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Home My WebLink About12/03/2015 Agenda ReviewAGENDA REVIEW SESSION DECEMBER 3.2015 420 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on December 3, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Dorau present. Board Member James Mueller was absent. Also present was Attorney Michael Schmidt. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS — COLFAX AVENUE AND HILT STREET IMPROVEMENTS (REDA TIE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: — RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Todd A. Gose Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent 5% Bid Bond was submitted. MR Total Amount of Rase Bid, DivisionItems No. I through 35): $138,921.84 Total Amount of Base Bid, Division B (Items No. 1 through 18 : $128,041.25 Total Amount of Add Altemate A (Items No. Al through A2): $ 30,458.00 TOTAL AMOUNT BASE BID, DIVISION A +DIVISION B: 'TOTAL $266,963.09 AMOUNT BASE BID, DIVISIOA + DNISION B -t ALTERNATE A: $297,421.09 WALSH & KELLY. INC 24358 State Road 23 South Bend, IN 46601 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent 5% Bid Bond was submitted. Amount of Base Bid, Division A (Items No. 1 through 35): $149,858.24 Total Amount of Base Bid. Division B (Items No. 1 through 18): $147,907.75 Total Amount of Add Alternate A Items No. Al through A2): $ 15,000.00 TOTAL AMOUNT BASE BID, DIVISION A+DIVISION B: $297,765.99 TOTAL AMOUNT BASE BID, DIVISION A - DIVISION B � ALTERNATE A: 5312,765.99 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were — referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — TRAFFIC SIGNAi, IMPROVEMENTS — PROJECT NO 115-131 (REPAIRS & MAINTENANCE SERVICES/TRAFFIC SIGNAL MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: AGENDA REVIEW SESSION DECEMBER 3 2015 421 PEMBERTON DAVIS ELECTRIC, INC. 916 E. McKinley Avenue Mishawaka, IN 46545 Quotation was submitted by John A. Ferro QUOTATION: $47,176.00 MICHIANA CONTRACTING, INC. 7843 Lilac Road PO Box 929 Plymouth, IN 46563 Quotation was submitted by Donald W. Wendel QUOTATION: $49,090.00 MARTELL ELECTRIC LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by John A. Martell QUOTATION: $48,541.00 HAWK ENTERPRISES, INC. 1850 E. North St. Crown Point, IN 46307 Quotation was submitted by Gregory J. Neulieb QUOTATION: $51,690.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to Traffic and Lighting and Engineering for review and recommendation. OPENING OF QUOTATIONS — TWYCKENHAM TRAFFIC CALMING — PROJECT NO 115-092 (2015 NEIGHBORHOOD TRAFFIC CALMING PROGR AM) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: MICHIANA CONTRACTING, INC. 7843 Lilac Road PO Box 46563 Plymouth, IN 46563 Quotation was submitted by Donald W. Wendel QUOTATION: $18,400.00 MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 Quotation was submitted by John A. Martell QUOTATION: S14,692.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to Engineering for review and recommendation. Board members discussed the following item(s) from the agenda. AGENDA REVIEW SESSION DECEMBER 3, 2015 422 - Opening of Quotes — 100kW and 60kAJ Generators Mr. Jacob Klosinski, Environmental Services, stated these generators are for the lift stations in the event of power outages. Ile noted it helps to have two in case multiple lift stations are out at the same time. Mr. Klosinski stated he is quoting the dit%rent capacity generators separately for budgeting constraints. He noted they will see what the quotes come in at and determine which ones they can afford. Mr. Gilot questioned if there are limitations on noise levels in the specifications. Mr. Klosinski confirmed there are, adding there is no way to completely quiet them, but there are some limitations. Rescind Bid Award and Re -award Bid — Masonry Restoration at the Century Center — Mr. Mike Carey, Engineering, stated when this project was first advertised, the award was for Phase I and the alternate and Phase II. He noted the additional unit pricing work in the specs was not awarded. He is now asking to rescind Phase 11, and award the unit pricing. Mr. Carey confirmed it was to the same vendor, the bid order was not affected. Mr. Gilot questioned if they had already proceeded work. Mr. Carey stated they had not, they are still working on Phase I. - Traffic Control Devices Ms. Theresa Harrison, Engineering, stated the request for a handicapped accessible parking sign at 2629 Fredrickson was given an unfavorable recommendation because there is a flat driveway with alley access available. She noted that the front door has steps, making it less accessible for a handicapped individual. She presented a picture of the residence to the Board. Mr. Gilot stated she might ask the Street Department for the alley to be graded, noting it appears there is a large puddle in the alley which may be the reason they don't want to use the alley for access. - Special Purchases — Street Light Poles Attorney Schmidt stated it is his recommendation that these get quoted separately. He noted the Traffic and Lighting Department is confident these are sole source equipment supplied by one vendor. He stated there is no reason it can't be confirmed that these are sole source by requesting quotes. Mr. George King, Purchasing, stated he would work with the department on soliciting quotes, adding they would break them down by areas of town. He noted the dollar amounts would not require Board action and requested they be removed from the agenda. PRIVILEGE OF THE FLOOR _ Mr. George King, Purchasing, stated he wanted to make the Board aware of an issue he has been dealing with regarding the MBE/WBF. good faith efforts. He informed the Board he has been contacted by B&J Excavation with complaints that no contractor has contacted them in two (2) years to work as a subcontractor. "They questioned whether the City is confirming good faith efforts are being followed by the prime contractors before awarding. He noted City Ordinance calls for inclusion of MBElWBE workers, and bidders must complete the Forms showing good faith efforts. Mr. King stated he found that B&J, however, is not registered with the State of Indiana as a MBEJWBE certified business. The Board agreed they don't qualify as a MBE/WBE business unless they we registered. Mr_ King noted it is important the City confirm the bidders are following the requirement of the forms before making an award recommendation, as Attorney Schmidt always reminds everyone when reading the bids into the record. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:24 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D vid P. Relos, Member _ Elizabeth A. Mwadik, Member Therese Dorau, M Jam A. Mueller, Member r AGENDA REVIEW SESSION DECEMBER 3, 2015 423 ATTEST: \ da M. Martin, Clerk REGULAR MEETING DECEMBER 8, 2015 The Regular Meeting of the Board of Public Works was convened at 9:38 a.m, on December 8, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Doran present. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Sessions, Regular Meetings and Claims Meetings of the Board held on November 5 and November 19, 2015; November 10 and November 24, 2015; and November 17 and December 1, 2015, were approved. OPENING AND AWARD OF BIDS — SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Mr. Gilot stated it came to the Board's attention prior to the meeting that some of the vehicles listed in the sale may have been vandalized and had broken windows. He asked what Code and Legal would prefer to do, proceed with the opening of bids or delay it until after the bidders had been notified. Ms. Kathy Eli, Code Enforcement, stated they would have to wait until next year if they delayed it due to the need to advertise. Attorney Michael Schmidt stated the Board should proceed with the opening and award to the highest bidders and notify them of the issue and allow them to rescind their bid after the condition of the vehicles is determined. The following bids were opened and publicly read: HALTON L. WEST 746 Kalcy St. South Bend, IN -- BID: No. Red Tag No. Description Year Vin # Amount 18, 32410 White Chevrolet Malibu 2002 1G1ND52J32M502292 $125.00 21. 32637 Black Chevrolet Equinox 2005 2CNDL13F756016026 $225.00 27. 31523 Black Pace American Cargo Sport 2003 40LFBI0163P085029 $203.00 RALPH BARTOL 62852 US 31 South South Bend, IN 46614 BID - No. Red Tag No Description Year Vin 4 Amount 26. 31675 Gray Homemade Trailer - - $100.00 27. 31523 Black Pace American Car o S ort 2003 40LFB1016-IP0850 $300.00 28. 32652 Rust Homemade Trailer MVIN239538IND $250.00 29. 31672 Red Homemade ASM Trailer 2005 MViN2404641ND $40.00 JOSS LORENZO 28826 Saratoga St. Dowagiac, MI 49047 BID: No. Red Tag No. Description Year Vin 4 Amount 26 1316751 Gray Homemade Trailer - - $125.00 REGULAR MEETPVG DECEMBER 8, 2015 424 BLOUNT'S AUTO SELVAGE INC. 13830 U. S. 6 West Plymouth, IN 46563 o No Red Tag No. Description Year Vin # Amount 12. 32606 Black Pontiac Grand Prix 2004 2G2WS522041217255 $211.16 13. Burgundy Chrysler 300 2005 2C3JA43R95H627046 $201.16 21. 32637 Black Chevrolet Equinox 2005 2CNDL13F756016026 5175.16 22. 31970 Green Jeep Grand Cherokee 1994 1J4GZ58S4RC347957 $105.00 23. 32666 White Chevrolet Tahoe 2003 1GNEK13Z43R18158 $366.16 TOM BROWNING 31380 SR 4 North Liberty. IN 46554 ffm No Red Tag No. Description Year Vin # Amount 23. 32666 White Chevrolet Tahoe 2003 1GNEK13Z43R181580 $176.00 27. 31523 Black Pace American Car o 2003 40LFBI0163P085029 $151.00 28. 32652 Rust Homemade Trailer - MVIN239538IND $ 25.00 29. 31672 Red Homemade ASM Trailer 2005 MVIN240464IND $ 25.00 JAMES BOWKER 1307 S. 3` Street Niles, MI 49120 BID: No. Red Tag No. Description Year Vin # Amount 12. 32606 Black Pontiac Grand Prix 2004 2G2WS522041217255 $333.00 23. 32666 White Chevrolet Tahoe 2003 1GNEK13Z43R18158 1 $330.00 2T 31523 Black Pace American Cargo Sport 2003 40LF1310163P085029 $65.00 SCRAP METAL SERVICES 3300 S. Main St. South Bend, IN 46614 no No. Red Tag No. Description Year Vin # Amount I. 31696 White Ford Probe 1995 1Z.VLT20A3S5158716 $50.98 2. 31613 White Volvo 850 1997 YV1LS5542V2355841 $105.00 3. 31498 Tan Chevrolet Cavalier 2000 1G1JC1247Y7428497 $99.99 4. 32392 White Oldsmobile Cutlass Supreme 1995 1G3WH12M6SD31930 $60.61 5. 31312 Red Ford Mustang1996 IFALP404XTF119930 $105.00 6. 32563 Blue Saturn 4 Door 1999 IGSZJ5272XZ151840 $89.00 7. 31834 White/GrayChrysler Concorde 1995 2C3HD56F7SH591852 $89.50 K. 31855 Blue Pontiac Grand Prix 1969 27659P367982 $60.50 9. 32577 Light Green Infinit v J30 1997 JNKAY21D3VM50047 $105.50 10. 32584 White Pontiac Grand Prix 1998 IG2WP52K4WF21278 $99.50 11. 32644 Silver Volkswagen Jetta 2001 3VWSS291191M075019 $105.50 12. 32606 Black Pontiac Grand Prix 2004 2G2WS522041217255 5105.52 13. - Burgundy Chrysler 300 2005 2C3JA43R95H627046 S105.99 14. 32636 Black Chrysler Concorde 2 001 2C3HD46RX1H607545 $105.98 15. 31915 Green Pontiac Bonneville 1997. 1G2HX52K8VH262937 $99.92