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Home My WebLink About02232016 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY 18 2016 50 -t_'n �1C Elizabeth A. Maradik. Member Therese Dorau, Member James A. Mueller, Member _ ATTEST:��,��'�,'``,,�� Lind�Marti�— REGULAR MEETING FEBRUARY 23 2016 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on February 23, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt, ADDITION TO THE AGENDA Mr. Gilot announced the addition to the agenda of an Addendum to an Agreement; and announced the Board would move the opening of bids for item 2B., South Bend One -Way to Two -Way Conversion, to 10:30 a.m. because the specifications stated the bid opening would be at 10:30 a.m. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on February 4, 2016, February 9, 2016, and February 16, 2016, were approved. OPENING OF BIDS — SALE OF CITY PROPERTY — 51190 AND 51270 MAYFLOWER -- ROAD This was the date set for receiving andopening of sealed bids for the above referenced property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: DON STORIN 1713 Franklin Street South Bend, IN 46613 BID: $135,500.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Community Investment and the Legal Department for review and recommendation. OPENING OF BIDS — ONE (1). OR MORE 2016 OR NEWER TANDEM AXLE HOOK LIFT & CONTAINER TRUCK WITH GRAPPLE LOADER (SOLID WASTE CAPITALI This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: BEST EQUIPMENT CO., INC. 55.50 Poindexter Drive Indianapolis, IN 46235 Bid was signed by: Maria Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING FEBRUARY 23, 2016 51 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description Year/Make/Model Unit Price Tandem Axle Hook Lift & Grapple Loader 2017 Freightliner 114SD $251,147 Year Make/Model —Trade In Unit Price 2000 Unit SW566, Freightliner Lightning Loader, VIN#IFV6HJAB3YHA44216 S 5.000 Opt on# Description Cost Total 1 CNG Fuel System $40,564,00 $40,564 2 Trash dump body of equal size $ 6,815.00 $ 6,815 constructed with HDX-Hardox Material Estimated number of days for delivery from award date. 180-200 ARO Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Equipment Services for review and recommendation. OPENING OF BIDS — THREE (3), MORE OR LESS, 2016 OR NEWER FRONT WHEEL DRIVE CARGO VANS (WATER WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: THE JORDAN AUTOMOTIVE GROUP 609 East Jefferson Boulevard P. 0. Box 370 Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Description I Year/Make/Model Unit Price Cargo Van XL Trim 2016 Ford Transit Connect Cargo Van Front Wheel Drive 1 $21 899.00 Estimated number of days for delivery from award date. 22-24 Weeks GATES CHEVROLET 636 W. McKinley Ave Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. REGULAR MEETING FEBRUARY 23, 2016 52 Description Year/Make/Model Unit Price 3 or More 2017 Chevrolet City Express $22,265 Estimated number of days for delivery from award date. 180 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — SIX (61 MORE OR LESS 2016 OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUCKS (WASTE WATF,R, TRAFFIC & LIGHTING SEWER DEPARTMENT. SOLIll WASTE CAPITAL LEASE PRINCIPAI & INTERESTI This wus the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: THE JORDAN AUTOMOTIVE GROUP 609 East Jefferson Boulevard P. 0. Box 370 Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Regular Cab 8' XL 2016 Ford F 250 4X4 $27 789 - h Option# Description Cost Total 1 Front mounted western 8' pro -plus power S"5,392.00 $5,392 angling left and right, Plow to come (Additional 2 equipped with safety approved lights and weeks ETA) markers, and snow deflector. 2 Prent moon ed Western MVP Plus. Plow to $5,685.00 $5,685 come equipped with safety approved lights, (Additional 2 markers, and snow deflector and shoes. week ETA) 3 CNG - Bi-fuel conversion with tanks $ n/a mounted under bed. Estimated number of days for delivery from award date. 10 to 12 weeks CATES CFIEVROLET 636 W. McKinley Ave Mishawaka, 1N 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID ONE: REGULAR MEETING FEBRUARY 23. 2016 53 Description Year/Make/Model Unit Price 6 or more 2016 Chevrolet 4WD 2500 HD 529,054 Option# Description Cost Total 1 Front mounted western 8' pro -plus power $5,192.00 $3U152 angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. Plow to $5,769.00 $34,614 come equipped with safety approved lights, markers, and snow deflector and shoes. 3 CNG—Bi-fuel conversion wi th tanks $10.350 $62,100 mounted under bed. Estimated number of days for delivery from award date. 90/120 w/CNG RIt) TWO Description Year/Make/Model Unit Price 6 or more 2016 Chevrolet 4WD 2500 HD $29,054 Option# Description Cost Total 1 Front mounted western 8' pro -plus power $5,192.00 $31,152 angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. Plow to $5,769.00 $34,614 come equipped with safety approved lights, markers, and snow deflector and shoes. 3 CNG — Bi-fuelconversion OEM FACTORY $8,990 $53,940 WITH TANK IN BED Estimated number of days for delivery from award date. 90/120 w/CNG Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — THREE (3) MORE OR LESS, 2016 OR NEWER, 3/4 TON EXTENDED CAB FOUR WHEF,T. DRIVE PICK UP TRUCKS (STREET DEPARTMENT AND SEWER DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribute and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: THE JORDAN AUTOMOTIVE GROUP 609 East Jefferson Boulevard P. 0. Box 370 Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. REGULAR MEETING FEBRUARY 23 2016 54 Description Year/Make/Model Uni[ Price Supercab 6'/4' XL 2016 Ford F250 4x4 $29 789 each Option# Description Cost Total I Front mounted western 8' pro -plus power $5,392.00 $5,392 angling left and right. Plow to come (Additional 2 equipped with safety approved lights and weeks ETA) markers, and snow deflector. 2 Front mounted Western MVP Plus. Plow S5,685.00 S5,685 to come equipped with safety approved (Additional 2 week lights, markers, and snow deflector and ETA) shoes. 3 CNG — Bi-fuel conversion with tanks $ n a mounted under bed. Estimated number of days for delivery from award date. 10-12 Weeks GATESCHEVROLET 636 W. McKinley Ave Mishawaka, 1N 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, A'on-Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Comrnitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bondwas submitted. BID ONE: Description Year/Make/Model Unit Price 3 or more 2016 Chevrolet Double Cabs $30 574 Option# Description Cost Total 1 Front mounted western 8' pro -phis power $5,192.00 $15,576 angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Fron[ mounted Wesicrn MVP Plus. Plow to $5, 669.00 $17,307 come equipped with safety approved lights, markers, and snow deflector and shoes. 3 CNG —Bi-fuel conversion with tanks $10,350 $31,050 mounted under bed. Estimated number of days for delivery from award date. 90/120 w/CNG BID TWO: Description Year/Make/Model Unit Price 3 or more 2016 Chevrolet Double Cabs S30 574 Option# Description —mounted Cost Tota! 1 Front westen8'pro-plus power $5,192.00 $15,576 angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. Plow to $5,769.00 $17,307 come Etripped with safety approved lights, REGULAR MEETING FEBRUARY 23, 2016 55 markers, and snow deflector and shoes. 3 CNG — Bi-fuel conversion OEM FACTORY $8,990 $26,970 WITH TANK IN BED Estimated number of days for delivery from award date. 901120 w/CNG Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Equipment Services for review and recommendation. — OPENING OF BIDS — TWO (2)MORE OR LESS, 2016 OR NEWER, 3/4 TON TWO WHEEL DRIVE PICK IJP TRUCKS (WATER WORKSI This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend "Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS, INC. 609 East Jefferson Boulevard P. O. Box 370 Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price 4x2 Regular Cab XL 2016 Ford F250 $25,589 each Option# Description Cost Total 1 CNG — Bi-fuel conversion with tanks $ N/A mounted under bed. 2 8 foot utility bed with customizable $ $7,278 compartments. Unit will have Sprayed in (Additional ETA bed liner in bottoms of compartments is 8 weeks) and in bed over the top of sides. Estimated number of days for delivery from award date. 10-12 Weeks GATESCHEVROLET 636 W. McKinley Ave Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination _ Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID ONE: Description Year/Make/Model Unit Price 2 or More 2016 Chevrolet HD 2500 2WD $26,508 REGULAR MEETING FEBRUARY 23 2016 56 Option# Description - Cost Total 1 CNG — Bi-fuel conversion with tanks $10,350 $2Q700 mounted under bed. 2 8 foot utility bed with customizable $6,178 $12,356 compartments. Unit will have sprayed in bed liner in bottoms of compartments and in bed over the to of sides. Estimated number of days for delivery from award date. 90/120 w/CNG BID TWO: Description Year/Make/lblodel Unit Price 2 or More 2016 Chevrolet HD 2WD P76SOR Option# Description Cost Total 1 CNG—Bi-fuel conversion OEM $8,990 $17,980 FACTORY TANK IN BED 2 8 foot utility bed with customizable T 6,178 $12,356 compartments. Unit will have sprayed in bed liner in bottoms of compartments and in bed over the top of sides. Estimated number of days for delivery from award date. 90/120 w/CNG Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF —BIDS— ONE (I) OR MORE, 2016 OR NEWER_ FOUR (4) YARD FRONT END RUBBER TIRE LOADER (STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HARDINGS INC. 109 W. Commercial Ave. Lowell, IN 46356 Bid was signed by: David.Huppenthal Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description. Year/Make/Model Unit Price 4 cu yd wheel loader 2016 Hyundar HL960 $179 356 Option# Description Cost Total 1 Hydraulically operated bucket coupler $1Q759.00 $190,115 system compatible with a SRB Grapple Bucket. Must include axillary hydraulic system tooperate grapple. Estimated number of days for delivery from award date. 90 Days REGULAR MEETING FEBRUARY 23, 2016 57 WEST SIDE TRACTOR SALES 25166 W. SR Road 2 South Bend, IN 46619 Bid was signed by: Mike Frederick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. — Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Wheel Loader 2016 John Deere 644K $235,400 system compatible with a JRB Grapple Bucket. Must include axillary hydraulic system to oocrate eraonle. Estimated number of days for delivery from award date. 1 45-60 days MACALLISTER MACHINERY 25734 State Road 2 South Bend, IN 46619 Bid was signed by: Jacob Wood _ Contractor's Non -Collusion Affidavit, Nan -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent. (10%) Bid Bond was submitted. ED Description Year/Make/Model Unit Price Wheel Loader 2016 Caterpillar 950M $248,194.70 Option# Description Cost Total 1 Hydraulically operated bucket coupler $included in price $248,194.70 system compatible with a JRB Grapple Bucket. Must include axillary hydraulic system tooperate grapple. Estimated number of days for delivery from award date. 42 RPM MACHINERY 3953 Ralph Jones Dr. South Bend, IN 46628 Bid was signed by: David Huppenthal Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: REGULAR MEETING FEBRUARY23 2016 58 Description Year/Make/Model Unit Price 4 Yard Wheel Loader 2016 Case 821F $187 500 Cost +iyruiauucuuy operatea oucxet coupler $11,197.00 $198,697.00 system compatible with a JRB Grapple (Please see spec Bucket. Must include axillary hydraulic exceptions) evctam fn nno , ..r.,....i,. Estimated number of days for delivery from award date. I 90 Days Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2016 OR NEWER. MiD-SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCKS (STREET DEPARTMENT) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: THE JORDAN AUTOMOTfVE GROUP 609 East Jefferson Boulevard P. O. Box 370 Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make,'Model Unit Price 4X4 SIJPERCAB XL 2016 FORD F150 8' BED $29 49a Option# Description Cost Total 1 Truck Cap utility style with lockable $11485.00 S 1485.00 Foe ALUMINUM doors, no glass. OR $1,983.00 FOR 2 $I,983.00 FIBERGLASS Foldable tonneau cover. $ $1,025.00 3 CNG — Bi•fuel conversion with tanks $ $N/A mounted under bed. Estimated number of days for delivery from award date. 12 — 14 WEEKS GATESCHEVROLET 636 W. McKinley Ave Mishawaka, IN 46545 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. REGULAR MEETING FEBRUARY 23.2016 59 BID: Description Year/Make/Model Unit Price 1 2016 Crew Cab Colorado $30,761 Option# Description Cost Total I Truck Cap utility style with lockable doors, no glass. $1,690 $1,690 _ 2 Foldable tonneau cover. S 455 $ 455 3 CNG — Bi-fuel conversion with tanks mounted under bed. $10,790 $10,790 Estimated number of days for delivery from award date. 90/120 w/CNG Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS —ONE 1 OR MORE, 2016 OR NEWER FOUR DOOR HYBRID UTILITY VEHICLES (ENGINEERING) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS, INC. 609 E.Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Hybrid SE 2016 Ford C-Max 4 Door F$21,712 Estimated number of days for delivery from award date. 14-16 weeks GATES AUTO GROUP 640 W. Ireland Road South Bend, IN 46614 Bid was signed by: Chris Dill Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination _ Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. on Description Year/Make/Model Unit Price 1 2016 Toyota Rav4 Hybrid $27,587 REGULAR MEETING FEBRUARY 23. 2016 60 Estimated number of days for delivery from award date. 90 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF OUOTATIONS - COLFAX AVENUE AND HILL STREET IMPROVEMENTS DIVISIONB --PROJECT NO. 114-018(REDATIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: L. L. GEANS CONSTRUCTION CO 1905 Elder Road Mishawaka, IN 46545 Quotation was submitted by Becky R. Geans QUOTATION: Total Amount of Base Quote (Items 1.11) $25,046.00 Total Amount of Add Alternate A (Items Al -A3) $ 8,812.00 Total Amount of Add Alternate B (Items Bl-B4) $ 4,927.00 _ Total Amount of Add Alternate C (Items Cl-C4) $ ,927.00 Total Amount of Add Alternate D (Items Dl-D4) $ 7,372.00 Total Amount of Add Alternate E (items El -ES) S 5,273.00 Total Amount of Base Quote plus Alternates A B C, and D S52251.00 Total Amount of Base Quote plus Alternates A, B, C. D, and E $57,524. 0 — RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Scott M. Kirkpatrick QUOTATION: Total Amount of Base Quote Items 1-I1) $56,165.00 Total Amount of Add Alternate A (Items Al-A3) -Total $18,712.00 Amount of Add Alternate B (Items Bl -B4) $14,413.00 Total Amount of Add Alternate C (Items Cl-C4) $16,048.00 Total AmountDfAdd Alternate D (Items DI-D4) $13,200.00 'total Amount of Add Alternate E (Items El-E5) $ 9,123.00 Total Amount of Base Quote plus Ahernates A, B, C, and D $118,538.00 Total Amount of Base Quote plus Alternates A, B, C D, and E S127, 661 00 ORTIZ CONCRETE 530 Pulaski South Bend, IN Quotation was submitted by Jose M. Ortiz QUOTATION: Total Amount of Base Quote (Items 1-11) $32,035.00 Total Amount of Add Alternate A (Items Al -A3) $11,060.00 Total Amount of Add Alwmate B (Items 1-1-B4) $ 5,592.00 _ Total Amount of Add Alternate C (items CI-C4) $ 6,384.00 'Total Amount of Add Alternate D (Items D1-D4) $ 7,432.00 Total Amount of Add Alternate E (Items EI-ES) $ 5,388.00 Total Amount of Base Quote plus Alternates A, B, C, and D $30,468.00 Total Amount of Base Quote PLUS Alternates A, B, C, D, and E $67,891.00 REGULAR MEETING FEBRUARY 23, 2016 61 PREMIUM CONCRETE SERVICES. INC. 712 Richmond St. Elkhart, IN 46516 Quotation was submitted by Becky L. Yeakey rel/671CV 9rehI Total Amount of Base Quote (Items 1 A 1) $34,950.00 Total Amount of Add Alternate A (Items Al-A3) $19,098.00 Total Amount of Add Alternate B Items B1-B4 $11,771.00 Total Amount of Add Alternate C (Items Cl-C4) $14,720.00 Total Amount of Add Alternate D Items Dl-D4) $13,764.00 Total Amount of Add Alternate E (Items EI-E5) $10,645.00 Total Amount of Base Quote plus Alternates A, B, C, and D $94,303.00 Total Amount of Base Quote plus Alternates A, B, C, D, and E $104,948.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Quotation was submitted by Dustin Ililary QUOTATION: Total Yimoum of Base Quote (Items 1-11) $60,540.00 Total Amount of Add Alternate A Items Al-A3 $29 428.00 Total Amount of Add Alternate B (items Bl-B4) $16.195.00 Total Amount of Add Alternate C (Items CI-C4) $20,790.00 Total Amount of Add Alternate D (Items DI -D4) $21780.00 Total Amount of Add Alternate B Items El-E5) $8,149.00 Total Amount of Base Quote plus Alternates A, B, C, and D $149,733.00 Total Amount of Base Quote plus Alternates A, B, C, D, and E S 157,881.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Community Investment and Engineering for review and recommendation. OPENING OF QUOTATIONS — STAGE EQUIPMENT FOR THE CENTURY CENTER — PROJECT NO. 1.13-137 (HOTELIMOTEL TAXI Mr. Gilot advised that (his was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SICO AMERICA INC 7525 Cahill Road Edina, MN 55439 Quotation was submitted by Pam Johnson QUOTATION: $71,125,00 STAGE RIGHT 495 Pioneer Parkway Clare, MI 48617 Quotation was submitted by Jeff Schultz QUOTATION: $60,234.72 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to Engineering and Century Center for review and recommendation. REGULAR MEETING FEBRUARY 23, 2016 62 AWARD BID — ONE OR MORE 2016 OR NEWER SELF-PROPELLED WINDROW/COMPOST TURNER (ORGANIC RESOLJRCES CAPITAL) Mr. Matthew Chlebowski, Central Services, advised the Board that on February 9, 2016; bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder, Ecoverse Industries, 1265 Lear Industrial. Parkway, Avon, Ohio 44011, in the amount of $343,994.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which tamed. TABLE BID AWARD — 2016 YARD LAMPPOST PROGRAM — PROJECT NO. 116-003 (LOSS RECOVERY) Ms. Hanako Parkhill, Engineering, advised the Board that on February 18, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Parkhill recommended that the Board award the contract to the lowest responsive and responsible bidder Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, in unit prices bid, not to exceed $102,250.00. Attorney Schmidt noted there were two (2) issues with the bid specifications, one of which was in regards to a bid bond. He requested this award be tabled until the resolution of the issues. Therefore, Mr. Gilot made a motion that the recommendation for bid award be tabled. Mr. Relos seconded the motion, which carried. TABLE BID AWARD — COLFAX AVENUE AND HILL STREET IMPROVEMENTS DIVISION A — PROJECT NO. 114-018 (REDA TM Ms. Martin, Clerk of the Board, stated she was asked to table this item at this time. Therefore, Ms. Maradik made a motion that the award of the bid be tabled. Mr. Relos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPTETION AFFIDAVIT — EAST GATE LIFT STATION REPLACEMENT — PROJECT NO 114 054 (ENVIRONMENTALSERVICES WASTEWATER CAPITAL) Mr. Griot advised that Mr, Jacob Klosinski, Environmental Services, has submitted Change Order No. 3 (Final) on behalf of Selge Construction Co., Inc., 2833 South 11"' Street, Niles, Michigan 49120 indicating the contract amount be increased by $1,913.31 for a new contract sum, including this Change Order, of $576,425.01. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $576,425.01. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carded, Change Order No. 3 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — RIVERSIDE/ANGELA RETENTION LANDSCAPE MAINTENANCE PROJECT NO 113-036 (SEWERS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Landmark/Solliday, 10882 McKinley Highway, Osceola, Indiana 46561 indicating the contract amount be decreased by $768.00 for a new contract sum, including this Change Order, of $30,440.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $30,440.00. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2015 STREET & SEWER MATERIALS — PROJECT NO 115-041 (FUNDING: LRSA, MOTOR VEHICLE IIIGHWAY SEWAGE OPERATION & MAINTENANCE SEWER INSURANCE & WATER WORKS OPERATIONS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Bit -Mat Products of Indiana, Inc., P. O. Box 428, Ashley, Indiana, 46705, for the above referenced project, indicating a final cost of $53,102.54 for Items At 7-A23. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2015 STREET & SEWER MATERIALS — PROJECT NO 115-041) (FUNDING: LRSA, MOTOR VEHICLE HIGHWAY. SEWAGE OPERATION & MAINTENANCE SEWER INSURANCE & WATER WORKS OPERATIONS) REGULAR MEETING FEBRUARY 23. 2016 63 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Klink Trucking, Inc., P. 0. Box 428, Ashley, Indiana 46705, for the above referenced project, indicating a final cost of S15,164.32 for Items Cl-C6. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2016 OR NEWER, COMBINATION JET RODDER/VACUUM MACHINE WITH CAB & CHASSIS (SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS—2016-2017 WATER TREATMENT CHEMICAL BID (VARIOUS) In a memorandum to the Board, Mr. George King, Purchasing, requested permission to advertise for the receipt of bids for the above referenced chemicals. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE_ FOR THE RECEIPT OF BIDS —2016 STREET AND SEWER MATERIALS — PROJECT NO. I16-015 (MVH, LRSA, SEWERS AND SEWER INSURANCE) In a memorandum to the Board, Ms. Blair Bennett, Engineering, requested permission to advertise for the receipt of bids for the above referenced materials. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO RE -ADVERTISE FOR TIIE RECEIPT OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION. PHASE VI — PROJECT NO 116- 004R (RWDA TIF) In a memorandum to the Board, Mr. Richard Estes, Engineering, requested permission to re - advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. ADOPT RESOLUTION NO. 09-2016 - A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 09-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and _ WHEREAS, on February 1, 2015, Firefighter Jesse A Noell retired from the South Bend, Indiana, Fire Department over twenty-one (21) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and REGULAR MEETING FEBRUARY 23. 2016 64 WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal Property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. Adopted this 23rd day of February, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Dorau s/,lames A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 10-2016 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY OWNED PROPERTY ON PROPERTY_ SIMILAR NATURF Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: See Attached List WHEREAS, LC. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: Police Department Vehicles Adopted this 23rd day of February, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING FEBRUARY 23, 2016 65 s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik sl Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 11-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, NDIANA APPROVING THE MASTER TAX- EXEMPT LEASE/PURCHASE AGREEMENT WITH PUBLICFNANCE.COM ACTING THROUGH U.S. BANCORP GOVERNMENT LEASING AND FINANCING, INC. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING TIIE MASTER TAX-EXEMPT LEASE/PURCHASE AGREEMENT WITH PUBLICFINANCE.COM ACTING THROUGH U.S. BANCORP GOVERNMENT LEASING AND FINANCING, INC. WHEREAS, the City of South Bend Board of Public Works (`Board") is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority under the laws of Indiana to purchase, acquire and lease property; and WHEREAS, the Board have determined that a need exists for the purchase and subsequent financing of certain property for the benefit of the City's operation; and WHEREAS, in order to acquire such property, the Board has entered into a certain Master Tax -Exempt Lease/Purchase Agreement with Publicfinance.com acting through U.S. Bancorp Government Lmitig and Financing, Inc. in the form attached and incorporated hereto at Exhibit A; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The Master Tax -Exempt Lease/Purchase Agreement with Publiefinance.com acting through U.S. Bancorp Govermnent Leasing and Financing, Inc. substantially in the form and substance submitted as of this meeting is hereby approved. 2. The Board hereby authorizes John Murphy, in his capacity as Controller of the City of South Bend, Indiana to act on behalf of the Board in executing any documents to effect the intent of the Board in connection with the Master Tax - Exempt Lease/Purchase Agreement with Publiefinance.com acting through U.S. Bancorp Government Leasing and Financing, Inc. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on February 23, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik REGULAR MEETING FEBRUARY 23, 2016 66 s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO 12-2016 — A RESOLUTION OF THE SOUTH BEND BOARD OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON TRANSFER OF TITLF. OF VEHICLES TO STU'DEBAKER NATIONAL MUSFUM Upon a motion made by Ms. Maradik, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO, 12-2016 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON TRANSFER OF TITLE OF VEHICLES TO STUDEBAKER NATIONAL MUSEUM WHEREAS, the City of South Bend Board of Public Works ("Board') is the contracting body for the City of South Bend, Indiana ("City") and the Board has the authority under the laws of Indiana to hold, purchase, acquire and lease property; and WHEREAS, the City currently holds title to two (2) vehicles more accurately described in Exhibit A attached and incorporated hereto ("Vehicles") which are used by the Studebaker National Museum ("Studebaker") for display; and WHEREAS, pursuant to Indiana Code 36-1-11(7), the City may dispose of property to a non-profit corporation organized for an educational purpose; and WHEREAS, Studebaker qualifies as a non-profit corporation organized with an educational purpose; and WHEREAS, Studebaker desires to acquire title to the Vehicles; and WHEREAS, it has been determined by the Board of Public Works that the Vehicles have a combined value of less than S 10,000.00 WHEREAS, effective with the transfer of title contemplated herein, the Vehicles shall no longer be considered an asset of the City; and BE IT RESOLVED that the Vehicles referenced in this Resolution Number 12-2016 are hereby transferred to the Studebaker National Museum and hereby forever removed from the City of South Bend's inventory list. BE IT FURTHER RESOLVED, that the Director of Public Works may execute any documents necessary to effectively transfer title of the Vehicles to Studebaker National Museum, ADOPTED FEBRUARY 23, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CON"TRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/ProposaWAddenda were submitted to the Board for approval: REGULAR MEETING FEBRUARY 23.2016 67 Type Business Description Amount/Motion/ Fundin SecondProfessional H. J. Umbaugh & Water Cost of Service $145,000 Relos/Maradik Services Associates Study and Financial (Water & Agreement Planning for Long Term Sewage Control Plan Utility Operations) Professional Thomas R. Cook Replacement of Electrical NTE $12,400 Maradik/Relos Services dba M/E Design Equipment and Thermal (Hotel/Motel Agreement Services Scan of Century Center Tax) Building to Highlight Problem Areas Local Public 1ND0'1 Multiuse Path from $56,600 Maradik/Relos Agency Lincoln Way West to (City's20% Project Riverside Dr. of Total Coordination Contract Contract Amount) (RWDA TIF) Construction Dieter W. & Right of Entry for N/A Relos/Dorau and Access Monika M. Improvements to Agreement Loddcr Living Parkview Office Plaza for Trust and Construction of St. Peter Parkview Atrium St. Office Plaza, LP Contract Rebuilding Provide Major Home $150,000 Maradik/Relos Together, St. Repairs for Low to (CDBG) Joseph County, Moderate Income Inc. Homeowners in Rum Village as Part of Rebuilding Together Program Amendment YWCA North Reimbursement of Utility $6.917; Maradik/Relos No. 1 to Central Indiana Payments at YWCA's New Contract Contract Shelter Total $84,843 (ESG) Amendment Life Treatment Reimbursement of Costs $7,000; Maradik/Relos No. 1 to Centers associated with Drug New Contract Contract Testing and Individual Total $30,846 and Group Therapy (ES(i) Contract Department of Staff Time to Administer $2,000 Maradik/DOrau Community the City's Emergency (ESG) Investment Solutions Grant Special Adoxio Correct Company $28,308 Relos/Maradik Purchase approved at December 22, (No Change Correction 2015 Board Meeting for in Terms) 311 Mobile App Contract (IT Software) from Adxstudio, Inc. to Adoxio Professional Creative Fiscal Agent Assistance $51/hour; ReloslMaradik Services Financial NTE $30,000 Agreement Staffing, LLC (Fire Department Professional Services) Service Public Safety Firefighters' Annual Per Maradik/Relos Agreement Medical Physicals Employee/ Renewal Per Service Requested. (Fire Department Benefits/ Medical REGULAR MEETING FEBRUARY 23, 2016 68 Real Property Memorial Transfer Right of Way as Relos/Mmadik Transfer Hospital Part of Two -Way Street Subject to Agreement Conversion Receipt of Signed Agreement from Memorial Special Confrdmhal Purchase of Undercover $21,5001ess Hospital Relos/Maradik Purchase Vehicle for Street Crimes Trade -In of Unit $17,912 (Police Non - Professional Perkin Elmer Maintenance and Support Reverting) $14,112 TABLE➢ Services for ICP Analyzer (Water and Relos,Mamdik Agreement Wastewater Other Utility Indiana Michigan Utility Easement for Contractuals) $ l Paid to Relos/Maradik Easement Power Company Electrical Connection for City New Pad Mounted Transformer for New Carousel at Potawatomi Goo Amendment Redevelopment Add Redevelopment N/A Rclos/Maradik to Agreement Commission; Commission as a Party to Subject to Union Station the Environmental Redevelopment Properties LLC Agreement Commission A royal This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Mr. Gilot stated since it was now 10:32 a.m., the Board would open the bids for the above listed project. The following bids were opened and publicly read: SELGE CONSTRUCTION CO.. INC 2833 South I I" Street Niles, MI 49120 Bid was signed by: James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total Division A $3,385,607.79 Alternate No. 1 $ 306,642.50 Total Bid plus Alternates $3,692,250.29 RIETII-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46601 Bid was signed by: John A. Yadon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING FEBRUARY 23 2016 69 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. CU Base Bid Total Division A $2,820,533.79 Alternate No. 1 $ 407,824.25 Total Division A $1,228,359.03 Base Bid Total Division B $15,475,887.50 No. 1 (501-509) $ 141,927.50 _Alternate Alternate No. 2 526-527 $ 393,88336 Alternate No. 3 (536-537) $ 189,733.64 Alternate No.4 551-552 $ 120,210.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Base Bid Total Division A $3,165,158.09 Alternate No. 1 $ 318,975.00 Base Bid Total Division B $235962,063.03 Alternate No. 1 (501-509) $ 141,927.50 Alternate No. 2 526-527) $ 600,680.00 Alternate No. 3 (536-537) Alternate No. 4 551-552) $ 259,830.00 _ $ 120.210.00 $28,568,843.62 HRP CONSTRUCTION. INC. 5777 Cleveland Road, P. O. Box 266 South Bend, IN 46624 Bid was signed by: Paul J. Fallon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Mr. Corbitt Kerr, Engineering, stated there are two divisions and the bids are divisible. Upon a — - motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license aunlieations were nresented fnr Applicant Description Date/Time Location Motion Carried Kaden Welch Non- July 23, 2016; 900 East LaSalle St. Relos/Maradik Residential 3:30 a.m.- from North Frances Subject to Block Party - 11:59 .m. Street to North St. Working with REGULAR MEETING FEBRUARY 23, 2016 70 Slide the City Peters Streets Mr. Paul South Bend Meyer, South Downtown South Non- Match 1 L Bend Clinic Michigan Street from Maradik/Relos Bend, Inc. Residential 2016: 12:00 Wayne Street to Block Party - p.m.-11:00 Western Avenue St. Paddy's p.m. Tent Party & Pub Tour Pcdiatriac Brain Procession: Tune 26, 2016; On Route as Submitted Relos/Maradik Tumor Northern 9:00 a.m.- Foundation Indiana Ride 12:00 p.m. for Kids Beacon Health License -Seven (7) 621 Memorial Relos/Maradik System/Memorial Renewals: Days; Twenty- Drive/Lafayette Street; Hospital Parking Public Parking Four (24) 707 N. Michigan St.; Facilities Hours 100 Navarre St. KRG Eddy Street Encroachment NiA 1234 North Eddy Relos Iviaradik Commons, LLC and Revocable Street, Suite 109 Permit for Installation of Canvas Awnings TABLE NON -EXTENSION OF IRREVOCABLE LETTER OF CREDIT - Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Letter of Credit to the Board with a letter from PNC Bank informing the City they would not extend the Letter of Credit: IRREVOCABLE STANDBY LETTER OF CREDIT NO 18117101-00-000 ISSUED BY: PNC Bank FOR: Tampico Developments, LLC AMOUNT: $34,493 EXPIRES: April 11, 2016 IMPROVEMENT: Crescent Oaks, Section Two Mr. Gillet requested that the non -extension of the Letter of Credit, as outlined above, be tabled. IIe explained the letter of credit guarantees that the project work will be completed by the contractor, and if not, the City can use the funds to pay for the work. IIe stated the bank gave the City that guarantee and he didn't feel the Letter of Credit should be released until the project work is complete, otherwise the cost may fall on the tax payers. Mr. Relos made a motion to table the acceptance of the non -renewal of the Letter of Credit. Ms. Mamdik seconded the motion, which carried. RATIFY APPROVAL OF OCCUPANCY BOND_ Mr. Anthony Molnar, Division of Engineering, recommended that the following Occupancy Bond be ratified pursuant to Re.snh,Ann i onzmnn F m..,.... Business Bond Type , Approved) Released Effective Dale Larson -Danielson Occupancy: Barricade Parking Approved February 1, 2016 Construction Co., Inc. Stalls along Lafayette Blvd., Memorial Hospital at 615 N. Michigan St. Mr. Relos made a motion that the Bonds approval as outlined above be ratified. Ms. Mamdik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving die goods or services has approved the claims; and the claims have been Sled with the City Fiscal Officer and certified for accuracy. REGULAR MEETING FE13RIJARY 23. 2016 71 Name Amount of Claim Date City of South Bend $4,959,948.16 02/12/2016 City of South Bend $1,607,008.14 02/23/2016 City of South Bend $1,491,392.17 02/16/2016 U.S. Bank National Assoc.; Construction Fund Payment Requisition No. 22; South Bend Tribune; Legal Notice Main/Michigan Two 2 Way $221.40 02/18/2016 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 10:58 a.m. BOARD OF PUBLIC WO S 44, a Gary A. Gilot, President D vid P. R los, ember j M Elizabeth A. Maradi Member X- Therese J. Dorau, c b r 0 s A. Mueller Member ATTEST: Linda_M�,.Martm, Clerk