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Home My WebLink About02092016 Board of Public Works MeetingAGENDA REVIEW SESSION FEBRUARY4.2016 29 to the Board, is to look at were any of the other bidders prejudiced in their bid. Attorney Schmidt stated if the specifications state you will use American steel, it's clear. - Request to Advertise -- Rum Nature Center Roof Mr. John Martinez, Park Department, stated the base bid will ask for a steel roof, and there will be an option for shingles also in case the steel is over budget. - Professional Services Agreement —Jones, Petrie, Rafin ski Mr. Jitin Kain, Public Works, stated the Redevelopment Commission committed allocations for the new hotel located on the former Football Hall of Fame property. Ile stated they are using some of those funds for utility work in the right-of-way and on the hotel site. _ PRIVILEGE OF THE FLOOR Mr. Don Chambers, D.R.C. Corporation, stated he was asked to come to speak to the Board regarding his company's attempt to register as a minority business as a subcontractor on a City project. Attorney Schmidt stated this involves the Central Services roof replacement bid award and the concern with the MBE/WBE policy. He explained Mr. Chamber's business was out officially registered with the IDOA and the City worked with the contractor to provide clarification that his business is registered. Attorney Schmidt stated that since then, Mr. Chambers has filled out the application with IDOA and is in the process of being approved. He stated he is here to let the Board know he is in compliance and the bid meets the MBE/WBF. good faith efforts. Mr. George King, Purchasing, stated the process may take six (6) months to a year, and he appreciated Mr. Chambers getting the process started. Attorney Schmidt stated he asks that the Board acknowledge that the process is ongoing; Mr. Chambers is a minority owned business; and he made his appearance to let the Board know he has started the process. The Board members acknowledged his initiating the process and agreed to allow his company to proceed with the roof replacement project. No other business came before the Board. Upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 11:57 a.m. BOARD OF PUBLIC WO�TKK� Gary A. Gilot, President David P. Relos, ember Elizabeth A. aradik, Member Therese Dorau, eember Mueller, Member ATT.ST: Lm a M. Martin, Cterk REGULAR MEETING FEBRUARY 9, 2016 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on February 9, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Doran present. Board Member James Mueller joined the meeting in progress at 9:40 a.m. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on January 21, January 26, and February 2, 2016, were approved. REGULAR MEETING FEBRUARY 9,201 30 OPENING OF BIDS — ONE (1) OR MORE 2016 OR NEWER SELF-PROPELLED WINDROW/COMPOST TURNER (ORGANIC RESOURCES CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: ECOVERSE INDUSTRIES 1265 Lear Industrial Parkway Avon, OH 44011 Bid was signed by: Shane Donnelly Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. M Description Yearikake/Model Unit Price Windrow 2016 Backhus A55 $365,994.00 Iumer Year Make/Model — Trade In Unit Price 1993 Cobey Compost Turner, VIN'#NTA855P-450IlP $22,000.00 Estimated number of days for delivery from award date. 198 Days VERMEER OF INDIANA, INC. 13402 Britton Park Road Fishers, IN 46038 Bid was signed by: Dave Brumbaugh Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security check was submitted. �� Description Year/Make/Model Unit Price Self -Propelled Compost Turner 2016 Vermeer CT718T4F $518,000 Year Make/Model — Trade In Unit Price 1993 Cobey Compost Turner, VW#NTA855P450IIP $50 000 Estimated number of days for delivery from award date. 90 Days SCARAB INTERNATIONAL-LLLP 1475 County Road W White Deer, TX 79097 Bid was signed by: Richard N. Miller Contractor's Non -Collusion Affidavit, Nun -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination REGULAR MEETING FEBRUARY 9.2016 31 Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Security check was submitted. BID: Description Year/Make/Model Unit Price 16-18BD- Scarab Windrow Composter 2016 C11420-DS-15 $379,500.00 Year Make/Model — Trade In Unit Price 1993 Cobey Compost Turner, VIN#NTA855P-450HP $0 Estimated number of days for delivery from award date. 90 Days Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above bids were referred to Organic Resources and Equipment Services for review and recommendation. OPENING OF BIDS — THREE (3) MORE OR LESS, 2016 OR NEWER TANDEM AXLE MULTI -USE DUMP TRUCKS (STREET DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TRUCK CENTERS INC. DRA IIILL TRACK SALES INC. P. O. Box 598 South Bend, IN 46619 Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference was submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price Complete Unit 2017 Freightliner Model 114SD Dump Truck $165,610 00 i Year Make/Model—Trade In Unit Price 1997 Unit 249, International Dump Truck, VIN# 1HTGCAAT2VH441676 ($1,000.00) 1997 Unit 282, International Dump Truck, VIN#1H7'GCAAT7VH441673 ($1,000.00) Option# Description Cost Total 1 Front Snow Plow $9,478.00 $28,434.00 2 CNG Fuel System $40,887.00 $122,661.00 Estimated number of days for delivery from award date. 180 days TRUCK CITY P. 0. Box 64800 REGULAR MEETING FEBRUARY 9 2016 32 Gary, IN 46401 Bid was signed by: Dustin Waters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted Description Year/Make/Model Unit Price Tandem Axle 2017 Freightliner 108-SD $165,360 r Spec Year Make/Model — Trade In Unit Price 1997 Unit 249, International Dump Truck, V1N# 1HTGCAAT2VH441676 $2,000 1997 Unit 282, International Dump Truck, VTN# I HTGCAAT7VH441673 $2,000 Option# Description Cost Total 1 Front Snow Plow 59,998 $29,994 2 CNG Fuel System $35,915 $107,745 Estimated number of days for delivery from award date. 1 240-270 SELKING INTERNATIONAL 4849 W. Western Ave South Bend, IN 46619 Bid was signed by: Ken Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Complete Unit 2107 International 7400 Equipment by W. A. Jones $164,348.24 Year Make/Model — Trade In Unit Price 1997 Unit 249, International Dump Truck, VIN# 1HTGCAAT2VH441676 $1,500 1997 Unit 282, International Dump Truck, VIN# 1 HTGCAAT7VH441673 $1,500 Option# Description Cost Total I Front Snow Plow $9478 $9,478 each 2 CNG Fuel System No Bid No Bid Estimated number of days for delivery from award date. 180 days REGULAR MEETING FEBRUARY 9. 2016 33 SELKING INTERNATIONAL 4849 W. Western Ave South Bend, IN 46619 Bid was signed by: Ken Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. _ Local Preference was submitted. Ten percent (10%) Bid Bond was submitted. BID: Description YearlMake/Model Unit Pr_' ce Complete Unit 2107 International 7400 Equipment by Lindco $168100 94 Year Make/Model — Trade In Unit Price 1997 Unit 249, International Dump Truck, VIN# 1HTGCAAT2VH441676 $1,500 1997 Unit282, International Dump Truck, VIN#1HTGCAAT7VH441673 $1,500 Option# Description Cost Total 1 Front Snow Plow $9,998 $9998 each 2 CNG Fuel System No Bid No Bid I Estimated number of days for delivery from award date. 270 days Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS 2016 OR NEWER TANDEM AXLE DUMP TRUCKS (SEWER AND WATER CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: TRUCK CENTERS INC. DBA HILL TRUCK SALES INC. 1011 W. Sample Street South Bend, IN 46619 Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. _ Local Preference was submitted. Ten percent (10"%) Bid Bond was submitted. BID: Description Year/Make/Model Unit Price Complete Unit Freightliner Model 114SD Dump Truck $149 408 00 REGULAR MEETING FEBRUARY 9. 2016 34 Year Make/Model — Trade In Unit Pxice 2001 Unit 520, Ford Dump Truck, VIN# 2FZHATAKOIAH70163 ($16,500.00) 2000 SN463, International Dump Truck, VIN# 1HTGCAAT5YH685844 000.00 ($ 6.) Option# Description Cost 'Total 1 Quick Hitch for Front Plow $3,785.00 $7,570 2 Front Snow Plow $9,478.00 $18,956 3 CNG Fuel System $40,887.00 $81,774 4 Stainless Steel Monroe Tailgate Spreader Model #MS966 $3,982.00 $7,964 Estimated number of days for delivery from award date. 180 days TRUCK CITY P. O. Box 64800 Gary, IN 46401 Bid was signed by: Dustin Waters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted Description Year/Make/Model Unit Price Tandem Axle per Spec 17 Freightliner 108-SD 5147,193.00 Year Make/Model — Trade In Unit Price 2001 Unit 520, Ford Dump Truck, VIN# 2FZHATAKOIAII70163 512,000 2000 SN463, International Dump Truck, VIN# 1HTGCAAT5Y1I685844 514,000 Option# Description Cost Total 1 Quick Hitch for Front Plow $5,595 x2 $11,190 2 Front Snow Plow 59,998 x 2 $19,996 3 CNG Fuel System i Add 4 $35,915 x2 $71,830 4 Stainless Steel Monroe Tailgate Spreader Model #MS966 $3,523 $7,046 Estimated number of days for delivery from award date. 240-270 SELKING INTERNATIONAL TRUCKS 4849 W. Western Ave South Bend, IN 46619 Bid was signed by: Ken Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit; Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination RFGULAR MEETING PEBRUARY 9, 2016 35 Cotnmitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Local Preference was submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Un it t Price 2017 International 7400 Equipment by Lindco 9 71 Year Make/Model — Trade In Unit Price 2001 Unit 52Q Ford Dump'Iruck, VIN# 2P'ZHATAK01AH70163 $4,750 2000 SN463, International Dump Truck, VIN# 1HTGCAAT5YH685844 $3,750 Option# Description Cost Total 1 Quick Hitch for Front Plow $5,595 $5,595 2 Front Snow Plow $9,998 $9,998 3 CNG Fuel System No Bid No Bid 4 Stainless Steel a Swenson Tailgate S reader Model #MS966 S3 523 $3,523 Estimated number of days for delivery from award date. 270 days BID: Description Year/Make/Model Unit Price 2017 International 7400 Equipment byW. A Jones °;147 932 71 Year Make/Model — Trade In Unit Price 2001 Unit 520, Sterling Dutnp Truck, VIX4 2FZHATAK01 AH70163 $4,750 2000 SN463, International Dump Truck, VIN# 1HTGCAAT5YH685844 $3,750 Option# Description Cost Total ] Quick Hitch for Front Plow $3,785 $3 785 2 Front Snow Plow 59,498 $9 498 3 CNG Fuel System No Bid 4 Stainless Steel Monme Tailgate Sp—� 982reader $3, No Bid Model 4MS966 $3,982 Estimated number of days for delivery from award date. 180 days Upon a motion made by Mr. Relos, seconded by Ms. Dorau and carried, the above bids were referred to Water Works, Equipment Services, and Sewers for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2016 OR NEWER SINGLE AXLE MULTI -USE DUMP TRUCKS (STREET DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING FEBRUARY 9.2016 36 TRUCK CENTERS, INC. DBA HILL TRUCK SALES INC 1011 W. Sample Street South Bend, IN 46619 Bid was signed by: Rich Stopczynski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or -- Foundry Products was submitted. Local Preference was submitted. Ten percent (10%) Bid Bond was submitted M9 Description Year/Make/Model I Unit Price Complete Unit I Freightliner. Model 108 SD Dump Truck $152,215.00 IOntion# I Description I Cost I Total I Front Snow Plow Estimated number of days for delivery from award date. 1180 Days TRUCK CITY P. O. Box 64800 Gary, IN 46404 Bid was signed by: Dustin Waters Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price Single Axle per Spec 2017 Freightliner 108-SD $151831 Estimated number of days for delivery from award date. 240-270 SEEKING INTERNATIONAL 4849 W. Western Ave South Bend, IN 46619 Bid was signed by: Kenneth A. Waite Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. -- Local Preference was submitted. Ten percent (10%) Bid Bond was submitted Description Year/Malce/Model Unit Price 2017 International — Model 7400 Equipment by Lindco $154,291.05 Total REGULAR MEETING FEBRUARY 9,201 37 1 Front Snow Plow I $9.998 $9 998 Estimated number of days for delivery from award date. 180 days Description Yeaz/Make/Model i7nit Price 2017 International Model 7400 Equipment by W. A. Jones $152,079.05 Option# Description Cost Total 1 Front Snow Plow $97478 $9,478 Estimated number ordays for delivery from award date. 270 days Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Equipment Services and the Street Department for review and recommendation. AWARD BID — FIVE -THOUSAND J5 000) MORE OR LESS. UNIVERSAL/NESTABLE REFUSE CONTAINERS (SOLID WASTE CAPITAL LEASE) Mr. Matthew Chlebowski, Central Services, advised the Board that on January 26, 2016, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder Pyramid Equipment, Inc., 211 S. Prairie Ave., Rolling Prairie, Indiana, 46371, in the unit price amount of $43.98, and $41.98 without lid, not to exceed $300,000.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — THREE (3) MORE OR LESS 2015 OR NEWER 28 CUBIC YARD FRONT LOADING REFUSE TRUCKS (SOLID WASTE CAPITAL LEASE] Mr. Jeff Hudak, Central Services, advised the Board that on January 12, 2016, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Central Indiana Truck Equipment, 2128 Harding St., Indianapolis, Indiana, 46221, in the amount of $369,495.00 each for a total of $1,108,485.00. Therefore, Mr. Reins made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. i V1 L.11H11 VlVJ Q', MAINTENANCE, SEWER INSURANCE, WATER WORKS OPERATIONS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavits for the above project in the following amounts: Company: American Highway Products, Ltd. a) Description: Manhole Risers, Items D3-D72 b) Final Contract Amount: $17,931,00 2. Company: Underground Pipe & Valve, Inc a) Description: Various Pipe Materials, Items Fl-F4 b) Final Contract Amount: $43,49250 3. Company: Walsh & Kelly, Inc. a) Description: Various Asphalt Materials, Items A2, A3, A6, All, A13, AN, and A16 b) Final Contract Amount: $412,925.61 4. Company: Kuert Concrete, Inc. a) Description: Portland Cement Concrete Materials, Items Bl, B2, B4, and B6 b) Final Contract Amount: $65,169.11 5. Company: Ozinga Ready Mix REGULAR MEETING FEBRUARY 9 2016 38 a) Description: Portland Cement Concrete Materials — Items B3 b) Final Contract Amount: $8,085.27 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavits were approved as outlined above. APPROVE PROJECT COMPLETION AFFIDAVIT — WASTE WATER TREATMENT PLANT — NITRIFICATION TOWERS DEMOLITION — PROJECT NO, 114-076 (ENVIRONMENTAL SERVICESI — Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted the Project Completion Affidavits on behalf of Indiana Earth, Inc., 10343 McKinley, Osceola, Indiana 46561, for the above referenced project, indicating a final cost of $304,140.00. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FORTHE RECEIPT OF BIDS — FIVE (5), MORE OR LESS, 2016 OR NEWER, MID -SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES - (WATER WORKS AND WASTE WATER CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2016 TRUCKING OF BELT PRESSED BIO-SOLIDS FOR LAND APPLICATION (ORGANIC RESOURCES CONTRACTUAL/OTHER) In a memorandum to the Board, Mr. Jacob Klosinski, Organic Resources, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR _ MORE, 2016 OR NEWER. 'l TON FOUR-WHEEL DRIVE PTCK-UP TRUCK WITH UTILITY BED (SOLID WASTE CAPITAL LEASE) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST 1'0 ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2016 OR NEWER TANDEM AXLE TRACTOR POWERED BY CNG (ORGANIC RESOURCES CAPITALI In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore; upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — RUM VILLAGE NATURE CENTER ROOF REPT ACEMENT (PARKS BOND) In a memorandum to the Board, Mr. John Martinez, Parks Department, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF RE IUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ABANDONED VEHICLE AUCTION (CODE ENFORCEMENT) In a memorandum to the Board, Ms. Kathy F,li, Code Enforcement, requested permission to — advertise for the receipt of bids for the above referenced vehicle auction. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carded, the above request was approved. ADOPT RESOLUTION NO. 07-2016 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.07-2016 REGULAR MEETING FEBRUARY 9,201 39 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-tN OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bond that the following described property is unfit for the purpose for which it was intended and should be traded -in for property of a similar nature: See Attached Multiple Asset List WHEREAS, I.C. 36-1-I1-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: The following described property shall be traded -in for property of a similar nature and shall be removed from the inventory of the City of South Bend: Per Attached Multiple Asset List ADOPTED this 9th day of February, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Roles s/ Elizabeth A. Maradik s/ Therese J. Doran s/ James A. Mueller ATTEST: s/Linda M. Marlin, Clerk ADOPT RESOLUTION NO 08-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 08-2016 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following Property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Nine (9) Motorola Zoom Tablet Computers (with Cord, case, cradle) WHEREAS, Indiana Code 5-22-21-6(4)(B) permits and establishes procedure for disposal of personal property which is considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property. This equipment is no longer needed by the City. NOW, IHEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are considered worthless, has no market value, or if the value of the property is less than the estimated costs of the sale and transportation of the property . This equipment is no longer needed by the City. BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. REGULAR MEETING FEBRUARY 9, 2016 40 ADOPTED this 9th day of February, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s' David P. Relos s' Elizabeth A. Maradik s/ Therese J. Dorau — s/James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ DZotion/ Funding Second Subscription ESO Solutlons Renew Software Reporting $27,600 Maradik/ Fee Renewal System Subscription Used to (EMS/Fire Relos Process EMS Reports and Data Dept. Capital) Collection Professional Historic Collect Data, Educate the _ $25,000 Relos/ Services Preservation Public, Conduct Iistoric (EDIT) Maradik Agreement Commission of Review of Federal Projects South Bend & St. Joseph County Professional Greeley and Engineering Design for S 174,000 Relos/ Services Hansen Mechanical Piping from (Wastewater Maradik Agreement Wastewater Treatment Plant Engineering) Gas Cleaning System to Compressor Building and CNG Fuel Station Professional Greeley and Assist m Development of NTE $15,000 Relos/ Services Hansen NPDES Permit Renewal (Environmental Maradik Agreement Services) License CEOL MOR _ One (1) Year Agreement for N/A Relos/ Agreement Properties, the Crooked Ewe to use City Mueller LLC Lot at 1036 Lincoln Way Ave. for Client Parking Second Board of County to Transfer Tax N/A Maradik/ Memorandum Commissioners Delinquent Parcels to City Relos of of St. Joseph through Tax Sale Understanding County Agreement University of Five (5) Year Agreement for Paid to City Relos/ Notre Dame du the City to Provide Emergency Based on Maradik Lac Medical Services to the Collective University of Notre Dame for Bargaining 911 Services, Special Event Agreement with Coverage, and Varsity Football Local 362 Professional Northern Provide Training for Under- $165,000 Relos/ Services Indiana Skilled Workforce to meet (COiT) Maradik Agreement Workforce Labor Needs in Community Board, Inc. Professional Donohue and '.. Engineering Services for the NTE $13,9o0 Relos/ Services Associates Waste Water Treatment Plant (Wastewater Maradik Agreement Belt Filter Press No. I Engineering) Rehabilitation Project Agreement Frost Leeper Park Bridge Field $6,950 Relos/ Engineering & Inspection and Analysis (Water Works Maradik REGULAR MEETING FEBRU_ ARY 9 2� 41 ConsultingO Extend AMR Meter eratin )T Unit Prices, Relos Agreement Midwest Meter, Inc. Replacement Agreement for NTE $960,000 Maradi Replacement of Damaged (Water Works Meters and Installation of New Operating) Meters Agreement KAR Groundwater Laboratory $31,580.50 Rel., Laboratories, Analysis (Wastewater Matadi] Inc. Keramida Statistical Evaluation of Operating & Maintenance) $5,500 Relos Professional Services Proposal Groundwater Data (Organic Maradil Resources Other Lease/Purchase Advanced Printshop Lease A reemeut g Contractual) $32,525 Lease Relos. Agreement Imaging Amount & Maradil' Solutions $617.98 (Financed: US Monthly Bank Equipment Maintenance Finance) Payments; 60 Month Lease; Maintenance per image B/W .004 and Color .045 (Print Shop Principal and Interest and Maintenance- Lease/Purchase Advanced Printshop Lease Agreement Equipment $ IT413 Lease Relos/ Agreement imaging Amount & Maradik Solutions $216.85 (Financed: US Monthly Bank Equipment Maintenance Finance) Payments; 60 Month Lease; Maintenance per image B/W .004 and Color .045 (Print Shop Principal and Interest and Maintenance - Professional Public- 2016 Vehicle/Equipment Equipment) $348,696.81/ Relos/ Services Finance.Com Lease Financing Year; Maradik Agreement $3,339,830 for Ten Years (COIT, Waterworks, Solid Waste, Professional Center for Budget Priority Based B500 Wastewater) $47, (1st Relos / Services Agreement Priority Based Budgeting Consultant for 2017 Year); $20,000 ': re dO k (2nd Year) Professional Alliance Century Centex Century Center (Various NTE 531,500 Relos/ Services Architects CEO Suites, Suite 17B,South (Hotel/Motel Maradik Agreement Entrance Improvements, and I ax Tax) J k REGULAR MEETING FEBRUARY 9, 2016 42 Dumpster/Dock Area Im rovements Processional EPOCII . Property and Pre -Development $21,570 Relos/ Services Architecture+ Stage Design Services for City (EMS Capital) Maradik Agreement Planning, LLC Property along Mishawaka Ave. between Twyckenham and Ironwood Professional Jones, Pctric, Marriott at Hall of Fame Site $82,505 Relos/ Services Rafinski i Pad Ready Activities, Utility (RWDA TIF) Maradik Agreement Relocations/Coordination and Hall of Faine Campus Development Professional The Riseling Evaluation of Restructuring of 520,000 Relos/ Services Group the Police Department (General Fund) Maradik Agreement Memorandum Director of Request Board's Waiver of N/A Tabled of Public Works U.S. Steel Requirement of Relos/ Understanding Thiencman Construction, Inc. Maradik by Director of Public Works per I.C. 5-16-8-2 for Wastewater Treatment Plant Secondary Treatment Improvements, Project No. 114.053 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Holy Family Procession: April 16, 2016; On Route as Submitted Relos/Maradik School Holy Family 6:00 a.m. to School I1:00 a.m. Procession Downtown Procession: March 12, On Route as Submitted Relos/Maradik South Bend, 2016 St. 2016; 9:00 a.m. Inc. Patrick's Day to 1:00 P.M. Parade Girls on the Procession: May 21, 2016; On Route as Submitted Relos/Maradik Run Michiana Girls on the 7:00 a.m. to Run Michiana 10:00 a.m. 5k Maple Hill Transient February 77, Century Center Relos/Maradik Golf Merchant 2016; 10:00 License a.m. to 6:00 Renewal p.m. St. Joseph Transient July 1-9, 2016; 5117 S. Ironwood Dr. Relos/Maradik . County 4-H Merchant 8:00 a.m. to Fair, Inc. License 11:00 P.M. Renewal Lykowski House Move March 15, 2016 1005 St. Louis Blvd. to Relos/Maradik Construction, 709 N. Frances St. Inc. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Roles, seconded by Ms. Maradik and carried, the following traffic control devices were approved: NEW INSTALLATION: Residential Handicapped Accessible Parking Space Sign LOCATIONS: REGULAR MEETING FEBRUARY 9, 2016 43 a) 2122 S. Arnold St. b) 602 32nd St. c) 745 S. 35`^ St, d) 129 N. Chicago St. e) 1135 E. Broadway (Place sign in front of vacant lot on south side, between 1130 and 1138 E. Broadway since no parking allowed on North Side.) south side, between 1130 and 1138 F. Broadway since no parking allowed on North Side.) REMARKS: All criteria met. DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were denied: NEW INSTALLATION: Residential Handicapped Accessibie Parking Space Sign LOCATIONS: (a) 702 S. Bendix Dr. (b) 1131 E. Indiana REMARKS: All criteria has not been met. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were approved: TRANSFER: Reserved Handicapped Parking Permit No. 3 LOCATIONS: North Side of Jefferson Blvd. East of Lafayette REMARKS: Mr. Robert Lee Retired; Transfer to Mr. David Burgoyne All criteria has been met. NEW INSTALLATION: No Parking with Right Arrow to Indicate "From IIere Back to Comer" LOCATIONS: South Side of 100 Block of East Washington Street, Adjacent to Old Hall of Tame. Place Sign at Beginning of Westbound, Left Turn Taper REMARKS: Vehicles are Routinely Parked Too Close to the Parking Lot Entrance Drive and Within the Taper for Westbound Left Turn and thereby impede the Signal Eastbound through Lane. All criteria has been met. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMITS) In a Memorandum to the Board, Mr. Anthony Hunsherger, Division of Environmental Services, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: UniFirst Corporation, 251 East Sample Street Swank Uniform Rental, I1oI King Street Iliere being no further discussion, upon a motion made by W. Relos, seconded by Ms. Maradik and carried, the permit renewals were approved. APPROVE IRREVOCABLE LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Letter of Credit to the Board and recommended approval: IRREVOCABLE STANDBY LETTER OF CREDIT NO * 2544726692 ISSUED BY MutualBank on behalf of Cleveland Woods Development Co., LLC FOR: Femwood, Phase Three AMOUNT, $61,870.00 EXPIRES: January 31, 2017 REGULAR MEETING FEBRUARY 9. 2016 44 IMPROVEMENT: Water and Sanitary Sewer System Mr. Relos made a motion that the Letter of Credit, as outlined above, be approved. Ms. Maradik seconded the motion, which carried. APPROVE CLAI.MS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend _ _ $18,750.00 $1,055,262.86 02/O1 2016 City of South Bend 02/09 2016 2015 EDIT/Parks Bond Affidavit for Payment No. 10; $32,900.00 02/02/2016 Ancon Construction for Basketball Court at Kennedy Park IL S. Bank National Association, South Bend $4,000.00 02/05 2016 Redevelopment Board Lease Rental Revenue Bonds of 2015 Payment Requisition No. 21; Rieth Riley Construction, Lincolnway West Final Bane of America Capital Corp, Disbursement No. 27; Best $511,172.00 02/09/2016 Equipment Co., Inc. Invoice Nos. Sl 174966 and S 1174963 U.S. Bank National Assoc., PNC Equipment Finance, $21,710A0 02�09/2016' LLC; Jordan Ford, Disbursement No. 5 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Relos. seconded by Ms. Maradik and carried, the meeting adjourned at 10:28 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, �Preesiident Davi))d��Pjjpp�.Relos11, e ber E�J" Elizabeth A. Maradik, Member Therese J. Dora , Winner i Jame A. Mueller, Member ATTEST: Linda M. Martin, Clerk