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HomeMy WebLinkAbout01262016 Board of Public Works MeetingAGENDA REVIEW SESSION JANUARY 21, 2016 15 ATTEST: ✓, L `tea - � Lretda M. Martin, C erk REGULAR MEETING JANUARY 26 2016 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on January 26, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Dorau present. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on January 7, January 12, and January 19, 2016, were approved. OPENING OF BIDS — FIVE T14OUSAND (5 000) MORE OR LESS UNIVERSAL/NESTABLE REFUSE CONTATNERS (SOLID WASTE CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Rend Tribune and the '1'ri- County News, which were found to be sufficient. The following bids were opened and publicly read: PYRAMID EQUIPMENT INC 211 S. Prairie Rolling Prairie, IN 46371 Bid was signed by: Crrcg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. Blll: (PRIMARY) Description Year/Make/Model Unit Price LRefuse Nestable Carts 51000 Complete Carts 1,000 Lidless Carts $261 880 00 Item F.st. No. Qty. Item Unit Price Total 1 5,000 96 Gallon UniversaLNestable Refuse $43.98 $219,900.00 Container Complete Manufacturer: Cascade Engineering 2 1,000 96 Gallon Universal/Nestable ReY'use $41.98 $41,980.00 Container Body Only, No Lid Manufacturer: Cascade Engineering BID: (SECONDARY) llescription Year/Make/Model Unit Price Refuse Nestable Carts 1 5,000 Complete Carts 1,000 Lidless Carts $263 510 00 Item Est. No. 1 5,000 Item 96 Gallon UniversaWi estable Refuse Unit Price $44.71 Total $223,550.00 Container Complete Manufacturer: 96 Gallon Universal Nestable Refuse $39.96 $39,16000 2 1,000 Container Body Only, No Lid . Manufacturer; REGULAR MEETING J.ANUARY 26, 2016 16 REHRIG PACIFIC COMPANY 4010 East 26" Street Los Angeles, CA 90058 Bid was signed by: Rajesh J. Luhar Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United. States Steel Products or — Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. ma Description YearlMake/Model Unit Price 95 Gallon Cart Rehrig Pacific 95-NB $47.15* Item No. Est. Qt . Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse $47.15* $235,750.00 Container Complete Divd Manufacturer: Rehrig Pacific Co. _ 2 1,000 96 Gallon Universal/Nestable Refuse $39.15* $39,150.00 Container Body Only, No Lid Divd Manufacturer. Rehrig Pacific Company Delivery of carts will occur 30-45 days after receipt of order min. order quantity = 112 carts *Pricing is for standard colors, if optional granite colors are desired please add $2.00 per cart. BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Maria Dahlman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. INH Description Year/Make/Model Unit Price Item No. Est. Qty. Item Unit Price Total 1 5,000 96 Gallon Universal/Nestable Refuse $52.25 $261,250.00 Container Complete Manufacturer: 2 1,000 96 Gallon Universal/Nestable Refuse $47.25 $47,250, 0 Container Body Only, No Lid Manufacturer: Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Central Services and Solid Waste for review and recommendation. APPROVE ADDITIONAL PURCHASE — TWO (2) 2015 OR NEWER LARGE 4X4 FOUR DOOR CNG UTILITY VEHICLES (FIRE DEPARTMENT CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Boardthat on July 14, 2015, bids wore received and opened for the above referenced project. After reviewing those bids, on July 28, 2015, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible REGULAR MEETING JANUARY 26, 2016 17 bidder, Gates Chevrolet, Mishawaka, Indiana 46545, in the unit amount of $56,327.00. Mr. Hudak stated he is requesting approval of the purchase of two additional vehicles now in the amount of $112,654.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — SALE OF CITY PROPERTY — 1047 LASALLE COURT Ms. Debrah Jennings, Community Investment, advised the Board that on January 12, 2016, bids were received and opened for the above referenced sale. After reviewing those bids, Ms. Jennings recommended that the Board award the contract to the sole bidder Robert M. Vernon, 1059 LaSalle Court, South Bend, Indiana 46616, in the amount of $1,650.00 which exceeds the minimum bid requirement of $1,500.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT EAST BANK SEWER SEPARATION, PHASE 5, DIVISION B —PROJECT NO 114-062 (SEWER BOND AND REDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on August 25, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, in the amount of $5,080,808.05. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Maradik seconded the motion, which carried. AWARD PROPOSAL AND APPROVE CONTRACT - FUEL MANAGEMENT SYSTEM (SEWER DEPARTMENTAND WASTE WATER Mr. Matt Chlebowski, Central Services, advised the Board that on December 8, 2015, proposals were received and opened for the above referenced project. Mr. Chlebowski noted after reviewing all of the proposals and scoring them, the review team recommended that the Board award the contract to the highest scoring contractor, B&K Equipment Company, 2939 175"' Street, Lansing, Illinois 60438. Therefore, Mr. Relos made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Ms. Maradik seconded the motion, which carried. APPROVE REJECTION OF BIDS — COLFAX AVENUE AND HILL STREET IMPROVEMENTS — PROJECT NO 114-018 (REDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on November 24, 2015, bids were received and opened for the above referenced project. After review, Mr. NawTot determined that all bids received exceeded the budget available for the project and requested that all bids be rejected. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be rejected as outlined above. Mr. Relos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — HILL STREET AND COLFAX AVENUE ON SITE IMPROVEMENTS —PROJECT NO 113-033 (REDA TIT) Mr. Gilot advised that "Ioy Villa, Engineering, has submitted Change Order No. 2 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be decreased by $17,800.00 for a new Contract sum, including this Change Order, in the amount of $187,906.20. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE, CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT —CHASE PLASTICS FENCING IMPROVEMENTS —PROJECT NO 115 O51 A (RWDA TIFI Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of Milestone Fence, 13399 McKinley Highway, Mishawaka, IN 46545, indicating the contract amount be increased by $648.60 for a new contract stun, including this Change Order, of $27,276,40. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $27,276.40, Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. REGULAR MEETING JANL ARY 26. 2016 18 RESCIND PROJECT COMPLETION AFFIDAVIT AND ISSUE NEW CHANGE ORDER NO 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LINCOLN WAY WEST CORRIDOR IMPROVEMENTS. DIVISION D (LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, informed the Board that the previous Change Order and Project Completion Affidavit were based on a liquidated damages rate that was changed by addendum from $1,500.00 to $500.00. He explained he was not aware of the addendum and used the wrong rate for closing out the project, so the City owes the contractor a refund. Therefore, he submitted a revised Change Order No. 3 (Final) on behalf of Rieth Riley Construction Co., Inc., P. 0. Box 1775, South Bend, Indiana 46614, indicating the contract —� amount be increased by $4,000.00 for a new contract sum, including this Change Order, of $329,742.45. Additionally submitted was the revised Project Completion Affidavit indicating this new final cost of $329,742.45. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and =tied, the revised Change Order No. 3 (Final) and Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — NORTH SHORE STABILIZATION PROJECT NO. 115-073 (LRSA) Mr. Gilot advised that Ms. Blair Bennett, Engineering, has submitted the Project Completion Affidavit on behalf of HRP Construction Inc., 5777 Cleveland Road, South Bend, Indiana 46628, for the above referenced project, indicating a final cost of $85,555.21. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE OR MORE. 2016 OR NEWER, TANDEM AXLE HOOK LIFT & CONTAINER TRUCK WITH GRAPPLE LOADER (SOLID WASTE CAPITAL LEASE) In a memorandum to the Board, Mr. Man Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3) MORE OR LESS, 2016 OR NEWER, FRONT WHEEL DRIVE CARGO VANS (WATER WORKS CAPITAL) In. a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) OR MORE, 2016 OR NEWER- FRONT F,ND RUBBER TBtE LOADER (STREET DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR 'THE RECEIPT OF BIDS —SIX (6) MORE OR LESS, 2016 OR NEWER '/, TON FOUR WHEEL DRIVE PICK UP TRUCKS (WASTE WATER CAPITAL: TRAFFIC & LIGHTING CAPITAL LEASE PRINCIPAL & INTEREST: SEWER DEPARTMENT CAPITAL: AND SOLID WASTE CAPITAL LEASE PRINCIPAL & INTEREST) In a memorandum to the Board, Mr. Jeffrey Hudak, Ccntral Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. — APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3) MORE OR LESS, 2016 OR NEWER'/ TON EXTENDFD CAB FOUR WHEEL DRIVE PICK UP 'TRUCKS (STREET DEPARTMENT CAPITAi. LEASE ANll SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. REGULAR MEETING JANUARY 26, 2016 19 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — T'WO (2) MORE OR LESS, 2016 OR NEWER 31'4 TON. TWO WHEEL DRIVE PICK UP TRUCKS (WATER WORKS CAPITAL In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2016 OR NEWER FOUR DOOR HYBRID UTILITY VEHICLE ENGINEERING DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF RE QUEST TO ADVERTISF. FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2016 OR NEWER, MID -SIZE EXTENDED CAB FOUR WHEEL DRIVE PICK UP TRUCK (CODE ENFORCEMENT CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS 2016 YARD LAMP POST PROGRAM (LOSS RECOVERY FUND) In a memorandum to the Board, Ms. Hana Parkhill, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — COLFAX AVENUE AND HILL STREET IMPROVEMENTS DIVISION A REBID — PROJECT NO. 114-018R (REDA TIE) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. ADOPT RESOLUTION NO 03-2016 — A RESOLUTION OF TILE BOARD OF PUBLIC WORKS ON DISPOSAL OF ASSET S Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 03-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF ASSETS WHEREAS, pursuant to Indiana Code § 36-9-6-I et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana ("City"); and WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and is no longer needed by the City. WHEREAS, it has been determined by the Board of Public Works that the assets listed on Exhibit A, attached and incorporated hereto, are no longer owned by the City, and therefore, no longer needed by the City. WHEREAS, in 2015, the City sold the assets listed in Exhibit A, consistent with the guidelines proscribed under Indiana law to Acquisition Group, LLC. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed in Exhibit A are no longer needed by the City and have been sold in a manner consistent with Indiana law. REGULAR MEETING JANUARY 26,201 20 BE IT FURTHER RESOLVED that the assets listed in Exhibit A are hereby removed from the City's asset registry. ADOPTED this 26TH day of JANUARY, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s,/ Therese J. Dorau s/ James A. Mueller ATTEST: s/ Linda M. Martin, Clerk ADOPT RESOLUTION NO. 04-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS AUTHORIZING TRANSFER OF REAL PROPERTY TO THE SOUTH BEND HERITAGE FOUNDATION — 425 COTTAGE GROVE Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.04-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING TRANSFER OF REAL PROPERTY TO SOUTH BEND HERITAGE FOUNDATION, INC. WHEREAS, the City of South Bend, In, Board of Public Works (the `Board") has custody of and may maintain and dispose of certain real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City is the owner of a certain parcel of real property particularly described in Exhibit "A" ("Land"); WHEREAS, South Bend Heritage Foundation, Inc. ("Heritage") is an Indiana non-profit domestic corporation which is organized expand the supply or sustain the existing supply of good quality, affordable housing for residents of Indiana having low or moderate incomes; and WIIEREAS, Heritage desires to take ownership of the Land in furtherance of its efforts to offer affordable, good quality housing to low or moderate income residents; and WHEREAS, the City has determined that it no longer requires the use of said Land; and WHEREAS, the City, pursuant to I.C. 36-1-11-1(b)(20) may transfer property, without consideration, to an Indiana non-profit corporation organized for the purpose of expanding the supply or sustaining the existing supply of good quality, affordable housing for residents of Indiana having low or moderate incomes; and WHEREAS, the Board wishes to transfer the Land to Heritagc; and WHEREAS, Heritage wishes to accept the transfer of the Land from the City. — NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Board, acting upon the authority granted to it under I.C. 36-1-11-1(b)(20), hereby transfer the Land to Heritage for no consideration. 2. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, REGULAR MEETING JANUARY 26. 2016 21 Indiana held on January 26, 2016, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Flizabeth A. Maradik s/ Therese J. Darau s/ James A. Mueller ATTEST: s/ Linda M. Martin, Clerk ADOPT RESOLUTION NO. 05-2016 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS ON DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.05-2016 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, OFFICER WILLIAM WELLS retired effective January 18, 2016, from the South Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, OFFICER ERIC RZESZEWSKI is retiring effective February 18, 2016, from the South Bend Police Department after twenty-seven (27) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handguns Serial No. HKB3855, a 9mm Smith and Wesson sidearm, and Serial No. HKB3855, a 9mm Smith and Wesson sidearm are no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated fair market value of less than Five Hundred Dollars ($500.00) each. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 26th Day of January, 2016. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik REGULAR MEETING JANUARY 26 2016 22 s/ Therese J. Doran s/ James A. Mueller ATTEST: s/ Linda M. Martin, Clerk ADOPT RESOLUTION NO. 06-2016 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND BOARD OF PARKS COMMISSIONERS — —BAR'1'LETI STREET RIGHT-OF-WAY PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the folloN ing Resolution was adopted by the Board. of Public Works. RESOLUTION NO. 06-2016 A RESOLUTION OF CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL, PROPERTY FROM THE CITY OF SOUTH BEND BOARD OF PARKS COMMISSIONERS WHEREAS, the South Bend Board of Public Works (the `Public Works', the contracting body of the City of South Bend, Indiana (the "City"), which exists and operates under the provisions of I.C. 36-9-6 (the "Act"), serves as the holder of certain real property situated in the City of South Bend, Indiana; and WHEREAS, the City of South Bend, Indiana, Parks and Recreation. Department, by and through its Board of Park Commissioners (the "Board'), holds certain real property situated in the City of South Bend, Indiana; and WHEREAS, pursuant to I.C. 36-1-11-8, Public Works and the Board may transfer or exchange property with one another upon terms and conditions agreed upon by the entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the City, acting by and through the Board, agrees to the transfer of real estate depicted and attached hereto as Exhibit A from the Board; and WHEREAS, Public Works desires to authorize the staff of the City to cause the preparation of the necessary quit claim deed effecting this transfer, and to accept and present for recording said quit claim deed, upon execution; and WHEREAS, the Board is expected to adopt a corresponding resolution consistent with I.C. 36-1-11-8. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: The following transfer of real property situated in St. ,Joseph County, Indiana, shall be, and hereby is, authorized and approved: a. Public Works shall accept the transfer of the Board's interest in the real estate as more particularly described in Exhibit A by quit claim deed; and 2. The staff of the City shall be, and hereby are, authorized to cause the preparation., acceptance, and recordation with the St. Joseph County Recorder's Office of the quit claim deed -- necessary to effect the transfer stated above. 3. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the City of South Bend Board of Public Works held on January 26, 2016, on the 13°i Floor of 229 W. Jefferson Boulevard, South Bend, IN 4660L CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot REGULAR MEETING JANUARY 26.2016 23 s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Doran s/ James A. Mueller ATTEST: s/ Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS�PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Amendment Arcadis US, Water System Evaluation; Fundin $1 Q,000; Second Maradik/Relos No. 1 to Inc. Add Memorial Well Analysis New Total - Professional $107,500 Services (Water Agreement Works Professional Mydatt Provide Safe and Operations) $127,627.03 Maradik/Relos Services Services, Inc. Cleaning Services for Five (COIT) Agreement (dba Block by Days per Week along Block) Lincolnway West and Western Avenue Agreement IPN Messaging After Hours Answering $527.95/ Relos/Maradik Service for Water Works Month (Water Works Operations) Professional Kolata 2016 Economic Development $30,000.00; Maradik/Relos Services Enterprises and Brownfield Consulting (RWDA TIT) A reement Services APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and liv.ence annNrnr7..,,.. —r-- -------- I Applicant Description Date/Time w uy wvai. Location Motion St. Margaret's Procession— February 21, County City Building Carried 'Relos/Maradik House Winter Walk 2016; 1:00 p.m. North to LaSalle, East to 2016 to 4:30 p.m. Main, South to Western, West to Lafayette, North on Lafayette, Cross at Washington and Ending at St. Margaret's House, 117 N. Lafayette Blvd National MS Walk MS: May 7, 2016; Northside Blvd. Relos/Maradik Society Michiana 2016 7:30 a.m. to 12:00 p.m. Shipshewana Transient February 13, Century Center Maradik/Relos on the Road Merchant 2016: 9:00 a.m. License to 6:00 p.m.; Renewal February 14, 2016:10:00 a.m. to 5:00 p.m. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control device was approved: REGULAR MEETING JANUARY 26. 2016 24 NEW INSTALLATION: Stop Signs LOCATION: Install One All -Way at Cheshire St. and Canton St. Intersection and One (1) Two -Way Stop at Essington Drive in Staffordshire Estates Subdivision REMARKS: All criteria has been met. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGIITS TO REMONSTRATE — 52410 COURIER COURT— SEWERANDWATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation acid Waiver of Right to Remonstrate as submitted by Marvin L. Ward, 1415 Penn Avenue, Mishawaka, Indiana 46544. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the above referenced property at 52410 Courier Court (Key 4 002-2220-9263), the property owner waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Ms. Maradik made a motion that the Consent be approved. Mr. Relos seconded the motion, which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date B&W Specialized Drilling; Inc. Excavation Released February 5, 2016 January 29, 2016 Derek Swiscz Excavation _ Released Geyer Construction Company Contractor Approved January 6, 2016 Layne Christensen Company Contractor Approved July 23, 2015 Cm Inc. Excavation Approved January 14, 2016 Ms. Maradik made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $846,955.20 O U26/2016 City of South Bend $4,421,730.04 01/19/2016 and 01/22/2016 Banc of America Public Capital Corp $76,849.02 01/20/2016 Disbursement Request No. 26; Tele-Rad, Inc. U. S. Bank National Association, Requisition $184,310.00 01 220/2016 Reguest No. 3; JCL Equipment Co. U. S. Bank National Association, BPW 2016 $178.02 01/22/2016 Construction Fund Requisition No. 20, Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Rclos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President David P. Relos, Member REGULAR MEETING ATTEST: Linda M. Martin, Jerk f, JAN+1UARY 26, 2016 25 El abeth A. M � dik, M Therese J. ll Z e Jatpes A Muel / CLAIMS REVIEW MEETING FEBRUARY 2. 2016 26 A Claims Review Meeting of the Board of Public Works was convened at 9:05 a.m. on Tuesday, February 2, 2016, by Board Member David Relos, with Board Members Elizabeth Maradik and Therese Dorau present. Board President Gary Gilot and Board Member James Mueller were absent. The meeting was held in the 13" Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. APPROVE CLAIMS Mr. Relos stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Relos stated the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $5,263,49455 01/29/2016 City of South Bend $1,123,628.13 01/29/2016 City of South Bend $2,211,603.56 02/02/2016 City of South Bend $4,870,986.42 01/29/2016 City of South Bend $178.00 $184,444.00 01/28/2016 02/01/2016 U.S. Bank National Assoc./PNC Equipment Finance, LLC/Pyramid Equipment' Payment Requisition No. 4 St. Joseph County Housing Consortium $87.060.92 01 /08/2016 St. Joseph County Housing Consortium $100,000.00 01/14/2016 St. Joseph County Housing Consortium $2,510.00 O1/O6I2016 St. Joseph County Housing Consortium $2,760.00 Ol/06/2016 St. Joseph County Housing Consortium 2,817.00 Ol/06/2016 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 9:07 a.m. — BOARD OF PUBLIC WORKS Gary A. Gilot, President all vtd P. Relos, Member i_ r Elizabeth A. Maradik, Member James A. Mueller, Member Theres� u, Mem. ATTEST: Linda M. Martin, 'lerk