HomeMy WebLinkAbout12/22/2015 Board of Public Works MeetingREGITI.AR MEETING DECEMBER 22, 2015 438
The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on December 22,
2015, by Board President Gary A. Gilot, with Board Members David Relos, James Mueller, and
Therese Doran present. Board Member Elizabeth Maradik was absent. Also present was Board
Attorney Michael Schmidt.
APPROVE MINUTES OF PREVIOUS MEETING.
Upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the Minutes of the
Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on
December 3, December 8, and December 15, 2015, were approved.
APPROVAL OF 2016 BOARD OF PUBLIC WORKS MEETING SCHEDULE
Upon a motion by Mr. Reins, seconded by Ms. Doran and carried, the Board of Public Works
2016 Meeting schedule was approved.
ELECTION OF 2016 BOARD OF WORKS PRESIDENT
Upon a motion by Mr. Relos, seconded by Ms. Dorau and carried, Mr. Gilot was elected
President of the Board of Works for 2016. Mr. Gilot recused himself from the vote.
OPEN AND AWARD OF BIDS — CENTRAL SERVICES ROOF REPLACEMENT
PROJECT NO. 115-035 (CAPITAL)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
County News, which were found to be sufficient. The following bids were opened and publicly
read:
SLATILE ROOFING & SHEET METAL CO. INC.
1703 S. Ironwood
South Bend, IN 46613
Bid was signed by: Gerald Longerot
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment for Contractors and Certification of Use of United States Steel Products or —
Foundry Products was submitted.
Five percent (5%) Bid Bond was submitted.
BASE BID:
Item No.
Description
Qty-
Unit
Total Amount
Base Bid: Furnish all labor, services materials,
1
Insurance and equipment for the Central
1
8uni
5183,612A0
Services Roof Replacement
UNIT PRICING IF NEEDED
Item No.
Unit
Unit Price
I.
_
Square Foot
5.3.25
IL
S uare Foot
53.25
III.
Linear Foot
57.15
MIDLAND ENGINEERING CO., INC.
52369 State Road 933 North
South Bend, IN 46624
Bid was signed by: Frederick J. Helmen
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding ---
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment for Contractors and Certification of Use of United States Steel Products or
Foundry Products was submitted.
Five percent (5%) Bid Bond was submitted.
BASE BID:
Item No. I Description Qty. Unit Total Amount
1 Base Bid: Furnish all labor, services materials, 1 Lump $184,AAA .00
REGULAR MEETING DECEMBER 22, 2015 439
Insurance and equipment for the Central _71Sum
Services Roof Rcrilacement
UNIT PRICING IF NEEDED
_Item No.
Unit
Unit Price
I.
Square Foot
$3.65
II.
Square Foot
$4.05
HIL
Linear Foot
$8.00
DUDECK ROOFING & SHEET METAL
1634 Franklin Street
South Bend, IN 46613
Bid was signed by: Gregory A. Dudeck
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit Certification Regarding
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment for Contractors and Certification of Use of United States Steel Products or
Foundry Products was submitted.
Five percent (5%) Bid Bond was submitted.
BASF, BID:
Item
Qty.
Unit
Total Amount
No.
Description
Base Bid: Furnish all labor, services materials,
1
Insurance and equipment for the Central
1
Lump
5284,000.00
Services Roof Replacement
Sulu
UNIT PRICING IF NEEDED
Item No._
Unit
Unit Price
I.
ScluuareFoot
$5,75
II.
Square Foot
$7,25
IIl.
LinearFoot
$17.50
NORTHERN INDIANA ROOFING & SHEET METAL CORP.
23495 Edison Road
South Bend, IN 46628
Bid was signed by: Jan W. Sirley
Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit Certification Regarding
Investment with Iran, Employment Eligibility Verification, Non -Discrimination
Commitment for Contractors and Certification of Use of United States Steel Products or
Foundry Products was submitted.
Five percent (5%) Bid Bond was submitted.
BASE BID:
Item
Qty.
Unit
Total Amount
No. Description
Base Bid: Fumish all labor, service., materials;
1 Insurance and equipment for the Central
1
Lump
$147,470.U0
Services Roof Replacement
Sum
UNIT PRICING IF NEEDED
Item No.
Unit
Unit Price
I.
S uare Foot
II-
S uare Foot
$4.15
III.
_
Linear Foot
Upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the above bids were
referred to Engineering for review and recommendation. After review, Mr. Michael Carey,
Engineering, recommended the bid be awarded to Northern Indiana Roofing & Sheet Metal
Corp. in the amount of $147,470.00. Mr. Carey stated the bid should be awardedsubject to
confirmation of WBE/MBE requirements met. He explained that the sub -contractor Northern
REGULAR MEETING DECEMBER22.2015 440
Indiana listed is not currently listed on Indiana's certified MBE/WBE registry. He stated he
contacted the contractor and was told they are currently in the approval process for the list. Mr.
Carey noted Northern Indiana Roofing did not meet the Good Faith effort because they thought
their sub -contractor met the WBF/MBE requirements. Attorney Schmidt stated the Board should
approve the award of the bid subject to further clarification and hold off notifying the
unsuccessful bidders. He stated he would like to see a copy of the sub -contractor's application
for the IDOA registry. Therefore upon a motion by Mr. Mueller, seconded by Mr. Relos and
carried, the award was approved subject to confirmation of good faith efforts on the part of
Northern Indiana Roofing, or compliance with the IDOA MBEMBE approved list. Ms. Dorau —
seconded the motion, which carried.
AWARD BID - DEMOLITION OF POLISH NATIONAL ALLIANCE NO. 83 - PROJECT
NO 115-118 (RWDA TIF)
Mr. Michael Carey, Engineering, advised the Board that on November 5, 2015, bids were
received and opened for the above referenced project. After reviewing those bids, Mr. Carey
recommended that the Board award the contract to the lowest responsive and responsible bidder
Green Demolition Contractors Incorporated, LLC, 1428 West Dickens, Chicago, Illinois 60614,
in the amount of $82,800.00. Therefore, Mr. Retos made a motion that the recommendation be
accepted and the bid be awarded as outlined above. Ms. Doran seconded the motion, which
carried.
AWARD QUOTATION - PROTECTIVE CLOTHING FOR STRUCTURAL FIREFIGHTING
(CLOTHING ALLOWANCE)
Assistant Fire Chief Todd Skwarcan, advised the Board that on December 17, 2015, quotations
were received and opened for the above referenced clothing. After reviewing those quotations,
Asst. Chief Skwarcan recommended that the Board award the contract to the lowest responsive
and responsible bidder, Phoenix Safety Outfitters, LLC, 1619 Commerce Rd., Springfield, Ohio
45504, in unit prices not to exceed the amount of $27,300.00. Therefore, Mr. Relos made a
motion that the recommendation be accepted and the quotation be awarded as outlined above.
Ms. Doran seconded the motion, which carried.
AWARD OUOTATION - REPLACEMENT LED LUMINARIES - PROJECT NO. 115-134
(J TGHT UP SOUTH BEND)
Mr. Roger Nawrot, Engineering, advised the Board that on December 17, 20 t 5, quotations were
received and opened for the above referenced equipment. After reviewing those quotations, Mr.
Nawrot recommended that the Board award the contract to the lowest responsive and responsible
bidder, All Phase Electric Supply, 1385 No. Bendix Dr., South Bend, Indiana 46628, in unit
prices. Therefore, Mr. Relos made a motion that the recommendation be accepted and the
quotation be awarded as outlined above. Ms. Doran seconded the motion, which carried.
AWARD QUOTATION - SECURITY UPGRADES AT THE CENTURY CENTER -
PROJECT NO. 115-136 (SMG OPERATIONS)
Mr. Michael Carey, Engineering, advised the Board that on December 17, 2015, quotations were
received and opened for the above referenced project. After reviewing those quotations, Mr.
Carey recommended that the Board award the contract to the lowest responsive and responsible
bidder, ESCO Communications, Inc., 13565 McKinley Highway, Ste. 4, Mishawaka, Indiana
46545 in the amount of $40,460.00. Therefore, Mr. Relos made a motion that the
recommendation be accepted and the quotation be awarded as outlined above. Ms. Doran
seconded the motion, which carried.
APPROVE CHANGE ORDER NO. 1 - 2015 UTILITY CUT REPAIRS - PROJECT NO. 115-
075 (SEWER OPERATIONS & MAINTENANCE) —,
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on. behalf
of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, 46614, indicating the
contract completion date be extended by sixty-two (62) calendar days with no increase in cost.
Upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the Change Order was
approved.
APPROVE CHANGE ORDER NO. 5 - WESTERN AVENUE STREETSCAPE - PROJECT
NO. 114-085A. (TIF rNFRASTRUCTURE)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 on behalf
of Rieth-Riley Construction Co., Inc, 25200 State Road 23, South Bend, Indiana, 46614,
REGULAR MEETING DECEMBER 22, 2015 441
indicating the Contract amount be increased by $10,889.51 for a new contract total of
$1,841,516.79 and a three (3) day extension. upon a motion made by Mr. Relos, seconded by
Ms. Doran and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 - DEMOLITION OF VACANT & ABANDONED
HOUSES_ PHASE VII. DIVISION A - PROJECT NO. 115-117 (BLIGHT ELIMINATION)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Indiana Earth, Inc., 10343 McKinley Highway, Mishawaka, Indiana, 46561, indicating the
Contract amount be decreased by $9,300.00 for a new contract total of $187,350.00. Upon a
motion made by Mr. Relos, seconded by Ms. Dorau and carried, the Change Order was
approved.
APPROVE CHANGE ORDER NO. 2 - DEMOLITION OF VACANT & ABANDONED
HOUSES, PHASE VII. DIVISION A —PROJECT NO. 115-117 (BLIGHT ELIMINATION)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf
of Indiana Earth, Inc., 10343 McKinley Highway, Mishawaka, Indiana, 46561, indicating the
Contract amount be increased by $3,168.00 for a new contract total of $190,518.00. Upon a
motion made by Mr. Relos, seconded by Ms. Doran and carried, the Change Order was
approved.
APPROVE CHANGE ORDER NO. 1 - DEMOLITION OF VACANT & ABANDONED
HOUSES, PHASE VII. DIVISION B - PROJECT NO. 115-117 (BLIGHT ELEvIINATION)
Mr. Gilot advised that Mr. Toy Villa Engineering, has submitted Change Order No. 1 on behalf
of Indiana Earth, Inc., 10343 McKinley Highway, Mishawaka Indiana 46561, indicating the
Contract amount be increased by $3,971.00 for a new contract total of $206,171.00. Upon a
motion made by Mr. Relos, seconded by Ms. Doran and carried, the Change Order was
approved.
APPROVE CHANGE ORDER NO 1 - DEMOLITION OF VACANT & ABANDONED
HOUSES, PHASE VII. DIVISION C -PROJECT N0. 115-117 (BLIGHT ELiMINATIONI
Mr. Crilot advised that Mr. Toy Villa Engineering, has submitted Change Order No. 1 on behalf
of Indiana Earth, Inc., 10343 McKinley Highway, Mishawaka Indiana; 46561, indicating the
Contract amount be decreased by $900.00 for a new contract total of $153,800.00. Upon a
motion made by Mr. Relos, seconded by Ms. Doran and carried, the Change Order was
approved.
APPROVE CHANGE ORDER NO 1 - 2015 TRAFFIC DETECTOR LOOPS PROJECT NO
115-045 (MVHI
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
of Martell Electric, 4601 Cleveland Road, South Bend, Indiana, 46628, indicating the Contract
amount he increased by $13,789.25, for a new contract total of $86,364.25 and a sixty (60) day
extension. Upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the Change
Order was approved.
APPROVE CHANGE ORDER NO 1 - TWYCKENHAM TRAFFIC CALMING — PROJECT
NO. 115-092 (NEIGHBORHOOD TRAFFIC CALMING)
Mr. Gilot advised that Ms. Blair Bennett, Engineering, has submitted Change Order No. I on
behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, indicating
the contract amount be increased by $1,094.00 for a modified contract sum, including this
Change Order, in the amount of $15,786.00 and a forty-five (45) day extension. Upon a motion
made by Mr. Roles, seconded by Ms. Doran and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
—2015 CURB & SIDEWALK PROGRAM DIVISION A —PROJECT NO 115 069 (MVI�I--I
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614 indicating the
contract amount be decreased by $7,024.00 for a new contract sum, including this Change Order,
of $93,306.00. Additionally submitted was the Project Completion Affidavit indicating this new
final cost of $93,306.00. Upon a motion made by Mr. Relos, seconded by Ms. Domu and carried,
Change Order No. 1 (Final) and the Project Completion Affidavit were approved.
REGULAR MEETING DECEMBER 22, 2015 442
APPROVE CHANGE ORDER NO. I (FINAL) AND PROJECT COMPLETION AFFIDAVIT
— 2015 CURB & SIDEWALK PROGRAM, DIVISION C —PROJECT NO. 115-069 (MVH)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614 indicating the
contract amount be decreased by $11,497.00 for a new contract sum, including this Change
Order, of $123,278.00. Additionally submitted was the Project Completion Affidavit indicating
this new final cost of $123,278.00. Upon a motion made by Mr. Relos, seconded by Ms. Doran
and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
COLFAX IMPROVEMENTS PHASE IA — PROJECT NO. 115-079 (WEST
WASHINGTON TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
behalf Ortiz Concrete indicating the contract amount be decreased by $5,026.50 for a new
contract sum, including this Change Order, of $67,113.50. Additionally submitted was the
Project Completion Affidavit indicating this new final cost of $67,113.50. Upon a motion made
by Mr. Relos, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project
Completion Affidavit were approved.
APPROVE CHANCE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
—DEMOLITION OF 1124 W. GRACE —PROJECT NO 115-119 (RWDATIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I (Final) on
behalf of Torok Excavating, 825 Fellows, South Bend, Indiana 46637 indicating the contract
amount be decreased by $5,000.00 for a new contract sum, including this Change Order, of
$10,100.00. Additionally submitted was the Project Completion Affidavit indicating this new
final cost of $10, 100.00. Upon a. motion made by Mr. Relos, seconded by Ms. Doran and carried,
Change Order No. 1 (Final) and the Project Completion Affidavit were approved.
APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLE NON AFFIDAVIT
— IGNITION PARK, PHASE 1, INFRASTRUCTURE REMOVAL — PROJECT NO. 115-085
(RWDA TIF)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on
behalf of C&E Excavating, Inc., 53767 CR 9N, Elkhart, Indiana 46514, indicating the contract
amount be decreased by $10,430.25 for a new contract sum, including this Change Order, of
S165,707.25. Additionally submitted was the Project Completion Affidavit indicating this new
final cost of S165,707.25. Upon a motion made by Mr. Relos, seconded by Ms. Doran and
carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — 2014/2015 YARD LAMPPOST
PROGRAM - PROJECT NO. 115-077 (LOSS RECOVERY)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Martell Electric LLC, 4601 Cleveland Road, South Bend, Indiana 46628,
for the above referenced project, indicating a final cost of $79,650.00. Upon a motion made by
Mr. Relos, seconded by Ms. Doran and carried, the Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER SOUTH ENTRY
IMPROVEMENTS -PROJECT NO. 115-014 (HOTELJMOTEL TAX)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend,
Indiana 46628, for the above referenced project, indicating a final cost of $78,162.00, Upon a
motion made by Mr. Relos, seconded by Ms. Doran and carried, the Project Completion
Affidavit was approved. _
TABLE PROJECT COMPLETION AFFIDAVIT — WASTEWATER TREATMENT PLANT
NITRIFICATION TOWERS DEMOLITION (CONTRACTUAL SERVICES AND OTHER
EQUIPMENT)
Mr. Gilot advised that Mr. Jamb Klosinski, Environmental Services, has requested the Board
table this Project Completion Affidavit until further notice. Therefore, upon a motion made by
Mr. Gilot, seconded by Mr. Relos and carried, the Project Completion Affidavit was tabled.
REGULAR MEETING DECEMBER 22 2015 443
APPROVAL OF REQUEST TO ADVERTISE FOR TIJE RECEIPT OF BIDS —SALE OF
CITY PROPERTY — 1047 LASALLE COURT
In a memorandum to the Board, Ms. Debtah Jennings, Department of Community Investment,
requested permission to advertise for the receipt of bids for the sale of the above referenced
property. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the
above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FIVE
THOUSAND (5.000), MORE OR LESS, UNIVERSAL/NESTABLE REFUSE CONTAINERS
2( 016 SOLID WASTE CAPITAL LEASE PRINCIPAL AND INTEREST)
In a memorandum to the Board, Mr. Matt Chlebowski, Department of Central Services,
requested permission to advertise for the receipt of bids for the above referenced project.
Therefore, upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the above
request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEETS — SOUTH BEND ONE-WAY TO TWO-WAY TRAFFIC CONVERSION
PROJECT NO 116-001 (TIF BOND)
In a memorandum to the Board, Roger Nawrot, Engineering, requested permission to advertise
for the receipt of bids for the above referenced project. Also presented at this time for approval
and execution were the Title Sheets. Upon a motion made by Mr. Relos, seconded by Ms. Doran
and carried, the above request to advertise was approved, and the Title Sheets were approved and
signed.
APPROVAL OF REQUEST TO ADVER'11SE FOR THE RECEIPT OF BIDS —THREE (3).
MORE OR LESS, 2015 OR NEWER TWENTY-EIGIIT (28) CUBIC YARD FRONT
LOADING REFUSE TRUCKS (2016 SOLID WASTE CAPITAL LEASE PRINCIPAL AND
INTERES'I'1
In a memorandum to the Board, Mr. Jeff Hudak, Department of Central Services, requested
permission to advertise for the receipt of bids for the above referenced equipment. Therefore,
upon a motion made by Mr. Relos, seconded by Ms. Doran and carried, the above request was
approved.
APPROVE REQUEST TO SLSPEND RESOLUTION NO 87-2011 SECTION 8(A-D)
In a memo to the Board, Attomey Tasha Outlaw requested the Board approve the suspension of
Sections 8a-d of Resolution No. 87-2011, A Resolution of the City of South Bend, Indiana,
Board of Public Works Amending Contracts for Emergency Towing for the Public Right -of -Way
and Review of Current Towing Procedures. Ms. Outlaw stated the temporary suspension would
last approximately three (3) months starting December 23, 2015, and would allow the Board of
Public Safety and South Bend Police Department to do a full evaluation and review of the
current towing procedures to determine whether those procedures adequately meet the needs of
the City of South Bend and its citizens. Upon a motion by Mr. Relos, seconded by Ms. Doran
and carried, the Board approved the suspension of Sections 8 a-d of Resolution No. 87-2011 as
requested.
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreeinents/Contracts/Proposals/Addenda were submitted to the Board for
a ovate
Type
Business
Description
Amount/
Motion/
Frindin
Second
Agreement
National Cart
Trash Cart Advertising
N/A
Relos/Dora.
Marketing,
Services
(Solid Waste
LLC
Miser Revenue)
Amendment
Jones, Petrie,
Reduction in Engineering
Relos/Mucller
to
Rafinski
Services for Wastewater
($34,013.30)
Professional
Corporation
Treatment Plant
(Environmental
Services
Nitrification Towers
Services)
Agreement
Demolition
Lease
Hewlett
Lease of Computers for
S17,439.85;
Relos/Donau
Purchase
Packard
Multiple Locations
S373.60 per
Agreement
month for 48
months
REGULAR MEETING DECEMBER 22, 2015 444
Various
_
Agreement
Community
Community Investment to
$15,000
Relos/Dorau
Homebuyers
Perform Staff Support for
Paid to City
Corporation
CIIC
DC
Agreement
Urban
Community Investment to
$50,000
Relos,Dorau
Enterprise
Perform Staff Support for
Paid to City
Association
UEA
(DCI)
Amendment
South Bend
Acquirc & Rehab Rental
$300,U00
Relos/Dorau
to Agreement
Heritage
Units in 900 Block of
(CDBG)
Foundation
Lincoln Way West
_
Amendment
South Bend
Acquire & Rehab Three (3)
$552,000
Relos,Dorau
to Agreement
Heritage
Homes for Resale
(CDBG)
Foundation
Amendment
Community
Forgivable 2"a Mortgage
htcrease Term
Relos/Dorau
to Agreement
Homebuyers
Program
by Twelve (12)
Corp.
Months
(CDBG)
Amendment
Dept. of
South Bend Home
Increase Term
Relos/Dorau
to Agreement
Community
Improvement Program
by Twelve (12)
Investment
Months
(CDBG)
Amendment
Habitat for
Acquire &Rehab Two (2)
Increase Term
Relos/Dorau
to Agreement
Humanity
Homes for Resale
by Twelve (12)
Months
(CDBG)
Professional
Norfolk
Downtown One -Way to
NTE $27,932
Rclos/Dorau
Services
Southern
Two -Way Conversion
(fIFBond)
Agreement
Railway
Charges for Changing
Company
Traffic Signals under
Existing Viaduct
Addendum to
Urban
Extension and Additional
5150,000
Relos/Dorau
Professional
.Enterprise
Funding for West Side
(COIT)
Services
Association of
Corridors Faqade Matching
Agreement
South Bend,
Grant Program for Lincoln
Inc.
Way West and Western
Ave.
Professional
R&R Visual
Inspection and Recording of
Unit Prices Not
Relos/Dorau
Services
Inc.
Manholes and Sewers Lines
to Exceed
Agreement
$350,000
(Sewers)
Amendment
Lawson-
Update City Construction
Increase of
Relos/Dorau
to
Fisher
Standards and Prevailing
$24,100; New
Professional
Associates,
Specifications
NTE Total
Services
P.C.
$441100
Agreement
(Engineering
Professional
Services)
Amendment
American
Prepare Cemetery Plan for
$20,350; New
Relos/Dorau
to
Structurepoint
Boland Trail Project,
Total $285,705
Professional
, Inc.
required by State Law
(LRSA)
Services
Agreement
Professional
Kristopher
Consulting for Planning,
$65/hour; NTE
Relos/Dorau
Services
Prierner
Development,
$28,000 (COIT)
Agreement
Implementation, and
Training of Microsoft
Dynamics CRM System for
New 311 CRM Platform
Special
Microsoft
Adxstudio Portal for Online
$28,308 for
Rclos/Dorau
Purchase
through
Request for Information or
One -Time
Adxstudio
Services for 311 Mobile
Startup Cost;
App, Compatible with
$4,000 Annual
REGULAR MEETING DECEMBER 22. 2015 445
Current System
Maintenance
Fee (IT
Software
Professional
Adoxio
Microsoft Dynamics CRM
$169,767
RclosMorau
Services
Business
Implementation
(IT
Agreement
Solutions
Professional
Limited
Services
Professional
ENS Group
Assess City's information
$42,000
Relos,Dorau
Services
Technology Security
(COLT)
Agreement
Posture and General
Processes and Procedures
Professional
Kronos Inc. Equipment, Maintenance,
$126,629.801'
Relos/Dorau
Services
and Implementation of Time
year;
Agreement
I and Attendance Application
$189,786.30
i for City and Police
One Time
Department
Expense
COI7')
Professional
Microlntegra- Review and Enhance City's
$9,250
Relos/Dorau
Services
Pion Active Directory/Group
(COIT)
Agreement
Policy Implementation and
1. Utilization
Professional
Microlmegra- Desktop Tier 1 Managed
S86,400/year
ReloslDorau
Services
Pion Services Support
plus One Time
Agreement
Fee of $500
(COIT)
Agreement
Historic
Review of Federally Funded
No Cost
Rclos/Dorau '..
Preservation
Activities
Commission
Professional
Gibson
Employee Benefits
$92,676,Year
ReloaDorau '
Services
ConsultingiBrokerage
for Forty -Eight.
Agreement
Services
(48) Months
(Self -Funded
Employee
Benefits)
Special.
Selectron
Upgrade of Voice Utility
$25,500
Relos/Dorau
Purchase
IVR Software
(17tilities
Amended
Capital)
Mueller/Dorau
Subject to
Receipt and
Continuation
of a Memo to
the Board
Open Market
J.W. Wetutz
Hotel LaSalle Renovations,
$329,000
Relos/Dorau
Purchase
& Sons Inc.
Bid Package C — Wood
(RWDA TIF)
Window and Historic
Storefront Restoration
Opcn Market
J.W. Wemtz
Hotel LaSalle Renovations,
$314,000
Relos/Dorau
Purchase
& Sons, Inc.
Bid Package D — Wood
(RWDA'fIF)
Windows
Amendment
Arcadis U.S.,
Additional Scope for
$44,900; Nety
Relos/Dorau
to
Inc.
Secondary Treatment
Total
Professional
Improvements due to Value
$1,269,800
Services
Engineering and Selection
(Environmental
Agreement
of Alternates
Services
Contractual
Services &
Other
Equipment)
Professional
Abonmarche
Area Survey for Lincoln
$36,300
Relos/Dorau
Services
Consultants,
Primary Center Safe Routes
(LRSA)
A reement
I Inc.
to Schools
Professional
I American
Boland Trail Right of Way
S2,500
Rclos/Dorau
REGULAR MEETING DECEMBER 22, 2015 446
Services
Stmcturepoint
Services
(LRSA)
Agreement
, Inc.
Professional
New
Employee Assistance
$3.40 per
Relos/Dorau
Services
Avenues, Inc.
Program
Employee per
Agreement
Month (Self -
Funded
Employee
Benefits)
Sculpture
KeyBank
Installation of a Sculpture at
$1.00 Paid to
Relos/Dorau
Location
National
202 Michigan St., Key Bank
City
Agreement
Association
Plaza. Key Bank to Install,
Maintain, Repair, and
Eventually Remove
Amendment
Jones, Petrie,
Additional Roadway Paving
NTE $26,380;
RelosiDorau
to
Rafinski
for Bartlett Street
New Total
Professional
Corporation
Roundabout
$587,473 (TIF
Services
Bond)
Agreement
Professional
ArcadisU.S.,
Asset Management Gap
$115,440
Relos/Dorau
Services
Inc.
Analysis and Roadmap
(Sewers)
Agreement
Amendment
Waste
Renew Street Sweeping
$16.97/Ton
Relos/Dorau
to Agreement
Management,
Disposal Agreement
(Sewage
LLC
through July 31, 2016
Operations and
Capital)
Memorandum
City of South
Authorize Mr. Dennis
N/A
Rclos/Dorau
Bend Legal
Andres, Morris Performing
Department
Arts Center, or Designee, to
Negotiate the Best and Final
Proposal with Navarre
Hospitality Group for
Catering for MPAC for the
_
Carl Walker
Board's Review
Professional
Downtown Parking Garage
NTE $200,000
Relos/Dorau
Services
Inc.
Repairs
(Parking Garage
Agreement
I Fund
Amendment
Ameresco
Include Installation of Solar
$69081.00;
Relos/Mueller
to Agreement
Photovoltaic System for
New Total
(Ms. Donau
Century Center Solar PV
$4,926,784.00
Abstained)
Installation; Attorney
(Sustainability
Schmidt stated this
Solar Uniting
agreement was negotiated
Neighbors
with Ameresco's legal
Grant and SUN
counsel based on Indiana
Grant City
Code 5-22-10-5 and 5-22-
Match)
10-8, Substantial Savings to
the City, per Assistant City
Attorney Aladean DeRosc
Special
MobileTEK
Substantial Savings of
$2,071/Each;
Relos/Mucller
Purchase
$9,689 below GSA Pricing
Total $62,130
for Replacement Computers
(Fire
in Fire Apparatus
Department
Cash)
APPROVAL OF PERMIT APPLICATIONS
The followinv permit application were presented for annroval:
Applicant
Description
Bate/Time
Location
Motion
Carried
South Bend
Procession; 30°i
January 18,
County City Building to
Relos/Dorau
Heritage
Annual Martin
2016; 12:00
Century Center via
Foundation
Luther King Jr.
p.m. — 1:45 p.m.
Jefferson Blvd.
REGULAR MEETING DECEMBER 22.2015 447
I March
XPO Logistics Triple Trailer
Freight, Inc. Permit
1530 S. Olive St., South
on Olive St., Right on SR
23 to US 31 North
Ramp, Merge onto US
20 to US 31 N. to 80/90
Exit
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor
Bond be ratified pursuant to Resolution 100-2000 as follows:
Business
Bond Type
Approved/
Releases
Effective Date
HRP Construction, hic.
Contractor
Approved
November 30 ZO15
Mr. Relos made a motion that the Bond's approval as outlined above be ratified. Ms. Doran
seconded the motion, which carried.
APPROVE CLAIMS
Mr. Relos stated that a request to pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracy.
Name
Amount of Claim
Date
_
Cityof South Bend
$5;349,235.12
12!18/2015
City of South Bend
$4,364,213.90
12/22/2015
City of South Bend
$7,623,345.84
12/22/2015
U. S. National Bank Affidavit for Payment
#9-2015 EDIT/Parks Bond; Schnell Fence -
Kelly Park Chain Link Fence
$2,790.00
12/22/2015
St. Joseph County Housin Consortium
$7.408.83
12/09/2015
St. Joseph County IIousin Consortium
$15,693.75
12/09/2015
St. Joseph County Housing Consortium
$83,328.75
12/09/2015
St. Joseph County Housing Consortium
$415.06
12/15/2015
St. Jos h Coun Housin Consortium
$1,461.74
12/15/2015
St. Jose hCcontyHousingConsortium
$1,854.33
12/15/2015
St. Joseph County Housing Consortium
_
$17,841.20
12/15/2015
Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be
approved as submitted. Ms. Dorau seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon. a motion made by Mr. Gilot,
seconded by Mr. Relos and carried, the meeting adjourned at 10:37 a.m.
BOARD OF PUBLIC WORKS
Ate, A
Gary A. Gilot, President
bavid P Relos, M ber
Elizabeth A. Maradik, Member
Therese J. Doran, Member
Ja f
A. Mueller, Member
REGULAR MEETING DECEMBER 22, 2015 448
ATTEST: q
Linda M. Martin, Clerk