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Home My WebLink About012616 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession: January 7, 2016;Regular Meeting: January 12, 2016; and Claims ReviewMeeting: January 19, 2016 2.OPENING OF BIDS A.Five-Thousand (5,000), More or Less, Universal/Nestable Refuse Containers 1.Funding:Solid Waste Capital(611.0610.415.37.12) 3.AWARD BIDS AND APPROVE CONTRACT A.Two (2), More or Less, 2015 or Newer, Large 4x4, Four Door CNGUtility Vehicles 1.Description: Approve Purchase of Two (2) Additional Vehicles for Bid Awarded July 28, 2015 2.Company: Gates Chevrolet 3.Amount: $112,654 ($56,327 each) 4.Funding: Fire Department Capital(287.0902.422.43.02) B.Sale of City Property –1047 LaSalle Court 1.Awardee: Robert M. Vernon 2.Amount: $1,650 C.East Bank Sewer Separation,Phase 5,Division B –Project No. 114-062 1.Description: East Bank Sewer Separation Phase 5,Division B,plus Alternate A and Alternate B 2.Company: Walsh & Kelly, Inc. 3.Amount: $5,080,808.05; $4,547,522.64 plus Alternate A $321,487.51 and Alternate B:$211,797.90 4.Funding: Sewer Bond $2,768,322.55 & REDA TIF $2,312,485.50 4.AWARD PROPOSALAND APPROVE CONTRACT A.Fuel Management System 1.Description: Award Proposal to the Highest Scoring Company 2.Company: B&K Equipment Company 3.Funding: Sewer Department & Waste Water (641.0621.792.63.35 & 641.0630.793.63.35) 5.BID REJECTION A.ColfaxAvenueand Hill StreetImprovements–Project No.114-018 1.Description: All BidsReceived Exceed Budget 2.Funding: REDATIF(429.1050.460.31.02) 6.CHANGE ORDERS GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 A.Hill Street & Colfax Avenue On-Site Improvements–Project No. 113-033 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 2 3.Decrease Amount: ($17,800) 4.Percent of Decrease: (8.65%) 5.RevisedContract Amount: $187,906.20 6.Funding: REDA TIF (429.1050.460.42.03) 7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Chase Plastics Fencing Improvements–Project No. 115-051A 1.Company:Milestone Fence 2.Change Order No.: 2(Final) 3.Increase Amount: $648.60 4.Percent of Increase: 2.44% 5.Total Percent of Change:18.19% 6.RevisedContract Amount: $27,276.40 7.Funding:RWDA TIF (324.1050.460.31.02) 8.RESCIND PROJECT COMPLETION AFFIDAVIT AND ISSUE NEW CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.Lincoln Way West Corridor Improvements,Division D 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No. 3(Final) 3.Increase Amount: $4,000 4.Percent of Increase: $1.23% 5.Total Percent of Change: 5.04% 6.Revised Contract Amount: $329,742.45 7.Funding: Loss Recovery Fund(227.0602.431.42.03) 9.PROJECT COMPLETION AFFIDAVIT A.North Shore Bank Stabilization–Project No. 115-073 1.Company:HRP Construction 2.Final Contract Amount: $85,555.21 3.Funding:LRSA (251.0608.431.36.10) 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.One (1) or More, 2016 orNewer, Tandem Axle Hook Lift & Container Truck with Grapple Loader 1.Funding: Solid Waste Capital Lease Principaland Interest (611.0610.415.37.11/.12) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 B.Three (3), More or Less, 2016 or Newer, Front Wheel Drive Cargo Vans 1.Funding: Water Works Capital (622.0640.415.43.02) C.One (1) or More, 2016 or Newer, Front End Rubber Tire Loader 1.Funding: Street Department Capital Lease & Principal (202.0607.431.37.11 & .12) D.Six (6), More or Less, 2016 or Newer ¾ Ton Four Wheel Drive Pick Up Trucks 1.Funding: Waste Water Capital (642.0630.415.43.02); Traffic & Lighting Capital Lease Principal & Interest (202.0607.431.37.11 & .12); Sewer Department Capital (642.0621.415.43.02) and Solid Waste Capital Lease Principal & Interest (611.0610.415.37.11 & .12) E.Three (3), Moreor Less, 2016or Newer ¾ Ton Extended Cab Four Wheel Drive Pick Up Trucks 1.Funding: Street Department Capital Lease Principal & Interest (202.0607.431.37.11 & .12) and Sewer Department Capital (642.0621.415.43.02) F.Two (2), More or Less, 2016 or Newer, ¾ Ton, Two Wheel Drive Pick Up Trucks 1.Funding: Water Works Capital (622.0640.415.43.02) G.One (1) or More, 2016 or Newer, Four Door, Hybrid Utility Vehicle 1.Funding: Engineering Capital Lease Principal & Interest (101.0602.431.37.11 & .12) H.One (1) or More, 2016 or Newer, Mid-Size Extended Cab Four Wheel Drive Pick Up Truck 1.Funding: Code Enforcement Capital Principal & Interest (612.1201.415.37.11 & .12) I.2016 Yard Lamp Post Program 1.Funding: Loss Recovery Fund (227.0602.431.22.40) J.Colfax Avenue and Hill Street Improvements, Division A,Rebid –Project No. 114-018R 1.Funding: REDA TIF (429.4050.460.31.02) 11.RESOLUTIONS A.No. 03-2016–A Resolution of the Board of Public Works of the City of South Bend, Indiana OnDisposal of Assets 1.Description: Removal of Land and Equipmentfrom the Asset Registry B.No. 04-2016–A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing the Transfer of Real Property to the South Bend Heritage Foundation 1.Description: Vacant Lot at 425 Cottage Grove C.No. 05-2016–A Resolution of the Board of Public Works of the City of South Bend, Indiana On Disposal of Surplus Property GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 1.Description: Removal of Police Handgunsfrom the Asset Registry D.No. 06-2016 –A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of Real Property from the City of South Bend Board of Parks Commissioners 1.Description: Bartlett St.Right-of-Way Property 12.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Amendment No. 1 to Professional Services Agreement –ArcadisU.S., Inc. 1.Description:Water System Evaluation; Add Memorial Well Analysis 2.Amount: $10,000; New Contract Amount:$107,500 3.Funding: Water Works Operations(620.0640.658.31.06) B.Professional Services Agreement –Mydatt Services, Inc. (dba Block by Block) 1.Description: Provide Safety, Greeting and Cleaning Services for Five Days per Week along Lincolnway West and Western Avenue 2.Amount: $127,627.03 3.Funding: COIT (404.1001.460.39.89) C.Agreement –IPN Messaging 1.Description: Water Works after Hours Answering Service 2.Amount: $527.95/Monthfor One (1) Year 3.Funding: Water Works Operations(620.0640.658.31.35) D.Professional Services Agreement –Kolata Enterprises 1.Description: Economic Development and Brownfield Consulting Services 2.Amount: $30,000.00; January 1, 2016 through December 31, 2016 3.Funding: RWDA TIF (324.1050.460.31.06) 13.LICENSES AND PERMITS A.Processions 1.Applicant:St. Margaret’s House a)Event:Winter Walk 2016 b)Date/Time: February 21, 2016; 1:00 p.m. to 4:30 p.m. c)Favorable Recommendation 2.Applicant: National MS Society a)Event: Walk MS: Michiana 2016 b)Date/Time: May 7, 2016; 7:30 a.m. to 12:00 p.m. c)Favorable Recommendations B.Licenses 1.Type: Transient Merchant License Renewal a)Applicant: Shipshewana On the Road b)Location: Century Center GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 c)Date/Time: February 13, 2016: 9:00 a.m. to 6:00 p.m.; February 14, 2016: 10:00 a.m. to 5:00 p.m. d)Favorable Recommendations 14.TRAFFIC CONTROL DEVICES A.New Installation –Stop Signs 1.Location:Install One All-Way at Cheshire St. and Canton St. Intersection and One (1) Two-Way Stop at Essington Drive in Staffordshire Estates Subdivision 2.All criteria has been met 15.CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A.Marvin L. Ward,52410 Courier Court, Water/Sewer 16.RATIFY BONDS A.Contractor Bonds 1.Geyer Construction Company, Approved Effective January 6, 2016 2.CSU, Inc., Approved Effective January 14, 2016 B.Excavation Bonds 1.B&W Specialized Drilling, Inc., Canceled Effective February 5, 2016 2.Derek Swiscz, Canceled Effective January 29, 2016 3.Layne Christensen Company, Approved Effective July 28, 2015 17.CLAIMS 18.PRIVILEGE OF THE FLOOR 19.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page5