The URL can be used to link to this page

Home My WebLink About020416 Agenda Review CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.OPENING OF BIDS A.Equipment Purchase for Nello Corporation, Phase VI–Project No. 116-004 1.Funding:RWDA TIF 2.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Sale of City Property 1.Locations: 51190 and 51270 Mayflower Rd. 3.AWARD PROPOSALAND APPROVE CONTRACT A.Food, Beverage, and Catering Service for Morris Performing Arts Center Complex 1.Company: Navarre Hospitality Group 2.Amount: Highest Scoring Proposal 4.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Agreement -INDOT 1.Description: SR 933 Relinquishment between Sample St. and Marion St. 2.Amount: ($4,430,000) 3.Funding: LRSA (251.0608.431.42.96) REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda ReviewSession:January 21, 2016;Regular Meeting:January 26, 2016; and Claims ReviewMeeting:February 2, 2016 2.OPENING OF BIDS A.One (1) or More,2016 or Newer Self-Propelled Windrow/Compost Turner 1.Funding:Organic Resources Capital Principal and Interest (641.0631.793.37.11/.12) B.Three (3),More or Less,2016 or Newer Tandem Axle Multi-Use Dump Trucks 1.Funding: Street Department Capital Lease(202.0607.431.37.11/.12) C.Two (2),More or Less,2016 or Newer Tandem Axle Dump Trucks 1.Funding: Sewer and WaterCapital Budget (642.0621.415.43.02/622.0640.415.43.02) D.One (1) or More,2016 or Newer Single Axle Multi-Use Dump Truck 1.Funding: Street Department CapitalLease(202.0607.431.37.11/.12) 3.AWARD BIDS AND APPROVE CONTRACT A.Five Thousand (5,000) More or Less Universal/Nestable Refuse Containers GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 1.Company: Pyramid Equipment, Inc. 2.Amount: $43.54 each; NTE $300,000 3.Funding: Solid Waste Capital Lease Principal& Interest (611.0610.415.37.11/.12) B.Three (3),More or Less,2015 or Newer,28 Cubic Yard Front Loading Refuse Trucks 1.Company: Central Indiana Truck Equipment 2.Amount: $369,495 each;Total: $1,108,485 3.Funding: Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11/.12) 4.PROJECT COMPLETION AFFIDAVITS A.2015 Street and Sewer Materials–Project No. 115-041 1.Company:American Highway Products, Ltd. a)Description: Manhole Risers, Items D3-D72 b)Final Contract Amount: $17,931.00 2.Company: Underground Pipe & Valve, Inc a)Description: Various Pipe Materials, Items F1-F4 b)Final Contract Amount: $43,492.50 2.Company: Walsh & Kelly, Inc. a)Description: Various Asphalt Materials, Items A2, A3, A6, A11, A13, A14, and A16 b)Final Contract Amount: $412,925.61 3.Company: Kuert Concrete, Inc. a)Description: Portland Cement Concrete Materials, Items B1, B2, B4, and B6 b)Final Contract Amount: $65,169.11 4.Company: Ozinga Ready Mix a)Description: Portland Cement Concrete Materials –Item B3 b)Final Contract Amount: $8,085.27 c)Funding: LRSA, MVH, Sewage Operation & Maintenance, Sewer Insurance, & Water Works Operations (251.0608.431.23.02/ 641.0621.792.22.24/641.0621.792.23.02/641.0621.792.23.03/641.0621.79 2.23.04/641.0625.792.22.24/641.0625.792.23.04/640.0620.811.23.04/620. 0640.606.23.30) B.Waste Water Treatment Plant Nitrification Towers Demolition –ProjectNo. 114- 076 1.Company: Indiana Earth, Inc. 2.Final Contract Amount: $304,140 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 3.Funding: Environmental ServicesContractual (641.0630.793.63.35/ 641.0630.793.36.05) 5.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Five (5),More or Less,2016 or Newer,Mid-Size Four Door Hybrid Sedan Automobiles 1.Funding; Water Works and Waste Water Capital Budget (622.0640.415.43.02/642.0630.415.43.02) B.2016 Trucking of Belt Pressed Bio-Solids for Land Application 1.Funding: Organic Resources Contractual/Other Services (641.0631.793.63.35) C.One (1) or More, 2016 or Newer, ¾ Ton Four Wheel Drive Pick-Up Truck with Utility Bed 1.Funding: Solid Waste Capital Lease (611.0610.415.37.11/.12) D.One (1) or More, 2016 or Newer, Tandem Axle Tractor Powered by CNG 1.Funding: Organic Resources Capital Principal & Interest (641.0631.793.37.11/12) E.Rum Village Nature Center Roof Replacement 1.Funding: Park Bond F.Abandoned Vehicle Auction 6.RESOLUTIONS A.No. 07-2016A Resolution of the South Bend Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1.Description: Compost Turner and Dump Trucks B.No. 08-2016A Resolution of the South Bend Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1.Description: Nine (9) Motorola Zoom Tablet Computers 7.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Subscription Fee Renewal –ESO Solutions 1.Description:Renew Software Reporting System Subscription Used to Process EMS Reports and Data Collection 2.Amount: $27,600 3.Funding: EMS/Fire Dept. Capital(288.0902.422.36.02) B.Professional Services Agreement –Historic Preservation Commission of South Bend & St. Joseph County 1.Description: Collect Data, Educate the Public, Conduct Historic Review of Federal Projects 2.Amount: $25,000 3.Funding: EDIT (408.1001.460.39.58) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 C.Professional Services Agreement –Greeley and Hansen 1.Description: Engineering Design for Mechanical Piping from Wastewater Treatment Plant Gas Cleaning System to Compressor Building and CNG Fuel Station 2.Amount: $174,000 3.Funding: Wastewater Engineering (641.0630.793.36.05) D.Professional Services Agreement –Greeley and Hansen 1.Description: Assist in Development of NPDES Permit Renewal 2.Amount: NTE $15,000 3.Funding: Environmental Services Contractual Services (641.0630.793.63.35) E.License Agreement –CEOL MOR Properties, LLC 1.Description: One (1) Year Agreement for the Crooked Ewe to use City Lot at 1036 Lincoln Way Ave. for Client Parking F.Second Memorandum of Understanding –Board of Commissioners of St. Joseph County 1.Description: County to Transfer Tax Delinquent Parcels to City through Tax Sale G.Agreement –University of Notre Dame du Lac 1.Description: Five (5) Year Agreement for the City to Provide Emergency Medical Services to the University of Notre Dame for 911 Services, Special Event Coverage, and Varsity Football 2.Amount: Paid to City Based on Collective Bargaining Agreementwith Local 362 H.Professional Services Agreement –Northern Indiana Workforce Board, Inc. 1.Description: Provide Training for Under-Skilled Workforce to meet Labor Needs in Community 2.Amount: $165,000 3.Funding: COIT (404.1001.460.31.06) I.Professional Services Agreement –Donohue and Associates 1.Description: Engineering Services for the Waste Water Treatment Plant Belt Filter Press No. 1 Rehabilitation Project 2.Amount: NTE $13,900 3.Funding: Wastewater Engineering (641.0630.793.36.05) J.Agreement –Frost Engineering& Consulting 1.Description: Leeper Park Bridge Field Inspection and Analysis 2.Amount: $6,950 3.Funding: Water Works Operating (620.0640.658.31.02) K.Agreement –Midwest Meter¸ Inc. 1.Description: Extend AMR Meter ReplacementAgreement 2.Amount: Unit Prices, NTE $960,000 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 3.Funding: Water Works Operating (620.0640.605.23.62) L.Agreement –KAR Laboratories, Inc. 1.Description: GroundwaterLaboratory Analysis 2.Amount: $31,580.50 3.Funding: Wastewater Operating &Maintenance (641.0630.793.31.09) M.Professional Services Proposal –Keramida 1.Description: Statistical Evaluation of Groundwater Data 2.Amount: $5,500 3.Funding: Organic ResourcesOther Contractuals(641.0631.793.63.35) N.Professional Services Agreement –Advanced Imaging Solutions (Financed: US Bank Equipment Finance) 1.Description: Printshop Lease Agreement 2.Amount: $32,525 Lease Amount & $617.98 Monthly Maintenance Payments; 60 Month Lease; Maintenance per image B/W .004 and Color .045 3.Funding: Print Shop Principal and Interest and Maintenance-Equipment (222.0613.419.37.11/.12 and 36.02) O.Professional Services Agreement –Advanced Imaging Solutions (Financed: US Bank Equipment Finance) 1.Description: Printshop Lease Agreement 2.Amount: $11,413Lease Amount & $216.85Monthly Maintenance Payments; 60 Month Lease; Maintenance per image B/W .004 and Color .045 3.Funding: Print Shop Principal and Interest and Maintenance-Equipment (222.0613.419.37.11/.12 and 36.02) P.Professional Services Agreement –Public-Finance.Com 1.Description: 2016 Vehicle/Equipment Lease Financing 2.Amount: $3,339,830 3.Funding: COIT, Waterworks, Solid Waste, Wastewater (404/620/611/641) Q.Professional Services Agreement –Center for Priority Based Budgeting 1.Description: Priority Based Budget Consultant for 2017 stnd 2.Amount: $47,500 (1Year); $20,000 (2Year) 3.Funding: Various R.Professional Services Agreement –Alliance Architects 1.Description: Century Center Century Center CEO Suites,Suite 17B, South Entrance Improvements,and Dumpster/Dock Area Improvements 2.Amount: NTE $26,000 3.Funding: Hotel/MotelTax(7304.42010.000.0099) S.Professional Services Agreement –EPOCH Architecture + Planning, LLC 1.Description: Property and Pre-Development Stage Design Services for City Property along Mishawaka Ave. between Twyckenham and Ironwood 2.Amount: $21,570 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 3.Funding: EMS Capital (287.0902.422.42.02) T.Professional Services Agreement –Jones, Petrie, Rafinski 1.Description: Marriott at Hall of Fame Site Pad Ready Activities, Utility Relocations/Coordination and Hall of Fame Campus Development 2.Amount: $82,505 3.Funding: RWDA TIF (324.1050.460.31.02) U.Professional Services Agreement –The Riseling Group 1.Description: Evaluation of Re-Structuring of Police Department 2.Amount: $20,000 3.Funding: General Fund (101.0801.421.31.06) V.Memorandum to the Board –Director of Public Works 1.Description: Request Board’s Waiver of U.S. Steel Requirement of Thieneman Construction, Inc. by Director of Public Works per I.C. 5-16-8-2 for Wastewater Treatment Plant Secondary Treatment Improvements, Project No. 114-053 8.LICENSES AND PERMITS A.Processions 1.Applicant:Holy Family School a)Event:Holy Family School Procession b)Date/Time: April 16, 2016; 6:00 a.m. to 11:00a.m. c)Favorable Recommendations 2.Applicant: Downtown South Bend, Inc. a)Event:2016 St. Patrick’s Parade b)Date/Time: March 12, 2016; 9:00 a.m. to 1:00 p.m. c)Favorable Recommendations 3.Applicant: Girls on the Run Michiana a)Event: Girls on the Run Michiana 5k b)Date/Time: May 21, 2016; 7:00 a.m. to 10:00 a.m. c)Favorable Recommendations B.Licenses 1.Type:Transient Merchant License Renewal a)Applicant: Maple Hill Golf (1)Location: Century Center (2)Date/Time: February 27, 2016; 10:00 a.m. to 6:00 p.m. (3)Favorable Recommendations b)Applicant: St. Joseph County 4-H Fair, Inc. (1)Location: 5117 S. Ironwood Dr. (2)Date/Time: July 1-9, 2016; 8:00 a.m. to 11:00 p.m. (3)Favorable Recommendations GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 C.House Move 1.Applicant: Lykowski Construction, Inc. a)Location: 1005 St. Louis Blvd. to 709 N. Frances St. b)Favorable Recommendations; Subject to Occupancy Bond 9.TRAFFIC CONTROL DEVICES A.New Installation –Residential Handicapped Accessible Parking Space Sign 1.Locations: a)2122 S. Arnold St. nd b)602 32St. th c)745 S. 35St. d)129 N. Chicago St. e)1135 E. Broadway (Place sign in front of vacant lot on south side, between 1130 and 1138 E. Broadway since no parking allowed on North Side.) 2.All criteria has been met B.New Installation –Residential Handicapped Accessible Parking Space Sign a)702 S. Bendix Dr. b)1131 E. Indiana not 2.All criteria has been met C.Transfer–Reserved Handicapped Parking Permit #3 1.Location:North Side of Jefferson Blvd. East of Lafayette 2.Mr. Robert LeeRetired; Transfer to Mr. David Burgoyne 3.All criteria has been met D.New Installation –No Parking with Right Arrow to Indicate “From Here Back to Corner” 1.Location: South Side of 100 Block of East Washington Street, Adjacent to Old Hall of Fame. Place Sign at Beginning of Westbound, Left Turn Taper 2.Remarks: Vehicles are Routinely Parked TooClose to the Parking Lot Entrance Drive and within the Taper for Westbound Left Turn and thereby Impede the Signal Eastbound Through Lane 3.All criteria has been met 10.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: UniFirst Corporation –Significant Industrial User Renewal 1.Location: 251 East Sample Street B.Company: Swank Uniform Rental–Industrial User Renewal 1.Location: 1101 King Street 11.IRREVOCABLE LETTER OF CREDIT A.Company: MutualBank on behalf of Cleveland Woods Development Co., LLC GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page7 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 4, 2016 10:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 1.Subdivision Name: Fernwood, Phase Three 2.Amount: $61,870.00 3.Improvements: Water and Sanitary Sewer System 12.CLAIMS 13.PRIVILEGE OF THE FLOOR 14.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page8