HomeMy WebLinkAbout040716 Agenda Review
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
1.REVIEW OF MINUTES
A.Agenda ReviewSession: March 17, 2016;Regular Meeting: March 22, 2016;
and Claims ReviewMeetings: March 29 and April 5, 2016
B.Correction to Scrivener’s Error
1.Description: Minutes of March 8, 2016, Name and Address of Bidder Missing
onRum Village Nature Center RoofBid Information: Margin Roofing, LLC,
9325 N. 830 E. New Carlisle, IN 46552
2.OPENING OF BIDS
A.One (1) or More, 2016 or Newer,Combination Jet Rodder/Vacuum Machine with
Cab and Chassis(Spec H)
1.Funding:Sewer Capital(642.0621.415.43.02)
B.2016 Parking Garage Improvements –Project No. 115-143
1.Funding: Parking Garage Fund(412.0401.415.36.01)
3.OPENING OF QUOTATIONS
A.Removal and Replacement of Two (2) Above Ground Hoists for Central Services
1.Funding:Central Services Capital(224.0605.419.43.10)
B.2016 Cold Milling –Project No. 116-030
1.Funding: MVH (202.0607.431.36.01)
C.2016 Tree Planting –Project No. 116-031
1.Funding: MVH (202.0619.431.31.06)
D.2016Treeand StumpRemoval –Project No. 116-016
1.Funding: MVH (202.0619.431.31.06)
4.AWARD BIDS AND APPROVE CONTRACTS
A.Three (3), More or Less, 2016 or Newer, Tandem Axle Multi-Use Dump Trucks
(Spec D)
1.Company: Truck Centers, Inc. d/b/a Hill Truck Sales
2.Amount: $215,975 each for Base Bid plus all Alternates; Total: $647,925
3.Funding: Subject to Street Department Capital Lease Funds
(202.0607.431.37.11/.12)
B.Two (2), More or Less, 2016 or Newer,Tandem Axle Dump Trucks(Spec E)
1.Company: Truck Centers, Inc. d/b/a HillTruck Sales
2.Amount: One for Water Works for the Base Bid and Alternates 3 and 4 for
$177,777each; One (1) for Sewers for Base Bid and All Alternates for
$201,540; Total: $379,317
3.Funding: SewersCapital(642.0621.415.43.02)and Water Works Capital
(622.0640.415.43.02)
C.Five (5), More or Less, 2016 or Newer, Mid-Size Four-Door Hybrid Sedans
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ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
(Spec P)
1.Company: Jordan Motors, Inc.
2.Amount: Six (6) at $23,334 each; Total: $140,004
3.Funding: Water Works, Waste Water, and Fire Department Capital
(622.0640.415.43.02; 642.0630.415.43.02; 287.0902.422.43.02)
D.One (1) or More, 2016 or Newer ¾ Ton Four-Wheel Drive Pick-Up Truck with
Utility Bed (Spec Q)
1.Company: Gates Chevrolet
2.Amount: $51,351 for Base Bid plus all Alternates
3.Funding: Subject to Solid Waste Capital LeaseFunding
(611.0610.415.37.11/.12)
E.One (1) or More, 2016 or Newer, Tandem Axle Tractor Powered by Compressed
Natural Gas (Spec R)
1.Company: Truck Centers, Inc. d/b/a Hill Truck Sales
2.Amount: $149,892
3.Funding: Subject to Organic Resources Capital Lease Funding
(641.0631.793.11/.12)
F.2016-2017Water Treatment Chemicals
1.Amount: Unit Prices
a)Company: Alexander Chemical
(1)Items1, 2, 4, 5, 8, 10, and 11: Chlorine, Fluorisilicic Acid, Potassium
Permanganate, Sulfur Dioxide, Calcium Nitrate, Sodium Hypochlorite
b)Company: Hawkins, Inc.
(1)Items12and13: Sodium Permanganate
c)Company: PVS Technologies
(1)Item 3: Ferric Chloride
d)Company: Watcon
(1)Item 6: Phosphate Sequestrant
e)Company: Morton Salt
(1)Item 7: Solar Salt
f)Company: Polydyne, Inc.
(1)Item 9: Polymer Flocculent
2.Funding: Various
G.Rum Village Nature Center Roof Replacement
1.Company: R. Yoder Construction Inc.
2.Amount: $54,232;Base Bid Only
3.Funding: Park Bond
5.CHANGE ORDERS
A.Western Avenue Streetscapes –Project No. 114-085A
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
1.Company: Rieth-Riley Construction Co., Inc.
2.Change Order No.: 6
3.Increase Amount: $3,717.57
4.Percent of Increase: .20%
5.Total Percent of Change: 5.70%
6.RevisedContract Amount: $1,845,234.36
7.Funding: TIF Infrastructure
B.Ignition Park Infrastructure, Phase 1C, Division B –Project No. 114-063A
1.Company: Majority Builders, Inc.
2.Change Order No.: 3
3.Increase Amount: $27,658.90
4.Percent of Increase: 2.91%
5.Total Percent of Change: 7.27%
6.Revised Contract Amount: $978,632.87
7.Funding: RWDA TIF (324.1050.460.31.06)
C.Western Avenue Corridor Improvements –Project No. 114-033B
1.Company: Rieth-Riley Construction Co., Inc.
2.Change Order No.: 5
3.Increase Amount: $2,222
4.Percent of Increase: .23%
5.Total Percent of Change: (6.60%)
6.Revised Contract Amount: $969,054.31
7.Funding: Major Moves and RWDA TIF
(412.0602.431.42.03/324.1050.460.42.03)
6.CHANGE ORDERSAND PROJECT COMPLETION AFFIDAVITS
A.State Road 23 Sidewalk from Prairie Apartments to Locust Road–Project No.
115-021
1.Company:Rieth-Riley Construction Co., Inc.
2.Change Order No.: 1(Final)
3.Increase Amount: $5,872.28
4.Percent of Increase: 4.70%
5.RevisedContract Amount: $130,696.28
6.Funding:MVH(202.0619.431.31.06)
7.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A.Pre-Qualification for Body Shop Repair Services(Spec V)
1.Funding: Various Department Operations Budgets
B.Two (2), More or Less, 2016 or Newer, Full Size Cargo Vans(Spec W)
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
1.Funding: Waste Water Capital (642.0630.415.43.02); Community Investment
Capital (211.1001.460.43.02)
C.Century Center CEO Suites –Suite 17 Remodel –Project No. 116-010
1.Funding: Hotel/Motel Tax (7304.42010.0000.0099)
D.Century Center Service Court Improvements –Project No. 116-006
1.Funding: Hotel/Motel Tax (7304.42010.0000.0099)
E.One (1) or More, 2015 or Newer Heavy Duty 24’ Articulating Aerial Tower(Spec
U)
1.Funding: Subject to Traffic and Lighting Capital Lease Funding
(202.0607.431.37.11/.12)
8.REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS
A.FremontPark Splash Pad
1.Funding: Park Bond
9.APPROVAL OF TITLE SHEET
A.Four Winds Casino Development –Project No. 115-050
10.RESOLUTIONS
A.No. 21-2016–A Resolution of the Board of Public Works approving the Trade-In
of City Owned Property on Property of Similar Nature
1.Description: Police Department Vans and Vehicles
B.No.22-2016 –A Resolutionof the Board of Public Works approving the Trade-In
of City Owned Property on Property of Similar Nature
1.Description: Jet Rodder, Tandem Axle Tractor, Lift Truck
C.No. 23-2016 –A Resolutionof the Board of Public Works approving the Trade-In
of City OwnedProperty on Property of Similar Nature
1.Description: Compost Turners, Loader, Tandem Dump Trucks
11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A.Contract –Neighborhood Resources and Technical Services Corporation
1.Description:Assist Residents of Low to Moderate Income with Building
Stronger Neighborhood Organizations and Associations;from 01/01/16 to
12/31/17
2.Amount: $18,140
3.Funding: CDBG(212.1001.460.39.30)
B.First Amendment to the US Composting Council Certificate Program for Seal of
Testing Assurance Program Rules –U.S. Composting Council
1.Description: Certification of Compost and Use of USCC Seal of Approval to
Show Commitment to a Quality Product
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ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
2.Amount: $800
3.Funding: Organic Resources Other Contractual Services(641.0631.793.63.35)
C.Professional Services Agreement –Arcadis U.S., Inc.
1.Description: Evaluate Current Water Meter Billing Software
2.Amount: $58,850
3.Funding: Water Works Operations and Maintenance(620.0640.658.31.06)
D.Amendment to Professional Services Agreement –Abonmarche
1.Description: Additional Survey Work for Lincoln Primary Center
2.Amount:$2,400
3.Funding: LRSA(251.0608.380.10.99)
E.Acceptance of Right-of-Way Dedication –Dieter W. & Monika Lodder Living
Trust
1.Description: Acceptance of St. Peter Street and Northside Boulevard Right-
of-Way Deedof Dedication in pursuit of the East Bank Phase 5 Project
F.Professional Services Agreement –North American Administrators, L.P.
1.Description: Flexible Benefit Plan Claims Administration
2.Amount: $3.55/Eligible Employee/Month; $300Initial Document Fee
3.Funding: Claims Administration (711.0401.671.34.18)
st
G.Authorization for Payment –1Source Bank
1.Description: Authorize City Engineer to Sign Payment Vouchers for Purchase
of Right-of-Way at South West Corner of Main Street and LaSalle Avenue for
Marion Roundabout at Michigan Street
2.Amount: $500
3.Funding: TIF Bond
H.Authorization for Payment –QDI Realty, LLC
1.Description: Authorize City Engineer to Sign Payment Vouchers forPurchase
of Right-of-Way at North EastCorner of Main Street and LaSalle Avenue,
Parcel No. 2, 2A & 2Bfor Marion Roundabout at Michigan Street
2.Amount: NTE $1,100
3.Funding: TIF Bond
I.Amendment No. 1 to Contract–AIDS Ministries/AIDS Assist of North Indiana,
Inc.
1.Description: Rapid Rehousing/Tenant-Based Rental Assistance
2.Amount: $10,000; NewTotal of $35,900
3.Funding: ESG (212.1001.460.39.30)
J.Amendment No. 2 to Contract –YMCA North Central Indiana
1.Description: Rapid Rehousing/Tenant-Based Rental Assistance
2.Amount: $3,500; NewTotal of $88,343
3.Funding: ESG (212.1001.460.39.30)
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ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
K.Amendment No. 2 to Professional Services Agreement –American
Structurepoint, Inc.
1.Description: South Bend Streets One-Way to Two-Way Conversionof
Michigan/St. Joseph St. and Main St. from Chippewa to LaSalle St.
2.Amount: NTE $66,900; New Total of $976,690
3.Funding: TIF Bond
L.Professional Services Agreement –Webster Environmental Associates, Inc.
1.Description: Update of Project Specifications, Provide Bidding Services and
Construction Administration for I/N Tek and I/N Kote Sanitary Sewer
Chemical Addition
2.Amount: NTE $32,478
3.Funding: Utilities, Wastewater, Contractual Services Other
(641.0630.793.63.35)
M.Professional Services Agreement –Cardno, Inc.
1.Description: Bid Assistance and Construction Inspection Services for
Wastewater Treatment Plant Shoreline Stabilization
2.Amount: NTE $13,300
3.Funding: Utilities, Wastewater, Contractual Services Other
(641.0630.793.63.35)
N.Special Purchase–Kraft Power Corporation
1.Description: Sole Service Provider for Compatible Parts and Services to
Overhaul Engine for Wastewater Treatment Plant Raw Sewage Pump No. 1
2.Amount: NTE $87,426
3.Funding: Utilities, Wastewater, Repair Parts(641.0630.793.23.10)
O.Addendum to Agreement –Urban Enterprise Association of South Bend, Inc.
1.Description: Extension of Vacant and Abandoned Property Repair Matching
Grant Programthrough 2016.
2.Amount: N/A
3.Funding: Loss Recovery –Vacant & Abandoned Initiative
(227.1201.415.39.89)
P.Service Agreement –Perkin Elmer Health Sciences, Inc.
1.Description: Polyscience Chiller Annual Maintenance Agreement
2.Amount: $13,406.40
3.Funding: Water Works Operating; Wastewater Operating & Maintenance
(620.0640.603.31.35 ($9,700) & 641.0630.793.63.35-$3,706.40)
Q.Authorization for Payment –Calvary Temple South Bend Gospel Tabernacle, Inc.
1.Description: Authorize City Engineer to Sign Payment Vouchers for Purchase
of Right-of-Way for Parcel No. 1,Chippewa Avenue at Michigan and Main
Streets for Chippewa Roundabout
2.Amount: NTE $147,000
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ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
3.Funding: TIF Bond
R.Response Letter –Greeley and Hansen
1.Description: Response Letter to Grand River Construction’s Claimsregarding
Cover Leakon Digester No. 2 Upgrade and Digester Cleaning –Project No.
111-029
12.LICENSES AND PERMITS
A.Processions
1.Applicant: The Pack of Indiana
a)Event:Angel of Hope Motorcycle Ride
b)Date/Time: August 20, 2016; 9:00 a.m. to 2:00 p.m.
c)Favorable Recommendations
2.Applicant: Notre Dame Cycling
a)Event: Notre Dame Cycling Classic
b)Date/Time: April 10, 2016; 7:00 a.m. to 4:00 p.m.
c)Favorable Recommendations
3.Applicant: March of Dimes
a)Event: March for Babies
b)Date/Time: May 14, 2016; 8:30 a.m. to 12:00 p.m.
c)Comments: Police cannot Assist, must stay on Sidewalks and Obey
Traffic Signals; Engineering states Applicant must Coordinate Walk
around Two-Way Construction
4.Applicant: Bike Michiana Coalition
a)Event: Mayor’s Bike Ride
b)Date/Time: May 22, 2016; 6:30 a.m. to 11:00 a.m.
c)Favorable Recommendations
5.Applicant: Chet Waggoner Little League
a)Event: Chet Waggoner Little League Opening Day Parade
b)Date/Time: April 30, 2016; 7:00 a.m.to9:00 a.m.
c)Comments: Police Department Comments
6.Applicant: American Legion Post 357
a)Event: Kernan’s Heroes Ride
b)Date/Time: July 3, 2016; 8:00 a.m.to12:30 p.m.
c)Comments: Police Department will not Assist
B.Sidewalk Café Permits
a)Applicant: Tapastrie
(1)Location: 103 W. Colfax
(2)Days/Hours: Monday-Thursday: 11:00 a.m. to 10:00 p.m.; Friday and
Saturday: 11:00 a.m. to 11:00 p.m.
(3)Favorable Recommendations
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ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
b)Applicant: Fiddler’s Hearth
(1)Location: 127 N. Main St.
(2)Days/Hours: Sunday: 11:00 a.m. to 9:00 p.m.; Monday and Tuesday:
11:00 a.m. to 11:00 p.m.; Wednesday and Thursday: 11:00 a.m. to
12:00 a.m.; Friday and Saturday: 11:00 a.m. to 1:00 a.m.
(3)Favorable Recommendations
c)Applicant: Café Navarre
(1)Location: 101 N. Michigan St.
(2)Days/Hours: Sunday: 4:00 p.m. to 10:00 p.m.; Monday-Thursday:
11:00 a.m. to 11:00 p.m.; Friday: 11:00 a.m. to 12:00 a.m.; Saturday:
4:00 p.m. to 12:00 a.m.
(3)Engineering statesDesignprohibits ADA Accessibility. Two Parking
Signs would need to be Relocated to Meet ADA Requirements
d)Applicant: Woochi Japanese Fusion & Bar
(1)Location: 123 W. Washington St.
(2)Days/Hours: Sunday: 12:00 p.m. to 9:00 p.m.; Monday –Thursday:
11:00 a.m. to 10:00 p.m.; Friday: 11:00 a.m. to 11:00 p.m.; Saturday:
12:00 p.m. to 11:00 p.m.
(3)FavorableRecommendations
e)Applicant: South Bend Brew Werks
(1)Location: 216 S. Michigan St.
(2)Days/Hours: Sunday: 11:00 a.m. to 8:00 p.m.; Monday-Thursday:
11:00 a.m. to 10:00 p.m.; Friday-Saturday: 11:00 a.m. to 12:00 a.m.
(3)Favorable Recommendations
f)Applicant: Cinco 5 International
(1)Location: 112 W. Colfax Ave.
(2)Days/Hours: Sunday: 8:00 a.m. to 5:00 p.m.; Monday-Wednesday:
11:00 a.m. to 10:00 p.m.; Thursday: 11:00 a.m. to 11:00 p.m.; Friday
11:00 a.m. to 12:00 a.m.; Saturday: 5:00 p.m. to 12:00 a.m.
(3)Fire Dept. and Engineering state Site is Non-Compliant to ADA Laws.
Engineering states Trash Can and Sign need to be Relocated
C.Licenses
1.Type: Massage Establishment Renewal
a)Applicant: Therapeutic Indulgence
(1)Location: 901 E. Jefferson Blvd.
(2)Favorable Recommendations
b)Applicant: Cozy Therapeutics DBA Southside Massage Retreat
(1)Location: 411 E. Ireland Rd., Ste. 300
(2)Favorable Recommendations
2.Public Parking Facility
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ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
a)Applicant: MC Investments, LLC
b)Locations: 322 S. Lafayette Blvd., 123 N. Main St., 117 S. William St.
c)Engineering Recommends Against 322 S. Lafayette due to no Legal
Access to Property; and 117 S. William St. due to Approaches in Disrepair
and a Hazard to Pedestrians, and Parking Spaces Striped to Force Drivers
to Back into the Sidewalk and Road.
D.Public Art Installation
1.Applicant: Leadership Class 42 Project Team
2.Description: Sprayed-On Stencils with QR Codes of 8 to 10 Rain Activated
Art Images created by Trinity School Students on Public Sidewalks (Stencils
created by Career Academy Students). Product is Visible for 2-4Months and
Fades within 1 Year
3.Locations: Renaissance District and Downtown
4.Date: Installation on Earth Day, April 22, 2016
5.Favorable Recommendations with Property Owner’s Approval and Image
Approval by City Representatives
13.VACATIONS
A.Applicant: City of South Bend
1.Location: First North/South Alley from Sample St. to Garst between Franklin
St.and Lafayette Blvd.and First East/West Alley from Franklin St.to
Lafayette Blvd.between Sample St.and Garst.
2.Purpose: To Redevelop Site
3.Favorable Recommendations
14.TRAFFIC CONTROL DEVICES
A.New Installation -Handicapped Accessible Parking Space Sign
1.Locations:
a)817 South Albert Avenue
2.All criteria has been met.
B.New Installation –Handicapped Parking (14spaces) and Loading Zone (4 spaces)
and Removal of Conflicting Parking Regulation Signs
1.Location:North Side of South Street, South Side of Western Ave., and West
Side of Lafayette Blvd., adjacent to Four Winds Field
2.All criteria has been met.
C.New Installation -No Parking at Any Timeand Removal of Conflicting Parking
Regulation Signs
1.Location: EastSide of Lafayette Blvd.between NavarreSt.and Bartlett St.;
South Side of Riverside Dr.between Lafayette Blvd.and Michigan St.
2.All criteria has been met.
GA.GDP.REA.MTJ.DJA.M
ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
April 7, 201610:30 a.m.
Location: 1308 County-City Building
227 W. Jefferson Blvd., South Bend, Indiana 46601
D.New Installation -No Parking (with Arrow)and Removal of Conflicting Parking
Regulations Signs
1.Location: Lafayette Blvd.in Southeast and Northwest Quadrants of
Intersection with Wayne St.
2.All criteria has been met.
15.INDUSTRIAL WASTEWATER DISCHARGE PERMITS
A.Renewal
1.Company: ITU AbsorbTech, Inc.
2.Location:3900 West William Richardson Drive
16.RATIFY BONDS
A.Contractor Bonds
1.Devon Nyers, Approved Effective March 21, 2016
2.Northwood Investments, LLC, Approved Effective March 17, 2016
3.TR Concrete Construction, Inc., Approved Effective March 21, 2016
4.Lake Effect Excavating, Inc., Approved Effective March 18, 2016
B.Occupancy Bond
1.Northern Indiana Construction Co., Inc., Approved Effective March 17, 2016
17.CLAIMS
18.PRIVILEGE OF THE FLOOR
19.ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No
Please Give Reasonable Advance Request when Possible.
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