear Path around Dining Area 10.STREET AND ALLEY VACATIONS A.Applicant: Thomas Troeger, Highline, LLC 1.Location: South Bend Avenue from Notre Dame Avenue to Frances Street 2.Purpose: Redevelop Property 3.Favorable Recommendations GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 11.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)South Side of Napier Street at Walnut Street–Two (2) Spaces b)1132 East Sorin Street c)1136 East Sorin Street 2.All criteria has been met B.Removal–Northern-Most 15 minute Parking Sign 1.Location:231 S. Michigan Streetin front of Dainty Maid Bake Shop Building 2.No Longer Needed C.Traffic Restriction 1.Applicant: IUSB Center for a Sustainable Future 2.Event: Annual Ewaste Collection Fest th 3.Location: Restrict Traffic on 20Street between Vine St. and Parking Lot Entrance th 4.Description: Message Boards on Mishawaka Avenue before and after 20 Street 5.Date/Time: May 13 &14, 2016; 8:00 a.m. –2:00 p.m. D.New Installation–Two (2) Police Parking OnlySigns with Arrows; Relocate Two (2) Hour Parking Signs 1.Location: Southwest Corner of North Main and Navarre Streets Intersection, along WestSideof North Main Street 2.Comments: To Accommodate Police Parking when assisting Emergency Vehicles and for Emergency Hospital Response 12.RATIFY BONDS A.Contractor Bonds 1.D.A. D’Agostino Custom Excavation and Trucking, Inc., Approved effective April 18, 2016 B.Excavation Bonds 1.Fiber Tel Contractors, Inc., Released effective May 6, 2016 13.CLAIMS 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION April 21, 2016 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page7