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11-23-15 Health and Public Safety
HEALTH &PUBLIC SAFETY NOVEMBER 23,2015 5:01 P.M. Committee Members Present: Derek Dieter, Dr. Fred Ferlic, Karen White,Valerie Schey(XAB) Citizen Members Present: Bob Emery(AB) Other Council Present: Tim Scott (XAB), Henry Davis, Dr. David Varner, Oliver Davis(XAB),Gavin Ferlic Others Present: Randy Wilkerson,James Lopez, Chris Huff,Jessie Davis Agenda: Bill No. 15-102 Encourage the City to Develop a "Mow to Own" Program The Health & Public Safety Committee with a quorum present was called to order by Chairman Derek Dieter. The one bill on the agenda,actually resolution 15-102,was meant to encourage the City to develop a "Mow to Own" program. Henry Davis sponsored this bill and made the presentation. He said he has always championed quality of life issues for neighborhoods. The "Mow to Own" concept, he said,could result in more attractive, welcoming neighborhoods helping to enhance property values as well. Henry said he modeled the proposal after a similar successful program in Memphis. Basically,the program would encourage neighbors of vacant and abandoned housing to mow weeds and generally care for a property with the prospect of acknowledged state legislation may be necessary to fully implement the proposal; but that should not dissuade us from trying. Chris Huff and Jesse Davis both spoke in favor of the proposal with the caveat that it would have to be well thought out and closely monitored. Dr. Fred Ferlic and Dr.Varner both spoke in favor of the concept. Derek Dieter motioned favorably. Karen White followed and all affirmed. Before adjourning Derek allowed Assistant Fire Chief James Lopez to speak. James talked about the torch relay passing through the City next October celebrating the 200th anniversary of Indiana's statehood. He went to provide a handout(attached)describing the torch relay. Derek Dieter adjourned the meeting at 5:15 P.M.1 s Re y^N itte J 4. Derek Dieter, Chairperson Health & Public Safety Committee 1 j5 F off .k6s era, • Indiana Bicentennial TORCH RELAY • Count y Handbook . www.Indiana2016.org/torchrelav • Indiana Bicentennial Torch Relay County Handbook Table of Contents I.Bicentennial Prelude 3 I.Torch Relay Overview 4 II.Torch Relay Route 6 IV.Torchbearer Program 10 V.County Celebrations 15 VI.Torch Relay Caravan 17 VII.Marketing 19 VIII.Staffing 27 NOTE: New information regarding the Indiana Bicentennial Torch Relay is forthcoming and will be made available before the pertinent deadlines. 2 �.Bicentennial Prelude Indiana's bicentennial celebration will honor our state's 200 years of statehood,and do so in an inspiring, inclusive way that engages all 6.3 million Hoosiers and leaves a lasting legacy for future generations. The Indiana 2016 Bicentennial Commission(1BC)was established to lead this charge. Fifteen individuals representing the private sector,non-profit organizations and government were appointed to the commission,with. Becky Skillman and Lee Hamilton as co-chairs. First Lady Karen Pence is the official ambassador of the bicentennial. One of the IBC's responsibilities has been to identify and endorse a series of legacy projects. These projects are: the Bicentennial Plaza, an Education and Welcome Center for the Statehouse and a fitting location for the State Archives,the Bicentennial Nature Trust,a bicentennial coin,a commemorative book,support for a special Governor's Arts Awards function,three celebrations, and the Indiana Bicentennial Torch Relay. The Indiana Bicentennial Torch Relay is a signature event of Indiana's 200th anniversary celebration in 2016. Patterned after the Olympic Torch Relay,Indiana's version will pass through the state's 92 counties covering 2,300+miles over a five-week period averaging approximately 74 miles per day. Hoosiers who have been nominated by their peers to receive the honor will carry the torch. This initiative is designed to inspire and unify the state by connecting its people, communities and regions. It is also designed to symbolically"pass the torch," connecting past and current generations to future ones. There will be celebrations in several communities along the route.Festivities will vary from county to county, as communities are encouraged to develop and host theft own special celebrations. An interactive Mobile Visitors Center will be created to enhance the torch's journey and promote Indiana,its history, attractions and allure. The relay will culminate in Indianapolis on the Statehouse campus. 3 II..Torch Relay Overview Indiana Bicentennial Torch Relay Planning Timeline 2015 Webinar#1 Handbook Overview,Routes and Deviations,;Staffing and 23-Janis, Committees , , 25-Mar-15 Webinar#2-`To'rchbearer Program and Marketing ^ Distribution of remaining County Coordinator Handbook Sections IV,V,VI,VII, 25-Mar-15 and VIII 25-Mar-15 Route deviation request forms distributed 31-Mar-15 County Torchbearer Selection Committee established by each county 1-May-15 County torchbearer nomination form available online 1-May-15 County nominations for torchbearers begin 29 May-15. Webinar#3—Caravan, Celebrations and Marketing 1-Jun-15 County celebration form available online 12-Jun-15 Route deviation requests due 21-Aug-15 Webinar#4—Public Safety,Emergency Action,Plans,Weather Preparedness 7-Sep-15 County celebration plans due 30-Sep-15 County developed Emergency Action Plan due 1-Oct to 15-Dec-15 Ongoing Marketing and Promotion for torchbearer nominations 13-Nov-15 County Volunteer Needs due Webinar#5 -Final Volunteer need submission,Volunteer Recruitment,Uniform 20-Nov-15 Requesting process,Final Push for Torch Bearer Nominations 11-Dec-15 Indiana Statehood Day-Merchandise available(TBD) 31-Dec-15 Deadline for Torchbearer nomination forms 2016 15-Jan-16 Volunteer registration system website live—accept registration 16-Feb-16 County selections for torchbearers submitted 15-Apr-16 Final selections for county torchbearers made by the Torch Relay leadership 1-Jun-16 Torchbearers announced 1-Jun-16 Volunteer/Torchbearer uniform orders due 1-Jul to 31-Aug-16 Marketing and promotion of county celebrations 9-Sep-16 Torch Relay Kick-off(Corydon) 15-Oct-15 Final torch relay leg and celebration(Indianapolis) 11-Dec-16 Bicentennial Gala(December 11) 4 Indiana Bicentennial Torch Relay At A Glance As of 12/10/2014 WHAT: 2,300+mile trek across the state of Indiana that will begin in Corydon,the state's first capital,and culminate in Indianapolis on the Indiana Statehouse grounds. WHY: The Indiana Bicentennial Torch Relay is one of the signature events of the bicentennial celebration.It has been created to commemorate Indiana's 200th birthday,inspire Hoosiers,and unify the state's neighborhoods, communities and regions. KEY DATES: • December 11,2014—Official announcement of Torch Relay •September 9,2016—Torch Relay opening ceremony in Corydon • October 15,2016—Torch Relay culminates on Statehouse grounds BICENTENNIAL TORCH RELAY FACTS: • Travels through all 92 Indiana counties • Torch will travel by relay for 5 weeks/32 days—pause on Mondays • Carried by approximately 1,800 torchbearers • Will travel by multiple modes of transport including runner,bicycle,train,boat, and classic automobile among others • Travels an average of 74 miles per day •Travels in a caravan of 6-8 vehicles, including public safety,advance team, torchbearers and equipment TORCHBEARER SELECTION: Torchbearers will be selected by community leaders through a local nomination process.Forms will be available at www.Indiana2016.org/torchrelay. COMMUNITY CELEBRATIONS: Communities will be responsible for developing their celebrations. The Indiana Bicentennial Torch Relay will make scheduled stops during the day while traveling to be part of community celebrations. 5 III.Introduction and Overview of Torch Relay Route Selected Hoosiers will pass Indiana's iconic symbol—the torch—and in doing so connect the past,celebrate the present and inspire the future.The Indiana Bicentennial Torch Relay is one of the signature initiatives,of Indiana's bicentennial celebration in 2016.The Torch Relay will travel through all 92 Indiana counties; covering 2,300+ miles over a five-week period. A cross-agency task force was formed to develop the torch relay route and will continue to aid in its refinement. The task force is comprised of representatives from the Office of Tourism, State Police Special Events Unit, Department of Transportation, State Archives, State Library,Department of Natural Resources,Bicentennial Commission and Office of Community and Rural Affairs. The route was designed to include each county seat and population center as well as major historic sites, natural attractions,and points of interest. A point of entry,turn- by-turn directions and point of departure have been defined for each county and outlined below and in the following maps. Counties will be given a period of time within which to review their route. Route deviation request forms may be requested though your OCRA liaison and will be vetted by a subcommittee of the cross-agency task force led by the Indiana State Police. Please know that not all requests will be approved given the complexities of planning and executing an event the magnitude of the Indiana Bicentennial Torch Relay. Placeholder for individual County info: County: Day/Date: Time–entire duration in the county: 6 Indiana Bicentennial Torch Relay w a :t Y" I eo n �Sw f sx REM REL9Y QOO S C aR� • .� �c I' •i 3 • jss at 1 IndaMI EficentennW Pence,Governor Path Y-.-. hUtluelRPence,BOVemw r - i kith=Bicentennial GmmIssbn . ,gel si NTXe �_ 68 tree .._ ✓ 4. .. ■,:. e: 85 & LIIIIIII L.O �Dart e]w © eat iri CD . so II Ilic l' I.,--___-.. •:. ._,,,-_, t.' '- --- "11W1 *I- P• .4„, ,.....; .. , of e r e .m �ro S , 1 , �1x n �H : iti.' malt,Ir... _ • F tryNNSD StI 00NAS DNR STATE - OC (ann i85a , 7 Placeholder for DAY OF MAP FOR YOUR COUNTY 8 Placeholder for YOUR COUNTY SPECIFIC MAP 9 • IV.Torchbearer Program The Indiana Bicentennial Torch Relay was created to honor Hoosiers who demonstrate exceptional public service, achievement,acts of heroism and volunteer service to their neighborhood,community,region or state. The Torch Relay will cover 2,300+miles during a five week journey. It will begin on September 9,2016 in Corydon and end on the Statehouse grounds in Indianapolis on October 15, 2016 after traveling through each of Indiana's 92 counties. Nominations may be submitted by individuals or groups to your County Coordinator. A juried process will be utilized in each county to make torchbearer recommendation from the nominations. These recommendations will be submitted to the Indiana Bicentennial Torch Relay leadership for final approval. Counties are encouraged to be creative in the torchbearers and modes they submit. The torch can be transported multi-modally. That is, it will be carried on foot(walking or running),by bicycle,automobile,boat,train,tractor, helicopter and other modes of transport that are deemed safe, secure,and representative of Indiana culture and heritage. Torchbearer Selection Timeline •By March 31,2015—County Torchbearer Selection Committee established by each county •May 1,2015 thru December 31,2015—County nomination period *By February 29,2016—County selections submitted •April 15,2016—Final selections made by the Indiana Bicentennial Torch Relay leadership *June 1,2016—Torchbearers announced—100 days out press conference County Torchbearer Committee Selection Process *County coordinators will establish a three to five person Torchbearer Selection Committee for their county. •County Coordinators will establish a location for printed/downloaded applications to be submitted via U.S. Mail or dropped off. Address of location needs to be submitted to the TR Leadership Team. •The Committee will promote and encourage torchbearer nominations for their county. •The Committee shall determine the process and scoring mechanism(see suggested score sheet below)that will be used to evaluate nominations. •The Committee will make their recommendation of nominee(s)to the Indiana Bicentennial Torch Relay leadership for final approval. •The Committee will notify the selected torchbearer(s)upon final approval by the Indiana Bicentennial Torch Relay leadership. Nomination Criteria •Nominees must possess the physical adaptive ability to transport the torch a minimum of.25 miles— reasonable accommodations for ADA adaptations will be made. *Nominees must be a resident of Indiana,former resident of Indiana,nominated in honor of someone who is or was a resident of Indiana. *There are no age limits. Parental or guardian consent and assistance may be required. •Nominees may be subject to a background check and must not have a criminal record. 10 Nominator Criteria 'There will be no restrictions on the number of nominations from any one person. *Incomplete forms will not be accepted. *Anonymous nominations will not be accepted. •Self-nominations will not be accepted. Torchbearer Nominees—Nominees shall meet at least one of the following criteria: ■Achieved personal and/or professional excellence or celebrity status *Nurtured their community through service, stewardship,and involvement •Make/Made an outstanding contribution to their neighborhood,community, region or state Number of Torchbearers The Indiana Bicentennial Torch Relay leadership has determined a base number of torch bearers for each county. Every county is guaranteed 20 torchbearer positions. However, if a county chooses not to use that many positions or does not receive enough qualifying nominations they DO NOT need to use all 20 positions. If a county only needs 15 positions,that is acceptable and welcome. Counties are encouraged to recruit and fill the positions necessary to complete their leg of the relay. Bonus Torchbearers Counties with more than 70,000 residents will receive an optional bonus number of torchbearers. Depending on the population(as determined by the 2013 census),counties will receive anywhere from two(2)to ten(14)additional torchbearer positions. See the grid below for the counties with optional bonus torchbearers. 11 • Torchbearer Population Torchbearer Population n Courtly Torchbearer Populabo County hunter Break County Nurnbar Break Norther Break Ar � Adams 20 Under70,000 Knox 20 Vermillion 20 Benton 20 LaGrange 20 Wabash 20 Blackford 20 Lawrence 20 Warren 20 Boone 20 Marshall 20 Warrick 20 Brovn 20 Marlin 20 Washington 20 Carroll 20 Miami 20 Wayne 20 Cass 20 Montgomery 20 Wells 20 Clay 20 Morgan 20 White 20 Canton 20 Newton 20 Whitey 20 v 70,001 to Crawford 20 Noble 20 Bartholomew 22 90,000 Daviess 20 Ohio 20 Floyd 22 Dearborn 20 Orange 20 Howard 22 Decatur 20 Oven 20 Kosciusko 22 90,001 to DeKalb 20 Parke 20 Clark 24 200,000 Dubois 20 Perry 20 Delavare 24 Fayette 20 Pike 20 Elkhart 24 Fountain 20 Pose, 20 Hendricks 24 Franklin 20 Pulaski 20 Johnson 24 Fulton 20 Putnam 20 LaPorte 24 +9 Gibson 20 Randolph 20 Madison 24 '' . , ._ Grant 20 Ripley 20 Monroe 24 Greene 20 Rush .20 Porter 24 Hsncaci: 20 Scott 20 Tippecanoe 24 Harrison 20 Shelby 20 Vanderburgh 24 Henry 20 Spencer 20 Vigo 24 yr .4*,t0- Huntington 20 Starke 20 Hamilton 26 Jackson 20 Steuben 20 St.Joseph 26 .. ' '300,001 to Jasper 20 Sullivan 20 Allen 28 400,000 400,001 to Jay 20 S•iitzerland 20 Lake 30 700,000 700,001 and Jefferson 20 Tipton 20 Marion 34 above Jennings 20 v Union 20 12 Bonus torchbearer positions are OPTIONAL and not required to be used by the county. Torchbearer Uniforms The number uniforms provided by the state is equal to the number of torchbearer positions requested by the county or the maximum amount as assigned above,whichever is less. Those counties planning to utilize the bonus torchbearers will be provided uniforms to outfit those additional positions. Extra Torchbearers Counties are allowed to select torchbearers beyond the number as assigned above. Those"extra torchbearers" (anyone that does not fall within the guaranteed 20 plus any bonus applied)will be required to wear the official torchbearer uniform. Counties electing to have"extra torchbearers"are responsible for purchasing those additional uniforms. The composition and cost of the uniform is to be determined and will be provided to the counties as soon as it becomes available. Nomination Form •Nomination forms will require basic information about both the nominee and nominator as well as additional information regarding the reason for nomination and the county they represent. •The official Torchbearer Nomination Form will be available at the Indiana Bicentennial Torch Relay website by May 1,2015.This form will be completed by the nominator and returned directly to the County Coordinator or designee for the county in which the person is being nominated. . •An email ready/printable PDF version of the form will also be emailed to the County Coordinator or designee prior to the May 1 kick-off date. This version can be sent out via email to databases and other target groups. This version can also be printed in hard copy form and placed in high traffic public areas for pick up. •The email ready/printable version will need to be filled out by hand and submitted via U.S.mail or dropped off at a pre-determined location. •Counties are asked to provide contact information for their designee managing the torch bearer selection process. Information should include a mailing address,central drop off location,email address and contact phone number for questions. This information will be available on the Torch Relay Website. This information should be submitted prior to April 15,2015. 13 Torchbearers Score Sheet ' Selection committees may use this scoring mechanism to,aid in the selection process. Category Description Points Residency Nominee shall be a resident of Indiana or formerly lived in Indiana for minimum of four(4)years(unless nominated to honor current or former resident). Service Nominee has demonstrated service in the community in which her or she has lived. Achievement Nominee has displayed exemplary achievement in his/her area of specialization. Recognition Nominee has received recognition,honors,awards at local,regional,national or international level. TOTAL POINTS Point Allocation Less than four years of residency 0-2 pts Four to ten years of residency 3-4 pts Residency More than ten years of residency 5-6 pts Lifetime resident 7-8 pts Minimal service noted 0-2 pts Good service noted and illustrated 3-4 pts Service Strong service noted with multiple examples 5-6 pts Exemplary service noted and supported with demonstrated positive impacts 74 pts Little or no evidence provided 0-2 pts Achievement Average achievement note with little deemed outstanding 3-4 pts Strong achievement record with multiple examples 5-6 pts Exemplary achievement record and supported with examples of recognition 7-8 pts No evidence of awards or recognition 0-2 pts Recognition Awards or achievements that would be average or normal in their area of expertise 3-4 pts Numerous and varied awards 5-6 pts Awards are many,varied and illustrate outstanding accomplishment 7-8 pts 14 V.County Celebrations a.What is a County Celebration? 1.A county celebration is each individual county's way of celebrating the Bicentennial Torch Relay as it travels through their community. A county celebration can take many different forms.Below are three very basic frameworks for celebrations,but counties are not limited to what is outlined below. All counties are encouraged to be creative in the way they choose to celebrate the Bicentennial Torch Relay. b.Types of County Celebrations 1.Beginning of Day i.The county that begins the day with the torch. ii.An opening ceremony for the day is encouraged but not required.This could include a "ceremony"to light the torch from the travel cauldron to begin the route for the day. iii.The Mobile Visitors Center can be a part of the county celebration if the county so desires. The Mobile Visitors Center includes a small stage and speaker system that can accommodate dignitaries,local celebrities, and county coordinators. A fmal schedule for the MVC will be determined by the Torch Relay Management Team. iv.The Torch Relay Management Team will work with the neighboring counties to ensure smooth transition of the torch from county to county. 2.Mid-Day i.Any county that has county to county hand-offs before and/or after their portion. ii.The Torch Relay Management Team will work with the neighboring counties to ensure smooth transition of the torch from county to county. 3.End of Day i.The county that ends the day with the torch. ii.A closing ceremony for the day is encouraged but not required. This could include a lighting ceremony of the travel cauldron from the torch and extinguishing the torch for the day. iii.The Mobile Visitors Center can be a part of the county celebration if the county so desires. The Mobile Visitors Center includes a small stage and speaker system that can accommodate dignitaries, local celebrities,and county coordinators.A final schedule for the MVC will be determined by the Torch Relay Management Team. iv.The Torch Relay Management Team will work with the neighboring counties to ensure smooth transition of the torch from county to county. c.How to Enhance Your County Celebration 1.Food and Beverage "Food and beverage sales on site are permissible and encouraged,but subject to local law and code enforcement. •The Torch Relay Management Team is not responsible for purchasing and procuring permits, liquor licenses,or any liability for alcohol sales. 'Concession operators must be approved and submit all appropriate licenses to the County Coordinator. 15 "Local food products and items made by in Indiana are encouraged as part of county celebrations. 2.Entertainment "Fair or festival style attractions such as face painting,rides, and interactive activities are encouraged. "Celebrity appearances and live entertainment are also suggested. "Inclusion of local government officials is acceptable. 3.Decor and Branding "Communities will be offered official Bicentennial and Torch Relay logos and.branding for use in decorations made for county celebrations. •All counties have received the Torch Relay logo and usage guide *Counties can also anticipate receiving additional logos with county specific verbiage on them as well as parameters for use. b.Fundiug Ideas—All county celebrations are intended to be family friendly and free of charge to the public. Below are ideas to create revenue to support your county celebration efforts. 1.Local fundraising events may be staged prior to the Torch Relay event to raise funds needed for the local celebration. 2.Communities should encourage a local contributor program as much as possible to receive donated goods and items to reduce expenses. Local in kind contributors can be recognized with signage and in any local advertising to promote your celebration. 3.County coordinators may negotiate arrangements with local vendors where they can receive a rebate on food and beverage sales. 4.Local sponsors(paid or in exchange for goods or services)are allowed for the following features of the Torch Relay in your community. A list of exclusive product categories that will not be eligible for county level sponsorship will be provided. State level sponsors and value-in-kind vendors are being secured and will have logo placement on apparel,signage and decor elements, on the MVC, etc. a.Sponsorship of a portion of the Torch Relay (can be done in blocks/miles or similar increments) b.Sponsorship of a local history area or tent c.Sponsorship of entertainment d.A local sponsor can be included on stage and recognized during part of the local program e.Sponsorship of a local school program tied to the Torch Relay f.Sponsorship of a fun run prior to the torch arrival g.Sponsorship of a baking contest highlighting a local product tied to the community h.Sponsorship of a community countdown to the Torch Relay i.Sponsor of a local community banner welcoming the torch j.Sponsor of a local contest tied to the Torch Relay.Winner(s)may be announced at the county celebration. k.Creation of a local Bicentennial legacy effort with sponsors attached 5.Indiana Humanities ALL IN Block Party—See form for more details. 6.Community and state grants 7.Official Torch Relay merchandise 16 VI.Torch Relay Caravan The torch relay caravan will consist of 2 segments: 1)The Official Torch Relay Caravan 2)The County Contingent The Official Torch Relay Caravan will consist of the following vehicles: •"Lead ISP"—This Indiana State Police representative will either be a car or motorcycle depending on the weather. The Lead ISP car will control the speed of the caravan under the direction of the Caravan Commander. •"Video/Photo#1"—This vehicle will travel immediately in front of the torchbearer and will transport official video and photo crews as well as local photo,video,and media crews as arranged(not pictured on attached diagram). •"The Torchbearer"follows and is flanked to the front and rear with motorcycle 1SP. •"Ops-1"—This larger operations vehicle will carry around 4-6 caravan management people as well as any torchbearer changes that need to be made enroute. This vehicle is mainly for the moving of persons along - the route. •"Ops-2"—This SUV will carry additional equipment needed for the torch and route along with 1-2 caravan management team members. •"Tail ISP"—This last car in the caravan may be accompanied by and Ops ISP vehicle along with a Tail Motorcycle ISP. They mark the end of the caravan and warn traffic following the caravan of slow moving vehicles ahead. •"Advance-1"is an operations vehicle that is a part of the caravan but will leap frog with the group to be at torch handoff locations to ensure everyone is prepared. The County Contingent can consist of: ■Local Deputy—This is an optional role based on the size of the caravan for that part of the county and the role that each county would like their local law enforcement to play. They would be behind the Lead ISP and in front of the Torchbearer. •"The Torchbearer"could consist of a bicycle or other approved means of transportation. •"Advance-2"is an operations vehicle from the county level that will leapfrog with Advance-1 and carry those that will be the next torchbearer(s)at the handoff locations ahead. Please note that The Torch Relay Management Team secured a car manufacturer sponsor who has exclusive rights to vehicles used in the official Torch Relay caravan. Counties cannot use a current automobile in the torch caravan to transport the torch as this directly conflicts with the sponsor's exclusivity. Historic or classic cars are permissible. All members of the Torch Relay Caravan will communicate using the Indiana State police radios. Medical coverage will be facilitated through the Indiana State Police. Weather plans and Emergency Action Plans will be provided for each area by the Indiana State Police. The Indiana State Police will be working with the local law enforcement throughout each of the counties. 17 •131 ', ',: 'W Jo � "• distiii 0131110J% , 3 ;, s M• Y 1 1' �'I go:.- v.z•4 •,,..'v4k;••• si VII.Marketing and Communications Developing a solid plan and timeline to tell county residents about torch relay events and activities is critically important to the success of the Bicentennial Torch Relay. County grass roots marketing working in tandem with statewide promotion and communication of the events,will lead us toward a goal of making sure all Hoosiers have some opportunity to participate in the Bicentennial. Residents in your county should know about the nomination process,the county torch relay celebration,your Bicentennial Legacy Programs and if the torch might pass by their front door. Working together,we can achieve this goal. The information that follows outlines what the Torch Relay Leadership Committee is doing at a statewide level to support all 92 counties. The second section identifies ways that your county can and should take an active role in ensuring the success of your nomination process and any celebration or special events you have planned around the county torch relay leg. Statewide Marketing Efforts Optimize exposure and increase awareness for the Torch Relay through marketing partnerships,promotions,earned and social media. •Website °Landing page dedicated to torch relay information—www.indiana20l6.com/torchrelay •Social Media—Pages have been created to increase awareness,provide special announcements, and provide pertinent information during the relay. Counties will be encouraged to post their activities and celebrations to increase awareness. oCreate Torch Relay Twitter handle—@INTorchRelay oTorch Relay Facebook page—Indiana Bicentennial Torch Relay oCreate a Torch Relay Instagram page - intorchrelay •Traditional Media oEngage existing relationships with statewide TV,radio and print outlets with stories focused on the Bicentennial Torch Relay. oEngage bloggers, forums and traditional print journalists °Monthly placement of torch relay information in the Indiana Bicentennial Commission Newsletter—County spotlights,major announcements, etc. oA list of local area newspaper,radio and TV outlets will be created that includes contact information. County coordinators will assist the Torch Relay marketing committee with local contacts. oCreation of public service announcements for local user Copy/text that can be provided to local media,radio or other outlets. oProvide templates for Press Releases—in the county coordinator handbook. oBe responsible for distributing press releases to statewide media list from one central location. oCreate and provide to counties an Editorial Calendar(identifying key dates, events, etc.) •Involve key marketing partners oKey marketing partners will be provided to county coordinators as they are secured. Marketing partners will be encouraged to participate in local and statewide activities. •Promotions 19 • oDesign online/onsite contests with giveaways °Online contests will be coordinated with the torch relay marketing committee and the county coordinators for local and statewide exposure. °Identify statewide events for increased exposure opportunities(Indiana State Fair, Indiana Bicentennial Commission, etc.) •Work with key tourism partners in the state for additional exposure opportunities olndiana Office of Tourism Development has partnerships throughout the state with tourism partners (vendors and venues), associations, organizations, etc. Create cohesive look(decor,print and graphic elements) •Absorb the expense of creating a full package of decor and design elements for use by county organizers •Create logo and visuals to inspire and reinforce desired impacts °Bicentennial Torch Relay logo and visuals. *Brand guidelines have been included for proper use of the Bicentennial Torch Relay marks. •Creation of flyers and posters that can be used by the county to promote various special events and activities as well as provide general event information. •Oversee design of decor elements (Kit of Decor)—County can purchase or choose to print/resource items locally using graphics provided. •Merchandising options will be made available for purchase by the counties for local sales opportunities. Creation of general information for use by counties •Fact sheet of the torch relay °Including the number of miles, total number of torchbearers, days of the relay,number of stops,reasons for participating,first torchbearer, last torchbearer, history of specific stops, and details of the torch construction. •Torch bearer nomination form and volunteer registration information County Marketing Efforts Develop a County Marketing Plan to promote the Torchbearer Nomination Process *Complete the County Marketing Plan form provided in the County Coordinator Handbook. •Receive feedback from the Torch Relay Leadership Committee and implement those changes as applicable. Develop a County Celebration Marketing Plan to promote the county celebration or torch relay leg—this may or may not apply to all counties. •Plans should include celebration location, description of planned activities, and local sponsors. Website and Social Media 20 •Place Torch Relay logo websites(tourism bureaus,transportation, special event venues, county/city services, chamber of commerce, community development, etc.) and link to the main Torch Relay website. *Follow TR social media sites and encourage community members to do the same. •Provide content to Torch Relay Leadership Committee for placement on social media sites. Media •Provide local media contacts to Torch Relay Leadership Committee for statewide media list. •Torch relay torch bearer biographies—capture this information once torchbearer selections have been finalized. •Assist with local human interest stories related to the torch relay. These stories will be an important part of engaging Hoosiers in the torch relay experience. •Run Public Service Announcements on local radio *Capture and communicate local stories of impact Grass roots efforts to increase awareness and participation/ensure large number of spectators. •Identification of local events and gatherings that can be used as opportunities for torch relay event promotion. *Locally produced flyer distribution to promote the torch relay route and activities in your community —graphics to be provided by TR Leadership Committee. •Form a Speakers Bureau(local speakers series)to talk to community organizations and groups about the nomination process,volunteer opportunities,celebration, etc. oUtilize TR Leadership Committee provided speaking points. *Creation of a community newsletter to generate local interest. *Create a plan to involve local schools and students in torch relay activities. oDistribute PA announcements to be included at local gatherings, events,high school sports to increase awareness •Identify and gain access to databases to distribute newsletters,nomination forms, volunteer information, etc. *Presence at local events and gatherings (provide details of these larger events to Torch Relay Leadership Committee) Look and Decor Elements •Print/purchase signage for local celebrations. °Counties may use a local printer or can engage a state supplied preferred vendor to produce decor/promotional items. *Print or distribute posters and flyers for distribution throughout the county *Print hard copies of torchbearer nomination form for placement in high traffic community areas, schools or government offices. 21 Indiana Bicentennial Torch Relay At A Glance As of 11/19/2014 WHAT: 2,300+mile trek across the state of Indiana that will begin in Corydon,the state's first capital,and culminate in Indianapolis on the Indiana Statehouse grounds. WHY: The Indiana Bicentennial Torch Relay will be one of the signature events of the bicentennial celebration.This initiative was designed to promote unity across the state by connecting people,communities and regions. KEY DATES: • December 11,2014—Official announcement of Torch Relay • September 9, 2016—Torch Relay opening ceremony in Corydon • October 15,2016.—Torch Relay culminates on Statehouse grounds BICENTENNIAL TORCH RELAY FACTS: • Travels through all 92 Indiana counties • Torch will travel by relay for 5 weeks/32 days—rest on Mondays • Carried by approximately 1,600 torchbearers • Will travel by runner,bicycle,train,boat(what else?) • Travels an average of 74 miles per day • Travels in a caravan of 6-8 vehicles,including public safety,advance team, torchbearer carriers and equipment Torch will be used to light an everlasting light at plaza on the Statehouse grounds COMMUNITY CELEBRATIONS: The Indiana Bicentennial Torch Relay will stop at least once a day while traveling to be part of a community celebration. After the announcement of the route,the focus will turn to finalizing celebration plans with the respective communities. Details will be released at a later date. TORCHBEARER SELECTION: Torchbearers will be selected by community leaders through a nomination process. Forms available at<URL address>. 22 News Release For immediate release Bicentennial Torch Relay celebration in [CITY/TOWN NAME] CITY NAME(DATE)—The Indiana Bicentennial Torch Relay will stop in [CITY/TOWN NAME] during its 2,300-mile journey across Indiana. [Name of local torchbearer] will carry the torch to [location of celebration] for a celebration of Indiana's first 200 years of statehood. The torch relay is a signature event of the Indiana Bicentennial celebration and will touch all 92 Indiana counties. Today's festivities were coordinated by a local organizing committee comprised of community leaders and volunteers. [Insert quote from local dignitary-mayor,community leader,etc-on importance of torch relay and of celebrating the bicentennial.For example: "We are honored to have the torch come through Springfield during this monumental year for Indiana,"said Mayor Roger Daltrey. "It's great to see generations of Hoosiers celebrating and participating in the torch relay as we honor our state's history and look forward with excitement and optimism to the next two centuries."] [Insert local details-for example where the torch stopped in the county,names of some local torchbearers and any locally coordinated celebrations around the torch relay.Will there be food,entertainment,speakers, etc.?] Developed by the Indiana Office of Tourism Development(IOTD), and managed by a committee of representatives from multiple state agencies and the private sector,the relay is patterned after the Olympic Torch Relay and is designed to connect Hoosiers across the state and nation with their home state during this year of celebration. Accompanying the torch was the Bicentennial Mobile Visitor Center,an interaction museum that highlights important milestones and Indiana assets during Indiana's first 200 hundred years. The torch is utilizing several means of transportation during the relay;including torchbearers,watercraft,farm equipment,a racecar,a horse and buggy and other modes unique and symbolic to Indiana.Hoosiers who have been nominated by their peers to receive the honor are carrying the torch. "The torch relay is a great opportunity to promote and unify the state by connecting people, communities and regions,"said Mark Newman,IOTD executive director."The relay is also a symbolic occasion and an opportunity for current generations of Hoosiers to `pass the torch'to future generations." The Bicentennial Torch Relay started in Corydon,Indiana's first state capitol, and culminates with a celebration on the grounds of the Indiana Statehouse in Indianapolis.The torch,engineered by students at Purdue University,will be used to light an everlasting flame that will serve as a legacy to Indiana's first 200 years and an inspiration for generations of Hoosiers to come.The everlasting flame will be part of the new Bicentennial Plaza on the west side of the Indiana Statehouse. Local Media Contact: State Media Contact: Name: Jake Oakman Office(if applicable) IOTD Email address joakman @visitindiana.com Phone 1 (i.e.office) 317-232-8897 Phone 2(i.e.cell,if applicable). 23 News Release For immediate release Bicentennial Torch Relay celebration in [CITY/TOWN NAME] CITY NAME(DATE)—The Bicentennial Torch Relay will pass through [CITY/TOWN/COUNTY NAME] today during its 2,300-mile journey across Indiana.The torch relay is a signature event of the Indiana Bicentennial celebration and will touch all 92 Indiana counties.During its time in [COUNTY NAME],the torch[name a couple of places the torched passed and/or who some local torch bearers were while in the county]. [Insert quote from local dignitary-mayor,community leader,etc-on importance of torch relay and of celebrating the bicentennial.For example: "We are honored to have the torch come through Springfield during this monumental year for Indiana,"said Mayor Roger Daltrey."It's great to see generations of Hoosiers celebrating and participating in the torch relay as we honor our state's history and look forward with excitement and optimism to the next two centuries."] [Insert local details-for example where the torch stopped in the county,names of some local torch bearers and any locally coordinated celebrations around the torch relay.Will there be food,entertainment,speakers, etc.] Developed by the Indiana Office of Tourism Development(IOTD),and managed by a committee of representatives from multiple state agencies and the private sector,the relay is patterned after the Olympic Torch Relay and is designed to connect Hoosiers across the state and nation with their home state during this year of celebration. Accompanying the torch was the Bicentennial Mobile Visitor Center,an interaction museum that highlights important milestones and Indiana assets during Indiana's first 200 hundred years. The torch is utilizing several means of transportation during the relay; including torch bearers,watercraft,farm equipment,a racecar,a horse and buggy and other modes unique and symbolic to Indiana.Hoosiers who have been nominated by their peers to receive the honor are carrying the torch. "The torch relay is a great opportunity to promote and unify the state by connecting people, communities and regions,"said Mark Newman,IOTD executive director."The relay is also a symbolic occasion and an opportunity for current generations of Hoosiers to`pass the torch'to future generations." The Bicentennial Torch Relay started in Corydon,Indiana's first state capitol,and culminates with a celebration on the grounds of the Indiana Statehouse in Indianapolis.The torch,engineered by students at Purdue University,will. be used to light an everlasting flame that will serve as a legacy to Indiana's first 200 years and an inspiration for generations of Hoosiers to come.The everlasting flame will be part of the new Bicentennial Plaza on the west side of the Indiana Statehouse. Local Media Contact: State Media Contact: Name Jake Oakman Office(if applicable) IOTD Email address joakman @visitindiana.com Phone 1 (i.e.office) 317-232-8897 Phone 2(i.e.cell,if applicable). 24 News Release For immediate release Indiana Bicentennial Torch Relay torchbearer nominations are now open INDIANAPOLIS (May ??,2015)—Lt. Governor Sue Ellspermann, Indiana Office of Tourism Development (IOTD)and [COUNTY NOMINATING COMMITTEE] today announced the Indiana Bicentennial Torch Relay is now accepting torchbearer nominations from the public.Torchbearer nominations recognize Hoosiers who demonstrate exceptional public service,excellence in their profession,acts of heroism or volunteer service to their neighborhood, community,region or state. "Being selected as an Indiana Bicentennial Torch Relay torchbearer is a once-in-a-lifetime opportunity for Hoosiers,"Lt. Governor Ellspermann said."We look forward to honoring Indiana's history while also optimistically looking forward to the future during this momentous event for Indiana.". The online nomination form is available here: http://www.indiana2016.org/torchrelav/nomination-forms/ [IF APPLICABLE,INSERT LOCATION(S)WHERE PAPER APPLICATIONS CAN BE PICKED UP AND SUBMITTED HERE]. The nomination period ends on December 31,2015.Once all nomination forms are collected, a juried nomination process will be employed in each county to select torchbearers. Nomination committees have been formed in each county to manage this process on a county-by-county basis. "Hoosiers from all walks of life will be torchbearers during the Indiana Bicentennial Torch Relay,"said Noelle Szydlyk, state director of the relay."This will be a unifying and inspirational event during our bicentennial year." [REPLACE WITH QUOTE FROM COUNTY COORDINATOR] Developed by IOTD,the relay is patterned after the Olympic Torch Relay and is designed to connect Hoosiers across the state and nation with their home state during the bicentennial year. [LOCAL RELEASE: use this section to highlight local points of interest along your county's torch route.] Nominees must be a current or former resident of Indiana or be nominated in honor of a current or former resident. Hoosiers may be nominated posthumously and a substitute torchbearer can be submitted to carry the torch on behalf of the nominee.Nominees can be any age(torchbearers that are minors will be subject to additional youth torchbearer requirements).A nominee must possess the physical adaptive ability to carry the torch a minimum of a quarter mile.Accommodations will be made for those torchbearers with disabilities. The complete list of torchbearer criteria may be found on the online nomination page. The Indiana Bicentennial Torch Relay will start September 9,2016 in Corydon,Indiana's first state capital,and culminate with a celebration October 15,2016 on the grounds of the statehouse in Indianapolis.The torch relay will touch each of Indiana's 92 counties during the 2,300 mile journey across the state. Volunteer county coordinators are organizing torch relay activities in their respective counties.Additional volunteers will be needed to assist with the preparation and execution of relay-related activities.Hoosiers interested in volunteering can sign up at the Indiana Bicentennial Torch Relay website. 25 Local Media Contact: NAME: EMAIL: PHONE NUMBER: State Media Contact: Jake Oakman Indiana Office of Tourism Development ioakman(a,visitindiana.com 317.232.8897-office 317-954-0132-cell 26 VIII.Staffing • • Indiana Bicentennial Torch Relay • Key Contacts First _ Work Last Name Name Company Role in Torch Relay Number Email Address • Bump. Joel Indiana Dept of Transportation Route Operations - - 317-234-3106 jbYmpnaindot.in.gov • Crouch Matt Office of Community&Rural Affairs Community Engagement 317-750-7670 mcrouch @ocra.in.gov Curry Jill OCRALiaison-WestCentral Community Engagement 317450-5078 icurrv(rddcra.in.gov , Dalton Sgt.Bill Indiana State Police Caravan 317-899-8503 wdaltonaisp.in.eov Dunston Aletha OCRA Liaison—North Central Community Engagement 317460-4234 adunston @ocra.in.gov Griffin Colette Office of Community&Rural Affairs Community Engagement 317-232-7305 cogriffin @ocra.in.gov Hammock Perry Indiana Bicentennial Commission Sponsorship 317-306-8899 phammockaaindiana2016.in.gov TBD OCRA Liaison-Southwest Community Engagement 317439-8905 eharperna,ocra.in.gov Meyer Ali Indiana Office of Tourism Dev. Management Team 317-232-8838 alemever @visitindiana.com Newman Mark Indiana Office of Tourism Dev. Management Team 317-233-3261 mnewmran @visitindiana.com • Oakman Jake Indiana Office of Tourism Dev. Management Team 317-232-8897 ioakman&visitindiana.com O'Connor Pat Indiana State Police Caravan 317-232-8248 po'connor @isp.in.gov Ripley Susie OCRA Liaison-East Central Community Engagement 317416-3281 sley(nlocra.in.gov Schomacker Geoff Office of Community&Rural Affairs Community Engagement 317-232-8909 gscliomacker @ocra.in.gov Sergi Carol . Indiana Office of Tourism Dev. Management Team 317-233-6761 cserglibvisitindiana.com Fiandaca Ashlee OCRA Liaison-Northeast Community Engagement 317-6074821 afiandaca4i)ocm.in.gov Speer • Erica OCRA Liaison-Southeast Community Engagement 317-690-9736 espeer @ocra.in.gov Stanley Rene Indiana Bicentennial Commission Bicentennial Commission erstanley @Indiana2016.org Stingel Keeley OCRA Liaison-South Central Community Engagement 317407-2932 kstineel(rdocra.in.gov Management Team- Indiana Office of Tourism State Director—Torch Szydlyk Noelle Development Relay 317-232-0600 nszvdlvkrt visitindiana.com Treon Sgt.Terry Indiana State Police Caravan 317-899-8506 ttreonrC isp.in.gov White Gerry OCRA Liaison-Northwest Community Engagement 317-694-8372 gewhite(rilocra.in.gov • 27 County Coordinator Contact List Melissa Skinner 260-589-8080 chamber @bemein.comn Adams Larry Macklin ED Beme Chamber/ED Econ.Dev 260-724-2588 Imacklintaadamscountvedc.com Allen Curt Witcher Allen County Public Library 260-421-1226 cwitcher @acpl.info . 812-378-2622 Bartholomew Lynn Lucas Columbus CVB 800-468-6564 llucas @columbus.in.us Pam Weisman Hartford City Chamber 765-348-2477 pamw.sisi©vahoo.com Blackford Joseph Castelo Blackford Co.Historical 765-099-0470(Joe) icastelojr @gmail.com Boone Jane Hammock 765-336-1489 purxiane@sbcglobal.net Brown Jane Ellis Brown Co.CVB 812-988-7303 jellis@browncounty.com Bonnie Maxwell . Carroll County Chamber of 765-564-2169 b maxwellna,frontier.com; Carroll Julia Leahy Commerce 765-564-6757 julia@carrollcountvchamber.com Cass Chris Armstrong City of Logansport 547-753-2551 carmstrong(alcityoflogansport.ore Clark Jeanne Burke Clark County Historian 812-256-4685 Jeanne_b @hotmail.com Clay Shondra Barrett Clay County Chamber 812-448-8457 info(klavcountvchamber.orp Clinton Shan Sheridan Clinton County Chamber 765-654-5507 shan@ccinchamber.org • 812-739-2246 Crawford Sharon Wilson Crawford Co.Tourism 888-755-2282 info @crawfordcountyindiana.com Daviess Samantha Bobbitt Daviess Co.Chamber&VB 812-254-5262 sbobbitt@dcchamber.com Dearborn Co.Conv.Visitor& 800-322-8198 dearbom @visitsoutheastindiana.com; Dearborn Deb Smith Tourism Bureau 812-537-0814 dsmith @visitsoutheastindiana.com Amy Klene Decatur Co.Family YMCA 812.663.9622 x 17 amykclI dcfvmca.org Decatur Melanie Maxwell Visit Decatur County 812-222-8733 melanie@visitgreensburg.com DeKalb Shannon Carpenter DeKalb Chamber Partnership 260-925-2100 - shannon(radekalbchamberpartnership.com Nancy Carlson 765-760-2603 ncarlson @bsu.edu; Sherry Riggin . Delaware Co.Commissioner 765-747-7730 sriggin(laco.delaware.in.us; ' Delaware Jim Mansfield Visit Muncie 765-717-9222 iini visitmuncie.org . Dubois Kevin Manley Dubois County VC&TC 812-482-9115 kmanlestWvisitduboiscounty.com Laura Coyne 574-971-4584L lcovne@elkhartcounty.com Elkhart Sonya Harman-Nash Elkhart Co.Com.Dev.Coordinator 574-262-81615 sonvaa,amishcounnv.orn Fayette Anna Dungan Fayette Co.Fdt. 765-827-9966 infodfavettefoundation.com Floyd. ..-.,.. Fountain Dale White . W.IN Comm.Fdt. 765-793-0702 dwhite@wicf-inc.ore Franklin Melody Gault Franklin Co.Pub.Library District 765-647-4031 melodvOa,fclibraries.mv .Fulton Scott Stalbaum 219-775-2036 scott.stalbaum,zebras.net - • Gibson Co.Visitors&Tourism Gibson Eric Heidenreich Bureau 812-385-0999 eric @gibsoncountvin.org Grant Betsy Cross BetsyCoss @yahoo.com Brianne Jerrells bierrels(n)insidegreenecounty.com Greene Halea Franklin • Greene Co.Econ.Dev. 812-8474500 hfranklin insidegreenecounty.com 317-848-3181 ext. Hamilton - Brenda Myers Hamilton County Tourism,Inc 211 Bmversfl hamiltoncountytourism.com David Scott Hancock Co.Vis.Bureau 317-477-8687 Hancock Shelley Swift Greenfield Mainstreet (317)586-8166 info @hcvb.org;shellev @greenfieldmainsireet.org, 28 Pam Bennett-Martin pam(Jbennettins.com • Judy Hess 812-738- hessi@caesars.com Harrison Larry Bennett - Bennett&Bennett Ins.Inc. 2233 larry bennettins.com William A.Rhodehamel Hendricks Co.Corn.Fdt. william@hendrickscounricforg Jaime Bohler Smith Visit Hendricks County • 317.268.6240 iaime(ivisithendrickscountv.com Hendricks Josh Duke Visit Hendricks County 800-321-9666 iosh(ivisithendrickscountv.com . Henry - Missy Modesitt New Castle-Henry Co.CC 765-529-5210 infoc nchcchamber.com Charlie Sparks csparksagreaterkokomo.com- Howard • Katie Guyer GKEDA 765-457-2000 kguver @greaterkokomo.com Steve Kimmel - skimmel(lhhuntington-chamber.com Huntington Angie Garcia Huntington Chamber 260-356-5300 agarcia(ahhuntington-chamber.com Jackson Mann Banks Jackson County Visitors Center - 812-524-1914 aamn(iacksoncvb.org Jasper Karen Wilson Jasper Co.Emerg.Mgmt. 219-866-9423 Karen.wilson@co.iasnecin.us Jays Randy Geesaman Mayor city of Portland 260-726-9395 mavorgeesaman @embaromail.com Jefferson Linda Lytle Jefferson Co.Tourism 812-265-2956 • . linda @visitmadison.org Jennings Marie Shepherd Jennings Co.Chamber of Corn. 812.352.6021 mshepherdaienningscountvchamber.com Dana Monson Johnson Krista Linke LEDO and City of Franklin 317.736.4300 dmonson@icdc.org Knox Mark Hill Good Samaratin Hospital 812-886-6800 mhill( ushvin.org • Jennifer Whitaker HR city of Warsaw - 574-372-3373 hr @warsaw.in.gov Kosciusko Diane Wulliman HR Kos.Co. 574-372-2475 . dwulliman @kcgov.com LaGrange Beth Thornburg LaGrange County CVB 260-350-0186 beth(Tlagrangecountvcvb.org . Larry Blanchard Commissioners Office 219-789-0509 blanclx(1lakecountvin.org Lake Katie Holderby .• South Shore CVA 219-554-2222 . katie @southshorecva.com 219-326-6808 ext. • LaPorte Mitch Bishop " County Planner 2229 mbishoo(a)lnnortecountv.org Lawrence Marla Jones City of Bedford 812-279-6555 miones@bedford.in.us . Madison Mike Kase - Hoosier Park Racing and Casino 765-609-4616 • mike.kase @hoosiemark.com • Steve Campbell stevecampbell630ngmail.com Marion Malissa Caito Indiana Sports Corp. • 317-237-5039 mcaito(Dindianasportscom.ore Corine Humes Marshall Co Tourism C-574-936-1882 ceh„visitmarshallcountv.org Marshall - Linda Rippey Marshall Co Historical L-574-936-2306 mchistorv(dmchistoricalsocietv.org American Tree Experts,Inc • • VP&Board of Directors of Martin Marie Hawkins County Chamber of Commerce 812-639-0565 amtreexp(ildmrtc.net: Martin Jim Stougton VP of Shoals Business Assoc. 765-516-3020 hiahlandhouse.saltboxlodge @frontier.com Vicki Draper vsdraper @comcast.net; Rachel Neighbors. - meighbors(2ddukesmemorialhosp.com; Miami Anne Kennedy 765-472-7655 Breathefreel @hotmail.com • 812-355-7721 Monroe Laura Newton Visit Bloomington 800-800-0037 Laura @visitbloomington.com Kelly Taylor • 765-362-1267(K) kelly(aamccf-in.org Montgomery Cheryl Keim Montgomery Co.Com Fdt. 765-362-5200(S) cry o Morgan David Reddick 317-508-5508 dbreddick @comcast.net 29 • Newton Bernie Murphy., . . Noble Sheryl Prentice Noble Co.CVB 260-599-0060 sherylna,visitnoblecounty.com . Deedee Brown City of Rising Sun 812438-3340 ' dbrownc 1cityofrisingsun.com . Ohio Amy Hoffman Main Street 812 438-2750 amvrsmsl3(rilgmail.com Orange Imojean Dedrick - Orange Co.Corn.Fdt. 812-723-4150 imodedrick(rdorangecountycommunityfoundation.org Owen Mark Rogers Owen Co.Com Fdt. 812-829-1725 mark6owencountvcf.org Brad Buchanan Parke Colleen Engle Parke Co.Corn.Fdt. 765-569-7223 parkeccf@,yahoo.com • Perry Betty Cash Perry Co.CVB 812-719-8980 perrvcountvcvbansci.net . Pike • Alycia Church Pike Co.Chamber 812-354-8155 chamber@frontier.com Promotions Director IN Dune 219-926-2255 ext. Porter Ken Kosky Tourism 223 ken @indianadunes.com Posey Rebecca Higgins Mt.Vernon Common Council 812-838-1602 belvhi @aol.com . . Pulaski Krysten Hinkle Pulaski County CDC 574-946-3869 cdcasst@pulaskionline.org Elaine Peck . Phil Gick • 765.653.4978 epeck(a,pcfoundation.orc; Putnam 'Tami VanRensselaer Putnam Cty.Comm.Fdt. • 765.653.2474 gpcdcassistant @gmail.com Randolph Ceann Bales. YMCA 765-584-9622 ceannbales @comcast.net Ripley Katherine Taul Ripley County Tourism 812-689-7431 rctb @riplevcountytourism.com . Rush • Sandy Fussner Chamber of Commerce 765-932-2880 . rushcountvchamber(a,gmail.com • 812-595-3815 • Scott Brandon Polley Scott Co.Visitors Commission 812-752-9211 bpolley(igreatscottindiana.com Shelby Rachael Ackley 317-398-9623 rachael @visitshelbvcountv.com Spencer Melissa Brockman Spencer Co.V.B. 812-937-4199 mbrockman(isantaclausind.org Dr.Deborah Fleming dfleming@co.st-joseph.in.us Jim Lopez . County Commissioner ilopez @southbendin.gov: • St.Joseph Sharon Forte South Bend Fire Dept. 574-235-9274 . gforte@co.st-ioseph.in.us • Starke David Pearman Starke Co.Council dpfastl @aol.com Steuben June Julien-Loff Steuben Co.Tourism 260-665-5386 iune(lalakesl0l.orn Sullivan Deann Talley Sullivan Co.LEDO 812-691-1090 dean.tallev@sullivancountvindiana.us Switzerland Kendal Miller • Switzerland Co.Tourism 812-427-3237 Kendal@switzcotourism.com 765-463-2641 Sue 765 426-2653 text Sue Scholer - Sue chuknsiouxtaol.com Tippecanoe Mike Piggott. 765-494-9386 Mike mniggott nurdue.edu 765-675-7417C Tipton Jeff Sheridan Tipton County EDC 765-675-74180 director@tiptonedo.org Union Melissa Browning Union Co.Dev.Corp. 765-458-5976 unioncodcCietczone.com Laura Libs Evansville CVB 812421-2200 - llibs @evansvillecvb.org Vanderburgh Leslie Townsend University of Southern Indiana 812465-7013 Itownsen @usi.edu Director of Economic Development dylan.riggen @vennillioncountvedc.com Vermillion Dylan Riggen for Vermillion County. 765-832-3870 dvlanriggen(D¢mail.com • 812-232-1113 ext. Vigo Brittany Michaels 2281 bcchaels @vigo.ib.in.us Christine Flohr Wabash Co.CVB 260-563-7171 ChristineSvisitwabashcoun .con' Wabash -• Mitch Figert Wabash County Historical Museum 260.563.9010 mfigert(iiwabashmuseum.org • 30 . • • Warren County Historical Society Cindy McCabe Williamsport Washington-Twp 765-762-2130 H crobertsmecabe>amail.com Warren Chris Brown Public Library 765-585-3648 C cbrown(lawwtol.lib.in.us Warrick Shari Sherman Warrick Co.Chamber 812-897-2340 ssherman(rD,warrickchamber.ora Washington John Fultz Washington Co.Commission 812-883-5220 idfultz88(a.amail.com 765-983-7217Sarah• Sarah Mitchell Richmond Metropolitan Dept.- 765-969-2361 Mary Mtcchell(rdrichmondindiana.aov; Wayne Mary Jo Clark Assistant Chief Probation Officer Jo miclark100(acomcast.net Erin Pribble Wells County Chamber of eorible(nbwellscoc.com; Wells Michael A Daniels commerce 260-824-0510 mdaniels(awellscoc.com White • Kean MacOwen White County Historical Society 317-695-4348 keanl254 @comcast.net Whitley Russell Gilliom 260-385-2427 rlailliom @amail.com • • • • • • • • • • • • • • • • 31 • • INDL4NA BICENTENNIAL TORCH RELAY SAMPLE COUNTY ORGANIZING COMMITTEE STRUCURE Please note: This is simply a suggested format. The types of planning needs will vary from county to county. Coordinators may choose to utilize this structure in its entirety or just parts and pieces depending on what best fits their needs. Chair(s) County Coordinator Celebration Public Relations& Public Torchbearers Volunteers Marketing Works& Safety o g o S al F.3'M K to a O ; W 8 32 COMMITTEE DESCRIPTIONS Celebration *Brainstorm and recommend celebration ideas •Identify and secure celebration entertainment and other activities *Secure and manage food and beverage vendors •Identify appropriate speakers,including county dignitaries,media members, and other VIP's *Develop scripting for public remarks *Form team to assist with onsite operational details, including set-up, tear-down,vendor management, etc. Public Relations&Marketing *Encourage torchbearer nominations *Highlight statewide Bicentennial programming •Promote county celebration festivities *Engage a variety of media outlets including social media,print,local media, etc. Public Works&Safety *Understand full route from county entry to exit •Work with Indiana State Police to provide route accommodations as needed •Ensure appropriate public safety plans are in place for county celebrations Torchbearers *Brainstorm creative torch modes of transportation and other torchbearer opportunities •Work with County Coordinator and the Indiana Bicentennial Torch Relay leadership to understand the torchbearer nomination process *Share nomination information with PR&Marketing team for county promotion *Collect all torchbearer nominations and facilitate review process *Develop torchbearer recommendations and submit to Indiana Bicentennial Torch Relay leadership *Serve as onsite liaison to torchbearers, as needed, during the torch's span in the county Volunteers *Actively recruit volunteers to assist with the county celebrations *Utilize The Registration System to schedule and confirm volunteers *Oversee volunteer training in advance of the festivities *Provide onsite management of volunteers 33 NOMINATION FORM Nominator Information First Name Last Name Address City State Zip Code Phone# Email Torchbearer Nominee Information First Name Last Name Age Range: 0 10 to 18 0 26 to 35 0 46 to 55 0 66 to 75 0 19 to 25 0 36 to 45 0 56 to 65 0 75 + Gender Address City State County of Zip Code Nomination Years of Residence Phone# Email Current Resident of County Yes No Posthumous Nomination Yes • No If yes,please include name of substitute person that will carry the torch on behalf of the Nominee above. Name of Substitute Torchbearer Relationship to Torchbearer Nomination Statement (Not to exceed 250 words) Include details of service and contribution to the county and or state,acts of heroism or valor,historical value/implications,etc. If the space provided is insufficient,please attach additional paper to the nomination form. kik • T 1816T 2016 Indiana Bicentennial TORCH RELRY Deadline for submission of Indiana Bicentennial Torch Relay Torchbearer Nomination form-December 31,2015 sv,RAT Indiana Bicentennial Torch Relay ,*Z T Torchbearer Program 408 j6-t 0o YEAS . 16 xi 2016 Overview The Indiana Bicentennial Torch Relay was created to honor Hoosiers who have demonstrated exceptional public service, achievement, acts of heroism and/or volunteer service to their neighborhood,community,region or state.Torchbearers will be Hoosiers,representing all walks of life. More than 1,800 torchbearers will be selected to carry the torch. A juried nomination Indiana Bicentennial process will be employed in each county to select torchbearers. Torchbearers will carry the TORCH RELAY torch in their county of nomination. Torchbearer Nomination Criteria(ALL the following criteria must be met): 1. Nominee must be a current or former resident of the COUNTY in Indiana in which they are being nominated. 2. Nominee can be of any age to participate as a Torchbearer. Those nominees selected as Torchbearers under the age of 14 will be subject to specific rules and requirements for youth. 3. Nominee must possess the physical adaptive ability to carry the torch a minimum of.25 miles or engage the assistance of another person or mounting bracket. 4. Nominee, if selected, is required to complete a Torchbearer Waiver Form. If nominee is under 18, a parent/ guardian signature will be required to complete the Torchbearer Waiver Form. 5. Posthumous nominations will be accepted.A substitute Torchbearer can be submitted to carry on behalf of the nominee. 6. Nominee may be subject to criminal background check. One of the two following criteria must be met: 1. They will have achieved personal and/or professional excellence or celebrity status OR 2. Torchbearers will have made an outstanding contribution to their neighborhood, community, region or state through service, stewardship, and/or involvement. Nominator Criteria 1.There are no restrictions on the number of nominations any one person is permitted to submit. 2. Self-nominations will not be accepted. 3. Anonymous nominations will not be accepted. 4. Nominators must submit a completed form. Partial or incomplete forms will not be accepted. Methods of Nomination Email 1. Writable PDF form can be downloaded from www.indiana2016.org/torchrelay.. 2. Complete form,save and email back as an attachment. 3. Nomination forms submitted via email should be made to the designated county contact as indicated on www.indiana2016.org/torchrelay. Print 1. Printed nomination forms may be completed and submitted via U.S. Mail or dropped off at a county designated location. County designated locations (addresses) are available at www.indiana2016.org/torchrelay The Torch Relay is a Signature Project of the Indiana 2016 Bicentennial Commission distance in Mi Torch Relay Notes Sept 9, 2015 Jim Lopez/Evie Kirkwood (We started at 9:50 and finished at 11:50 44 miles for entire route—Drove the speed limit.Several detours so difficult to accurately obtain time or distance Welcome/start. Walkerton Elem School? Move torch through Walkerton along designated route via local conveyance Walkerton of choice 0.7 Suggested transfer point to Studebaker car at Walkerton Municipal building Drive designated route to American Legion in N. Liberty- suggested transfer N. Liberty point for local conveyance. Local Conveyance on designated route on SR 4 0.7 Suggested transfer point to Studebaker car at Charles St. Drive designated route to Potato Creek entrance/photo op at entrance 3.6 Continue to corner of Rt 4 and Mangus Dr. Newton Park Lakeville. Transfer Lakeville to local conveyance 4.5 Is it possible for local conveyance to carry torch either down Mangus Dr, to Jefferson to 31 ///OR run through Newton Park? 0.7 OR run through Newton Park? 0.4 Suggested transfer point to Studebaker Car at Teamsters Hall Drive designated route to 20 bypass-exit N on Bremen Hwy Mishawaka Suggested transfer point to local conveyance at Mish Fire station at Front Street conveyance to travel on Riverwalk- mayor welcome? 0.8 Suggested transfer point to Studebaker Car at Hill St IUSB/River Drive designated route to Northside and Ironwood 2.2 Suggested transfer point to local conveyance at IUSB and travel on Riverwalk 1.1 Or-travel by ND or Community Crew boat to boat house? (Some folks have suggested that we should utilize the actual river at some point since it has been a significant part of our history. ) Suggested transfer point to Studebaker Car at the Y, Brick or Farmers Market Drive designated route to corner of SB Ave and Twyckenham North of UND Innovation Park- or utilize Innovation Park to transfer to local conveyance. Is it possible to run/walk/bike on bike path "Joyce Drive" off of Twyckenham, run past stadium, between Legends and Stadium, Left on Eddy, Rt on Holy Cross Dr, Left on Notre Dame Ave? 1.3 OR Standard route includes sidewalk frontage on Eddy St which may have easier parking and more visibility for the public. 1 Suggested transfer point to Studebaker Car at Angela and ND Ave/campus entrance South Bend Drive designated route to Jefferson-Howard Park- possible Mayor welcome 1.5 Local conveyance on designated route (Jefferson, Wayne, Main, Western, to Corner of Lafayette and Western at 4-Winds 0.6 Suggested transfer point to Studebaker Car by Four Winds field entrance Drive designated route in Studebaker Car on Western/SR 2 to Bendix Woods 13 Bendix Enter Bendix Woods at SR 2 just west of Navistar entrance/turn right to Woods follow park road through Torch Relay Celebration 1 Car Stops at center of celebration? or at gatehouse to transfer to Caravan to depart St.Joseph County for LaPorte Co Can torch light the campfire at Bendix Woods? Drive time Torchbearers 3 S min 3 6 min 3 7 min 3 5 min 3 15 min -'1 10 min 3 20 min 1 23 tiv_13 G * * * � Q F Y. 17818 Contact: �` *' FOR IMMEDIATE RELEASE Claire Thornton 0 YEA45 SJC-Indiana Bicentennial Committee St. Joseph County Communication Coordinator 574.235.9798 CThornto @co.st-joseph.in.us TORCH BEARER NOMINATION FORMS ST. JOSEPH COUNTY, August 18, 2015 — In honor of the Indiana Bicentennial the state will be having a Torch Relay, modeled after the Olympic Torch Relay and one of the signature events for the statehood celebration. This 2,300 mile trek throughout the state of Indiana will begin in Corydon, the first state capital, on September 9, 2016 and end in Indianapolis, on the statehouse grounds, on October 15, 2016. The torch will travel through all 92 counties for 5 weeks and carried by approximately 1 ,800 torchbearers. The Torch Relay has been created to commemorate Indiana's 200th birthday, inspire Hoosiers, and unify the state's neighborhoods, communities and regions. "Being selected as an Indiana Bicentennial torchbearer is a once-in-a-lifetime opportunity for Hoosiers," Lt. Governor Sue Ellspermann said. "We look forward to honoring Indiana's history while also optimistically looking forward to the future during this momentous event for Indiana." The Indiana Bicentennial Torch Relay aims to honor those Hoosiers who demonstrate exceptional public service, achievement, acts of heroism and volunteer service to their neighborhood, community, region or state. St. Joseph County is seeking 26 torchbearer positions. The deadline for the torchbearer nomination application is December 31, 2015. The torchbearer criterion is the following: Nomination Criteria -Nominees must possess the physical adaptive ability to transport the torch a minimum of .25 miles – reasonable accommodations for ADA adaptations will be made. -Nominees must be a resident of Indiana, former resident of Indiana, nominated in honor of someone who is or was a resident of Indiana. -There are no age limits. Parental or guardian consent and assistance may be required. Nominees may be subject to a background check and must not have a criminal record. Nominator Criteria -There will be no restrictions on the number of nominations from any one person. -Incomplete forms will not be accepted. • -Anonymous nominations will not be accepted. • -Self-nominations will not be accepted. Torchbearer Nominees — Nominees shall meet at least one of the following criteria: -Achieved personal and/or professional excellence or celebrity status. -Nurtured their community through service, stewardship, and involvement. -Make/Made an outstanding contribution to their neighborhood, community, region or state. Torchbearer nomination forms can be found at indiana2016_org/torchrelay/. These applications can be emailed to CThornto @co.st-joseph.in.us or mailed to: 227 W. Jefferson Blvd. 7th Floor do Claire Thornton South Bend, IN 46601 Paper applications are available at the St. Joseph County Library and The History Museum. For more information on any of the Indiana Bicentennial events please visit http://www.indiana2016.orq. ### • � C) Indiana Bicentennial Torch Rela y ! *2a0 C),d r l Route Deviation Request Form `D �( TORCH RELAY �A��. 11- iQ e-`11 �� 0C1 County*: St. Joseph County, Indiana /JP 4 ,( 1 Name of Requestor: St.Joseph County Board of Commissioners—Andrew T. Kostielney, President G\\ pr ir IQ Email Address of Requestor: 574-235-9534 (j( V V Please provide a brief description of WHY your county is requesting a route deviation: The revised route provides more exposure throughout our communities(both cities and towns) and highlights historical or significant aspects of our community, including Lincoln Highway, University of Notre Dame, Bendix Woods Park largest living sign that spells Studebaker using Evergreen trees covering 13 acres, Beutter Park in Mishawaka on the former Uniroyal site, and downtown South Bend. Please describe the alternate route you are proposing, including turn by turn directions(can include on additional page if needed,please attach map)**: These are just the driving directions, many of these areas,we will have a torch bearer go"off road"or provide an opportunity for switching the torch, i.e.use the Riverwalk Trail instead of the road or go on ND campus and meet back up with the caravan. The proposed route provides a caravan route for the torch to hit all of the areas. • Turn Left on SR 23 5.9 miles (same as proposed, now start deviation) • Arrive at North Liberty • Turn right on State Rd 4(called E. Center Street in North Liberty) 8.0 miles • Arrive at Lakeville (includes a torch switch/bearer opportunity at Newton Park at the corner of SR 4& Old US 31 in Lakeville) • Continue on SR 41.2 miles and Turn left onto US 31 N Ramp toward South Bend 6.4 miles • Turn Right(merge) onto US 20/31 By-Pass East toward Mishawaka 4 miles • Take Mishawaka/Bremen Hwy Exit, merge into ramp—Turn Left onto Bremen Highway • Stay on Bremen Hwy-becomes Union Street, then Church Street, then Main Street 2.84 miles • Arrive at Mishawaka • Turn Left onto Front Street(provides torch switch/bearer opportunity to use Mishawaka Riverwalk system) 0.19 miles • Turn Left onto Hill Street(Roundabout Intersection)0.13 miles • Turn Right onto SR 933-Lincolnway (Historic Lincoln Highway) 1.66 miles • Turn Right onto Ironwood Road 0.33 miles • Turn Left onto Northside Blvd (provides torch switch or bearer opportunity to use South Bend Riverwalk System and have visibility along St.Joseph River& IUSB campus) 1.27 miles • Turn Right onto Eddy Street/Beyer Avenue/Longfellow Avenue 0.18 miles • Turn Right onto Mishawaka Avenue 0.38 miles • Turn Left into Twyckenham Blvd 1.97 miles • Turn left onto Edison Road—becomes Angela Blvd (provides opportunity for torch switch/bearer to meander through campus frontage to Notre Dame Avenue, plus have photo opp with Golden Dome • Background)0.64 miles • Arrive at Notre Dame • Turn heft onto Notre Dame Avenue 0.49 miles • Turn Right onto South Bend Avenue 0.33 miles • Turn Left(merge)onto Hill Street 0.52 miles • Turn Right onto Jefferson Blvd (Provides for a STOP at Howard Park where all communities may represent and have both City Mayors&County Executives hold a presentation) • Arrive at South Bend • Continue on Jefferson Blvd becomes Wayne Street,stay on Wayne Street 0.51 miles • Turn Left onto Main Street 0.1 miles • Turn Right onto Western Avenue(Four Winds Field and Studebaker Corridor is in immediate proximity, could provide another torch switch/.bearer opportunity and then continue on Western Avenue) • Continue on Western Avenue—becomes SR 2 13.2 miles • Arrive at Bendix Woods Park(provides opportunity for torch switch/bearer to use Bendix Woods Park Road to the Main Entrance on Timothy Road and meet back up with caravan on SR 2 at Timothy Road& SR 2) • • Continue on SR 2 into LaPorte County 1.0 mile Please answer the following questions regarding the conditions of the road your county is requesting the deviation to: 1. Is the deviation in a Rural or Urban.location?Both Urban and Rural,including an internal County Park Road 2. Are any of the roads in a School Zone?Yes o If yes,which one(s): Northside Blvd= IUSB Campus,Mishawaka Avenue at Twyckenham=Adams High School, Edison= Notre Dame Campus, Hill Street at LaSalle Avenue=St.Joseph South Bend Elementary School, Western Avenue=Harrison Elementary School and NaVarre Middle School 3. What is the Type of Roadway: (check one and clarify what type) ❑ One Way Traffic: Main Street in South Bend is One Way - ❑ Two Way Traffic: All other proposed roads are Two Way 4. What is the Roadway Surface?All roads are paved, Riverwalk System is a concrete Trail o Other: Click here to enter text. Only one submission per county **A route deviation cannot alter the overall time frame or date of the torch in your given county. Route Deviation Forms Due: June 12, 2015