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Home My WebLink About2016 0114 rdc minutesSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING January 14, 2016 9:30 a.m. Presiding: Marcia Jones, President The meeting was called to order at 9:30 a.m. 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Redevelopment Staff: 227 West Jefferson Boulevard South Bend, Indiana Marcia Jones, President David Varner, Vice President Don Inks, Secretary Greg Downes John Anella Gavin Ferlic Benjamin Dougherty, Esq. David Relos, Associate II Tracy Oehler, Recording Secretary Others Present: Pete Buttigieg, Mayor Scott Ford, Executive Director Chris Fielding, Assistant Executive Director Brock Zeeb, Director Aaron Kobb, Associate Sarah Heintzelman, Associate John March, Associate Brian Pawlowski, Deputy Chief of Staff Kareemah Fowler, City Clerk Joe Molnar, Council Secretary and Executive Assistant Conrad Damian Mo Miller 2. SWEARING IN OF COMMISSIONERS The Common Council has not made their appointments for 2016. Since Commissioners serve until they resign or a new Commissioner is named to replace them, Mr. David Varner and Mr. Gavin Ferlic will continue to serve. The South Bend School Board has reappointed Mr. John Anella. The Mayor has reappointed Ms. Marcia Jones, Mr. Donald Inks, and Mr. Gregory Downes to serve in 2016. Ms. Kareemah Fowler, City Clerk, administered the oath of office. South Bend Redevelopment Commission Regular Meeting — January 14, 2016 Page 2 3. ELECTION OF OFFICERS Upon a motion by Commissioner Downes, seconded by Vice President Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the following slate of officers for 2016. Marcia Jones, President David Varner, Vice President Donald Inks, Secretary The Redevelopment Commission agreed to hear Item 7.A.(1) at this time. 7. NEW BUSINESS A. Other (1) Approval of Resolution No. 3324 Honoring Chris Fielding for Extraordinary Service to the South Bend Community and South Bend Redevelopment Commission President Jones presented Resolution No. 3324 honoring Chris Fielding. Mr. Fielding thanked the Redevelopment Commission and the Department of Community Investment staff. Upon a motion by Vice President Varner, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved Resolution No. 3324 Honoring Chris Fielding for Extraordinary Service to the South Bend Community and South Bend Redevelopment Commission. 4. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, December 10, 2015 Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the Minutes of the Regular Meeting of Thursday, December 10, 2015, as amended. 5. APPROVAL OF CLAIMS A. Claims Submitted December 24, 2015 (Ratification) 324 Fund River West Development Area RAM Construction Services 13,098.13 2015 Parking Garage Deck Coatings Century Center Board of Managers 809.42 Clean and Seal Blue Stone Pavers Walsh & Kelly Inc. 574,321.47 Ignition Park Infrastructure Phase 1C, Div. A St. Joseph County Auditor 293,270.10 2015 Fall Settlement Hull & Associates 7,022.85 Assessment & Remediation at Ignition /Oliver Industrial Park/General Consulting South Bend Redevelopment Commission Regular Meeting — January 14, 2016 Page 3 422 Fund West Washington Development TIF South Bend Parks and Recreation 1,162.00 Removed Green Ash Ortiz Concrete 67,113.50 Colfax Improvements Phase 1A 429 Fund River East Development Area Rieth -Riley Construction St. Joseph County Auditor Weaver Consultants Group 439 Fund Certified Technology Park Sigma Thermal Inc. 17,395.68 Hill Street Improvements Phase II 616,056.89 2015 Fall Statement 12,865.31 Ivy Tower 199, 541.50 $1,802,656.85 B. Claims Submitted December 10, 2015 324 Fund River West Development Area Walsh & Kelly Inc. 109,262.53 Torok Excavating 10,100.00 Indiana Department of Transportation 205,523.47 Plews Shadley Racher & Braun LLP 4,992.90 Wells Fargo 521,500.00 The Bank of New York Mellon Trust Co. 1,505,948.75 Hull & Associates Inc. 8,475.00 Hull Lift Truck Inc. 42,952.67 Majority Building Inc. 137,989.75 American Structurepoint Inc. 7,748.15 Walsh & Kelly Inc. 479,625.64 Kolata Enterprises LLC 480.00 429 Fund River East Development Area VS Engineering Inc. 445.00 430 Fund South Side TIF Area #1 DLZ 280.00 432 Fund South Side TIF Area #3 Wells Fargo 365,835.00 436 TIF Northeast Residential US Bank 1,237,500.00 $4,638,658.86 Ignition Park Gas Fired Compressed Air Heater Ignition Park Phase 1 Infrastructure Removal Demo of 1124 W. Grace Street Sidewalk/Curb Upgrade Harrison School Union Station /Environmental Development & General Bosch /Honeywell SB Redevelopment Authority Lease Rental Ref Bond of 2009 (Morris Performing Arts Center) Indiana Bond Bank Special Program Bond, Series 2011A (SB TIF Districts) General Consulting Assessment/ Remediation at Oliver Industrial & Ignition Park Equipment Purchase for Nello Corporation Ignition Park Infrastructure Phase 1C, Div. B Ignition Park Infrastructure Phase 1C, Div. B Ignition Park Infrastructure Phase 1C, Div. A Professional Services Perley Primary Fine Arts Academy Ireland RW Acquisition City of SB Taxable ED Rev Bonds Erskin Village Project Series 2005A SBRA Lease Rental Revenue Refunding Bonds of 2015 (Eddy Street) South Bend Redevelopment Commission Regular Meeting — January 14, 2016 Page 4 Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission ratified the Claims submitted December 24, 2015 and approved the Claims submitted January 14, 2016. 6. OLD BUSINESS None. 7. NEW BUSINESS A. River West Development Area (2) Approval of Resolution No. 3319 Setting Maximum Salaries for 2016 and Appointing Staff Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved Resolution No. 3319 setting maximum salaries for 2016 and appointing staff. (3) Approval of Resolution No. 3320 Approving a Schedule of Regular Meeting Times for Calendar Year 2016 Upon a motion by Secretary Inks, seconded by Commissioner Downes the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved Resolution No. 3320 approving a schedule of regular meeting times for calendar year 2016. (4) Approval of Resolution No. 3321 Setting Procedures for Contracts for Property Related Services Mr. Relos stated the agreement has been updated to include title searches, residential and commercial appraisals, surveys, replats, subdivisions, and environmental assessments. The commercial appraisal, environmental assessment, and survey limits were raised to $5,000. Upon a motion by Commissioner Downes, seconded by Vice President Varner the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved Resolution No. 3321 setting procedures for contracts for property related services. B. River East Development Area (1) Approval of Authorization to Prepare Quote for Facility Relocation at Ignition Park South (AT &T) Mr. Relos stated most utilities between Kemble and Scott streets have been relocated in Ignition Park South. As part of the removal process of Kendall Street, an South Bend Redevelopment Commission Regular Meeting — January 14, 2016 Page 5 underground fiber line was discovered. The line feeds a business on the north side of the Norfolk Southern Railroad and must be relocated so this approximately 12 acre site can be fully utilized. The line has been identified as being owned by AT &T and the attached authorization allows them to engineer the relocation of their line and provides a cost estimate of $500 to $1,500. Staff is requesting a not -to- exceed amount of $5,000 as this is an active fiber line. Upon a motion by Secretary Inks, seconded by Commissioner Downes the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the Authorization to Prepare Quote for Facility Relocation at Ignition Park South with AT &T in a not -to- exceed amount of $5,000. . (2) Acknowledgement of Termination of Contract for Sale of Land for Private Development for the Main and Western Parking Lot (Western Avenue Partnership; Western Avenue Properties, LLC, formerly known as Western Avenue Partners, LLC and Michiana West Properties, LLC; and Western & Michigan Partners, LP) Mr. Relos stated in 1995 two Contracts for Sale were entered into for the redevelopment of the area around what is now the Federal Bankruptcy Court between Main and Michigan streets including the parking lot on the southeast corner of Main and Western. Both documents were recorded. As the development unfolded, one developer did not move forward and the other developer chose not to pursue the parking lot parcel located on the southeast corner. Additionally, the developer who did move forward, assigned their interest to an affiliated company, which was also recorded. These three contracts currently appear in the title work for this parking lot and need to be cleared in order to move forward with the Lease and Option to Purchase with Wayne Street Associates, LLC, who is the new owner of the One Michiana Square building. Upon a motion by Vice President Varner, seconded by Commissioner Downes the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the Acknowledgment of Termination of Contracts for Sale of Land for Private Development for the Main and Western parking lot with Western Avenue Partnership; Western Avenue Properties, LLC, formerly known as Western Avenue Partners, LLC and Michiana West Properties, LLC; and Western & Michigan Partners, LP. The Redevelopment Commission agreed to simultaneously consider Items 7.B.(3); 7.B.(4); and 7.B.(5) as they pertain to the disposition of property at Ignition Park South. Mr. Relos gave the staff report. South Bend Redevelopment Commission Regular Meeting — January 14, 2016 Page 6 (3) Approval of Resolution No. 3322 Establishing the Offering Price of Property (Ignition Park South) Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved Resolution No. 3322 establishing the offering price of property at Ignition Park South. (4) Approval of Bid Specifications and Design Considerations for Property (Ignition Park South) Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Fedic absent), the Commission approved the bid specifications and design considerations for property at Ignition Park South. (5) Authorization to Publish the Notice of Intended Disposition of Property with Publication Dates of January 22, 2016 and January 29, 2016, for Property (Ignition Park South) Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the authorization to publish the Notice of Intended Disposition of Property with publication dates of January 22, 2016 and January 29, 2016, for property at Ignition Park South. The Redevelopment Commission agreed to simultaneously consider Items 7.B.(6); 7.B.(7); and 7.B.(8) as they pertain to the disposition of property at Olive Road Six Parcels. Mr. Relos gave the,staff report. (6) Approval of Resolution No. 3323 Establishing the Offering Price of Property (Olive Road Six Parcels) Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved Resolution No. 3323 establishing the offering price of property at Olive Road Six Parcels. (7) Approval of Bid Specifications and Design Considerations for Property (Olive Road Six Parcels) Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the bid specifications and design considerations for property at Olive Road Six Parcels. (8) Authorization to Publish the Notice of Intended Disposition of Property with Publication Dates of January 22, 2016 and January 29, 2016, for Property (Olive Road Six Parcels) South Bend Redevelopment Commission Regular Meeting — January 14, 2016 Page 7 Upon a motion by Commissioner Downes, seconded by Secretary Inks the motion carried 4 -0 (Commissioner Ferlic absent), the Commission approved the authorization to publish the Notice of Intended Disposition of Property with publication dates of January 22, 2016 and January 29, 2016, for property at Olive Road Six Parcels. 6. PROGRESS REPORTS None. 7. NEXT COMMISSION MEETING Thursday, January 28, 2016, at 9:30 a.m. 8. ADJOURNMENT The meeting was adjourned at 9:48 a.m. i Brock teeb, Director of Economic Resources Marcia I. Jones, 8r ident