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Home My WebLink About03/09/09 Board of Public Works AgendaBOARD OF PUBLIC WORKS REGULAR MEETING Monday, March 9, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: February 19, 2009 B.Regular Meeting: February 23, 2009 C.Claims Review Meeting: February 2, 2009 2.OPENING OF BIDS A.Demolitions: 1.Maplewood/Knoblock Housing Demolition - Project No. 109-020 2.Oliver Park Area Housing Demolition - Project No. 109-021 3.Ignition Park Housing Demolition - Project No. 109-022 4.Funding: SBCDA/TIF, Acct. #420-1050-460-3982 B.Coveleski Neighborhood Housing Block Demolition - Project No. 109-023 1.Funding: SBCDA/TIF, Acct. #420-1050-460-3982 C.Trucking of Belt Pressed Wastewater Sludge for Land Application 2009 1.Funding: Wastewater O&M, Acct. #641-0630-793-6335 3.OPENING OF QUOTATIONS A.Century Center Island Demolition – Project No. 109-014A 1.Funding: Century Center Bond 1. AWARD BID A.Eddy Street Commons Street Lighting Procurement – Project No. 109-006 1.Company: L.S.O.I. 2.Amount: $155,398.10 3.Funding: Bond 4.Comment: Award only Items 1-4 of the Base Bid (Poles Only). Luminaries to be awarded at the next meeting. 4.RESCIND AWARD/RE-AWARD BID A.Abandoned Vehicle 1.Vehicle Awarded Not Picked Up within Specified Timeline 5.QUOTATION AWARD A.Elevator Maintenance – MPAC & Palais Royale 1.Company: Otis Elevator Co. 2.Amount: $3,400.00 for MPAC & $1,700.00 for Palais Royale 3.Funding: MPAC & Palais Royale Operating Funds/Acct. #101-0404-453-36-01 & 101-0405-453-36-01 6.CONSTRUCTION CONTRACT A.Construction Contract – LaPorte Construction Co. 1.Service: Northside Trail IUSB Segment – Project No. 108-064 2.Amount: $274,612.75 3.Funding: General Fund, DNR Grant/Acct. #101-0602-431-42-03 7.CHANGE ORDER A.Northside Trail IUSB Segment – Project No. 108-064 1.Company: LaPorte Construction Co. 2.Change Order No.: 1 3.Decrease Amount: ($96,661.75) 4.Percent of Decrease: (35.0%) 5.New Contract Amount: $177,951.00 6.Funding: Genera Fund, DNR Grant/Acct. #101-0602-431-42-03 B.Century Center Restroom Remodel – Project No. 109-007 1.Company: Schrock Commercial 2.Change Order No.: 1 3.Increase Amount: $5,316.00 4.Percent of Increase: 0.76% 5.New Contract Amount: $702,816.00 6.Funding: Century Center Bond C.Eddy Street Commons Parking Garage – Project No. 108-004 1.Company: F.A. Wilhelm Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $100,432.00 4.Percent of Increase: 0.64% 5.New Contract Amount: $15,874,519.00 6.Funding: Bond D.2008 CSO Backwater Gates Replacement Project – Project No. 108-027B 1.Company: Haskins Underground, Inc. 2.Change Order No.: 1 3.Increase Amount: $2,500.00 4.Percent of Increase: 6.25% 5.New Contract Amount: $39,975.00 6.Funding: Wastewater Capital/Acct. #642-0630-415-4366 8.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.LaSalle Park Walking Trail – Project No. 108-030 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 2 3.Decrease Amount: ($13,500.00) 4.Percent of Decrease: (8.82%) 5.Total Percent of Change: 5.61% 6.New Contract Amount: $139,485.46 7.Funding: COIT, Weed & Seed/Acct. #404-1001-460-39-30 B.Large Diameter Interceptor Grit Removal – Project No. 108-067 1.Company: National Power Rodding Corporation 2.Change Order No.: Final 2 3.Increase Amount: $2,222.12 4.Percent of Increase: 0.93% 5.Total Percent of Change: 11.51% 6.New Contract Amount: $242,425.52 7.Funding: Wastewater O&M/Acct. #641-0630-793-63-35 C.Colfax Avenue Sidewalk Repair – Project No. 108-093 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 1 3.Decrease Amount: ($4,645.25) 4.Percent of Decrease: (30.7%) 5.Total Percent of Change: (30.7%) 6.New Contract Amount: $10,484.75 7.Funding: General Fund/Acct. #101-0602-431-42-07 9.RESOLUTION A.No. 10-2009 - A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of City Owned Property and Unfit and/or Obsolete Property 1.Helmet and Boots for Retired Firefighter Kenneth Hintz B.No. 11-2009 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Police Car: Unit 3016, 2003 Ford Crown Victoria, VIN# 2FALP7W13X214301 10.MASTER AGENCY AGREEMENT WITH REDEVELOPMENT COMMISSION A.No. 12-2009 – A Resolution of the City of South Bend, Indiana, Board of Public Works Approving and Authorizing the Execution of a Master Agency Agreement by and between the South Bend Redevelopment Commission and the City of South Bend, Indiana, Board of Public Works Relating to 2009 Projects B.Master Agency Agreement – Redevelopment Commission 1.Purpose: For the Redevelopment Commission designating the Board of Public Works as the Commission’s agent to undertake various projects C.No. 13-2009 – Resolution of the City of South Bend, Indiana, Board of Public Works Ratifying and Authorizing the Execution of an Addendum to the Master Agency Agreement (Douglas Road Widening/WNIT Façade Improvement Project/Tech High) D.Addendum – Redevelopment Commission 1.Purpose: Ratify the Master Agency Agreement with the Redevelopment Commission to include the Douglas Road Widening Project E.Addendum – Redevelopment Commission a)Purpose: Ratify the Master Agency Agreement with the Redevelopment Commission to include the WNIT Façade Improvement Project F.Addendum – Redevelopment Commission a)Purpose: Ratify the Master Agency Agreement with the Redevelopment Commission to include the Tech High Project 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract - HRP Construction, Inc. 3 1.Service: Division I: Stabilization of CSO No. 4 Outfall and Division 2: Riverside Drive Pedestrian Path Stabilization – Project No. 108-011 2.Amount: $255,496.27 3.Funding: 2007 Sewer Bond B.Release of Easement – Community and Economic Development/Danch Harner & Associates 1.Purpose: TRANSPO Bus Maintenance Garage Construction 2.Location: Franklin and Broadway Streets, Bounded on the East by Lafayette Blvd., on the North by Stull Street, on the South by Indiana Ave., and on the West by Taylor St. and its Northerly Extension 3.Comments: Water Works Requests the Water Main Not be Disturbed until After May 29, 2009 C.Quotation Extension – Dell Extended Services 1.Purpose: Fire and Police Department CAD/Records Servers Support 2.Amount: $20,110.39 3.Funding: Acct: 101-0801-421-37-05 D.Agreement Renewal – Micro Focus 1.Purpose: Software Support for CAD/Records Server as Required by ADSI 2.Amount: $5,184.97 3.Funding: Acct. #101-0801-421-37-05 E.Contract – University of Notre Dame 1.Purpose: Emergency Services for Special Events – 2009 2.Amount: Hourly Rates F.Construction Contract – Selge Construction Co., Inc. 1.Purpose: Douglas Road Added Travel Lanes – Project No. 108-080 2.Amount: $2,383,593.83 3.Funding: Douglas Road TIF G.Contract Extension – Asphalt Restoration Services 1.Purpose: Infrared Pavement Patching Bid Extension through 2009 2.Amount: 2007 Bid Unit Prices 3.Funding: Various Departments H.Contract Extension – Bit Mat Products 1.Purpose: 2008 Liquid Emulsions Street Materials Bid Extension Prices 2.Amount: 2008 Bid Unit Prices 3.Funding: LRSA/Acct. #202-0607-431.23-02 I.Professional Services Agreement – Abonmarche Consultants 1.Purpose: Development of the WWSRP Preliminary Engineering Report – Twyckenham Storm Sewer – Project No. 109-027 2.Amount: Not to Exceed $27,000.00 3.Funding: 2007 Sewer Bond/Acct. #647-0621-665-66-11 J.Professional Services Agreement – DLZ Indiana 1.Purpose: Development of the WWSRP Preliminary Engineering Report – Oliver Plow and Overall PER Project Management – Project No. 109-027 2.Amount: Not to Exceed $25,500.00 3.Funding: 2007 Sewer Bond/Acct. #647-0621-665-66-11 K.Professional Services Agreement – Malcolm Pirnie 4 1.Purpose: Development of the WWSRP Preliminary Engineering Report – CSONet Phase II – Project No. 109-027 2.Amount: Not to Exceed $17,000.00 3.Funding: 2007 Sewer Bond/Acct. #647-0621-665-66-11 L.Professional Services Agreement – American Structurepoint 1.Purpose: Development of the WWSRP Preliminary Engineering Report – Kennedy Park Storm Sewer Separation – Project No. 109-027 2.Amount: Not to Exceed $14,600.00 3.Funding: 2007 Sewer Bond/Acct. #647-0621-665-66-11 M.Consulting Agreement Extension – Luther J. Taylor & Richard Switalski 1.Purpose: South Bend Regional 2 Training Center Planning – Project No. 108-002 2.Amount: Hourly Rates, Not to Exceed $16,800.00 from Previous Years’ Agreement 3.Funding: EMSCIF/Acct. # N.Maintenance Agreement – Medtronics/Physio-Control, Inc. 1.Purpose: Maintenance of 10 Lifepak 12 Defibrillators for 2009 to 12/31/10 2.Amount: $19,758.00 3.Funding: General Fund, Fire Budget/Acct. #101-0901-422-36-01 O.Agreement – Sunguard Public Sector 1.Purpose: Code Enforcement Business Analysis 2.Amount: Not to Exceed $12,000.00 3.Funding: Acct. #406-0401-415-43-08 P.Funding Agreement – Community Foundation of St. Joseph County 1.Purpose: George Rickey Exhibit (Art in Public Places) 2.Amount: $50,000.00 3.Funding: Art in Public Places/Acct. # 250-0401-415-39-30 Q.Professional Services Agreement – American Design Group, Inc. 1.Purpose: Century Center Island Park Renovations – Project No. 109-014 2.Amount: $74,000.00 3.Funding: Lease-Bond for Century Center 12.RECOMMENDATIONS A.Procession - Homeward Bound 1.Applicant: Indiana Coalition on Homeless Issues 2.Location:Start at Fellows St. and South St., South to Dean Johnson, West to Michigan St., North to Washington St., West to Lafayette Blvd., South to South St., End at Football Hall of Fame 3.Date and Time: May 9, 2009, 8:00 a.m. to 11:00 a.m. 4.Favorable Recommendations B.Procession - March for Babies 1.Applicant: March of Dimes 2.Date and Time: April 25, 2009, 8:00 a.m. to 11:00 a.m. 3.Location: 4.Favorable Recommendations/Police Comments C.Procession – Lincoln Highway Day Parade with Military Convoy 1.Applicant: Lincoln Highway Association 5 2.Location: Route from St. Joseph County Fairgrounds to Howard Park, then to the South Bend Regional Airport 3.Date and Time: June 19, 2009; from 9:00 a.m. to 11:30 a.m. 4.Favorable Recommendations D.Procession – Salmon Chase 5K 10K 1.Applicant: Madison Center & the College Football Hall of Fame 2.Location: Starting at the College Football Hall of Fame, two Courses for the Different Events 3.Date and Time: September 19, 2009; from 7:30 a.m. to 10:00 a.m. 4.Favorable Recommendations E.Public Parking Facility License Renewal – Memorial Home Care/Memorial Hospital 1.Locations: 100 Navarre Street, 707 North Michigan Street, 621 Memorial Drive 2.Favorable Recommendations F.Massage Establishment License Renewals 1.The Spa at Colfax a)Location: 224 West Colfax Avenue b)Favorable Recommendations 2.Veda Salon & Day Spa, Inc. a)Address: 2041 East Ireland Road b)Favorable Recommendations 13.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Companies: Linde, LLC & AB Custom Fabricating 14.TRAFFIC CONTROL DEVICES A.New Installations - Handicapped Parking Space Signs 1.1213 N. Wilber 2.223 W. Ewing Ave. 3.605 Cushing St. 4.Comment: All Criteria Met B.New Installations Denied - Handicapped Parking Space Signs 1.730 W. Colfax 2.805 S. Lake St. 3.Comment: Better access available 15.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Street Department 16.BONDS A.Excavation Bonds 1.Always Development - For Release Effective February 25, 2009 - Pursuant to Resolution No. 100-2000 17.CLAIMS A.City of South Bend B.Eddy Street Commons 6 C.Century Center Bond 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT 7