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Home My WebLink About011216 Board of Public Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda ReviewSession: December 17, 2015;Regular Meeting: December 22, 2015;and Claims ReviewMeetings: December 29, 2015,and January 5, 2016 2.PUBLIC HEARING A.New Massage EstablishmentLicense 1.Company: Pure Vida Massage 2.Location: 401 E. Colfax Ave., Ste. 203 E. 3.Favorable Recommendations 3.OPENING OF BIDS A.Three (3), More or Less, 2015 or Newer Twenty-Eight (28) Cubic Yard Front Loading Refuse Trucks 1.Funding:Solid Waste Capital Lease Principal and Interest (611.0610.415.37.11/.12) B.Sale of City Property 1.Location: 1047 LaSalle Ct. 4.AWARD BIDS AND APPROVE CONTRACT A.One (1) or More, 2015or Newer, Quad Axle Dump Truck Powered by Compressed Natural Gas 1.Description: Approve Purchase of One (1) Additional Truck forBid Awarded on November 10, 2015 2.Company: Hill Truck Sales, Inc. 3.Amount: $208,845 4.Funding: Organic Resources Capital Lease Principal and Interest (641.0631.793.37.11/.12) B.Equipment Purchase for the Advanced Centers for Cancer Care –Project No. 115-135 1.Company: Aunalytics, Inc. 2.Amount: TBD 3.Funding:RWDA TIF(324.1050.460.42.07) 5.CHANGE ORDERS A.Demolition of Vacant & Abandoned Houses, Phase VII,Division A–Project No. 115-117 1.Company: Indiana Earth,Inc. 2.Change Order No.: 3 3.Increase Amount: $880 4.Percent of Increase: 0.46% GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 5.RevisedContract Amount: $191,398 6.Funding: Blight Elimination Fund(210.1060.460.39.82) B.Hill & Colfax Avenue On-Site Improvements –Project No. 113-033 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 1 3.Increase Amount: $3,840 4.Percent of Increase: 1.90% 5.RevisedContract Amount: $205,706.20 6.Funding: SCBDA TIF(420.1050.460.42.03) C.North Shore Bank Stabilization –Project No. 115-073 1.Company: HRP Construction, Inc. 2.Change Order No.: 1 3.Increase Amount: $12,626.21 4.Percent of Increase: 17.31% 5.RevisedContract Amount: $85,555.21 6.Funding: LRSA(251.0608.431.36.10) 6.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Demolition of Vacant & Abandoned Houses, Phase VI –Project No. 115-088 1.Company: Ritschard Bros., Inc. 2.Change Order No.: 1 (Final) 3.Increase Amount: $2,337.50 4.Percent of Increase: 1.07% 5.Final Contract Amount: $220,111.50 6.Funding: Blight Elimination Fund (210.1060.460.39.82) B.Bartlett St. Phase I & Memorial North Parking Lot, Division I–Project No. 114- 032A 1.Company: Rieth Riley Construction Co. Inc. 2.Change Order No.: 2 (Final) 3.Increase Amount: $858.61 4.Percent of Increase: .15% 5.Total Percent of Change: 3.94% 6.Final Contract Amount: $573,291.07 7.Funding: TIF Infrastructure Bond C.Bartlett St. Phase I & Memorial North Parking Lot, Division 2 and 3–Project No. 114-047 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.:3 (Final) 3.Decrease Amount: ($1,827.25) 4.Percent of Decrease: (.09%) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 5.Total Percent of Change: 5.78% 6.Final Contract Amount: $2,017,167.46 7.Funding: TIF Medical and RWDA TIF (324.1050.460.42.03) 7.PROJECT COMPLETION AFFIDAVITS A.2015 Streets & Sewer Materials–Project No. 115-041 1.Company:Bernath LLC, dba Seal Master 2.Final Contract Amount: $62,454.60 3.Funding:LRSA, MVH, Sewage Operations & Maintenance, Sewer Insurance and Water Works Operations (251.0608.431.23.02, 641.0621.792.22.24, 641.0621.792.23.02/03/04, 641.0625.792.22.24, 641.0625.792.23.04, 640.0620.811.23.04, & 620.0640.606.23.30) B.Kennedy Basketball Court Installation 1.Company:Ancon Construction Co., Inc. 2.Final Contract Amount: $32,900 3.Funding:Park Bond 8.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.One (1) or More,Self-Propelled Windrow/Compost Turner 1.Funding: Organic Resources Capital Principal & Interest (641.0631.793.37.11/.12) B.Wayne St. Parking Garage Elevators –Project No. 115-143A 1.Funding: Major Moves (412.0401.415.36.01) C.Leighton Parking Garage Elevators –Project No. 115-143B 1.Funding: Major Moves (412.0401.415.36.01) D.Three (3),Moreor Less,2016 or Newer Tandem Axle Multi-Use Trucks 1.Funding: Street Department Capital & Interest (202.0607.431.37.11/.12) E.One(1)or More, 2016 or Newer, Single Axle Multi-Use Dump Truck 1.Funding: Street Department Capital & Interest(202.0607.431.37.11/.12) F.Equipment Purchase for Nello Corporation,Phase VI–Project No. 116-004 1.Funding: RWDA TIF(324.1050.460.42.07) G.Two (2) or More, 2016 or Newer Tandem Axle Dump Trucks 1.Funding: Sewers Capital (642.0621.415.43.02) Water Works Capital (622.0640.415.43.02) 9.RESOLUTIONS A.No. 01-2016–A Resolution of the South Bend Board of Public Works on Disposal of Property Related to Blackthorn Golf Course 1.Description: Various Parcels of City Owned Property Valued at Approximately $48,000 to be included in Sale of Blackthorn Golf Course GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 B.No. 02-2016 –A Resolution of the South Bend Board of Public Works on the Trade-In of City-Owned Property on Property of Similar Nature 1.Description: Sewer Department 2000 Tandem Axle Freightliner Truck 10.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Communications Equipment Policy –Cityof South BendCentral Services 1.Description:Establish City of South Bend Communications Equipment Policy B.Release of Easement –NIPSCO 1.Description: Release of Utility Easement at Northeast Corner of Franklin St. and Western Ave. and Gas Lines between Wayne St. and Western Ave. in Vacated Franklin St. C.General Release –Lexon Insurance Company 1.Description: Release of all Claims and Subdivision Performance Bond Nos. 121538 and 1021539 held by the City for Lafayette Falls Subdivision Amount: $215,358.20(Paid to City) D.Rescind Special Purchase Approval –MobileTEK 1.Description: Rescind Approval of December 22, 2015 Board Meeting for Replacement Computers in Fire Apparatus to Review Potential for Combining Fire and Police Purchases 2.Amount: ($62,130) 3.Funding: Fire Department (288.0902.422.36.04) E.Agreement –Downtown South Bend, Inc. 1.Description: Annual Agreement for South Bend Central Business District Maintenance, Promotion, and Development 2.Amount: $565,000 3.Funding: EDIT; $315,000 (408.0401.415.39.30), $250,000 (408.1050.460.39.64) F.Amendment No. 1 to Professional Services Agreement –American Structurepoint, Inc. 1.Description: U.S.933 Relinquishment Negotiations for Smart Streets Initiative 2.Amount:($4,700.93); New NTE $19,299.07 3.Funding: Major Moves (412.0602.431.42.03) G.Amendment No. 1 to Professional Services Agreement –American Structurepoint, Inc. 1.Description: One-Way to Two-Way Conversion Engineering Assessment 2.Amount: ($19,505.02); NewNTE $163,494.98 3.Funding: Major Moves (412.0602.431.42.03) H.Amendment No. 1 to Professional Services Agreement –American Structurepoint, Inc. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 1.Description: Two-Way Conversion of MichiganSt./St. Joseph St./Main St. 2.Amount: $109,885.00; New NTE $909,790 3.Funding: TIF Bond I.Agreement –Northeast Neighborhood Revitalization Organization (NNRO) 1.Description: Support Revitalization Programs and Services 2.Amount: $75,000 3.Funding: EDIT (408.1001.460.39.30) J.Agreement –St. Joseph County Board of Commissioners 1.Description: 2016-2020Traffic Signal Maintenance Agreement K.Professional Services Agreement –Andy Fuller 1.Description: DevelopSmart Streets Construction Website 2.Amount: $6,500 3.Funding: Professional Services(211.1001.460.31.06) 11.LICENSES AND PERMITS A.Processions 1.Applicant:St. Joseph County Right to Life a)Event:2016 March for Life b)Date/Time: January 22, 2016; 11:30 a.m. to 1:00 p.m. c)Favorable Recommendations B.Licenses 1.Type:Transient Merchant License Renewal a)Applicant: Ed Fay Mariana,andMichiana Walleye Association b)Event: Michiana Boat & Sports Show c)Location: Century Center d)Date/Time: January 29, 2016: 12:00 p.m. to 9:00 p.m.; January 30, 2016: 9:00 a.m. to 9:00 p.m.; and January 31, 2016: 9:00 a.m. to 3:00 p.m. e)Favorable Recommendations 12.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)702 East Jefferson Boulevard 2.All criteria has been met. B.New Installation –Residential Parking by Permit Onlyon Event Days at Four Winds Field 1.Location:West Side of South Taylor between Western Avenue and South Street 2.All criteria has been met. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 20169:30 a.m. Location: 1308 County-City Building 227 W. Jefferson Blvd., South Bend, Indiana 46601 C.New Installation –One (1) Do Not Enter Sign and Three (3) One-Way,Double Sided Signs 1.Location: East and West Ends and Middle of Alley Running between Cottage Grove and Harrison Avenues, South ofLincoln Way West 2.All criteria has been met. D.Removal –All Parking Restrictions Signs except for Handicapped Parking Signs 1.Location: William Street from Western Avenue to West Colfax Avenue (East and West Sides of Street) 2.All criteria has been met. 13.CLAIMS 14.PRIVILEGE OF THE FLOOR 15.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page6