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HomeMy WebLinkAbout03222016 Board of Public Works MeetingAGFNDA REVIEW SESSION MARCH 17, 2016 93 needs Board approval if it's beyond ninety (90) days, and the Board will need to set the amount. Mr. Kerr stated it should reflect the amount of sidewalk and curb they are occupying. Mr. Gilot asked if they had an estimate. Mr. Kerr stated they estimated it at $35,000.00. Mr. Kerr stated they have been given temporary approval, but will need approval through December. Traffic Control Device — IIandicapped Accessible Parking Sign Mr. Ken stated he is asking for direction from the Board on their policy regarding alley access. IIe noted this property has clear access from the alley and the sidewalk is good. He stated he would like to get the Board's input on whether alley access is sufficient. Ms. Maradik stated she believes consideration should be given to the condition of the access on an individual basis. Mr. Gilot noted the Board has consistently said if you have clear access available, we don't want you to take up a public parking space. He added if engineering finds an odd alley that doesn't go all the way through, has a change in grade, or is rutted, the Board wouldn't have that insight unless engineering lets them know. Mr. Kerr noted the previous appeal of a denial due to alley access was due to there being no entrance on the back of the house. - Resolution No. 17-2016 — Transfer of Property from the South Bend Board of Park Commissioners Attorney Schmidt stated this is regarding a sliver of property at 1047 LaSalle Ct. that needs to be merged into one property. The Park Board will transfer the property to the Board of Works, and they will remove it from the assets. Mr. Relos noted it was just a little sliver that got missed when the larger parcel was transferred. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 11:16 a.m. ATTEST: CL iihdaM. Martin, Clerk —— BOARD OF PUBLIC WORKS Gary AA_ Griot, President David P. Relos, Member Elizabeth A. Maradik, Member Therese Dorau, Ngmber / Jal A. Mueller, Member REGULAR MEETING MARCH 22, 2016 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Match 22, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and James Mueller present. Board Member Therese Donau was absent. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA _ Mr. Gilot noted the addition to the agenda of an Authorization for Just Compensation, and a request to remove Item 6C, a Request to Advertise for Two, More or Less, Extended Cab Two Wheel Drive Trucks, a duplication or Item 6A. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on March 3, 2016, March 8. 2016, and March 15, 2016, were approved. REGULAR MEETING MARCH 22, 2016 94 OPENING OF BIDS—2016-2017 WATER TREATMENT CHEMICALS (VARIOUS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribtme and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ALEXANDER CHEMICAL A CARUS COMPANY 315 Fifth Street Peru, iL 61354 -- Bid was signed by: Susan Buchanan Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim. Ten percent (10%) Bid Bond was submitted BID: Item Estimated No Item Quantity/ Unit Unit Price Extended Year I Chlorine — I Ton Cylinders 150 Ton $304.00 $45,600.00 2 Chlorine —150 Lb. Cylinder 150 CYI. $ 36.00 $ 5,400.00 3 Ferric Chloride 90,000 Gal. $NO BID 4 FluorisilicicAcid-23% 260 Ton $435.00 $113,100.00 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. $3.52 $26,400.00 6 Blended Phosphate Sequestrant 22,500 Lbs. No Bid 7 Solar Salt 300 Ton $No Bid $ Sulfur Dioxide — 1 Ton Cylinders 100 Ton $502.00 $50,200.00 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. $No Bid 10 Liquid Calcium Nitrate 25,000 Gal. S1.974 $49,350.00 11 Sodium Hypochlorite — 12.5"/" 30000 Gal. $0.74 S22,200.00 12 Sodium Permanganate 275 Gallon Totes 2,200 Gal. $No Rid Sodium Permanganate 13 500-500 Gallon Bulk 27200 Gal. $No Bid BRENNTAC GREAT LAKES 4420 N. Harley Davidson Avenue Wauwatosa, WI 53225 Bid was signed by: Jo Lynn Reinwand Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted BID: Item Estimated No Item Quantity/ Unit UnitPriceT Extended REGULAR MEETING MARCH 22.2016 95 Year 1 Chlorine — 1 Ton Cylinders 150 Ton No bid 2 Chlorine-150 Lb. Cylinder 150 Cyl. No bid 3 Ferric Chloride 90,000 Gal. No bid 4 Fluorisilicie Acid — 23% 260 Ton No bid 5 Potassium Permanganate — 55 7,500 Lbs. No bid Lb. Pails 6 Blended Phosphate Sequestrant 22,500 Lbs. No bid 7 Solar Salt 300 Ton No bid 8 Sulfur Dioxide — 1 Ton 100 Ton No bid Cylinders 9 Dry Polymer Flocculent — 50 / 40,000 Lbs. No bid 55 Lb. Polyethylene Bag 10 Liquid Calcium Nitrate 25,000 Gal. No bid 11 Sodium Hypochlorite —12.5% 30,000 Gal. No bid 12 Sodium Permanganate 2,200 Gal. 275 Gallon Totes 59.40* 13 Sodium Permanganate 2,200 Gal. 500-500 Gallon Bulk $9.40* *Must be 2 tote orders. (275 gal/tutus) = 550 gallon orders. we can pump from wre tmu you, tank. *Bid bond in the amount of $2,068 is being sent separately directly from bank. CHEMRITE, INC. 5202 Belle Wood Court Suite 104 Buford, GA 30518 Bid was signed by: Aaron Opp Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security was submitted r'"I Estimated Item Item Quantity/ Unit Unit Price Extended No Year 1 Chlorine — l Ton Cylinders 150 Ton $ NO BID 2 Chlorine —150 Lb. Cylinder 150 Cyl. $ NO BID 3 Ferric Chloride 90,000 Gal. $ NO BID 4 Fluorisilicic Acid — 23% 260 Ton $ NO BID 5 Potassium Permanganate-55 7,500 Lbs. $1.85 $13,875 Lb. Pails 6 Blended Phosphate Scqucstrant 22,500 Lbs. $ NO BID 7 Solar Salt 300 Ton $ NO RID Sulfur Dioxide —1 Ton 8 Cylinders 100 Ton $ NO BID 9 Dry Polymer Flocculent — 501 40,000 Lbs. S NO BID REGULAR MEETING MARCH 22, 2016 96 55 Lb. Polyethylene Bag 10 Liquid Calcium Nitrate 25,000 Gal. $ NO BID 11 Sodium Hypochlorite —12.5% 30,000 Gal. $ NO BID 12 Sodium Permanganate 275 Gallon Totes 2,200 Gal. $ NO BID Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. $ NO BID HAWKINS, INC. 2831 Rosegate Roseville, MN 55113 Bid was signed by: Thomas Keller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Item Estimated No Item Quantity/ Unit Unit Price Extended Year 1 Chlorine— 1 Ton Cylinders 150 Ton No Bid No Bid 2 Chlorine — 150 Lb. Cylinder 150 Cyl. No Bid No Bid 3 Ferric Chloride 90,000 Gal. No Bid No Bid 4 FluorisilicicArid —23% 260 Ton $140,400.00 $.027/lb. ($540.00/ton) 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. $345/gal $25,875.00 6 Blended Phosphate Sequesnant 22,500 Lbs. No Bid No Bid 7 Solar Salt 300 Ton No Bid No Bid 8 Sulfur Dioxide —I Ton Cylinders 100 Ton No Bid No Bid 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. No Bid No Bid 10 Liquid Calcium Nitrate 25,000 Gal. No Bid No Bid 11 Sodium Hypochloritc — 12.5% 30,000 Gal. No Bid No Bid Sodium Permanganate 12 275 Gallon Totes 2,200 Gal. $9.57lgal $21,054.00 Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. $9.95/gal $21,890.00 JCI JONES CHEMICALS 600 Bethel Avenue Beech Grove, IN 46107-1356 Bid was signed by: Edd Jones Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING MARCH 22, 2016 97 Indiana Local Business Preference Claim submitted not completed. Ten percent (10%) Bid Bond was submitted Estimated Item Item Quantity/ Unit Unit Price Extended No Year 1 Chlorine — 1 Ton Cylinders 150 Ton $310.00 $46,500.00 2 Chlorine — 150 Lb. Cylinder 150 Cyl. $49.00 $7,350.00 3 Ferric Chloride 90,000 Gal. N/A No Bid 4 FluorisilicicAcid —23% 260 Ton N/A No Bid 5 Potassium Permanganate — 55 7,500 Lbs. N/A No Bid Lb. Pails 6 Blended Phosphate Sequestrant 22,500 Lbs. N/A No Bid 7 Solar Salt 300 Ton N/A No Bid 8 Sulfur Dioxide — 1 'Ion 100 Ton S500.00 ea $50,000.00 Cylinders 9 Dry Polymer Flocculent — 50 / 40,000 Lbs. N/A No Bid 55 Lb. Polyethylene Bag 10 Liquid Calcium Nitrate 25,000 Gal. N/A No Bid l l Sodium Hypochlorite — 12.5% 30,000 Gal. N/A No Bid 12 Sodium Permanganate 2,200 Gal. N/A. No Bid 275 Gallon Totes 13 Sodium Permanganate 2,200 Gal. N/A No Bid 500-500 Gallon Bulk KEMIRA WATER SOLUTIONS 4321 W. Oh St. Lawrence, KS 66049 Bid was signed. by: Christina M. Imbrogno Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted on Item Estimated No Item Quantity/ Unit Unit Price Extended Year I Chlorine —1 Ton Cylinders 150 Ton $ NO Blll 2 Chlorine —150 Lb. Cylinder 150 Cyl. $ NO BID 3 Ferric Chloride $78,750.00 90,000 Gal. $0.875 Kemira PIX-1 I 4 Fluorisilicic Acid — 23% 260 Ton $ 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. $ NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. $ NO BID 7 1 Solar Salt 300 Ton $ NO BID REGULAR MEETING MARCH 22.2016 98 8 Sulfur Dioxide — 1 Ton Cylinders 100 Ton $ NO BID 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Rag 40,000 Lbs. $ NO BID 10 Liquid Calcium Nitrate 25,000 Gal. $ NO BID 11 Sodium Hypochlorite — 12.5% 30,000 Gal. 5 NO BID 12 Sodium Permanganate 275 Gallon Totes 2,200 Gal. NO BID r13 Sodium Permanganate 500-500 Gallon Bulk 2,200 Gal. NO BID MORTON SALT 123 North Wacker Drive Chicago, IL 60606 Bid was signed by: Monica Niemiec Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. DIM Item Estimated No Item Quantity/ Unit Unit Price Extended Year 1 Chlorine— 1 Ton Cylinders 150 Ton No Bid No Bid 2 Chlorine— 150 Lb. Cylinder 150 Cyl. No Bid No Bid 3 Ferric Chloride —Acid— 90,000 Gal. No Bid No Bid 4 Fluorisilicic 23% 260 Tan No Bid No Bid 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. No Bid No Bid 6 Blended Phosphate Sequestrant 22,500 Lbs. No Bid No Bid 7 Solar Salt 300 Ton $193.19 $57,957.00 8 Sulfur Dioxide —1 Ton Cylinders 100 Ton No Bid No Bid 9 Dry Poly mer Flocculent-50 / 55 Lb. Polyethylene Bag 40,000 Lbs. _ No Bid No Bid 10 Liquid Calcium Nitrate 25,000 Gal. No Bid No Bid 11 Sodium Hypochlorite — 12.5% 30,000 Gal. No Bid No Bid Sodium Permanganate 12 275 Gallon Totes 2,200 Gal. No Bid No Bid Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. No Bid No Bid MOSAIC GLOBAL SALES, LI.0 13830 Circa Crossing Drive Lithia, FL 33547 Bid was signed by: Don Jernstrom Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING MARCH 22, 2016 99 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted MM Estimated Item Item Quantity/ Unit Unit Price Extended No Year 1 Chlorine — 1 Ton Cylinders 150 Ton $ No Bid 2 Chlorine —150 Lb. Cylinder 150 Cyl. $ No Bid 3 Ferric Chloride 90,000 Gal. $ No Bid 4 FluorisilicieAcid —23% 260 Ton $489.00 $127,140.00** 5 Potassium Permanganate — 55 7,500 Lbs. No Bid Lb. Pails $ 6 Blended Phosphate Sequestrant 22,500 Lbs. $ No Bid 7 Solar Salt 300 Ton $ No Bid $ Sulfur Dioxide —1 Ton 100 Tan No Bid Cylinders $ 9 Dry Polymer Flocculent — 50 I 40,000 Lbs. No Bid 55 Lb. Polyethylene Bag $ 10 Liquid Calcium Nitrate 25,000 Gal. $ No Bid I I Sodium Hypochloritc —12.5% 30,000 Gal. $ No Bid 12 Sodium Permanganate 2,200 Gal. No Bid 275 Gallon Totes S 13 Sodium Permanganate 2,200 Gal. No Bid 500-500 Gallon Bulk $ *Price is based on a 23% assay adjusted basis and 10 ton minimum releases. PENCCO,INC. P. 0. Box 600 San Felipe, TX 77473 Bid was signed by: Sarah Duffy Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Item No Item Estimated Quantity/ Year Unit Unit Price Extended 1 Chlorine-1 Ton Cylinders 150 Ton No Bid 2 Chlorine —150 Lb. Cylinder 150 Cyl. No Bid 3 Ferric Chloride 90,000 Gal. No Bid 4 FlumisilicicAcid —23% 260 Ton $467.00 $121,420.00 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. No Bid 6 Blended Phosphate Sequestrant 22,500 Lbs. No Bid 7 Solar Salt 300 Ton No Bid REGULAR MEETING MARCH 22, 2016 100 8 Sulfur Dioxide — I Ton Cylinders 100 Ton No Bid 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. No Bid 10 Liquid Calcium Nitrate 25,000 Gal. No Bid 11 Sodium Hypuchlorite — 12.5% 30,000 Gal. No Bid Sodium Pennanganate 12 275 Gallon Totes 2,200 Gal. No Bid 13 Sodium Permanganate 500-500 Gallon Bulk 2,200 Gal. No Bid POLYDYNE, INC. 1 Chemical Plant Road Riceboro, GA 31323 Bid was signed by: Mark Schlag Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Item Estimated No Item Quantity/ Unit Unit Price Extended Year 1 Chlorine — 1 Ton Cylinders 150 Ton No Bid 2 Chlorine —150 Lb. Cylinder 150 Cyl. No Bid 3 Ferric Chloride 90,000 Gal. No Bid 4 FluorisilicicAcid —23% 660 Ton No Bid 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. No Bid 6 Blended Phosphate Sequcstrant 22,500 Lbs. No Bid 7 Solar Salt 300 Ton No Bid 8 Sulfur Dioxide — 1 Ton Cylinders 100 Ton No Bid 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. $1 47 $58,800.00 10 Liquid Calcium Nitrate 25,000 Gal. No Bid 11 Sodium Hypochlorite— 12.5% 30,000 Gal. No Bid Sodium Permanganate 12 275 Gallon Totes 2,200 Gal. No Bid Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. No Bid PYS MINIBULK INC. 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: Milisav Bulatovic Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING MARCH 22, 2016 101 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted ED Estimated Item Item Quantity/ Unit Unit Price Extended No Year I Chlorine — 1 Ton Cylinders 150 Ton No Bid No Bid 2 Chlorine —150 Lb. Cylinder 150 Cyl. No Bid No Bid 3 Ferric Chloride 90,000 Gal. No Bid No Bid 4 Fluorisilicic Acid — 23% 260 Ton No Bid No Bid 5 Potassium Permanganate — 55 7,500 Lbs. No Bid No Bid Lb. Pails 6 Blended Phosphate Sequestrant 22,500 Lbs. No Bid No Bid 7 Solar Salt 300 Ton No Bid No Bid 8 Sulfur Dioxide — 1 Ton 100 Ton No Bid No Bid Cylinders 9 Dry Polymer Flocculent — 50 / 40,000 Lbs. No Bid No Bid 55 Lb. Polyethylene Bag 10 Liquid Calcium Nitrate 25,000 Gal. No Bid No Bid 11 Sodium Hypochlorite-12.5% 30,000 Gal. $1.11 $33,300.00 Sodium Permanganate 12 2,200 Gal. No Bid No Bid 275 Gallon Totes Sodium Permanganate 13 2,200 Gal. No Bid No Bid 500-500 Gallon Bulk PVS NOI.WOOD CHEMICALS, INC. 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: Milisav Bulatovic Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. ME Item Estimated No Item Quantity/ Unit Unit Price Extended Year I Chlorine — 1 Ton Cylinders 150 Ton No Bid No Bid 2 Chlorine —150 Lb. Cylinder 150 Cyl. No Bid No Bid 3 Ferric Chloride 90,000 Gal. No Bid No Bid Fluorisilicic Acid —23% $570.00** $148,200.00** 4 260 Ton $645.00*** $167,700.00*** 5 Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. No Bid No Bid 6 Blended Phosphate Sequestram 22,500 Lbs. No Bid No Bid 7 Solar Salt 300 Ton No Bid No Bid REGULAR MEETING MARCH 22.2016 102 8 Sulfur Dioxide —1 Ton Cylinders 100 Ton No Bid No Bid 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. No Bid No Bid 10 Liquid Calcium Nitrate 25,000 Gal. No Bid No Bid 11 Sodium Hypochlorite— 12.5% 3Q000 Gal, No Rid No Bid Sodium Permanganate 12 275 Gallon Totes 2,200 Gal. No Bid No Bid Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. No Bid No Bid �, v.vvi tun v,uuv rvnmumum / release, bmK tank truck ***645.00/ton 20,000 Minimum LB release in bulk tank truck PVS TECHNOLOGIES, INC. 10900 Harper Avenue Detroit, MI 48213 Bid was signed by: Craig Mikkclson Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Item Estimated No Item Quantity/ Unit Unit Price Extended Year I Chlorine —1 Ton Cylinders 150 Ton No Bid No Bid 2 Chlorine —150 Lb. Cylinder 150 Cyl. No Bid No Bid 3 Ferric Chloride 90,000 Gal. $0.79/gl $71,100.00 4 Flumisilicic Acid — 23% 260 Ton No Bid No Bid 5 Potassium Permanganate— 55 Lb. Pails 7,500 Lbs. No Bid No Bid 6 Blended Phosphate Sequestrazrt. 22,500 Lbs. No Bid No Bid 7 Solar Salt 300 Ton No Bid No Bid 8 Sulfur Dioxide— 1 Ton Cylinders 100 Ton No Bid No Bid g Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. No Bid No Bid 10 Liquid Calcium Nitrate 25,000 Gal. No Bid No Bid 11 Sodium Hypochlorite — 12.5% 30,000 Gal. No Bid No Bid Sodium Permanganate l2 275 Gallon Totes 2,200 Gal. No Bid No Bid Sodium Permanganate 13 500-500 Gallon Bulk 2,200 Gal. No Bid No Bid ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane Suite 205 Hinsdale, IL 60521 REGULAR MEETING MARCH 22,201 103 Bid was signed by: Thomas Harris Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was not submitted BID: Item Estimated No hero Quantity/ Unit Unit Price Extended Year 1 Chlorine — I Ton Cylinders 150 Ton NO BID NO BID 2 Chlorine-150 Lb. Cylinder 150 Cyl. NO BID NO BID 3 Ferric Chloride 90,000 Gal. NO BID NO BID 4 Fluorisilicie Acid — 23% 260 Ton NO BID NO BID Potassium Permanganate — 55 Lb. Pails 7,500 Lbs. NO BID NO BID 6 Blended Phosphate Sequestrant 22,500 Lbs. NO BID NO BID 7 Solar Salt 300 Ton NO BID NO B1D 8 Sulfur Dioxide — 1 Ton Cylinders 100 Ton NO BID NO BID Dry Polymer Flocculent — 50 / 9 55 Lb. Polyethylene Bag 40,000 Lbs. NO BID NO BID 10 Liquid Calcium Nitrate 25,000 Gal. NO BID NO BID 11 Sodium Hypochlorite-12.5% 30,000 Gal. $1.05 $31,500.00 Sodium Permanganate 12 2,200 Gal. 275 Gallon Totes NO BID NO BID Sodium Permanganate 13 500-500 Gallon Bulls 2,200 Gal. NO BID NO BID UNIVAR USA 8201 S. 21VI Street Kent, WA 98032-1952 Bid was signed by: Roise Holiday Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and. Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Preference Claim submitted. Ten percent (10%) Bid Bond. was submitted. BID: Item No Item Estimated Quantity/ Year Unit Unit Price Extended 1 Chlorine— 1 Ton Cylinders 150 Ton No Bid 2 Chlorine — 150 Lb. Cylinder 150 CyL No Bid 3 Ferric Chlo de 90,000 Gal. No Bid 4 FluorisilicicAcid-23% 260 Ton $1,040.00 $270400.00 5 Potassium Permanganate-55 7,500 Lbs. $3.83 $28725.00 REGULAR MEETING MARCH 22, 2016 104 Lb. Pails 6 Blended Phosphate Sequestrant 22,500 Lbs. No Bid 7 Solar Saft 300 Ton No Bid 8 Sulfur Dioxide — 1 Ton Cylinders 100 Ton No Bid 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. No Bid 10 Liquid Calcium Nitrate 25,000 Gal. $3.895 $97375.00 11 Sodium Hypochlorte—]2.5%T2,20OGal. $1.20 $36000.00 Sodturn Permanganate ]2 275 Gallon Totes No Bid Sodium Permanganate 13 500-500 Gallon Bulk No Bid WATCON, INC. P. O. Box 2829 2215 South Main St. South Bend, IN 46613 Bid was signed by: Thomas Resnik Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Business Preference submitted. Ten percent (10%) Bid Security was submitted. F"D Item Estimated No Item Quantity/ Unit Unit Price Extended Year 1 Chlorine — 1 Ton Cylinders 150 Ton $ 2 Chlorine — 150 Lb. Cylinder 150 Cyl. $ 3 Fcrric Chloride 90,000 Gal. $ 4 FluorisilicicAcid —23% 260 Ton $ 5 Potassium Permanganate — 55 Lb. Pails 7,500 i.bs. $ 6 Blended Phosphate Sequest ant 22,500 Lbs. $1.39 $31,275.00 7 Solar Salt 300 Ton S 8 Sulfur Dioxide — 1 Ton Cylinders 100 Ton $ 9 Dry Polymer Flocculent — 50 / 55 Lb. Polyethylene Bag 40,000 Lbs. $ 10 Liquid Calcium Nitrate 25,000 Gal. $ 11 Sodium H}pochlorite— 12.5% 30,000 Gal. $ 12 Sodium Permanganate 275 Gallon Totes 25200 Gal. 13 Sodium Permanganate 500-500 Gallon Bulk 2,200 Gal. REGULAR MEETING MARCH 22, 2016 105 WATER SOLUTIONS UNLIMITED INC. P. O. Box 347 295 Industrial Drive Franklin, TN 46131 Bid was signed by: Mike Ricks Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security was submitted. BID, Item Estimated Item Quantity/ Unit Unit Price Extended No Year I Chlorine — 1 Ton Cylinders 150 Ton $ 2 Chlorine — 150 Lb. Cylinder 150 Cyl. $ 3 Ferric Chloride 90,000 Gal. $ 4 FluorisilicicAcid —23% 260 Ton $ 5 Potassium Permanganate — 55 7,500 Lbs. Lb. Pails $ 6 Blended Phosphate Sequestrant 22,500 Lbs. $1.62 $36,450 7 Solar Salt 300 Ton $ 8 Sulfur Dioxide — 1 Ton 100 Ton Cylinders $ 9 Dry Polymer Flocculent — 50 / 4Q000 Lbs. 55 Lb. Polyethylene Bag $ 10 Liquid Calcium Nitrate 25,000 Gal. $ 11 Sodium HypochlodLe — 12.5% 30,000 Gal. $ Sodium Permanganate 12 2,200 Gal. 275 Gallon Totes $ Sodium Permanganate 13 2,200 Gal. 500-500 Gallon Bulk $ Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above proposals were referred to Purchasing for review and recommendation. OPENING OF PROPOSALS (LRSA/RWDA/REDA TIT 80/20 SPLIT WITH INDOT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the below listed INDOT proposals. Mr. Gilot stated the proposals are only to be opened by the Board, they are all INDOT projects that the City is partnering with. The following proposals were opened and the names of the vendors read: A. INSPECTION SERVICES FOR BOLAND TRAIL — PROJECT NO 113-047 — LRSA A&Z ENGINEERING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 CHRISTOPHER B. BURKE ENGINEERING, LLC Suite 1368 South 115 W. Washington St. Indianapolis, IN 46204 REGULAR MEETING MARCH 22, 2016 106 LOCHMUELLER GROUP Suite 300 130 South Main Street South Bend, IN 46601 TROYER GROUP 550 Union St. Mishawaka, IN 46544 ABONMARCHE 750 Lincoln Way East South Bend, IN 46601 B. INSPECTION SERVICES FOR SAFE ROUTES TO SCHOOLS - I INCOLN PRIMARY CENTER — PROJECT NO t 14-078 (LRSA� A&Z ENGINEERING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 CHRISTOPHER B. BURKE ENGINEERING LLC Suite 1368 South 115 W. Washington St. Indianapolis, IN 46204 TROYER GROUP 550 Union St Mishawaka, IN 46544 ABONMARCHE 750 Lincoln Way East South Bend, IN 46601 C INSPECTION SERVICES FOR SAFE ROUTES TO SCHOOLS - PERLFY PRIMARY CENTFR —PROJECT No. O 114-079 (REDA TTFl A&Z ENGINEERING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 CHRISTOPHER B. BURKE ENGINEERING LLC Suite 1368 South 115 W. Washington St. Indianapolis, IN 46204 TROYER GROUP 550 Union St. Mishawaka, IN 46544 ABONMARCHE 750 Lincoln Way East South Bend, IN 46601 D. DESIGN SERVICES FOR COAL LINE TRAIL PHASE I — PROJECT NO. It 5-063 (RWDA TIF) A&Z ENGINEERING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 LOCHMUELLER GROUP REGULAR MEETING MARCH 22,201 107 Suite 300 130 South Main Street South Bend, IN 46601 UNITED CONSULTING 1625 N. Post Road Indianapolis, IN 46219-1995 LAWSON-FISHER ASSOCIATES, P.C. 525 West Washington Avenue South Bend, IN 46601 TROYER GROUP 550 Union St. Mishawaka, N 46544 DONOHOE 100 N. Michigan Street Suite 510 South Bend, N 46601 BUTLER FAIRMAN & SEUFERT 4477 Progress Drive South Bend, N 46628 E. DESIGN SERVICES FOR COAL LINE TRAIL PHASE II — PROJECT NO. 115-064 (R)A7DA TIFI A&Z ENGINEERING- LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, N 46825 LOCHMUELLER GROUP Suite 300 130 South. Main Street South Bend, IN 46601 UNITED CONSULTING 1625 N. Post Road Indianapolis, N 46219-1995 TROYER GROUP 550 Union St. Mishawaka, N 46544 DLZ,LLC 2211 East Jefferson Blvd South Bend, N 44615 DONOHUE 100 N. Michigan Street Suite 510 South Bend, N 46601 BUTLER FAIRMAN & SEUFF,RT 4477 Progress Drive South Bend, N 46628 F. DESIGN SERVICES FOR CORBYARONWOOD/ROCKNE ROL>r'DABOUT PROJECT NO 116-034 (LRSA) LAWSON-FISHER ASSOCIATES PC REGULAR MEETING MARCH 22, 2016 108 525 West Washington Avenue South Bend, IN 46601 TROYER GROUP 550 Union St. Mishawaka, IN 46544 DLZ, LLC 2211 East Jefferson Blvd South Bend, IN 44615 G. INSPECTION SERVICES FOR SAFE ROUTES TO SCHOOLS MONROE PRIMARY AND STUDEBAKER ELEMENTARY - PROJECT NO 116 039 L( RSA) A&Z ENGINEERING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 CHRISTOPER B. BURKE ENGINEERING LLC Suite 1368 South 115 W. Washington St. Indianapolis, IN 46204 TROYER GROUP 550 Union St. Mishawaka, IN 46544 ABONMARCHE 750 Lincoln Way East South Bend, IN 46601 AMERICAN STRUCTUREPOINT, INC 205 W. Jefferson Suite 404 South Bend, IN 46601 DLZ,LLC 2211 East Jefferson Blvd South Bend, IN 44615 H. DESIGN SERVICES FOR SAFE ROUTES TO SCHOOLS - MONROE PRIMARY AND STUDEBAKER ELEMENTARY - PROJECT NO. 116-039 L( RSA) A&Z ENGINEERING. LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 VS ENGINEERING. INC (JOINT VENTURE WITH LAWSOV FISHER ASSOCIATES. P.C.) 4275 North High School Rd Indianapolis, IN 46254 TROYER GROUP 550 Union St. Mishawaka, 1N 46544 ABONMARCHE 750 Lincoln Way East South Bend, IN 46601 REGULAR MEETING MARCH 22, 2016 109 DLZ, LLC 2211 East Jefferson Blvd South Bend, IN 44615 INSPECTION SERVICES FOR SAFE ROUTES 'r0 SCHOOi S - LASALLE INTERMEDIATE AND MARQUETTE PRIMARY — PROJECT NO. 116-040 LRSA A&Z ENGINF,RRING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 CHRISTOPHER B. BURKE ENGINEERING, LLC Suite 1368 115 W. Washington St. Indianapolis, IN 46204 TROYER GROUP 550 Union St. Mishawaka, IN 46544 AMERICAN STRUCTUREPOINT 7260 Shadeland Station Indianapolis, IN 46256 DI,Z, LLC 2211 East Jefferson Blvd South Bend, IN 44615 ARONMARCHE 750 Lincoln Way East South Bend, IN 44601 DESIGN SERVICES FOR SAFE ROUTES TO SCHOOLS - LASALLE INTERMEDIATE AND MARQUETTE PRIMARY— PROJECT NO 116-040 I( RSA) A&Z ENGINEERING, LLC 9017 Coldwater Road, Ste. 500 Fort Wayne, IN 46825 42725 North High School Road Indianapolis, IN 46254 TROYER GROUP 550 Union St. Mishawaka, IN 46544 ABONMARCHE 750 Lincoln Way East South Bend, IN 44601 DLZ, LLC 2211 East Jefferson Blvd South Bend, EN 44615 Mr. Gilot explained these were not bids, but proposals, so the results would be scored and tabulated. Attorney Schmidt noted that several of the proposals submitted were joint ventures. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above proposals were referred to the Engineering Department for review and recommendation. REGULAR MEETING MARCH 22. 2016 110 This item was found to be a scrivener's error on the agenda. AWARD BID —ONE (I) OR MORE 2016 OR NL WeER MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCK (CODE ENFORCEMENT CAPIT'1L LEASE) Mr. Jeffrey Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the unit price amounts of $30,761.00, for the Base Bid plus Alternate Nos. 2 and 3 for a total amount of $42,006.00, Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2016 OR NEWER, FOUR DOOR IfYBRID UTILITY VEHICLE (ENGINEERING CAPITAL LEASE) Mr. Jeffrey Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the unit price amount of $21,712.00 each. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. LEASE) Mr. Jeffrey Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicles. Alter reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the unit price amount of $30,574.00 for the base bid plus one (1) with Alternates Nos. 2 and 3 for the Street Department and two (2) with Alternate Nos. I and 3 for the Sewer Department for a total of $138,925.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded subject to funding as outlined above. Mr, Relos seconded the motion, which carried. AWARD BID — THREE (3) MORE OR LESS 2016 OR NEWER 3/ TON EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCKS (POLICE DEPARTMENT CAPITAL LEASE) Mr, Jeffrey Hudak, Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of $35,474.00 for the Base Bid of $29,789.00 plus Alternate Nos. 1 and 2. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded subject to funding. Ms. Maradik seconded the motion, which carried. AND WASTE WATER CAPITAL) Mr. Jeffrey Hudak., Central Services, advised the Board that on February 23, 2016, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract for four (4) trucks to the lowest responsive and responsible bidder Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the amount of $178,961.00 for the Base Bid of $29,054.00 plus one (1) with Alternate Nos. 2 and 3, and three (3) with Alternate Nos. 1 and 3, subject to funding. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded subject to funding. Mr. Relos seconded the motion, which carried. REGULAR MEETING MARCH 22, 2016 ill APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO f2) MORE OR LESS 2016 OR NEWER, 314 TON EXTENDED CAB TWO WHEEL DRIVE PICK UP TRUCKS (WATER WORKS CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Matadik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REOUES'T TO ADVERTISE FOR THE RECEIPT OF BIDS — THIRTY- _ NINE (39). MORE OR LESS 2016 OR NEWER, ALL WHEEL DRIVE POLICE PATROL VEHICLES (SUBJECT TO POLICE DEPARTMENT CAPITAL LEASE FUNDING) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPTOF BIDS — SALF. OF CITY PROPERTY —417 WEST MADISON ST. In a memorandum to the Board, Ms. Debrah Jennings, Community Investment, requested permission to advertise for the receipt of bids for the sale of the above referenced property. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — EQUIPMENT PURCHASES FOR NELLO CORPORATION (RWDA TIF) In a memorandum to the Board, Mr. Richard Estes, Engineering, requested permission to advertise for the receipt of bids for the below listed equipment for the Nello Corporation: 1. Three (3) Wheel Straddle Carrier - Phase VII— Project No. 116-056 2. Flat Bed Trailers - Phase VIII Project No. 116-057 3. 52,000 lb. GV WR Tandem Azle Day Cab Tractor - Phase 1X — Project No. 116-058 _ 4. Magnetic Plate Handling System - Phase X — Project No. 116-059 5. Steel Angle, Flat Bar, and Mill Plate Processing Equipment - Phase XI — Project No. 116-060 6. Welding Machines - Phase XII—ProjectNo. 116-061 Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER ELECTRICAL DISTRIBUTION UPGRADES PROJECT NO. 116-007 1 HOTEL -MOTEL TAX In a memorandum to the Board, Mr. Richard Estes, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. In a memorandum to the Board; Ms. Hana Parkhill, Engineering requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. ADOPT RESOLUTION NO 15-2016 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF CERTAIN INTERESTS IN REAL PROPERTY FOR USE IN CONNECTION WITH THE SMART STREETS PROJECT Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING MARCH 22, 2016 112 ACCEPTING THE TRANSFER OF CERTAIN INTERESTS IN REAL PROPERTY FOR USE IN CONNECTION WITH THE SMART STREETS PROJECT WHEREAS, the South Bend Redevelopment Authority (the 'Authority") exists and operates pursuant to I.C. 36-7-14.5 as a separate body corporate and politic and an instrumentality of the City of South Bend, Indiana (the "City"); and WHEREAS, the South Bend. Redevelopment Commission (the "Commission") exists and operates pursuant to I.C. 36-7-14;and WHEREAS, the Authority issued its Lease Rental Revenue Bonds of 2015 ($25,000,000.00) for the construction of certain local public improvements in the City, including the completion of the City's Smart Streets initiative (die "Smart Streets Project,,); and WHEREAS, the Authority leased the Smart Streets Project to the Commission pursuant to the Lease dated February 1, 2015, as amended by the Addendum to Lease dated April 9, 2015; and WHEREAS, the South Bend Board of Public Works (the "Board") will carry out construction of the Smart Streets Project for the Authority in accordance with the teens of the Agency Agreement dated February 1, 2015; and WHEREAS, on March 2, 2016, under Resolution No. 199, in accordance with its purposes and powers under L.C. 36-7-145 and in furtherance of the Smart Streets Project, the Authority executed the deed and casement collectively attached hereto as Exhibit 1 (the 'Authority Grants') conveying to the City, acting by and through the Board, certain interests in real property owned by the Authority for use in connection with the Smart Streets Project; and WHEREAS on March 10, 2016, under Resolution No. 3331, in accordance with its proposes and powers under I.C. 36-7-14 and in furtherance of the Smart Streets Project, the Commission executed the easement attached hereto as Exhibit 2 (the "Commission Grant") conveying to the City, acting by and through the Board, certain interests inreal property owned by the Commission for use in connection with the Smart Streets Project; and WHEREAS, the South Bend Public Transportation Corporation ("TRANSPO") is a municipal corporation existing and operating under the laws of the State of Indiana; and WHEREAS, on February 15, 2016, under Resolution No. 7-2016, in accordance with its corporate purposes and powers and in furtherance of the Smart Streets Project, the Board of Directors of TRANSPO executed the deed and easement collectively attached hereto as Exhibit 3 (the 'TRANSPO Grants') conveying to the City, acting by and through the Board, certain interests in real property owned by TRANSPO for use in connection with the Smart Streets Project; and WHEREAS, the Board desires to accept the Authority Grants, the Commission Grant, and the TRANSPO Grants (collectively, the "Smart Streets Grants'), each of which is made for nominal consideration, forpurposesofthe SmaltStreets Prujcct. NOW, 'THEREFORE, BE IT RESOLVED BY THE SOUTH. BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves and accepts the Smart Streets Grants. 2. The Board hereby authorizes and instructs Roger Nawrot, of the City's Engineering Department, to accept the Smart Streets Grants and any other associated documents and to take on behalf of the Board all necessary administrative actions to accomplish the purposes of this Resolution, including recordation of the Smart Streets REGULAR MEETING MARCH 22,201 113 Grants containing permanent right-of-way grants in the Office of the Recorder of St. Joseph County. 3, This Resolution will be in full force and effect upon its adoption by the Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 22, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South _ Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s' Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 16-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA APPROVING THE DONATION OF FUNDS TO THE. CHAMBER OF COMMERCE OF ST. JOSEPH COUNTY FOUNDATION INC. — DONATION FOR RIVER LIGHTS Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 16-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH -- BEND, INDIANA APPROVING THE DONATION OF FUNDS TO THE CHAMBER OF COMMERCE OF ST. JOSEPH COUNTY FOUNDATION, INC. WHEREAS, the City of South Bend Board of Public Works (`Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority under the laws of Indiana to purchase, acquire and lease property; and WHEREAS. the Chamber of Commerce of St. Joseph County Foundation, Inc. is an Indiana non-profit corporation ("Foundation") incorporated with the purpose of furthering the quality of life of residents of the City as well as residents of St. Joseph County, Indiana; and WHEREAS, Foundation, in conjuncture with Downtown South Bend, Inc. contracted with Ziolkowski, Inc.; for electrical services related to the St. Joseph River light installation during SB 150 ("Project"); and WHEREAS, the City wishes to make a donation of $18,000.00 ("Money") to Foundation in support of its efforts toward completion of the Project; and WHEREAS, the Foundation is the fiscal agent for SB 150 fundraising; and WHEREAS, the City has previously appropriated the Money; and NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: The City, through its Board of Public Works, hereby donates $18,000.00 to the Chamber of Commerce of St. Joseph County Foundation, Inc. in furtherance and support of the Project, 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. REGULAR MEETING MARCH 22, 2016 114 ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 22, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Rclos s/ Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 17-2016 — A RESOLUTION OF THE SOU'l H BEND BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND BOARD OF PARKS COMMISSIONERS —1047 LASAF LE COURT Attorney Schmidt stated the Park Board approved a mirrored resolution at their meeting last night and approved for Board Member Mark Neal to sign the Quit Claim Deed. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 17-2016 A RESOLUTION OF CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND BOARD OF PARKS COMMISSIONERS WHEREAS, the South Bend Board of Public Works (the "Public Works"), the contracting body of the City of South Bend, Indiana (the "City'), which exists and operates under the provisions of I.C. 36-9-6 (the "Act"), serves as the holder of certain real property situated in the City of South Bend, Indiana; and WHEREAS, the City of South Bend, Indiana, Parks and Recreation Department, by and through its Board of Park Commissioners (the "Board"), holds certain real property situated in the City of South Bend, Indiana; and WHEREAS, pursuant to I.C. 36-1-11-8, Public Works and the Board may transfer or exchange property with one another upon terns and conditions agreed upon by the entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the City, acting by and through the Board, agrees to the transfer of real estate depicted and attached hereto as Exhibit A from the Board; and WHEREAS, Public Works desires to authorize the staff of the City to cause the preparation of the necessary quit claim deed effecting this transfer, and to accept and present for recording said quit claim deed, upon execution; and WHEREAS, the Board is expected to adopt a corresponding resolution consistent with I.C. 36-1-11-8. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The following transfer of real property situated in St. Joseph County, Indiana, shall be, and hereby is, authorized and approved: a. Public Works shall accept the transfer of the Board's interest in the real estate as more particularly described in Exhibit A by quit claim deed; and 2. The staff of the City shall be, and hereby are, authorized to cause the preparation, acceptance, and recordation with the St. Joseph County Recorder's Office of the quit claim deed necessary to effect the transfer stated above. REGULAR MEETING MARCH 22 2016 115 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 22, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos sl Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 18-2016 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA, BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2016 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and -- WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER DAVID NEWTON retired from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, OFFICER TERRY YOUNG is retiring from the South Bend Police Department after forty (40) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, OFFICER ANNE SCHELLINGER refired from the South Bend Police Department after twenty-nine (29) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, OFFICER WILLIAM KRAUSE retired from the South Bond Police Department after twenty-six (26) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, OFFICER KARL KRAUS retired from the South Bend Police Department after twenty-one (21) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 pern its and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handguns Serial No. HKB3758, HKB5117, HKB6205, HKB 4151, and REGULAR MEETING MARCH 22, 2016 116 HKB3663, 9mm Smith and Wesson sidearms, are no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 22, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 19-2016 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING A WATER SERVICE AND SEWER SERVICE AGREEMENT WITH THE POKAGON BAND Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.19-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE WATER SERVICE AND SEWER SERVICE AGREEMENT POKAGON BAND OF POTAWATOMI INDIANS AND THE POKAGON GAMING AUTHORITY WHEREAS, the City of South Bend Board of Public Works (`Board") is the contracting body for the City of South Bend, Indiana ("City') and the Board has the authority under the laws of Indiana to enter into contracts on behalf of the City; and WHEREAS, the Board has determined that a need exists, for the betterment of the City, to extend water and sewer service within the City's 6' district for the non-exclusive benefit of the Pokagon Band of the Potawatomi Indians ("Pokagon Band"); and WHEREAS, in furtherance of the extension of water and sewer service within the City's 6' district, the Board has entered into a certain Water Service and Sewer Service Agreement in the form attached and incorporated hereto at Exhibit A; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The Water Service and Sewer Service Agreement is hereby approved. 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 22, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 22, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. REGULAR MEETING MARCH 22, 2016 117 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 20-2016 — A RESOLUTION OF THE CTTY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr, Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: Two (2) Winchester Defender Shotguns and 22 Remington Shotguns (See Attached List) WHEREAS, I.C. 36-1-I1-9 authorizes the Board of Public Works to trade in or exchange City-owtred property for partial or full reduction in the purchase price of property of similar nature. — NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: Two (2) Winchester Defender Shotguns and 22 Remington Shotguns (See Attached List) ADOPTED at a meeting of the Baud of Public Works of the City of South Bend, Indiana held on March 22, 2016, at t308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Rules s/ Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGRF,EMENTS/CONTRACTS,'PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for amroval: Type Business Description Amount/ Motion/ Fundin Second Professional Career Outplacement Services $19,800; Relos/ Maradik Services Transitions, $2 200/ Agreement LLC _ Participant to be REGULAR MEETING MARCH 22 2016 118 Charged Only for Services Used (Unemployment Compensation Fund Authorization Sandra J. Case Relocation Expenses of NTT: $67,000 Maradik/Relos of Just Property Owner for (SSDA TIF) Compensation Chippewa Roundabout Property Purchase and Authorization for City Engineer to Sign Payment Vouchers License and Asset Health, Benefit Enrollment Plan $4.0 —per Relos/Maradik Services Inc Services Employee/ Agreement Retiree per Month (Claims Administration Professional North Flexible Benefit Plan $3.55 per TABLED Services American Employee per Gilot/Relos Agreement Administrators Month plus L.P. $300 Annual Fee (Claims Administration) Lease Burkhart Temimate Billboard Lease $26,418 Relos/Maradik Te„ni=n Advertising for PNA Building (RWDA TIF) A reement Inc. First Burkhart Lease Extension for North $726'year Relos/Maradik Amendment Advertising Sign along Olive St. on through October to Advertising Inc. former PNA Site 15, 2016; Location $800/year for Lease remainder of Terns Acceptance of South Bend St. Peter —Stand Northside N/A Relos/Maradik Right -of -Way Public Blvd. Right -of -Way Deed Dedication Transportation of Dedication Co oration Bid Extension Underground 2015 Pipe, Valve, and Bid Unit Prices Relos/Maradik Pipe & Valve Hydrant Bid Extension (Water Works through April 2017 Operations) Service Pokagou Band Water Service and Sewer Maradik/Relos A reement Service Authorization K. R. Palmer, Purchase of R ght-of-Way NTE $17U,000 lWos/Maradik for Just Kerry Palmer, at 3718 S. Michigan St. for (SSDA TIF) Compensation and Palmer Chippewa Roundabout Funeral Home Project and Authorization for city Engineer to Approve Payment Vouchers APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followine nennit and licence Applicant Description Date/Time Location Motion Carried Rwandan Parade from Apri17, 2016; Parade from Kroc Relos/Maradik American Kroc Center 4:00 p.m. to 6:00 Center to Seitz Park on Subject to Community of to Seitz Park p.m. Street Department Staying on the Midwest, USA Revised Route Sidewalks and Obeying Traffic REGULAR MF.F.TING MARCH 22,201 119 Signals Skinny's Coney License: April 1, 2016- (1) Southwest Relos/Maradik Concession Open Air October, 2016; Comer of Main Street Subject to Business 10:00 a.m: 3:00 and Washington Construction Renewal p.m. (2) Southwest Limitations Limitations Corner of Michigan stipulated during Street and Jefferson Construction at (until 9:00 p.m. on First Main Street and Fridays) Washington St. (3) Southeast Comer Location. of Colfax Ave. and Michigan St. (4) Southwest Comer of John Hunt Plaza Prairie House License: 914 Lincolnway West Maradik/Relos Massage Massage Therapy Establishment Renewal Top Oriental License: 421 N. Hickory Road Relos/Maradik Massage Massage Establishment Renewal Hair Crafters License: 602 Lincolnway West Maradik/Relos Massage Establishment Renewal Washington Occupancy March 10, 2016 Portion of the Northwest Relos/Maradik Square Permit in the to December 10, Comer of Main St. and Development, Amount Not 2016 Washington St. at the LLC to Exceed Chase Tower $35,000 DENY TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control device was denied due to good, clear access from the alley: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1715 S. Taylor Street REMARKS: All criteria has not been met. Property has clear, good alley access. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board: each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Date Claim City of South Bend $648,113.28 03/22/2016 U. S. Bank National Association; Requisition Request 41 $131,940.00 03/15/2016 Pyramid Equipment, Invoice No. 25100; Trash & Yard Waste Totes U. S. Bank National Association; Regtisiticn Request 42 $156,980.00 03/16/2016 Midwest Meter Inc., Invoice 0075377-IN; Water Meters Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. PRIVILEGE OF THE, FLOOR REGULAR MEETING MARCH 22 2016 120 Attorney Schmidt and Mr. George King, Purchasing, explained the Finance Department has asked that whenever Central Services puts forth a bid award for lease financing, they delineate if the funding is for a future lease, or if it is included in the current master lease agreement. Mr. King stated also he wanted to make the Board aware that Finance has authorized a down payment for the equipment purchases with Nello Corporation, through a Purchase Order. Mr. Gilot questioned if Nello would sign off on the purchase before the award is made. Attorney Schmidt stated before any money is spent by the City, they will have a letter of agreement for the award from Nello. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the meeting adjourned at 10:38 a.m. B ARD OF PUBLIC ^ V Gary A. Gilot, President vid P. Relos, Membe(�j r 1 yy Elizabeth A. Manradik,Meembeber /bev L I '��-/ Therese J. DorV Mlstfiber Jar, A. Mueller, Member ATT, ST: r Linda M. Martin, Clerk