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Home My WebLink About10-2015 Departmental Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Departmental Financial Report Page Contents 1 Narrative 2 Summaries 7 General Fund 21 Special Revenue Funds 55 Debt Service/Capital Project Funds 67 Enterprise Funds 94 Internal Service Funds 100 Trust Funds 103 Redevelopmemt Commission Funds Distribution Mayor Pete Buttigieg Chief of Staff James Mueller Deputy Chief of Staff Brian Pawlowski South Bend Common Council Controller John Murphy Deputy City Controller Jennifer Hockenhull City Finance Director Rahman Johnson Financial Specialist Senior Cecil Eastman Department Heads Fiscal Officers October 31, 2015 Administration/Finance October 2015 The Monthly Departmental Financial Report The City of South Bend has developed the attached Monthly Departmental Financial Report to provide current year financial information for each City fund, as well as individual departments within the General Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers to provide an explanation of significant expenditure and staffing variances and spending on major capital projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for their funds and General Fund departments no later than the 18th of the month following the reporting period. The staff of the Department of Administration & Finance then summarizes the data and publishes this consolidated report no later than 30 days after the end of the reporting period. The Monthly Departmental Financial Report supplements—but does not replace—other financial reports that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial Report (CAFR). Summary Trends & Observations As of October 31, 2015, total revenue for the year was $221,239,791, 77% of estimated revenue. As of October 31, 2014 total revenue received was $198,101,032 within the same funds. Property taxes are received in June and December each year and are budgeted at $70,121,112 for 2015‐‐24% of annual budgeted revenues. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be $24.3 million in 2015; $14.2 million of that total was received as of 31 August. Local taxes are normally received on a monthly basis. In June the City received the first of its two annual property tax payments which totaled $39.7 million, 57% of the budgeted amount. Given that the first payment is usually around 53% of the budgeted amount, the City anticipates overall general property tax receipts to exceed this year’s original budget projection and has adjusted the budgeted estimate upward accordingly. On March 4, 2015 the City closed on its sale of Blackthorn Golf Course to a private company and received $1,472,130 in proceeds at that time. This amount represented the City’s portion of the $1.655 million sale price. The golf course had realized $119,238 in revenue by the time of its sale, 7% of its annual budget. As of October 31, 2015, total expenditures were $232,198,2685 and outstanding encumbrances were $47,518,423, a total of $279,716,688 which represents 74% of the amended expenditure budget. Encumbrances are either holdovers from previous years or obligations for the remainder of the year. If encumbrances were excluded, expenditures were 61% of the amended expenditure budget at the end of the period. Total expenditures were $219,048,820 as of October 31, 2014. In 2015 the City re‐organized some of its TIF funds which resulted in the closure of the Downtown TIF (Fund 420) and the Central Medical Service Area TIF (Fund 426). The cash balances of these funds were transferred to the River West TIF (Fund 324) with a portion to River East TIF (Fund 429). These two funds’ expenditures were therefore finalized at $4.1 million and $2.3 million, respectively, as the expenditure budgets were reduced to match actual. Thus, they are both at 100% of expenditures budgeted but will have no further expenditures. We hope that you find this Monthly Departmental Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact us at 574‐235‐7702. 1 City of South Bend Monthly Department Financial Report REVENUE SUMMARY October 31, 2015 Values Con Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget City Funds General Fund 52,834,397 2,948,908 35,145,762 34,486,147 17,688,635 67% Special Revenue 102 Rainy Day 34,680 4,237 46,785 26,643 (12,105) 135% 103 Excess Levy 20 2 17 -3 83% 201 Parks & Recreation 11,030,715 584,141 7,459,162 6,920,888 3,571,553 68% 202 Motor Vehicle Highway 9,701,800 1,134,532 8,761,878 8,144,703 939,922 90% 203 Recreation Nonreverting 1,578,935 58,517 910,672 843,749 668,263 58% 209 Studebaker-Oliver Reverting Grants 647,000 539 99,531 3,350 547,469 15% 210 Economic Development State Grants 3,673,510 219 838,132 55,119 2,835,378 23% 211 Department of Community Investment (DCI)2,640,425 756,463 2,481,280 2,330,771 159,145 94% 212 Dept of Community Investment Grants 5,890,000 145,761 2,194,757 4,081,478 3,695,243 37% 216 Police State Seizures 36,050 99 15,345 28,815 20,705 43% 217 Gift, Donation, Bequest 398,800 1,545 6,699 171,509 392,101 2% 218 Police Curfew Violations 1,025 31 178 374 847 17% 220 Law Enforcement Continuing Education 270,000 24,573 258,612 173,778 11,388 96% 227 Loss Recovery 60,500 1,101 53,184 23,619 7,316 88% 244 Emergency Phone System 20 -19 215,000 1 97% 249 Public Safety LOIT 6,472,240 539,121 5,393,655 4,789,901 1,078,585 83% 251 Local Roads & Streets 1,832,300 228,919 1,197,498 880,069 634,803 65% 252 Excess Welfare Distribution--0 4 (0)0% 258 Human Rights Federal Grant 209,950 8,943 100,803 100,398 109,147 48% 271 Eastrace Waterway 50 1 20 33 30 41% 273 Morris PAC / Palais Royale Marketing 18,000 1,633 8,827 9,292 9,173 49% 280 Police Block Grants 125 2 21 12 104 17% 281 Economic Develop. Commission-Revenue Bonds 300 13 147 84 153 49% 289 HAZMAT 14,100 16 13,964 24,128 136 99% 291 Indiana River Rescue 45,350 39 31,092 38,901 14,258 69% 292 Police Grants 90,000 -56,946 76,920 33,054 63% 294 Regional Police Academy 22,700 1,433 22,251 18,514 449 98% 295 COPS MORE Grant 150,258 26,189 67,253 10,990 83,005 45% 299 Police Federal Drug Enforcement 77,000 70 68,450 67,569 8,550 89% 404 County Option Income Tax 9,883,971 792,666 8,051,989 6,963,604 1,831,982 81% 408 Economic Development Income Tax 9,599,470 769,689 8,060,869 7,013,609 1,538,601 84% 410 Urban Development Action Grant 1,040,436 334 1,040,225 85 211 100% 655 Project Releaf 431,700 37,209 371,100 366,769 60,600 86% 705 Police K-9 Unit 2,000 2 1,519 2,007 481 76% Special Revenue Total 65,853,430 5,118,040 47,612,881 43,382,684 18,240,549 72% City Debt Service 313 Football Hall of Fame Debt Service 1,274,106 4,256 580,790 365,865 693,316 46% City Debt Service Total 1,274,106 4,256 580,790 365,865 693,316 46% Capital Project 377 Professional Sports Development 814,011 43,562 626,734 561,300 187,277 77% 401 Coveleski Stadium Capital 15,100 21 42,074 13,611 (26,974) 279% 403 Zoo Endowment 200 24 266 152 (66) 133% 405 Park Nonreverting Capital 143,700 224 14,139 26,097 129,561 10% 406 Cumulative Capital Development 542,691 27,641 325,146 295,941 217,545 60% 407 Cumulative Capital Improvement 423,050 74 293,403 298,745 129,647 69% 412 Major Moves Construction 813,687 1,281 804,095 536,859 9,592 99% 416 Morris Performing Arts Center Capital 101,500 7,521 49,377 62,297 52,123 49% 434 Community Revitalization Enhancement District 450 32 298 252 152 66% 450 Palais Royale Historic Preservation 16,150 1,493 11,674 8,584 4,476 72% 677 Football Hall of Fame Capital 4,700 255 2,921 1,953 1,779 62% Capital Project Total 2,875,239 82,129 2,170,127 1,805,790 705,112 75% Enterprise 287 Emergency Medical Services Capital 3,623,089 1,251 2,871,979 -751,110 79% 288 Emergency Medical Services Operating 5,679,065 530,235 4,340,040 2,317,966 1,339,025 76% 600 Consolidated Building Fund 4,577,013 172,248 3,615,718 3,429,846 961,295 79% 2 City of South Bend Monthly Department Financial Report REVENUE SUMMARY October 31, 2015 Values Con Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 601 Parking Garages 1,045,125 109,519 844,293 864,721 200,832 81% 610 Solid Waste Operations 5,712,289 493,249 4,445,387 4,420,875 1,266,902 78% 611 Solid Waste Capital 753,011 83,605 613,696 744,070 139,315 81% 620 Water Works Operations 14,780,483 1,531,755 12,236,112 12,390,768 2,544,371 83% 622 Water Works Capital 10,000 1,413 16,361 10,884 (6,361) 164% 623 Water Works Bond Capital 545 -544 1,654 1 100% 624 Water Works Customer Deposit 6,000 734 8,058 4,554 (2,058) 134% 625 Water Works Sinking 2,050,078 170,822 1,706,899 1,710,176 343,179 83% 626 Water Works Bond Reserve 9,500 786 5,579 81,405 3,921 59% 629 Water Works Reserve Operations & Maintenance 162,749 1,091 162,120 59,903 629 100% 640 Sewer Repair Insurance 554,800 52,454 512,640 492,096 42,160 92% 641 Sewage Works Operations 35,338,567 3,213,481 30,053,212 27,940,347 5,285,355 85% 642 Sewage Works Capital 5,398,000 4,726 8,030,696 4,015,907 (2,632,696) 149% 643 Sewage Works Reserve Operations & Maint.271,612 1,795 275,620 140,481 (4,008) 101% 647 Sewer Bond 2007---3 - 0% 649 Sewage Sinking 9,288,088 776,423 7,754,147 7,759,676 1,533,941 83% 659 Sewer Bond 2011 6,000 253 4,415 19,598 1,585 74% 661 Sewer Bond 2012 40,000 7,272 87,040 55,260 (47,040) 218% 664 2013A Cost of Issuance Fund 50 2 24 14 26 49% 670 Century Center 3,819,265 79,005 3,054,242 3,515,387 765,023 80% 671 Century Center Capital 500 92 638 281 (138) 128% 672 Century Center Energy Conservation Debt Svc 50,000 4 50,024 -(24) 100% Enterprise Total 93,175,829 7,232,215 80,689,483 69,975,872 12,486,346 87% Internal Service 222 Central Services 8,180,351 586,705 6,262,175 6,039,159 1,918,176 77% 224 Central Services Capital 271,850 271,850 271,850 -- 100% 226 Liability Insurance 1,262,602 198,848 1,141,039 2,447,104 121,563 90% 278 Take Home Vehicle Police 124,200 9,255 103,961 104,967 20,239 84% 711 Self-Funded Employee Benefits 16,357,770 1,178,161 12,045,896 11,040,519 4,311,874 74% 713 Unemployment Compensation 114,546 8,595 86,047 86,051 28,499 75% Internal Service Total 26,311,319 2,253,414 19,910,968 19,717,800 6,400,351 76% Trust & Agency 701 Firefighters Pension 5,044,525 -5,046,446 5,130,256 (1,921) 100% 702 Police Pension 6,385,359 59 6,380,577 6,118,534 4,782 100% 730 City Cemetery 150 14 154 108 (4)102% Trust & Agency Total 11,430,034 73 11,427,176 11,248,898 2,858 100% City Funds Total 253,754,354 17,639,035 197,537,186 180,983,056 56,217,168 78% Redevelopment Commission Controlled Funds Tax Increment Financing 324 River West Development Area (Airport TIF)25,182,246 234,822 16,869,836 7,815,905 8,312,410 67% 420 Tax Incremental Financing (TIF) - Downtown---3,179,671 - 0% 422 TIF - West Washington 429,800 667 202,494 306,353 227,306 47% 425 Redevelopment Retail & Leighton Plaza 190,423 11,245 137,650 139,958 52,774 72% 426 TIF - Central Medical Service Area---467,340 - 0% 429 River East Development Area (NE Dev TIF)3,829,653 3,523 2,874,030 818,318 955,623 75% 430 TIF - Southside Development #1 2,435,750 2,624 1,324,963 1,280,078 1,110,787 54% 435 TIF - Douglas Road 320,750 22 164,731 161,612 156,019 51% 436 River East Residential (NE Res TIF)2,815,000 -1,876,143 1,385,760 938,857 67% Tax Increment Financing Total 35,203,622 252,903 23,449,846 15,554,994 11,753,776 67% Redevelopment 433 Redevelopment General 252 5 55 47 197 22% 439 Certified Technology Park 33,904 49,920 72,496 11,386 (38,592) 214% 454 Airport Urban Enterprise Zone 2,800 185 2,043 1,164 757 73% 619 Blackthorn Operations 119,799 -119,297 1,512,455 502 100% Redevelopment Total 156,755 50,110 193,891 1,525,052 (37,136) 124% Debt Service 315 Redevelopment Bond - Airport Taxable 5,000 507 5,612 3,208 (612) 112% 3 City of South Bend Monthly Department Financial Report REVENUE SUMMARY October 31, 2015 Values Con Fund Type Dept Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance Percent of Budget 317 Coveleski Debt Service Reserve 3,800 248 2,733 1,557 1,067 72% 328 Redevelopment Bond - Palais Royale 13,000 847 9,377 5,360 3,623 72% 432 TIF - Southside Development #3 36,500 2,581 41,146 27,805 (4,646) 113% Debt Service Total 58,300 4,183 58,868 37,930 (568) 101% Redevelopment Commission Controlled Funds Total 35,418,677 307,196 23,702,605 17,117,976 11,716,072 67% Grand Total 289,173,031 17,946,230 221,239,791 198,101,032 67,933,240 77% 4 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY October 31, 2015 Co ntr Fund TypeDepartment Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget City Funds General Fund 101-0101 Mayor's Office 741,267 55,039 607,492 582,829 999 132,777 82% 101-0104 311 Call Center 486,733 33,500 387,729 359,860 1,290 97,714 80% 101-0201 City Clerk 431,573 26,397 289,104 278,021 17,605 124,864 71% 101-0301 Common Council 490,150 18,005 375,700 335,787 23,391 91,059 81% 101-0302 WNIT Contract 43,000 -43,000 - - - 100% 101-0401 Administration & Finance 2,008,924 128,374 1,465,293 1,659,979 28,024 515,606 74% 101-0404 Morris Performing Arts Center 1,093,132 74,055 825,510 777,744 33,813 233,809 79% 101-0405 Palais Royale 536,293 32,564 362,967 339,589 39,418 133,908 75% 101-0501 Legal Department 1,018,599 73,004 761,846 797,449 2,747 254,006 75% 101-0602 Engineering 1,058,933 66,475 788,858 864,215 47,816 222,259 79% 101-0801 Police Department 25,633,064 1,932,826 20,419,900 19,607,963 97,955 5,115,209 80% 101-0802 Communications Center 1,687,540 128,638 1,421,489 1,651,690 257,260 8,791 99% 101-0901 Fire Department 17,774,474 1,366,761 15,444,441 17,591,017 86,856 2,243,177 87% 101-1008 Human Rights 373,179 23,862 308,580 285,812 3,487 61,111 84% 101-1201 Code 2013 2,270 -- 851 - 2,270 0% 101-0805 Police LOIT 2013- -- 6,279 - - 0% 101-1205 Unsafe Building 2013- -- 750 - - 0% 101-1207 Animal Control 2013- -- 284 - - 0% General Fund Total 53,379,131 3,959,500 43,501,910 45,140,121 640,663 9,236,558 83% Special Revenue 201 Parks & Recreation 11,063,995 697,138 9,056,318 9,903,999 174,671 1,833,006 83% 202 Motor Vehicle Highway 10,485,386 553,093 6,410,594 7,233,905 1,104,629 2,970,163 72% 203 Recreation Nonreverting 1,549,469 70,135 878,849 772,768 49,725 620,895 60% 209 Studebaker-Oliver Reverting Grants 630,000 -88,138 - 484,202 57,660 91% 210 Economic Development State Grants 3,694,412 142,430 791,213 54,008 1,765,588 1,137,611 69% 211 Department of Community Investment (DCI)2,661,730 184,934 1,997,464 1,842,406 45,646 618,619 77% 212 Dept of Community Investment Grants 6,547,968 492,844 2,499,869 3,980,758 3,747,221 300,879 95% 216 Police State Seizures 35,900 -- - - 35,900 0% 217 Gift, Donation, Bequest 313,646 -81,093 66,319 1,552 231,001 26% 218 Police Curfew Violations 1,000 -- - - 1,000 0% 220 Law Enforcement Continuing Education 402,478 19,954 321,279 175,945 35,054 46,145 89% 227 Loss Recovery 5,237,243 701,519 4,382,781 1,607,304 846,553 7,909 100% 244 Emergency Phone System- -- 158,950 - - 0% 249 Public Safety LOIT 7,246,551 518,642 5,686,879 6,117,559 - 1,559,672 78% 251 Local Roads & Streets 2,336,221 302,808 1,015,113 431,681 1,043,625 277,483 88% 252 Excess Welfare Distribution 8 -- - - 8 0% 258 Human Rights Federal Grant 249,057 13,908 180,000 169,941 4,820 64,237 74% 271 Eastrace Waterway 4,000 -3,998 9,092 0 2 100% 273 Morris PAC / Palais Royale Marketing 18,974 -6,664 11,079 1,755 10,555 44% 289 HAZMAT 31,530 -21,542 - - 9,988 68% 291 Indiana River Rescue 120,800 1,285 60,358 29,695 - 60,442 50% 292 Police Grants 105,145 -15,297 185,965 71,235 18,613 82% 294 Regional Police Academy 23,750 863 19,643 17,326 - 4,107 83% 295 COPS MORE Grant 172,335 790 40,276 15,941 10,271 121,788 29% 299 Police Federal Drug Enforcement 248,960 -164,079 94,168 6,964 77,917 69% 404 County Option Income Tax 15,660,371 1,114,549 9,124,536 7,505,280 2,151,682 4,384,153 72% 408 Economic Development Income Tax 10,133,749 1,063,121 8,762,150 9,508,104 310,837 1,060,763 90% 410 Urban Development Action Grant 438,203 -146,068 - - 292,136 33% 655 Project Releaf 528,358 31,405 460,412 106,123 - 67,946 87% 705 Police K-9 Unit 2,000 -970 - - 1,030 49% Special Revenue Total 79,943,239 5,909,416 52,215,582 49,998,316 11,856,029 15,871,628 80% City Debt Service 313 Football Hall of Fame Debt Service 1,272,000 -1,272,000 1,271,300 - - 100% City Debt Service Total 1,272,000 -1,272,000 1,271,300 - - 100% Capital Project 377 Professional Sports Development 855,603 -855,603 865,545 - 1 100% 403 Zoo Endowment 49,000 -- - - 49,000 0% 405 Park Nonreverting Capital 192,933 -65,812 165,684 7,108 120,012 38% 406 Cumulative Capital Development 542,691 -530,663 530,663 - 12,028 98% 407 Cumulative Capital Improvement 367,875 -367,875 369,800 - - 100% 412 Major Moves Construction 3,096,061 71,175 1,997,856 2,411,250 1,022,224 75,981 98% 416 Morris Performing Arts Center Capital 70,248 11,361 54,197 14,819 695 15,356 78% 434 Community Revitalization Enhancement District 650,000 -7,794 20,975 - 642,206 1% 450 Palais Royale Historic Preservation 16,150 -- - - 16,150 0% 677 Football Hall of Fame Capital 188,824 12,153 53,976 75,197 - 134,848 29% Capital Project Total 6,029,385 94,689 3,933,776 4,453,933 1,030,028 1,065,581 82% 5 City of South Bend Monthly Department Financial Report EXPENDITURE SUMMARY October 31, 2015 Co ntr Fund Type Department Name Current Amended Budget Current Month Actual Current YTD Actual Prior YTD Actual Current Encumbrances Budget Balance Percent of Budget City Funds Enterprise 287 Emergency Medical Services Capital 750,000 241,351 300,738 - 363,611 85,651 89% 288 Emergency Medical Services Operating 6,855,366 376,344 3,589,494 4,738,850 14,224 3,251,648 53% 600 Consolidated Building Fund 4,205,401 325,618 2,731,364 2,656,416 469,523 1,004,514 76% 601 Parking Garages 1,806,712 94,624 855,107 598,666 477,233 474,372 74% 610 Solid Waste Operations 5,873,863 459,552 4,576,356 4,892,849 74,666 1,222,841 79% 611 Solid Waste Capital 752,811 83,836 648,584 862,363 - 104,227 86% 620 W ater Works Operations 15,844,471 1,024,726 11,993,270 11,674,779 645,726 3,205,475 80% 622 W ater Works Capital 838,893 -262,273 375,427 162,797 413,824 51% 623 W ater Works Bond Capital 183,230 -183,082 569,653 - 148 100% 624 W ater Works Customer Deposit 6,000 734 7,204 4,514 - (1,204) 120% 625 W ater Works Sinking 2,050,078 547 370,129 386,696 - 1,679,949 18% 626 W ater Works Bond Reserve 14,500 -8,811 - - 5,689 61% 629 W ater Works Reserve Operations & Maintenance 8,500 1,091 10,689 6,396 - (2,189) 126% 640 Sewer Repair Insurance 545,703 24,273 361,268 358,524 21,281 163,154 70% 641 Sewage Works Operations 38,696,974 2,175,416 31,229,202 27,328,285 2,006,786 5,460,986 86% 642 Sewage Works Capital 9,571,710 79,543 2,305,510 3,897,502 5,287,041 1,979,158 79% 643 Sewage Works Reserve Operations & Maint.15,000 1,795 17,560 10,517 - (2,560) 117% 647 Sewer Bond 2007- -0 1,143 - (0) 0% 649 Sewage Sinking 9,283,609 -1,592,661 1,675,452 - 7,690,948 17% 658 Sewer Bond 2010- -2 924 - (2) 0% 659 Sewer Bond 2011 3,711,838 -1,085,608 4,767,706 452,526 2,173,704 41% 661 Sewer Bond 2012 16,624,275 448,078 2,518,772 910,666 10,660,506 3,444,998 79% 670 Century Center 4,532,562 334,845 3,307,415 3,170,334 - 1,225,147 73% 671 Century Center Capital 605,656 -338,521 339,363 - 267,135 56% Enterprise Total 122,777,152 5,672,373 68,293,621 69,227,026 20,635,919 33,847,612 72% Internal Service 222 Central Services 8,329,409 838,182 6,394,075 5,906,824 158,685 1,776,649 79% 224 Central Services Capital 271,850 33,462 61,658 - 37,851 172,341 37% 226 Liability Insurance 3,056,791 75,736 2,268,757 2,083,373 16,266 771,768 75% 278 Take Home Vehicle Police 71,100 -1,086 60,580 - 70,014 2% 711 Self-Funded Employee Benefits 16,696,935 950,855 11,399,100 12,354,542 130,840 5,166,995 69% 713 Unemployment Compensation 226,796 952 67,162 117,891 11,000 148,634 34% Internal Service Total 28,652,881 1,899,187 20,191,838 20,523,211 354,642 8,106,401 72% Trust & Agency 701 Firefighters Pension 5,666,579 423,265 4,340,193 4,553,172 - 1,326,386 77% 702 Police Pension 6,832,235 513,780 5,291,287 5,637,803 - 1,540,948 77% 730 City Cemetery 20,000 -- 8,658 - 20,000 0% Trust & Agency Total 12,518,814 937,045 9,631,480 10,199,633 - 2,887,334 77% City Funds Total 304,572,602 18,472,210 199,040,207 200,813,539 34,517,281 71,015,114 77% Redevelopment Commission Controlled Funds Tax Increment Financing 324 River West Development Area (Airport TIF)47,710,597 2,845,845 17,974,244 6,531,990 11,767,610 17,968,742 62% 420 Tax Incremental Financing (TIF) - Downtown 4,088,473 -4,088,473 3,350,679 - 0 100% 422 TIF - West Washington 760,900 -30,294 (107) 3,366 727,240 4% 425 Redevelopment Retail & Leighton Plaza 154,716 4,768 91,132 99,308 - 63,584 59% 426 TIF - Central Medical Service Area 2,294,533 -2,294,533 1,781,573 - 0 100% 429 River East Development Area (NE Dev TIF)7,239,524 48,811 254,517 15,653 183,085 6,801,922 6% 430 TIF - Southside Development #1 2,842,535 104,595 1,060,923 567,236 555,379 1,226,233 57% 435 TIF - Douglas Road 345,389 -341,187 395,621 4,200 2 100% 436 River East Residential (NE Res TIF)3,425,632 -3,425,628 3,576,880 - 4 100% Tax Increment Financing Total 68,862,299 3,004,019 29,560,931 16,318,834 12,513,640 26,787,727 61% Redevelopment 433 Redevelopment General 6,000 -- 15,703 - 6,000 0% 439 Certified Technology Park 5,000,000 898,739 2,692,406 - 487,502 1,820,092 64% 619 Blackthorn Operations 201,649 -201,228 1,400,024 - 421 100% Redevelopment Total 5,207,649 898,739 2,893,634 1,415,728 487,502 1,826,513 65% Debt Service 315 Redevelopment Bond - Airport Taxable 5,000 507 5,013 3,208 - (13) 100% 328 Redevelopment Bond - Palais Royale 6,000 847 8,375 5,360 - (2,375) 140% 432 TIF - Southside Development #3 691,380 -690,104 492,151 - 1,276 100% Debt Service Total 702,380 1,354 703,492 500,719 - (1,112) 100% Redevelopment Commission Controlled Funds Total 74,772,328 3,904,112 33,158,058 18,235,281 13,001,142 28,613,128 62% Grand Total 379,344,930 22,376,322 232,198,265 219,048,820 47,518,423 99,628,242 74% 6 Fund/Department Name Month October Fund/Department Number 101-0101 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 740,567 55,016 607,329 576,915 - 133,238 82% Local Income Taxes- - - - - - 0% Other Taxes- - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 50 - 90 30 - (40) 180% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations 50 50 95 - (0) 100% Other Income 600 23 23 5,789 - 577 4% Transfers In- - - - - - 0% Total Revenue 741,267 55,039 607,492 582,829 - 133,775 82% Personnel 669,877 50,866 560,210 525,029 - 109,667 84% Supplies 12,413 756 9,285 17,564 985 2,143 83% Services 56,739 3,417 36,449 37,596 14 20,276 64% Debt Service 2,238 - 1,548 2,640 - 690 69% Capital- - - - - - 0% Transfers Out- - - - - - 0% 741,267 55,039 607,492 582,829 999 132,777 82% Net- - - - (999) 999 Cash Balance- - Full Time 7.00 7.00 7.00 Part-Time /Seasonal/Temporary 2.00 1.00 1.00 Total 9.00 8.00 8.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Mayor's Office There are no capital projects budgeted for 2015. Expenditures Revenue Total Expenditures Staffing Expenditures are in line with budgeted expectations for 2015. Last year at this time, the Mayor's office received a one-time settlement fee (from AEP) in the amount of $5789.49. This fee was related to the power outage that occurred earlier in the year. Form 3 7 Fund/Department Name Month October Fund/Department Number 101-0104 Date Updated 11/13/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue- - - (27,409) - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 486,733 33,500 387,729 387,269 - 99,004 80% Transfers In- - - - - - 0% Total Revenue 486,733 33,500 387,729 359,860 - 99,004 80% Personnel 441,562 30,281 353,470 329,601 - 88,093 80% Supplies 6,125 1,520 3,377 14,026 - 2,748 55% Services 39,046 1,699 30,883 16,233 1,290 6,873 82% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 486,733 33,500 387,729 359,860 1,290 97,714 80% Net- - - - (1,290) 1,290 Cash Balance- - Full Time 6.50 6.50 6.50 Part-Time /Seasonal/Temporary 1.00 - - Total 7.50 6.50 6.50 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report 311 Call Center No capital expenditures budgeted in 2015. Expenditures Revenue Total Expenditures Staffing Form 3 8 Fund/Department Name Month October Fund/Department Number 101-0201 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 431,573 26,397 289,104 278,021 - 142,469 67% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 431,573 26,397 289,104 278,021 - 142,469 67% Personnel 339,442 23,683 256,628 239,190 - 82,814 76% Supplies 7,740 374 1,745 7,313 6,848 (853) 111% Services 70,991 2,340 30,731 31,518 10,757 29,503 58% Debt Service- - - - - - 0% Capital 13,400 - - - - 13,400 0% Transfers Out- - - - - - 0% 431,573 26,397 289,104 278,021 17,605 124,864 71% Net- - - - (17,605) 17,605 Cash Balance- - Full Time 5.00 5.00 5.00 Part-Time /Seasonal/Temporary- - - Total 5.00 5.00 5.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report City Clerk This year, a copier has been budgeted for capital expenditures. Expenditures Revenue Total Expenditures Staffing Expenditures are consistent with normal operating costs. Form 3 9 Fund/Department Name Month October Fund/Department Number 101-0301 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 481,484 17,974 375,183 335,137 - 106,301 78% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations 8,466 31 317 650 - 8,149 4% Other Income 200 - 200 - - - 100% Transfers In- - - - - - 0% Total Revenue 490,150 18,005 375,700 335,787 - 114,450 77% Personnel 243,742 16,861 179,914 168,550 4,726 59,103 76% Supplies 4,706 34 2,170 590 89 2,447 48% Services 241,702 1,110 193,616 166,646 18,577 29,509 88% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 490,150 18,005 375,700 335,787 23,391 91,059 81% Net- - - - (23,391) 23,391 Cash Balance- - Full Time 9.00 9.00 9.00 Part-Time /Seasonal/Temporary- - - Total 9.00 9.00 9.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Common Council Expenditures Revenue Total Expenditures Staffing There are nine (9) Council Members. One member has declined to receive a salary. Expenditures higher than normal due to unforseen legal expenses. Form 3 10 Fund/Department Name Month October Fund/Department Number 101-0302 Date Updated 11/10/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 43,000 - 43,000 - - - 100% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 43,000 - 43,000 - - - 100% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 43,000 - 43,000 - - - 100% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 43,000 - 43,000 - - - 100% Net- - - - - - Cash Balance- - Full Time- - Part-Time /Seasonal/Temporary- - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report WNIT Contract Expenditures Revenue Total Expenditures Staffing This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request. The invoice was received 1 April and was paid 1 May. Form 3 11 Fund/Department Name Month October Fund/Department Number 101-0401 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 2,008,324 128,374 1,464,737 1,655,528 - 543,587 73% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 600 - 556 4,452 - 44 93% Transfers In- - - - - - 0% Total Revenue 2,008,924 128,374 1,465,293 1,659,979 - 543,631 73% Personnel 1,796,651 117,150 1,338,311 1,432,638 - 458,340 74% Supplies 38,109 1,176 25,101 27,873 4,613 8,394 78% Services 171,592 7,805 97,709 196,897 23,411 50,472 71% Debt Service 2,572 2,243 4,171 2,571 - (1,599) 162% Capital- - - - - - 0% Transfers Out- - - - - - 0% 2,008,924 128,374 1,465,293 1,659,979 28,024 515,606 74% Net- - - - (28,024) 28,024 Cash Balance- - Full Time 22.00 19.00 Part-Time /Seasonal/Temporary- 2.00 Total 22.00 21.00 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Administration & Finance None Expenditures Revenue Total Expenditures Staffing Transferred Chief Technology Officer to COIT for 2015 budget and added new HR Generalist position. Overall spending appears consistent with expectations. Full time excludes 3 IT/Innovation employees who are paid from COIT. Form 3 12 Fund/Department Name Month October Fund/Department Number 101-0404 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 170,132 (2,494) 261,462 (10,742) - (91,330) 154% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 917,000 76,493 560,028 783,265 - 356,973 61% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 6,000 57 4,021 5,221 - 1,979 67% Transfers In- - - - - - 0% Total Revenue 1,093,132 74,055 825,510 777,744 - 267,622 76% Personnel 749,285 54,344 595,202 548,810 - 154,083 79% Supplies 33,542 1,452 15,377 14,601 6,367 11,798 65% Services 310,305 18,260 214,931 214,333 27,446 67,928 78% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 1,093,132 74,055 825,510 777,744 33,813 233,809 79% Net- - - - (33,813) 33,813 Cash Balance- - Full Time 12.00 12.00 Part-Time /Seasonal/Temporary 4.00 4.00 Total 16.00 16.00 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: Total Expenditures Staffing Royal Box Leasing revenue is expected to be received in the month of December and not in March as in previous years. There are no Capital Expenditures budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons at the Morris Performing Arts Center. There are no Capital Expenditures / Projects budgeted this year. 2015 City of South Bend Monthly Financial Report Morris Performing Arts Center Revenue Expenditures Form 3 13 Fund/Department Name Month October Fund/Department Number 101-0405 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 201,023 3,207 109,418 147,996 - 52,187 54% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 316,270 27,171 238,198 179,565 - 78,072 75% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 19,000 2,186 15,351 12,028 - 3,649 81% Transfers In- - - - - - 0% Total Revenue 536,293 32,564 362,967 339,589 - 133,908 68% Personnel 263,505 17,689 199,188 193,362 - 64,317 76% Supplies 23,897 5,600 11,033 6,073 3,109 9,755 59% Services 234,891 9,276 140,674 140,154 36,309 57,908 75% Debt Service- - - - - - 0% Capital 14,000 - 12,072 - - 1,928 86% Transfers Out- - - - - - 0% 536,293 32,564 362,967 339,589 39,418 133,908 75% Net- - - - (39,418) - Cash Balance- - Full Time 2.00 2.00 2.00 Part-Time /Seasonal/Temporary 1.00 1.00 1.00 Total 3.00 3.00 3.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Palais Royale A/V Upgrades (screen, projector, computer). Curtain replacement project ($30,000.00) defer to 2016. Expenditures Revenue Total Expenditures Staffing Form 3 14 Fund/Department Name Month October Fund/Department Number 101-0501 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 965,099 69,849 721,952 790,482 - 243,147 75% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 3,000 - - 1,581 - 3,000 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 50,500 3,156 39,894 5,386 - 10,606 79% Transfers In- - - - - - 0% Total Revenue 1,018,599 73,004 761,846 797,449 - 256,753 75% Personnel 948,013 68,789 717,278 761,079 - 230,735 76% Supplies 6,832 355 4,736 2,591 15 2,080 70% Services 62,454 3,861 38,878 32,826 2,413 21,163 66% Debt Service 1,300 - 953 953 319 28 98% Capital- - - - - - 0% Transfers Out- - - - - - 0% 1,018,599 73,004 761,846 797,449 2,747 254,006 75% Net- - - - (2,747) 2,747 Cash Balance- - Full Time 11.60 11.60 Part-Time /Seasonal/Temporary- - Total 11.60 11.60 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Legal Department Expenditures Revenue Total Expenditures Staffing The Other Income of $50,000 is reimbursement for legal expenditures from TIF funds which will be received in December 2015. Encumbrances are the reason the expenditures appear higher for August 2015. The encumbrances relate to subscriptions paid monthly and debt sevices paid quarterly. Spending appears to be on track with budgeted figures. Form 3 15 Fund/Department Name Month October Fund/Department Number 101-0602 Date Updated 11/10/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 981,906 64,384 783,874 840,645 - 198,032 80% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 77,027 2,092 4,983 23,570 - 72,044 6% Transfers In- - - - - - 0% Total Revenue 1,058,933 66,475 788,858 864,215 - 270,075 74% Personnel 710,552 45,307 546,671 494,272 - 163,881 77% Supplies 29,262 493 22,263 15,254 1,328 5,671 81% Services 306,044 18,637 208,789 347,636 45,840 51,415 83% Debt Service 13,075 2,039 11,135 7,053 648 1,292 90% Capital- - - - - - 0% Transfers Out- - - - - - 0% 1,058,933 66,475 788,858 864,215 47,816 222,259 79% Net- - - - (47,816) 47,816 Cash Balance- - Full Time 7.90 8.75 Part-Time /Seasonal/Temporary 1.22 1.40 Total 9.12 10.15 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Engineering Expenditures Revenue Total Expenditures Staffing $45K in encumbrance for Services include $39K for water system evaluation and $5,600 for education and training. Other income includes reimbursement from the River West (f/k/a Airport) TIF for 80% of the salary of a new engineer who began near the end of May. Form 3 16 Fund/Department Name Month October Fund/Department Number 101-0801 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 25,077,864 1,886,132 20,170,818 19,302,726 - 4,907,046 80% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - 24,316 - - 0% Charges for Services 200,000 - 759 200 - 199,241 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations 7,500 - - - - 7,500 0% Other Income 347,700 46,694 248,323 262,015 - 99,377 71% Transfers In- - - 18,707 - - 0% Total Revenue 25,633,064 1,932,826 20,419,900 19,607,963 - 5,213,164 80% Personnel 22,659,224 1,727,850 18,113,365 16,413,883 - 4,545,859 80% Supplies 499,279 8,345 335,836 527,637 52,187 111,256 78% Services 2,466,561 195,891 1,965,262 2,597,094 45,768 455,531 82% Debt Service 8,000 741 5,437 4,191 - 2,563 68% Capital- - - 65,158 - - 0% Transfers Out- - - - - - 0% 25,633,064 1,932,826 20,419,900 19,607,963 97,955 5,115,209 80% Net- - - - (97,955) 97,955 Cash Balance- - Full Time 263.00 259.00 259.00 Part-Time /Seasonal/Temporary 60.00 25.00 25.00 Total 323.00 284.00 284.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police Department Expenditures Revenue Total Expenditures Staffing This fund includes the expenditures for 217 of the 260 budgeted Police officers and 106 civilian staff. Fund 249 contains the funding for 43 of the 260 Police officers that are funded by the LOIT. The 2015 Personnel Expenditure exceeds the prior year amount due to the increase in Police salaries, transfer of five officer's salaries from the LOIT to the General Fund and the transfer of eight Front Desk Staff from the Communications Budget to the Police Budget in 2015. Form 3 17 Fund/Department Name Month October Fund/Department Number 101-0802 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 1,687,540 128,638 1,421,489 1,651,690 - 266,051 84% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 1,687,540 128,638 1,421,489 1,651,690 - 266,051 84% Personnel 143,972 8 135,189 1,641,766 - 8,783 94% Supplies- - - 1,362 - - 0% Services 1,543,568 128,630 1,286,300 8,562 257,260 8 100% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 1,687,540 128,638 1,421,489 1,651,690 257,260 8,791 99% Net- - - - (257,260) 257,260 Cash Balance- - Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Communications Center Expenditures Revenue Total Expenditures Staffing Prior to December 31, 2014, this fund captured the cost of 35 of the 38 civilians and equipment to maintain the 911 communication center. Effective January 1, 2015 the County PSAP has consolidated the 911 call centers and SBPD no longer maintains a call center. The Personnel costs are the 2014 salary costs for the Communications staff paid in 2015. There are no additional salaries to be paid. The Services budget of $1,543,568 is the annual amount that the County will charge SBPD as a participant in using the PSAP. Form 3 18 Fund/Department Name Month October Fund/Department Number 101-0901 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 17,636,174 1,366,558 15,435,303 16,147,311 2,200,871 88% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 131,000 203 683 441,626 - 130,318 1% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 7,300 - 8,455 2,081 - (1,155) 116% Transfers In- - - 1,000,000 - - 0% Total Revenue 17,774,474 1,366,761 15,444,441 17,591,017 - 2,330,033 87% Personnel 15,737,086 1,244,814 14,212,214 15,881,028 18,725 1,506,147 90% Supplies 320,618 7,161 107,733 310,406 24,026 188,859 41% Services 1,216,770 114,786 1,124,493 1,399,583 44,106 48,171 96% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 500,000 - - - - 500,000 0% 17,774,474 1,366,761 15,444,441 17,591,017 86,856 2,243,177 87% Net- - - - (86,856) 86,856 Cash Balance- - Full Time 170.00 170.00 Part-Time /Seasonal/Temporary- - Total 170.00 170.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Fire Department The Fire Department uses EMS Capital Fund 287 to capture revenue gererated by ambulance calls. All capital projects relating to the Fire Department operations are run through that fund. For that reason, you will not see expenditures related to purchasing fire apparatus, or capital improvements to buildings in the General Fund. Expenditures Revenue Total Expenditures Staffing The South Bend Fire Department is budgeted to have 251 sworn firefighters and 7 civilian full time employees. 37 firefighters are paid directly through the Public Safety LOIT. 47 Sworn Employees' and 4 civilian employees' costs are allocated to Fund 288 EMS Operations. We hold a lengthy recruitment process every 2 years and hire individuals in groups of 6-10 as needed while that list is in effect. We also employ civilian administrative staff that handle payroll, purchasing and billing for our ambulance service. Form 3 19 Fund/Department Name Month October Fund/Department Number 101-1008 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes/Non-Dept Revenue 373,179 23,862 308,580 285,812 - 64,599 83% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 373,179 23,862 308,580 285,812 - 64,599 83% Personnel 286,475 22,336 240,452 225,107 - 46,023 84% Supplies 2,010 39 877 1,290 400 733 64% Services 73,492 1,488 56,845 59,415 3,087 13,560 82% Debt Service- - - - - - 0% Capital 11,202 - 10,407 - - 795 93% Transfers Out- - - - - - 0% 373,179 23,862 308,580 285,812 3,487 61,111 84% Net- - - - (3,487) 3,487 Cash Balance- - Full Time 4.00 4.00 4.00 Part-Time /Seasonal/Temporary- - - Total 4.00 4.00 4.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Human Rights Human Rights had money encumbered from last year for a copier. Purchase was made in January. Expenditures Revenue Total Expenditures Staffing Expenditures are consistent with normal operating costs. Form 3 20 Fund/Department Name Month October Fund/Department Number 102 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 34,680 4,237 46,785 26,643 - (12,105) 135% Bond Proceeds- - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 34,680 4,237 46,785 26,643 - (12,105) 135% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 34,680 4,237 46,785 26,643 - (12,105) Cash Balance 8,688,973 8,644,348 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Rainy Day N/A Expenditures Revenue Total Expenditures Staffing No significant changes at this time. No expenditures are budgeted in this fund. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. Form 3 21 Fund/Department Name Month October Fund/Department Number 103 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 20 2 17 - - 3 83% Bond Proceeds- - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 20 2 17 - - 3 83% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 20 2 17 - - 3 Cash Balance 3,664 - Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Excess Levy N/A Expenditures Revenue Total Expenditures Staffing A small excess of property tax was received in December 2014. The balance will be rolled into the General Fund in 2016. Form 3 22 Fund/Department Name Month October Fund/Department Number 201 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 7,340,000 403,374 4,549,126 4,021,603 - 2,790,874 62% Local Income Taxes- - - - - - 0% Other Taxes 1,510,875 73,736 1,064,710 932,267 - 446,165 70% Grants/Intergovernmental- - - - - - 0% Charges for Services 2,025,640 90,691 1,673,316 1,821,462 - 352,324 83% Interest Earnings 10,000 1,142 10,953 7,700 - (953) 110% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 144,200 15,197 161,058 137,856 - (16,858) 112% Transfers In- - - - - - 0% Total Revenue 11,030,715 584,141 7,459,162 6,920,888 - 3,571,553 68% Personnel 7,105,699 505,985 5,717,333 5,861,391 2,789 1,385,576 81% Supplies 1,109,836 63,019 863,672 1,057,880 120,827 125,337 89% Services 2,443,703 127,190 2,227,980 2,670,152 51,055 164,668 93% Debt Service 309,257 944 247,333 263,038 - 61,924 80% Capital- - - 51,538 - - 0% Transfers Out 95,500 - - - - 95,500 0% 11,063,995 697,138 9,056,318 9,903,999 174,671 1,833,006 83% Net(33,280) (112,997) (1,597,156) (2,983,111) (174,671) 1,738,547 Cash Balance 1,903,598 1,275,295 Full Time 90.00 89.00 89.00 Part-Time /Seasonal/Temporary na 118.00 118.00 Total 90.00 207.00 207.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Parks & Recreation Because of decreasing property tax revenues, there is no capital budget in fund 201. A $5.6 million bond has been approved and funding was received in the second quarter of 2015. Expenditures Revenue Total Expenditures Staffing Fund 201 accounts for the annual operation of the Parks and Recreation Department. There are six divisions within the department: Administration, Maintenance, Golf, Recreation, Greenhouse, and Graffiti. In 2014 the Potawatomi Zoo began operation by the Potawatomi Zoological Society. Part time staffing is individuals, not FTEs. Property tax and other tax revenues are received in June and December of the year. Form 3 23 Fund/Department Name Month October Fund/Department Number 202 Date Updated 11/16/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 5,697,000 288,136 4,765,326 4,790,258 931,674 84% Grants/Intergovernmental- - 0% Charges for Services 265,000 3,860 229,983 282,786 35,017 87% Interest Earnings 9,500 2,629 23,906 10,848 (14,406) 252% Bond Proceeds- - 0% Donations- - 0% Other Income 27,300 1,658 39,664 94,229 (12,364) 145% Transfers In 3,703,000 838,250 3,703,000 2,966,582 - 100% Total Revenue 9,701,800 1,134,532 8,761,878 8,144,703 - 939,922 90% Personnel 4,314,548 246,880 2,978,682 3,152,800 1,335,866 69% Supplies 2,789,854 42,554 1,458,503 1,813,670 409,995 921,356 67% Services 2,853,520 164,012 1,609,417 1,931,348 655,176 588,927 79% Debt Service 448,006 99,647 324,534 202,057 123,472 72% Capital 79,458 39,458 134,030 39,458 542 99% Transfers Out- - 0% 10,485,386 553,093 6,410,594 7,233,905 1,104,629 2,970,163 72% Net(783,586) 581,439 2,351,284 910,798 (1,104,629) (2,030,241) Cash Balance 6,226,661 4,589,236 Full Time 52.65 47.65 Part-Time /Seasonal/Temporary 4.98 2.24 Total 57.63 49.89 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Motor Vehicle Highway Expenditures Revenue Total Expenditures Staffing Information included for Streets, Traffic & Lighting, and Curb & Sidewalk. Form 3 24 Fund/Department Name Month October Fund/Department Number 203 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 1,530,935 55,575 847,585 771,529 - 683,350 55% Interest Earnings 3,000 424 4,682 2,620 - (1,682) 156% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 45,000 2,518 58,405 69,600 - (13,405) 130% Transfers In- - - - - - 0% Total Revenue 1,578,935 58,517 910,672 843,749 - 668,263 58% Personnel 737,842 31,946 425,361 398,220 - 312,481 58% Supplies 289,470 19,363 223,219 162,915 39,447 26,804 91% Services 522,157 18,825 226,719 211,633 10,278 285,160 45% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - 3,550 - - (3,550) 0% 1,549,469 70,135 878,849 772,768 49,725 620,895 60% Net 29,466 (11,617) 31,823 70,981 (49,725) 47,367 Cash Balance 845,736 849,230 Full Time 1.00 1.00 1.00 Part-Time /Seasonal/Temporary-32.00 32.00 Total 1.00 33.00 33.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Recreation Nonreverting Expenditures Revenue Total Expenditures Staffing This fund accounts for Parks and Recreation programs and events that are self funded through user fees. Registration for spring program, classes and softball leagues began in February. Part time employees are individuals, not FTEs. Form 3 25 Fund/Department Name Month October Fund/Department Number 209 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 640,000 - 93,602 - - 546,398 15% Charges for Services- - - - - - 0% Interest Earnings 7,000 539 5,928 3,350 - 1,072 85% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 647,000 539 99,531 3,350 - 547,469 15% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 630,000 - 88,138 - 484,202 57,660 91% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 630,000 - 88,138 - 484,202 57,660 91% Net 17,000 539 11,393 3,350 (484,202) 489,809 Cash Balance 1,097,858 1,086,736 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Studebaker-Oliver Reverting Grants Expenditures Revenue Total Expenditures Staffing The $640,000 represents a Brownfield Assessment Grant awarded by EPA for use in South Bend , Mishawaka and St. Joseph County. Consultant work proceeding. Form 3 26 Fund/Department Name Month October Fund/Department Number 210 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 3,600,000 - 800,000 - - 2,800,000 22% Charges for Services- - - - - - 0% Interest Earnings 13,544 219 7,625 11,632 - 5,919 56% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 59,966 - 30,508 43,487 - 29,458 51% Transfers In- - - - - - 0% Total Revenue 3,673,510 219 838,132 55,119 - 2,835,378 23% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 1,622,400 6,480 201,255 - 770,324 650,821 60% Debt Service 72,012 - 54,008 54,008 - 18,004 75% Capital 2,000,000 135,950 535,950 - 995,264 468,786 77% Transfers Out- - - - - - 0% 3,694,412 142,430 791,213 54,008 1,765,588 1,137,611 69% Net(20,902) (142,211) 46,919 1,112 (1,765,588) 1,697,767 Cash Balance 376,352 350,062 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Economic Development State Grants Capital expenditures shown here are for the ND Turbo Project. Expenditures Revenue Total Expenditures Staffing No significant issues. We received a grant from the IDGF in 2014 in the amount of $2,000,000 to be used for Ignition Park Infrastructure. $1,600,000 of this grant remains. An additional $2,000,000 state grant has been awarded for the ND Turbo Project. Form 3 27 Fund/Department Name Month October Fund/Department Number 211 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 243,000 8,125 247,168 285,398 - (4,168) 102% Grants/Intergovernmental 416,787 255,982 257,933 347,467 - 158,854 62% Charges for Services 2,000 - 430 365 - 1,570 22% Interest Earnings 8,500 447 5,631 2,855 - 2,869 66% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 2,500 - 2,480 5,727 - 20 99% Transfers In 1,967,638 491,910 1,967,638 1,688,959 - - 100% Total Revenue 2,640,425 756,463 2,481,280 2,330,771 - 159,145 94% Personnel 2,120,943 147,871 1,614,830 1,605,246 - 506,113 76% Supplies 35,753 865 23,875 27,880 1,530 10,348 71% Services 505,034 36,197 358,759 209,280 44,116 102,159 80% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 2,661,730 184,934 1,997,464 1,842,406 45,646 618,619 77% Net(21,305) 571,530 483,816 488,365 (45,646) (459,474) Cash Balance 1,558,034 1,395,680 Full Time 25.00 24.00 24.00 Part-Time /Seasonal/Temporary- - - Total 25.00 24.00 24.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Department of Community Investment (DCI) Expenditures Revenue Total Expenditures Staffing Fund covers operations of the Department of Community Investment. Transfers In come from EDIT on a quarterly basis. One position vacated in August. In the process of finding a replacement, though likely won't be finalized until October. Form 3 28 Fund/Department Name Month October Fund/Department Number 212 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 5,525,000 142,068 1,931,034 3,646,804 - 3,593,966 35% Charges for Services 1,000 30 444 744 - 556 44% Interest Earnings 2,000 101 1,591 1,739 - 409 80% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 362,000 3,562 261,688 432,192 - 100,312 72% Transfers In- - - - - - 0% Total Revenue 5,890,000 145,761 2,194,757 4,081,478 - 3,695,243 37% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - 180,000 - - (180,000) 0% Capital- - - - - - 0% Grants 6,547,968 492,844 2,319,869 3,980,758 3,747,221 480,879 93% Transfers Out- - - - - - 0% 6,547,968 492,844 2,499,869 3,980,758 3,747,221 300,879 95% Net(657,968) (347,083) (305,112) 100,720 (3,747,221) 3,394,364 Cash Balance 485,583 692,548 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Dept of Community Investment Grants Expenditures Revenue Total Expenditures Staffing This fund covers multiple federal grants. There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding varies widely. Form 3 29 Fund/Department Name Month October Fund/Department Number 216 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 35,000 - 14,314 28,309 - 20,686 41% Charges for Services- - - - - - 0% Interest Earnings 450 99 1,031 506 - (581) 229% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 600 - - - - 600 0% Transfers In- - - 0% Total Revenue 36,050 99 15,345 28,815 - 20,705 43% Personnel- - - - - - 0% Supplies- 0% Services 35,900 - - 35,900 0% Debt Service- - - - - 0% Capital- - - - - - 0% Transfers Out- 0% 35,900 - - - - 35,900 0% Net 150 99 15,345 28,815 - (15,195) Cash Balance 202,776 187,482 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police State Seizures Expenditures Revenue Total Expenditures Staffing Revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. Expenditures are to be used to support the Police Departments effort to combat drug activity. Form 3 30 Fund/Department Name Month October Fund/Department Number 217 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 800 30 487 397 - 313 61% Bond Proceeds- - - - - - 0% Donations 398,000 1,515 6,213 171,113 - 391,787 2% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 398,800 1,545 6,699 171,509 - 392,101 2% Personnel- - - - - - 0% Supplies 1,552 - - 13,736 1,552 0 100% Services 297,094 - 81,093 52,583 - 216,001 27% Debt Service- - - - - - 0% Capital 15,000 - - - - 15,000 0% Transfers Out- - - - - - 0% 313,646 - 81,093 66,319 1,552 231,001 26% Net 85,154 1,545 (74,394) 105,191 (1,552) 161,100 Cash Balance 63,544 179,925 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Gift, Donation, Bequest None Expenditures Revenue Total Expenditures Staffing The Gift, Donation, and Bequest fund may be used by all City departments but, normally, the majority of donations are for Animal Care and Control and Community Investment (e.g. bicycle signs). In 2015, the second half of a grant for V&A housing in the amount of $216,000 is expected and will be used to remediate or demolish qualifying structures. Form 3 31 Fund/Department Name Month October Fund/Department Number 218 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 1,000 25 113 338 - 887 11% Interest Earnings 25 6 65 36 - (40) 260% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 1,025 31 178 374 - 847 17% Personnel- - - - - - 0% Supplies- - - - - 0% Services 1,000 - - - - 1,000 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 1,000 - - - - 1,000 0% Net 25 31 178 374 - (153) Cash Balance 12,183 11,921 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police Curfew Violations Expenditures Revenue Total Expenditures Staffing This fund was established to collect curfew and prostitution fines. Expenditures are used for Police activities and training. Form 3 32 Fund/Department Name Month October Fund/Department Number 220 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 50,000 - 49,119 10,000 - 881 98% Charges for Services 182,000 22,967 187,370 145,021 - (5,370) 103% Interest Earnings 3,000 442 5,219 3,072 - (2,219) 174% Bond Proceeds- - - - - - 0% Donations 2,000 560 1,220 460 - 780 61% Other Income 33,000 604 15,684 15,225 - 17,316 48% Transfers In- - - .- - 0% Total Revenue 270,000 24,573 258,612 173,778 - 11,388 96% Personnel- - - - - - 0% Supplies 172,478 1,705 115,646 37,370 35,054 21,778 87% Services 230,000 18,249 205,633 124,628 - 24,367 89% Debt Service- - - - - - 0% Capital- - - 13,947 - - 0% Transfers Out- - - - - - 0% 402,478 19,954 321,279 175,945 35,054 46,145 89% Net(132,478) 4,619 (62,667) (2,167) (35,054) (34,757) Cash Balance 900,160 979,059 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Law Enforcement Continuing Education Expenditures Revenue Total Expenditures Staffing This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines. Supplies expenditures exceeds 2014 due to the transfer of operating supply expenditures from the General Fund. The increase in Services expenditures over 2014 is due to increased training in 2015. Form 3 33 Fund/Department Name Month October Fund/Department Number 227 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 30,000 1,101 22,684 23,619 - 7,316 76% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 30,500 - 30,500 - - - 100% Transfers In- - - - - - 0% Total Revenue 60,500 1,101 53,184 23,619 - 7,316 88% Personnel- - - - - - 0% Supplies 67,500 10,260 72,461 - 7,189 (12,150) 118% Services 3,280,635 618,419 2,553,423 1,442,884 629,183 98,029 97% Debt Service- - - - - - 0% Capital 1,889,108 72,840 1,756,897 164,420 210,181 (77,970) 104% Transfers Out- - - - - - 0% 5,237,243 701,519 4,382,781 1,607,304 846,553 7,909 100% Net(5,176,743) (700,418) (4,329,597) (1,583,685) (846,553) (593) Cash Balance 1,534,296 6,352,348 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Loss Recovery $1.889 million has been budgeted in 2015 for the Smart Streets initiative. As of October, all Capital encumbrances are for the Lincolnway West Corridors project. In September, change orders were approved to contracts for Martell Electric, Rieth-Riley Construction and Fuerbringer Landscaping in the amount of $77,970 without a corresponding appropriation. This will be corrected in November. Expenditures Revenue Total Expenditures Staffing Of the $3.28 million budgeted for Services, $1.2 million remains encumbered for the vacant and abandoned housing initiative. The Other Income is revenue from the Light Up South Bend program, where residents pay $250 of the cost toward installation of Lampposts in their front yards. The extra $500 in revenue is offset by a $500 return as two homeowners weren't able to participate in the program and had their contributions returned to them. In August an additional $12,150 was added to the purchase order for the yard lamppost program without a corresponding adjustment to the budget. This will be corrected in November. Form 3 34 Fund/Department Name Month October Fund/Department Number 244 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - 215,000 - - 0% Charges for Services- - - - - - 0% Interest Earnings 20 - 19 - - 1 97% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 20 - 19 215,000 - 1 97% Personnel- - - 158,950 - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - 158,950 - - 0% Net 20 - 19 56,050 - 1 Cash Balance 33,671 56,050 Full Time 3.00 - - Part-Time /Seasonal/Temporary- - - Total 3.00 - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Emergency Phone System None. No capital is purchased from this fund. Expenditures Revenue Total Expenditures Staffing This fund was set up per requirement by the State Board Of Accounts (SBOA) to cover the cost of 911 Police Communication personnel costs covered by a State Grant. This fund will be closed in 2015 with the advent of the county-wide PSAP system. Form 3 35 Fund/Department Name Month October Fund/Department Number 249 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes 6,466,190 538,849 5,388,492 4,785,022 - 1,077,698 83% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 6,000 272 5,150 4,879 - 850 86% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 50 - 13 - - 37 27% Transfers In- - - - - - 0% Total Revenue 6,472,240 539,121 5,393,655 4,789,901 - 1,078,585 83% Personnel 7,246,551 518,642 5,686,879 6,117,559 - 1,559,672 78% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 7,246,551 518,642 5,686,879 6,117,559 - 1,559,672 78% Net(774,311) 20,479 (293,224) (1,327,658) - (481,087) Cash Balance 997,199 704,536 Full Time 80.00 Part-Time /Seasonal/Temporary- - Total 80.00 - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Public Safety LOIT None. No capital equipment is purchased from this fund. Expenditures Revenue Total Expenditures Staffing This fund will cover the costs of salaries and fringes for 43 police officers and 37 firefighters in 2015. Form 3 36 Fund/Department Name Month October Fund/Department Number 251 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 1,045,000 96,980 862,617 839,459 - 182,383 83% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 17,300 1,281 14,382 6,809 - 2,918 83% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 770,000 130,659 320,498 33,801 - 449,502 42% Transfers In- - - - - - 0% Total Revenue 1,832,300 228,919 1,197,498 880,069 - 634,803 65% Personnel- - - - - - 0% Supplies 380,229 56,722 286,474 348,078 90,897 2,857 99% Services 157,500 - 11,000 - 72,575 73,925 53% Debt Service- - - - - - 0% Capital 1,798,492 246,086 717,639 83,604 880,153 200,700 89% Transfers Out- - - - - - 0% 2,336,221 302,808 1,015,113 431,681 1,043,625 277,483 88% Net(503,921) (73,889) 182,384 448,388 (1,043,625) 357,320 Cash Balance 2,626,832 2,389,762 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Local Roads & Streets Projects in 2015 include the Safe Routes to School initiative for Coquillard and Harrison schools, Bendix Drive, and the Boland bicycle trail. The $880K in encumbrance includes $178K for Bendix Dr. (Lathrop to Toll Road), $150K for the Boland Trail, $346K for Safe Routes to School (Coquillard, Harrison, Perley and Lincoln schools) and $199K for Olive St. at Sample design. Expenditures Revenue Total Expenditures Staffing This fund receives most of its revenue through the gas tax, budgeted at $1 million for 2015. Other Income is reimbursement from the Indiana Department of Transportation (INDOT) as they pay the City back for their share of certain construction projects. The fund is used predominantly for street capital projects but $537,000 is used for material for street repairs and other maintenance items. In July a new estimate of gas tax receivable increased the revenue budget by $45,000. The encumbrance for $91K in Supplies is for paving material for the Streets Department. The encumbrance for $73K in Services is for for traffic loops to be placed at various intersections around the City. Form 3 37 Fund/Department Name Month October Fund/Department Number 252 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - 0 4 - (0) 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue- - 0 4 - (0) 0% Personnel- - - - - - 0% Supplies 8 - - - - 8 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 8 - - - - 8 0% Net(8) - 0 4 - (8) Cash Balance 8 1,153 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Excess Welfare Distribution Expenditures Revenue Total Expenditures Staffing In 2009, the City received a one-time $2.9 million distribution for this fund. In 2012, the City spent approximately $2.1 million for portable radios for both the Police and Fire departments. Money in this fund may only be used for public safety purposes. This fund will be closed out in 2015. Form 3 38 Fund/Department Name Month October Fund/Department Number 258 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 189,000 2,500 74,617 89,550 - 114,383 39% Charges for Services- - - - - - 0% Interest Earnings 2,000 186 2,269 1,300 - (269) 113% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 18,950 6,257 23,917 9,548 - (4,967) 126% Transfers In- - - - - - 0% Total Revenue 209,950 8,943 100,803 100,398 - 109,147 48% Personnel 123,657 8,949 97,094 92,741 - 26,563 79% Supplies 2,800 - 1,624 1,350 205 971 65% Services 122,600 4,958 81,281 75,850 4,615 36,704 70% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 249,057 13,908 180,000 169,941 4,820 64,237 74% Net(39,107) (4,964) (79,196) (69,543) (4,820) 44,910 Cash Balance 451,055 397,232 Full Time 2.00 2.00 2.00 Part-Time /Seasonal/Temporary 2.00 2.00 2.00 Total 4.00 4.00 4.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Human Rights Federal Grant No capital projects have been budgeted for this year. Expenditures Revenue Total Expenditures Staffing The Human Rights Federal Grant Fund contains separate departments for EEOC and HUD grants. The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal employment opportunity. Expenditures are higher than last year at this time. Higher spending occurred in the services category as a payment for services from 2014 was paid early this year. Form 3 39 Fund/Department Name Month October Fund/Department Number 271 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 50 1 20 33 - 30 41% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 50 1 20 33 - 30 41% Personnel- - - - - - 0% Supplies 4,000 - 3,998 9,092 0 2 100% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 4,000 - 3,998 9,092 0 2 100% Net(3,950) 1 (3,978) (9,059) (0) 28 Cash Balance 1,335 5,314 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Eastrace Waterway Expenditures Revenue Total Expenditures Staffing This fund was originally dedicated to accounting for revenues and expenditures from East Race Waterway events and races. In recent years there have been no races. Form 3 40 Fund/Department Name Month October Fund/Department Number 273 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 17,900 1,619 8,677 9,210 - 9,223 48% Interest Earnings 100 14 150 82 - (50) 150% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 18,000 1,633 8,827 9,292 - 9,173 49% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 18,974 - 6,664 11,079 1,755 10,555 44% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 18,974 - 6,664 11,079 1,755 10,555 44% Net(974) 1,633 2,163 (1,788) (1,755) (1,382) Cash Balance 28,877 26,198 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Morris PAC / Palais Royale Marketing No Capital spending in this fund Expenditures Revenue Total Expenditures Staffing The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marqee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. The funds in this account at the end of the fiscal year shall not revert to the general fund. Form 3 41 Fund/Department Name Month October Fund/Department Number 280 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 125 2 21 12 - 104 17% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 125 2 21 12 - 104 17% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 125 2 21 12 - 104 Cash Balance 3,849 3,829 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police Block Grants Expenditures Revenue Total Expenditures Staffing Justice Assistance Grant 2009-SB-B9-1280 was essentially completed last year. Form 3 42 Fund/Department Name Month October Fund/Department Number 281 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 200 - - - - 200 0% Interest Earnings 100 13 147 84 - (47) 147% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 300 13 147 84 - 153 49% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 300 13 147 84 - 153 Cash Balance 27,352 27,212 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Economic Develop. Commission-Revenue Bonds Expenditures Revenue Total Expenditures Staffing Fund to be used only for the expenditures of EDC revenue bonds. These bonds have been paid off. Fund to be closed during 2015. Form 3 43 Fund/Department Name Month October Fund/Department Number 289 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 14,000 - 13,787 24,055 - 213 98% Interest Earnings 100 16 177 73 - (77) 177% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 14,100 16 13,964 24,128 - 136 99% Personnel- - - - - - 0% Supplies 31,530 - 21,542 - - 9,988 68% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 31,530 - 21,542 - - 9,988 68% Net(17,430) 16 (7,578) 24,128 - (9,852) Cash Balance 32,051 40,335 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report HAZMAT No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected in this fund are used to replace equipment and gear used in responses. Expenditures Revenue Total Expenditures Staffing Charges for Service for HAZ-MAT responses. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South Bend Fire Department. Form 3 44 Fund/Department Name Month October Fund/Department Number 291 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - 975 - - 0% Charges for Services 45,000 - 30,600 37,600 - 14,400 68% Interest Earnings 350 39 492 326 - (142) 141% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 45,350 39 31,092 38,901 - 14,258 69% Personnel 7,500 1,088 3,050 628 - 4,450 41% Supplies 8,800 196 2,259 1,921 - 6,541 26% Services 79,500 0 34,052 27,146 - 45,448 43% Debt Service- - - - - - 0% Capital 25,000 - 20,997 - - 4,003 84% Transfers Out- - - - - - 0% 120,800 1,285 60,358 29,695 - 60,442 50% Net(75,450) (1,245) (29,266) 9,206 - (46,184) Cash Balance 76,134 104,924 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Indiana River Rescue Expenditures Revenue Total Expenditures Staffing No staffing associated with this fund. The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are for the maintenance and repair of rescue equipment. Form 3 45 Fund/Department Name Month October Fund/Department Number 292 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 90,000 - 56,891 76,920 - 33,109 63% Charges for Services- - - - - - 0% Interest Earnings- - 55 - - (55) 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 90,000 - 56,946 76,920 - 33,054 63% Personnel- - - - - - 0% Supplies 14,186 - 14,790 - - (604) 104% Services 959 - 507 148,263 71,235 (70,783) 7481% Debt Service- - - - - - 0% Capital 90,000 - - 37,702 - 90,000 0% Transfers Out- - - - - - 0% 105,145 - 15,297 185,965 71,235 18,613 82% Net(15,145) - 41,649 (109,045) (71,235) 14,441 Cash Balance 137,058 95,464 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police Grants Expenditures Revenue Total Expenditures Staffing This Fund was set up to track the revenue and expenditures related to specific Federal Grants. Expenditures have been outlined in the grant. Form 3 46 Fund/Department Name Month October Fund/Department Number 294 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 20,500 1,400 21,888 18,275 - (1,388) 107% Interest Earnings 200 33 363 239 - (163) 182% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 2,000 - - - - 2,000 0% Transfers In- - - - - - 0% Total Revenue 22,700 1,433 22,251 18,514 - 449 98% Personnel- - - - - - 0% Supplies 1,750 - 1,295 1,305 - 455 74% Services 22,000 863 18,348 16,021 - 3,652 83% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 23,750 863 19,643 17,326 - 4,107 83% Net(1,050) 570 2,608 1,188 - (3,658) Cash Balance 70,891 69,272 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Regional Police Academy Expenditures Revenue Total Expenditures Staffing This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police departments who pay a fee to attend the training. The Service expenditure in 2015 was the instructor cost for a Field Training Officer course offered by the Academy. Form 3 47 Fund/Department Name Month October Fund/Department Number 295 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 86,658 25,476 27,157 - - 59,501 31% Charges for Services- - - - - - 0% Interest Earnings 350 53 571 344 - (221) 163% Bond Proceeds- - - - - - 0% Donations 3,250 - - - - 3,250 0% Other Income 38,000 660 18,560 10,646 - 19,440 49% Transfers In 22,000 - 20,965 - - 1,035 95% Total Revenue 150,258 26,189 67,253 10,990 - 83,005 45% Personnel- - - - - - 0% Supplies 45,735 - 34,265 6,365 10,271 1,199 97% Services 66,000 790 6,011 9,576 - 59,989 9% Debt Service- - - - - - 0% Capital 60,600 - - - - 60,600 0% Transfers Out- - - - - - 0% 172,335 790 40,276 15,941 10,271 121,788 29% Net(22,077) 25,399 26,977 (4,951) (10,271) (38,783) Cash Balance 133,211 108,393 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report COPS MORE Grant Expenditures Revenue Total Expenditures Staffing This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants along with impound towing fees. In January, $20,490 was expended in Supplies for dashboard cameras for Police vehicles which will be reimbursed by Federal Grant. Form 3 48 Fund/Department Name Month October Fund/Department Number 299 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 75,000 - 63,744 59,110 - 11,256 85% Charges for Services- - - - - - 0% Interest Earnings 1,000 70 842 823 - 158 84% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 1,000 - 3,864 7,636 - (2,864) 386% Transfers In- - - - - - 0% Total Revenue 77,000 70 68,450 67,569 - 8,550 89% Personnel- - - - - - 0% Supplies 84,759 - 60,827 26,995 6,964 16,968 80% Services 34,201 - 23,541 25,994 - 10,660 69% Debt Service- - - - - - 0% Capital 130,000 - 79,711 41,179 - 50,289 61% Transfers Out- - - - - - 0% 248,960 - 164,079 94,168 6,964 77,917 69% Net(171,960) 70 (95,629) (26,599) (6,964) (69,367) Cash Balance 249,914 358,561 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police Federal Drug Enforcement Expenditures Revenue Total Expenditures Staffing This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. Form 3 49 Fund/Department Name Month October Fund/Department Number 404 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes 8,859,912 738,326 7,383,260 6,484,358 - 1,476,652 83% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 58,000 6,944 78,881 45,143 - (20,881) 136% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 966,059 47,396 589,848 434,102 - 376,211 61% Transfers In- - - - - - 0% Total Revenue 9,883,971 792,666 8,051,989 6,963,604 - 1,831,982 81% Personnel 427,077 25,782 268,681 - - 158,396 63% Supplies 1,384,804 62,833 701,906 935,752 16,424 666,474 52% Services 8,159,164 471,406 4,387,457 3,517,687 1,270,363 2,501,344 69% Debt Service 2,487,504 129,529 2,187,705 1,835,566 - 299,799 88% Capital 1,701,822 50,000 78,788 116,275 864,895 758,139 55% Transfers Out 1,500,000 375,000 1,500,000 1,100,000 - - 100% 15,660,371 1,114,549 9,124,536 7,505,280 2,151,682 4,384,153 72% Net(5,776,400) (321,883) (1,072,547) (541,676) (2,151,682) (2,552,171) Cash Balance 13,878,834 14,363,959 Full Time 4.00 3.00 3.00 Part-Time /Seasonal/Temporary- - - Total 4.00 3.00 3.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report County Option Income Tax This year, $341,500 has been budgeted for IT upgrades such as fiber enhancements to the County City building, Central Services and the Water Works Olive St. Station. An additional $972,500 was appropriated in May 2014 to pay Transpo for the City's portion of the new CNG fueling station. An encumbered amount of $890,000 remaining has been carried forward to 2015. Lastly, approximately $470,000 has been budgeted for the corridors implementation. Expenditures Revenue Total Expenditures Staffing Transferred Chief Information Officer (fomerly Director of IT) and Chief Innovation Officer and (2) Business Analysts (new in 2015) to COIT. Budget increase of approximately $3.0 million in "Services" for education and travel due to IT related expenditures to COIT to maintain IT professional who support the city. Increase also due to election expenditure as 2015 is a mayoral election year. This category also increased to include the SMART program and construction skill training and recruiting expenditures. Other income in 2015 includes $438,203 in loan repayments from the UDAG Fund 410 for the 1st Source/Marriott loan based on BDC collections as well as charges to City departments for computer services. Form 3 50 Fund/Department Name Month October Fund/Department Number 408 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes 9,031,710 765,101 7,501,508 6,597,616 - 1,530,202 83% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 504,660 - 504,660 354,660 - - 100% Interest Earnings 63,000 4,588 54,619 31,403 - 8,381 87% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 100 - 82 29,930 - 18 82% Transfers In- - - - - - 0% Total Revenue 9,599,470 769,689 8,060,869 7,013,609 - 1,538,601 84% Personnel- - - 326,959 - - 0% Supplies- - - - - - 0% Services 1,869,044 76,288 1,237,576 1,512,479 310,037 321,432 83% Debt Service 1,776,923 31,673 1,703,378 1,620,601 - 73,545 96% Capital 4,000 - 3,200 185,964 800 - 100% Transfers Out 6,483,782 955,160 5,817,996 5,862,101 - 665,786 90% 10,133,749 1,063,121 8,762,150 9,508,104 310,837 1,060,763 90% Net(534,279) (293,432) (701,281) (2,494,496) (310,837) 477,838 Cash Balance 9,468,944 8,347,632 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Economic Development Income Tax $275,000 has been budgeted for the Potawatomi Zoological Society. Expenditures Revenue Total Expenditures Staffing In 2015, Code Enforcement personnel expenditure is fully paid out of Fund 600, therefore, no additional expenditures will be incurred in 2015 related to Code in this fund. Transfers out relate to: Community Investment ($1,967,638), Streets ($1,853,000), Code Enforcement ($2,033,776) and Animal Care & Control ($629,368). Services include DTSB management costs, Chamber grants, and others. Form 3 51 Fund/Department Name Month October Fund/Department Number 410 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 860 334 773 85 - 87 90% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 1,039,576 - 1,039,452 - - 124 100% Transfers In- - - - - - 0% Total Revenue 1,040,436 334 1,040,225 85 - 211 100% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 438,203 - 146,068 - - 292,136 33% Capital- - - - - - 0% Transfers Out- - - - - - 0% 438,203 - 146,068 - - 292,136 33% Net 602,233 334 894,158 85 - (291,925) Cash Balance 921,823 27,672 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Urban Development Action Grant Expenditures Revenue Total Expenditures Staffing This budget usually includes payments to the COIT Fund. These payments will not be made unless revenue generated in the fund (primarily from BDC collections) is actually received. New payments from the BDC are expected in 2015. Form 3 52 Fund/Department Name Month October Fund/Department Number 655 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 429,000 36,714 365,264 363,522 63,736 85% Interest Earnings 2,700 495 5,836 3,247 (3,136) 216% Bond Proceeds- - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 431,700 37,209 371,100 366,769 - 60,600 86% Personnel 64,081 12 1,514 1,556 62,567 2% Supplies 6,000 847 847 491 5,153 14% Services 36,058 6,056 35,833 31,886 225 99% Debt Service 72,219 24,490 72,218 72,189 1 100% Capital- - 0% Transfers Out 350,000 350,000 - 100% 528,358 31,405 460,412 106,123 - 67,946 87% Net(96,658) 5,804 (89,312) 260,647 - (7,346) Cash Balance 892,026 1,200,492 Full Time- - Part-Time /Seasonal/Temporary 2.16 0.80 - Total 2.16 0.80 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Project Releaf Expenditures Revenue Total Expenditures Staffing Fall ReLeaf scheduled for October 2015. Form 3 53 Fund/Department Name Month October Fund/Department Number 705 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 10 2 19 7 - (9) 190% Bond Proceeds- - - - - - 0% Donations 1,990 - 1,500 2,000 - 490 75% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 2,000 2 1,519 2,007 - 481 76% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 2,000 - 970 - - 1,030 49% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 2,000 - 970 - - 1,030 49% Net- 2 549 2,007 - (549) Cash Balance 3,867 3,320 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police K-9 Unit Expenditures Revenue Total Expenditures Staffing This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds. Form 3 54 Fund/Department Name Month October Fund/Department Number 313 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 1,177,620 - 501,785 271,788 - 675,835 43% Local Income Taxes- - - - - - 0% Other Taxes 96,436 4,256 78,964 94,077 - 17,472 82% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 50 - 41 - - 9 82% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 1,274,106 4,256 580,790 365,865 - 693,316 46% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 1,272,000 - 1,272,000 1,271,300 - - 100% Capital- - - - - - 0% Transfers Out- - - - - - 0% 1,272,000 - 1,272,000 1,271,300 - - 100% Net 2,106 4,256 (691,210) (905,435) - 693,316 Cash Balance(617,087) (189,099) Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Football Hall of Fame Debt Service None Expenditures Revenue Total Expenditures Staffing This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until the property tax distributions are received. PILOT taxes paid by the utilities are received monthly in this fund. The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment is due February 1, 2018. On 15 April 2015 the Mayor announced a possible sale of the Hall of Fame to a private company. If the sale proceeds as planned, this fund will receive $240,000 per year for the next 5 years that will be used to offset debt service costs. Form 3 55 Fund/Department Name Month October Fund/Department Number 377 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 747,750 43,419 568,191 492,805 - 179,559 76% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 5,600 143 2,310 1,785 - 3,290 41% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 60,661 - 56,233 66,710 - 4,428 93% Transfers In- - - - - - 0% Total Revenue 814,011 43,562 626,734 561,300 - 187,277 77% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 855,603 - 855,603 865,545 - 1 100% Capital- - - - - - 0% Transfers Out- - - - - - 0% 855,603 - 855,603 865,545 - 1 100% Net(41,592) 43,562 (228,869) (304,245) - 187,277 Cash Balance 367,223 537,812 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Professional Sports Development Expenditures Revenue Total Expenditures Staffing Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame. This fund is currenty used for debt. PSDA tax revenue is generally received from the State on a monthly basis. PSDA tax is a special tax received from the State of Indiana based on the sales tax, income tax and local income taxes collected in the PSDA area (which includes Four Winds Field, Century Center, Morris Performing Arts Center and Studebaker National Museum). Four Winds Field generates the majority of PSDA revenue. The January debt service payment has been made for 2015. The final debt service payment on the 2010 Coveleski Stadium bonds (Four Winds Field) was paid January 15, 2013. Form 3 56 Fund/Department Name Month October Fund/Department Number 401 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 15,000 - 41,853 13,526 - (26,853) 279% Interest Earnings 100 21 220 84 - (120) 220% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - 0% Transfers In- - - - - - 0% Total Revenue 15,100 21 42,074 13,611 - (26,974) 279% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 15,100 21 42,074 13,611 - (26,974) Cash Balance 82,524 40,461 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Coveleski Stadium Capital Expenditures Revenue Total Expenditures Staffing Fund 401 accounts for capital spending on Coveleski Stadium. Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget. Form 3 57 Fund/Department Name Month October Fund/Department Number 403 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 200 24 266 152 - (66) 133% Bond Proceeds- - - - - - 0% Donations- - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 200 24 266 152 - (66) 133% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital 49,000 - - - - 49,000 0% Transfers Out- - - - - - 0% 49,000 - - - - 49,000 0% Net(48,800) 24 266 152 - (49,066) Cash Balance 49,428 49,174 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Zoo Endowment Expenditures Revenue Total Expenditures Staffing This fund was established to account for donations dedicated to Potawatomi Zoo. In the past few years several endowments that were funding this fund were liquidated resulting in a drop in revenues to this fund. Form 3 58 Fund/Department Name Month October Fund/Department Number 405 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 34,000 24 7,450 12,691 - 26,550 22% Interest Earnings 2,200 200 2,439 1,262 - (239) 111% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 12,000 - 4,250 12,144 - 7,750 35% Transfers In 95,500 - - - - 95,500 0% Total Revenue 143,700 224 14,139 26,097 - 129,561 10% Personnel- - - - - - 0% Supplies 67,273 - 33,541 50,075 6,448 27,283 59% Services 50,660 - 9,772 20,609 660 40,228 21% Debt Service- - - - - - 0% Capital 75,000 - 22,499 95,000 - 52,501 30% Transfers Out- - - - - - 0% 192,933 - 65,812 165,684 7,108 120,012 38% Net(49,233) 224 (51,673) (139,587) (7,108) 9,549 Cash Balance 469,491 433,304 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Park Nonreverting Capital This fund is for expending nonreverting revenue collected from the Zoo, golf courses, East Race Waterway, picnic sites and forestry revenue. Expenditures Revenue Total Expenditures Staffing This is a nonreverting capital fund that accounts for revenues collected and expenditures for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic Areas, the East Race, Golf Courses, Forestry, Howard Park Ice Rink, and, until 2014, Potawatomi Zoo. The cash balance includes $60,300 that is restricted to expenditures in Voorde Park. Form 3 59 Fund/Department Name Month October Fund/Department Number 406 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 450,000 23,097 260,477 235,215 - 189,523 58% Local Income Taxes- - - - - - 0% Other Taxes 90,191 4,349 62,237 57,886 - 27,954 69% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 2,500 195 2,433 1,986 - 67 97% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - 854 - - 0% Transfers In- - - - - - 0% Total Revenue 542,691 27,641 325,146 295,941 - 217,545 60% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 542,691 - 530,663 530,663 - 12,028 98% Capital- - - - - - 0% Transfers Out- - - - - - 0% 542,691 - 530,663 530,663 - 12,028 98% Net- 27,641 (205,517) (234,722) - 205,517 Cash Balance 375,733 551,077 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Cumulative Capital Development Expenditures Revenue Total Expenditures Staffing This fund receives revenue from a property tax levy and distributions are received from St. Joseph County in June and December. Expenditures are for debt service payments on capital leases and the due dates vary per lease. The fund is used to finance police vehicles and related equipment. The fund also receives PILOT payments from the Water Works and Wastewater utilities on a monthly basis. Form 3 60 Fund/Department Name Month October Fund/Department Number 407 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 397,000 - 267,652 273,553 - 129,348 67% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 850 74 751 192 - 99 88% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 25,200 - 25,000 25,000 - 200 99% Transfers In- - - - - - 0% Total Revenue 423,050 74 293,403 298,745 - 129,647 69% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 367,875 - 367,875 369,800 - - 100% Capital- - - - - - 0% Transfers Out- - - - - - 0% 367,875 - 367,875 369,800 - - 100% Net 55,175 74 (74,472) (71,055) - 129,647 Cash Balance 175,011 105,669 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Cumulative Capital Improvement None Expenditures Revenue Total Expenditures Staffing Revenue in this fund includes $150,000 in hotel/motel taxes and $247,000 in cigarette taxes from other units of government. The hotel/motel tax distribution is usually received in July or August and the cigarette tax allocation is usually received in June and December. In 2015, this fund is used to pay 75% of the 2011 Century Center Refunding bonds as it was in 2014. Payments on the Century Center bond are due in February and July. Because of timing of revenue and expenditures, this fund will often have a negative cash balance during the year. Form 3 61 Fund/Department Name Month October Fund/Department Number 412 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 25,000 1,281 17,908 21,167 - 7,092 72% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 788,687 - 786,187 515,692 - 2,500 100% Transfers In- - - - - - 0% Total Revenue 813,687 1,281 804,095 536,859 - 9,592 99% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital 3,096,061 71,175 1,997,856 2,411,250 1,022,224 75,981 98% Transfers Out- - - - - - 0% 3,096,061 71,175 1,997,856 2,411,250 1,022,224 75,981 98% Net(2,282,374) (69,895) (1,193,761) (1,874,391) (1,022,224) (66,389) Cash Balance 2,447,902 5,269,507 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Major Moves Construction The 2015 budget continues funding for the Smart Streets initiative and includes $950,000 for Smart Streets, $350,000 for the King/LWW roundabout design, and $30,000 for Corridor alley improvements. The $1.0 million encumbered comprises $484K for the 2-way conversion of Main and Michigan/St. Joseph streets from Chippewa to LaSalle (the former IN-933), $228K for the Marion St. roundabout, $39K for the Western Ave. corridor sidewalks and striping, and $61K for the Olive-Sample overpass. There remains a $173K encumbrance for utility relocation for the US 31 construction on the south side of town; this encumbrance may be closed out soon. Expenditures Revenue Total Expenditures Staffing Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF) funds as per formal amortization schedules. In August the fund received the second of two semi-annual payments on these loans, totaling $418,156 in principal and interest. Balances due as of Sep 30 are $635,520 from Fund 435 (Douglas Rd.) and $4,436,193 from Fund 436 (River East Residential, f/k/a Northeast Residential). In August the Board of Public Works and the Redevelopment Commission approved a loan to the Parking Garages fund (Fund 601) which will commence in 2016 with the first of two loans of $750,000 each. The second $750,000 will be lent to the Parking Garages fund in 2017. Form 3 62 Fund/Department Name Month October Fund/Department Number 416 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 100,000 7,270 46,587 60,810 - 53,413 47% Interest Earnings 1,500 251 2,790 1,487 - (1,290) 186% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 101,500 7,521 49,377 62,297 - 52,123 49% Personnel- - - - - - 0% Supplies 30,210 2,028 23,025 6,054 - 7,185 76% Services 40,038 9,333 31,172 8,765 695 8,171 80% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 70,248 11,361 54,197 14,819 695 15,356 78% Net 31,252 (3,840) (4,820) 47,478 (695) 36,767 Cash Balance 510,601 504,289 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Morris Performing Arts Center Capital There are no Capital projects budgeted for this year. Expenditures Revenue Total Expenditures Staffing This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket. Form 3 63 Fund/Department Name Month October Fund/Department Number 434 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 450 32 298 252 - 152 66% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 450 32 298 252 - 152 66% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 462,206 - - - - 462,206 0% Debt Service 187,794 - 7,794 20,975 - 180,000 4% Capital- - - - - - 0% Transfers Out- - - - - - 0% 650,000 - 7,794 20,975 - 642,206 1% Net(649,550) 32 (7,496) (20,722) - (642,054) Cash Balance 2,342 (11,186) Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Community Revitalization Enhancement District Expenditures Revenue Total Expenditures Staffing CRED is derived from State sale taxes generated within the CRED district (within Studebaker/Oliver area) up to a maximum $1M annually through 2015.The distribution is made once a year in October and amount fluctuates significantly (note historical revenues). Fund did not have sufficient revenue last few years to make full debt payment so COIT had to make a portion of the payments. We are anticipating 2015 revenue which will allow us to reimburse COIT for at least a portion of its funding. Form 3 64 Fund/Department Name Month October Fund/Department Number 450 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 16,000 1,458 11,311 8,409 - 4,689 71% Interest Earnings 150 35 363 175 - (213) 242% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 16,150 1,493 11,674 8,584 - 4,476 72% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 16,150 - - - - 16,150 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 16,150 - - - - 16,150 0% Net- 1,493 11,674 8,584 - (11,674) Cash Balance 74,835 61,979 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Palais Royale Historic Preservation No Capital spending in this fund. Expenditures Revenue Total Expenditures Staffing This fund is established to help maintain the Palais Royale. Funding is through a portion of revenues received from functions held at the Palais. Form 3 65 Fund/Department Name Month October Fund/Department Number 677 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 4,700 255 2,921 1,953 - 1,779 62% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 4,700 255 2,921 1,953 - 1,779 62% Personnel- - - - - - 0% Supplies 15,000 - - 419 - 15,000 0% Services 173,824 12,153 53,976 74,778 - 119,848 31% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 188,824 12,153 53,976 75,197 - 134,848 29% Net(184,124) (11,897) (51,055) (73,244) - (133,069) Cash Balance 508,165 585,163 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Football Hall of Fame Capital No Capital expenditures budgeted for 2015. Expenditures Revenue Total Expenditures Staffing The Hall of Fame Capital fund covers maintenance and utilities expenditures on the building incurred by the City, including costs of the building after the Hall of Fame ceased operations in South Bend at the end of 2012. Form 3 66 Fund/Department Name Month October Fund/Department Number 287 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 2,872,739 - 2,869,467 - - 3,272 100% Charges for Services- - - - - - 0% Interest Earnings 350 1,251 2,511 - - (2,161) 717% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 750,000 - - - - 750,000 0% Total Revenue 3,623,089 1,251 2,871,979 - - 751,110 79% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital 750,000 241,351 300,738 - 363,611 85,651 89% Transfers Out- - - - - - 0% 750,000 241,351 300,738 - 363,611 85,651 89% Net 2,873,089 (240,100) 2,571,240 - (363,611) 665,460 Cash Balance 2,571,240 - Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Emergency Medical Services Capital Planned purchase of ambulance, support SUV, replacement cardiac monitors, fleet vehicle. Expenditures Revenue Total Expenditures Staffing The revenues in this account are generated through user fees for the South Bend Fire Department EMS division. These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects. There are no employees associated with this fund. Form 3 67 Fund/Department Name Month October Fund/Department Number 288 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- 135,288 135,288 - - (135,288) 0% Charges for Services 5,144,065 392,634 4,137,923 2,296,691 - 1,006,142 80% Interest Earnings 18,000 1,598 17,488 13,959 - 512 97% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 17,000 715 49,341 7,316 - (32,341) 290% Transfers In 500,000 - - - - 500,000 0% Total Revenue 5,679,065 530,235 4,340,040 2,317,966 - 1,339,025 76% Personnel 4,840,253 302,712 2,539,270 - - 2,300,983 52% Supplies 292,000 16,839 267,079 160,786 4,020 20,901 93% Services 375,337 56,794 181,522 310,965 8,475 185,339 51% Debt Service 448,773 - 452,620 247,497 1,728 (5,575) 101% Capital 149,003 - 149,003 3,019,603 - - 100% Transfers Out 750,000 - - 1,000,000 - 750,000 0% 6,855,366 376,344 3,589,494 4,738,850 14,224 3,251,648 53% Net(1,176,301) 153,891 750,545 (2,420,885) (14,224) (1,912,623) Cash Balance 3,629,857 3,165,160 Full Time 51.00 51.00 Part-Time /Seasonal/Temporary- - Total 51.00 51.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Emergency Medical Services Operating None Expenditures Revenue Total Expenditures Staffing The revenues in this account are generated through user fees for the South Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenditures primarily for Emergency Medical Services division and reflects a portion of the cost associated with operating ambulances. Form 3 68 Fund/Department Name Month October Fund/Department Number 600 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - 1,600 - - 0% Charges for Services 1,886,052 169,016 1,582,317 1,116,942 - 303,735 84% Interest Earnings 5,900 896 5,922 1,107 - (22) 100% Bond Proceeds- - - - - - 0% Donations 100 - 52 - - 48 52% Other Income 21,817 2,336 30,069 3,638 - (8,252) 138% Transfers In 2,663,144 - 1,997,358 2,306,560 - 665,786 75% Total Revenue 4,577,013 172,248 3,615,718 3,429,846 - 961,295 79% Personnel 2,454,138 168,133 1,833,982 1,513,013 - 620,156 75% Supplies 166,483 7,472 92,756 120,501 33,379 40,348 76% Services 1,513,150 147,662 785,886 1,007,200 395,950 331,314 78% Debt Service 31,630 2,350 18,740 15,702 517 12,373 61% Capital 40,000 - - - 39,677 323 99% Transfers Out- - - - - - 0% 4,205,401 325,618 2,731,364 2,656,416 469,523 1,004,514 76% Net 371,612 (153,370) 884,354 773,431 (469,523) (43,219) Cash Balance 1,619,123 926,013 Full Time 36.00 36.00 - Part-Time /Seasonal/Temporary 2.00 2.00 - Total 38.00 38.00 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2014 City of South Bend Monthly Financial Report Consolidated Building Fund Expenditures Revenue Total Expenditures Staffing This fund now comprises the Consolidated Building Department, Code Enforcement and Animal Control. Code and Animal Control are managed together but are run separately from the Building Department per Council's wishes. The $2.6 million transfer is from the EDIT Fund to cover Code and Animal Control activities which, unlike the Consolidated Building Department, are not enterprises by nature. Form 3 69 Fund/Department Name Month October Fund/Department Number 601 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 1,039,525 109,001 838,534 797,256 - 200,991 81% Interest Earnings 5,600 518 5,748 3,036 - (148) 103% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - 11 64,428 - (11) 0% Transfers In- - - - - - 0% Total Revenue 1,045,125 109,519 844,293 864,721 - 200,832 81% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 1,742,807 94,624 791,290 506,569 475,696 475,820 73% Debt Service- - - - - - 0% Capital 63,905 - 63,817 92,097 1,536 (1,448) 102% Transfers Out- - - - - - 0% 1,806,712 94,624 855,107 598,666 477,233 474,372 74% Net(761,587) 14,895 (10,814) 266,055 (477,233) (273,540) Cash Balance 1,062,815 1,150,242 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Parking Garages 2015 projects include: Wayne Street Façade, Elevator Repairs and Door Repairs. These projects were begun in 2014 and will be finished in 2015. Other major repairs to be undertaken in 2015 as outlined in the study of needed improvements. Expenditures Revenue Total Expenditures Staffing Operations under outside contract with Downtown South Bend, Inc. so all expenditures except capital are shown under Services line. Form 3 70 Fund/Department Name Month October Fund/Department Number 610 Date Updated 11/9/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 5,219,316 408,923 4,050,862 4,121,883 - 1,168,454 78% Interest Earnings 2,500 135 2,067 1,659 - 433 83% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 490,473 84,191 392,457 297,333 - 98,016 80% Transfers In- - - - - - 0% Total Revenue 5,712,289 493,249 4,445,387 4,420,875 - 1,266,902 78% Personnel 1,731,390 120,499 1,342,338 1,392,588 900 388,152 78% Supplies 371,208 16,051 235,404 387,354 17,036 118,768 68% Services 2,965,654 234,552 2,345,714 2,368,991 56,730 563,210 81% Debt Service 52,800 4,850 39,300 13,500 74% Capital- - - - 0% Transfers Out 752,811 83,600 613,600 743,916 139,211 82% 5,873,863 459,552 4,576,356 4,892,849 74,666 1,222,841 79% Net(161,574) 33,697 (130,969) (471,974) (74,666) 44,061 Cash Balance 297,037 341,363 Full Time 25.20 21.20 Part-Time /Seasonal/Temporary 8.00 8.00 Total 33.20 29.20 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Solid Waste Operations Expenditures Revenue Total Expenditures Staffing This Enterprise Fund charges City residents a small monthly fee to pick up and dispose of their trash at area landfills and recycling centers. The operations of Solid Waste are totally funded by these user fees. Transfers out to Fund 611 for debt service payments are done on an as needed basis. While year to date operating expenditures are within budget, revenues continue to come in below expected levels. Form 3 71 Fund/Department Name Month October Fund/Department Number 611 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 200 5 96 154 - 104 48% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 752,811 83,600 613,600 743,916 - 139,211 82% Total Revenue 753,011 83,605 613,696 744,070 - 139,315 81% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 752,811 83,836 648,584 691,181 - 104,227 86% Capital- - - 171,182 - - 0% Transfers Out- - - - - - 0% 752,811 83,836 648,584 862,363 - 104,227 86% Net 200 (231) (34,889) (118,293) - 35,089 Cash Balance 311 147 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Solid Waste Capital Year to date spending has been for lease purchase payments on prior year equipment acquisitions. Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to pay for capital items, such as trash trucks, used in the day to day operations of Solid Waste. Other than a small amount of interest income, the sole source of revenue for this fund comes from dollars transferred in from the Solid Waste Operations Fund #610. These transfers are done on an as needed basis. Form 3 72 Fund/Department Name Month October Fund/Department Number 620 Date Updated 11.16.15 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - 0% Charges for Services 14,638,403 1,524,754 12,130,890 12,235,204 - 2,507,513 83% Interest Earnings 29,000 1,816 23,537 9,773 - 5,463 81% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 93,580 2,814 51,074 132,805 - 42,506 55% Transfers In 19,500 2,371 30,610 12,986 - (11,110) 157% Total Revenue 14,780,483 1,531,755 12,236,112 12,390,768 - 2,544,371 83% Personnel 5,023,137 342,961 3,817,797 3,628,036 1,800 1,203,540 76% Supplies 1,576,411 101,840 1,133,179 1,105,197 175,489 267,743 83% Services 4,919,180 246,953 3,448,336 3,639,768 467,586 1,003,258 80% Debt Service 18,789 813 6,885 4,396 851 11,054 41% Capital- - - - - - 0% Transfers Out 4,306,954 332,159 3,587,073 3,297,382 - 719,881 83% 15,844,471 1,024,726 11,993,270 11,674,779 645,726 3,205,475 80% Net(1,063,988) 507,029 242,842 715,989 (645,726) (661,104) Cash Balance 4,338,973 4,069,502 Full Time 70.20 68.20 Part-Time /Seasonal/Temporary 3.00 2.00 Total 73.20 70.20 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Operations Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to account for all revenue and operational expenditures of the water utility. This fund provides the monies for debt service obligations, reserve requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations. The transfers in revenue is interest earnings from other funds which has been greater year to date than the previous year. Total year to date expenditures remain within expected budget range percentages. Form 3 73 Fund/Department Name Month October Fund/Department Number 622 Date Updated 11/16/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 10,000 1,413 16,361 10,884 - (6,361) 164% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 10,000 1,413 16,361 10,884 - (6,361) 164% Personnel- - - - - - 0% Supplies- - - 3,600 - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital 838,893 - 262,273 371,827 162,797 413,824 51% Transfers Out- - - - - - 0% 838,893 - 262,273 375,427 162,797 413,824 51% Net(828,893) 1,413 (245,911) (364,543) (162,797) (420,185) Cash Balance 2,879,370 3,167,183 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Capital Chlorine Auto Emergency Shut Off System $15,382 Trucks (4) & Backhoe (1) $246,891 Encumb: Meter Reading Mobile Management Software (1) $18,188 Expenditures Revenue Total Expenditures Staffing This fund is used for acquiring, constructing, and improving fixed assets. A Budget Transfer Form A will be submitted in Qtr 4 to adjust interest earnings revenue. Form 3 74 Fund/Department Name Month October Fund/Department Number 623 Date Updated 11.16.15 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 545 - 544 1,654 - 1 100% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 545 - 544 1,654 - 1 100% Personnel- - - - - - 0% Supplies 86,514 - 86,470 152,839 - 44 100% Services 36,871 - 36,843 42,103 28 100% Debt Service- - - - - 0% Capital 59,600 - 59,529 374,711 - 71 100% Transfers Out 245 - 240 5 98% 183,230 - 183,082 569,653 - 148 100% Net(182,685) - (182,539) (567,999) - (146) Cash Balance- 244,631 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Bond Capital Water Meters $58,193 Pinhook WT Effic Improv Proj $122,478 Boland Park PRV $2,171 Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to segregate the use of bond proceeds that are applied to the acquisition, construction and installation of certain additions, extension and improvements. Revenue bonds were issued in June 2012 with an aggregate principal of $8,300,000. The bond cash proceeds were fully expended as of July 14, 2015. Form 3 75 Fund/Department Name Month October Fund/Department Number 624 Date Updated 11.16.15 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 6,000 734 8,058 4,514 - (2,058) 134% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - 40 - - 0% Total Revenue 6,000 734 8,058 4,554 - (2,058) 134% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - 0% Transfers Out 6,000 734 7,204 4,514 - (1,204) 120% 6,000 734 7,204 4,514 - (1,204) 120% Net- - 855 40 - (855) Cash Balance 1,506,393 1,474,391 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Customer Deposit Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to retain security deposits collected from customers when establishing new service. Upon termination of service, these deposits are released and credited against final bills. A Budget Transfer Form A will be submitted to adjust interest earnings revenue. Also, a Budget Transfer Form B will be submitted in Qtr 4 adjusting earnings transfer out expenditure budget. Form 3 76 Fund/Department Name Month October Fund/Department Number 625 Date Updated 11.16.15 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 5,000 547 3,909 2,076 - 1,091 78% Bond Proceeds- - - 0% Donations- - - 0% Other Income- - - 0% Transfers In 2,045,078 170,275 1,702,990 1,708,100 - 342,088 83% Total Revenue 2,050,078 170,822 1,706,899 1,710,176 - 343,179 83% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 2,045,078 366,223 384,620 - 1,678,855 18% Capital- - - 0% Transfers Out 5,000 547 3,906 2,076 - 1,094 78% 2,050,078 547 370,129 386,696 - 1,679,949 18% Net- 170,275 1,336,770 1,323,480 - (1,336,770) Cash Balance 1,341,426 1,328,817 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Sinking Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. The source of monies for debt repayment are transfers from the water utility operating fund 620. Biannual installments are disbursed at the end of June and December. June's payment represents 50% of the annual interest due and December's payment comprises the rest of the interest and all of the principal. Form 3 77 Fund/Department Name Month October Fund/Department Number 626 Date Updated 11.16.15 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 9,500 786 5,579 4,862 3,921 59% Bond Proceeds- - 0% Donations- - 0% Other Income- 0% Transfers In- 76,543 - 0% Total Revenue 9,500 786 5,579 81,405 - 3,921 59% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 14,500 8,811 - - 5,689 61% 14,500 - 8,811 - - 5,689 61% Net(5,000) 786 (3,233) 81,405 - (1,767) Cash Balance 1,643,445 1,647,081 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Bond Reserve Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to ensure compliance with certain debt service bond covenants. Balance in fund is determined by debt service financing arrangements at bond issuance. Maximum reserve requirements have been fully satisfied. Form 3 78 Fund/Department Name Month October Fund/Department Number 629 Date Updated 11.13.15 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 8,500 1,091 11,892 6,396 - (3,392) 140% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 154,249 - 150,228 53,507 - 4,021 97% Total Revenue 162,749 1,091 162,120 59,903 - 629 100% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 8,500 1,091 10,689 6,396 - (2,189) 126% 8,500 1,091 10,689 6,396 - (2,189) 126% Net 154,249 - 151,431 53,507 - 2,818 Cash Balance 2,235,267 2,085,039 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Water Works Reserve Operations & Maintenance Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies and other economic risks that may impact the Water Utility's ability to meet financial commitments. Investment earnings are greater than anticipated. Current year transfer in revenue is for policy compliance purposes. A Qtr 4 Budget Transfer Form B was submitted to amend the expenditure transfer out budget. Form 3 79 Fund/Department Name Month October Fund/Department Number 640 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 551,200 51,665 504,250 487,677 46,950 91% Interest Earnings 3,600 788 8,389 4,419 (4,789) 233% Bond Proceeds- - 0% Donations- - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 554,800 52,454 512,640 492,096 - 42,160 92% Personnel 206,842 11,443 131,425 140,100 75,417 64% Supplies 28,603 1,435 15,970 12,314 6,293 6,340 78% Services 281,802 11,395 199,655 191,892 14,988 67,160 76% Debt Service 28,456 14,218 14,218 14,238 50% Capital- - 0% Transfers Out- - - - - - 0% 545,703 24,273 361,268 358,524 21,281 163,154 70% Net 9,097 28,180 151,371 133,572 (21,281) (120,994) Cash Balance 1,657,405 1,494,016 Full Time 2.20 1.85 - Part-Time /Seasonal/Temporary- - - Total 2.20 1.85 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewer Repair Insurance Expenditures Revenue Total Expenditures Staffing The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a $500.00 deductible toward the cost of the repair and the city pays the rest. Form 3 80 Fund/Department Name Month October Fund/Department Number 641 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 35,209,467 3,190,059 29,899,927 27,823,409 - 5,309,540 85% Interest Earnings 22,000 2,982 45,093 17,904 - (23,093) 205% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 92,100 18,644 90,631 88,518 - 1,469 98% Transfers In 15,000 1,795 17,560 10,517 - (2,560) 117% Total Revenue 35,338,567 3,213,481 30,053,212 27,940,347 - 5,285,355 85% Personnel 7,402,560 469,708 5,320,027 5,512,680 - 2,082,533 72% Supplies 2,154,745 79,510 943,850 1,292,301 195,585 1,015,309 53% Services 13,678,782 819,040 8,613,342 8,345,051 1,811,200 3,254,239 76% Debt Service 585,187 33,621 360,534 299,099 224,653 62% Capital- - - - - - 0% Transfers Out 14,875,700 773,536 15,991,448 11,879,154 - (1,115,748) 108% 38,696,974 2,175,416 31,229,202 27,328,285 2,006,786 5,460,986 86% Net(3,358,407) 1,038,065 (1,175,991) 612,062 (2,006,786) (175,630) Cash Balance 7,765,133 7,813,246 Full Time 95.25 85.40 Part-Time /Seasonal/Temporary 6.62 2.00 Total 101.87 87.40 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewage Works Operations Capital spending for Sewage works is shown in Fund 642. Expenditures Revenue Total Expenditures Staffing This enterprise fund utilizes monthly fees received from residents and businesses to properly treat, transport, and dispose of generated sewage. Debt service payments are made in accordance with City amortization schedules. Extra transfers out to Capital Fund 642 to help fund upcoming projects at the Wastewater Plant overdrafted that budget line. All other operating expenditure categories are falling within budgeted range. Form 3 81 Fund/Department Name Month October Fund/Department Number 642 Date Updated 11/2/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 39,000 4,726 30,696 15,907 - 8,304 79% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 5,359,000 - 8,000,000 4,000,000 - (2,641,000) 149% Total Revenue 5,398,000 4,726 8,030,696 4,015,907 - (2,632,696) 149% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 37,896 - 37,895 76,937 - 1 100% Debt Service- - - - - - 0% Capital 9,533,814 79,543 2,267,615 3,820,565 5,287,041 1,979,157 79% Transfers Out- - - - - - 0% 9,571,710 79,543 2,305,510 3,897,502 5,287,041 1,979,158 79% Net(4,173,710) (74,817) 5,725,186 118,405 (5,287,041) (4,611,854) Cash Balance 9,476,907 4,162,971 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewage Works Capital Year to Date totals spent include: Wastewater Treatment Plant Primary Clarifier rehab $1,267,627, East Gate Lift Station $443,850, Wastewater Plant vehicles & equipment $53,959, Sewer Dept vehicles & equipment $526,851. Expenditures Revenue Total Expenditures Staffing This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is from Sewage Works Operating Fund #641, which transfers funds here as needed. Form 3 82 Fund/Department Name Month October Fund/Department Number 643 Date Updated 10/30/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 15,000 1,795 19,535 10,517 - (4,535) 130% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 256,612 - 256,086 129,964 - 526 100% Total Revenue 271,612 1,795 275,620 140,481 - (4,008) 101% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 15,000 1,795 17,560 10,517 - (2,560) 117% 15,000 1,795 17,560 10,517 - (2,560) 117% Net 256,612 - 258,061 129,964 - (1,449) Cash Balance 3,678,649 3,422,564 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewage Works Reserve Operations & Maint. Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to hold the equivalent of two months of Sewage Works (Sewers & Wastewater) budgeted operating expenditures in reserve. A transfer to this fund was done in February to adjust the balance to stay in compliance. Form 3 83 Fund/Department Name Month October Fund/Department Number 647 Date Updated 10/30/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - 3 - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue- - - 3 - - 0% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - 1,143 - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - 0 - - (0) 0% - - 0 1,143 - (0) 0% Net- - (0) (1,141) - 0 Cash Balance- 0 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewer Bond 2007 Expenditures Revenue Total Expenditures Staffing This 2007 Bond is fully spent. Form 3 84 Fund/Department Name Month October Fund/Department Number 649 Date Updated 10/30/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 7,000 2,887 18,784 10,486 - (11,784) 268% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 9,281,088 773,536 7,735,363 7,749,190 - 1,545,726 83% Total Revenue 9,288,088 776,423 7,754,147 7,759,676 - 1,533,941 83% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 9,283,609 - 1,592,661 1,675,452 - 7,690,948 17% Capital- - - - - - 0% Transfers Out- - - - - - 0% 9,283,609 - 1,592,661 1,675,452 - 7,690,948 17% Net 4,479 776,423 6,161,485 6,084,223 - (6,157,006) Cash Balance 6,951,822 6,867,030 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewage Sinking Expenditures Revenue Total Expenditures Staffing This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers in from Operating Fund 641 are done in specified amounts each month to satisfy bond covenants. Form 3 85 Fund/Department Name Month October Fund/Department Number 653 Date Updated 10/30/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue- - - - - - 0% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net- - - - - - Cash Balance 7,286,832 7,286,828 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewage Debt Service Reserve Expenditures Revenue Total Expenditures Staffing This Debt Reserve fund is held in a separate account with Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconcilliation of the account is done monthly. Form 3 86 Fund/Department Name Month October Fund/Department Number 658 Date Updated 11/2/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - 0 6 - (0) 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue- - 0 6 - (0) 0% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - 924 - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - 2 - - (2) 0% - - 2 924 - (2) 0% Net- - (2) (918) - 2 Cash Balance- 1,297 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewer Bond 2010 Expenditures Revenue Total Expenditures Staffing This 2010 bond has been fully spent. Form 3 87 Fund/Department Name Month October Fund/Department Number 659 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 6,000 253 4,415 19,598 1,585 74% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 6,000 253 4,415 19,598 - 1,585 74% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 323,670 - 8,064 4,377 9,606 306,001 5% Debt Service- - - - - - 0% Capital 3,388,168 - 1,077,545 4,763,329 442,920 1,867,703 45% Transfers Out- - - - - - 0% 3,711,838 - 1,085,608 4,767,706 452,526 2,173,704 41% Net(3,705,838) 253 (1,081,193) (4,748,108) (452,526) (2,172,119) Cash Balance 518,193 3,100,391 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewer Bond 2011 From issue late in 2011, this bond has funded numerous projects including Diamond Ave. Trunk Sewer, Phase II $3.7 million, East Bank Sewer Separation, Phase II $2.8 million, East Bank Sewer Separation, Phase III $2.3 million, LaSalle School Area Sewer Separation, $1.7 million, East Bank Sewer Separation, Phase III $545,000, Southwood Sewer Separation, $1,295,171, Diamond Ave. Trunk Sewer, Phase III $248,000, St. Joseph River CSO Stabilization $217,831, Secondary Clarifier Upgrade $494,141, Wastewater Treatment Plant Digester Upgrade $5,639,949. Expenditures Revenue Total Expenditures Staffing This Sewage Works Revenue Bond closed in October of 2011. A number of projects have been funded from this bond; the more significant ones are listed below. Form 3 88 Fund/Department Name Month October Fund/Department Number 661 Date Updated 11/2/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 40,000 7,272 87,035 55,260 - (47,035) 218% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - 5 - - (5) 0% Total Revenue 40,000 7,272 87,040 55,260 - (47,040) 218% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 1,000,000 1,025 1,937 495 - 998,063 0% Debt Service- - - - - - 0% Capital 15,624,275 447,053 2,516,835 910,171 10,660,506 2,446,935 84% Transfers Out- - - - - - 0% 16,624,275 448,078 2,518,772 910,666 10,660,506 3,444,998 79% Net(16,584,275) (440,805) (2,431,732) (855,405) (10,660,506) (3,492,038) Cash Balance 14,388,558 17,443,622 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Sewer Bond 2012 Projects funded from this Bond in 2013 and 2014 included: East Bank Sewer Separation-Phase 4 $2.6 million, Diamond Ave. Sewer Separation- Phase 3, $2.6 million, Prairie Avenue Sewer Separation $404,420, and Southwood Sewer Separation $899,943. Spending in 2015 has been for Prairie Ave. Sewer Separation $194,503, Fairfax Sewer $70,022, East Bank Sewer Separation-Phase 5 $460,904, Sewer Sensory Control Network $193,609, Southwood Sewer Separation $19,109, Wastewater Treatment Plant Grit/Screening Improvements $111,491, Secondary Clarifier Modifications $342,842, CSO LTCP re-look $1,066,150, and misc other $2,070. Expenditures Revenue Total Expenditures Staffing Form 3 89 Fund/Department Name Month October Fund/Department Number 664 Date Updated 11/2/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 50 2 24 14 - 26 49% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 50 2 24 14 - 26 49% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 50 2 24 14 - 26 Cash Balance 4,505 4,482 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report 2013A Cost of Issuance Fund Expenditures Revenue Total Expenditures Staffing This fund was set up to pay the issue costs related to the re-funding of the 2004 Sewer bond and 1998 SRF Loan. Those costs were paid in 2013. The remaining cash balance should be transferred to an appropriate fund, so this fund can be closed out. Form 3 90 Fund/Department Name Month October Fund/Department Number 670 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 1,313,450 - 1,313,450 1,313,450 - - 100% Grants/Intergovernmental- - - - - - 0% Charges for Services 2,490,815 78,918 1,759,032 2,155,983 - 731,783 71% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 15,000 86 (18,240) 45,955 - 33,240 -122% Transfers In- - - - - - 0% Total Revenue 3,819,265 79,005 3,054,242 3,515,387 - 765,023 80% Personnel 2,505,817 160,681 1,712,203 1,734,664 - 793,614 68% Supplies 496,646 61,462 485,336 413,334 - 11,310 98% Services 1,286,148 112,701 1,109,877 1,022,336 - 176,271 86% Debt Service- - - - - - 0% Capital 243,951 - - - - 243,951 0% Transfers Out- - - - - - 0% 4,532,562 334,845 3,307,415 3,170,334 - 1,225,147 73% Net(713,297) (255,840) (253,173) 345,053 - (460,124) Cash Balance 1,171,750 981,558 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Century Center Expenditures Revenue Total Expenditures Staffing SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for electric costs. Although charges for services are down, personnel expenditures are also down as they are controlling their costs. Also, charges for services will likely stay low as the Century Center is going to begin many energy savings construction projects which is putting many of their rooms out of inventory for months at a time. However, the energy savings and their efforts to become more "green" will likely help attract future business. Form 3 91 Fund/Department Name Month October Fund/Department Number 671 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 500 92 638 281 - (138) 128% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 500 92 638 281 - (138) 128% Personnel- - - - - - 0% Supplies 52,621 - 41,156 - - 11,465 78% Services 192,735 - 192,735 - - 0 100% Debt Service- - - - - - 0% Capital 310,300 - 54,630 339,363 - 255,670 18% Transfers Out 50,000 - 50,000 - - - 100% 605,656 - 338,521 339,363 - 267,135 56% Net(605,156) 92 (337,882) (339,082) - (267,274) Cash Balance 1,080,780 1,418,615 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Century Center Capital A Qualified Energy Conservation Bond was taken out in May 2015. Approximately $192,000 will be used as a down payment on the construction contract, thus reducing the amount necessary to be funded by bond issuance. The actual bond payments will be made with hotel/motel funds through a new fund, Century Center Energy Conservation Debt Service, that was seeded with a $50,000 transfer from this fund in May. Expenditures Revenue Total Expenditures Staffing SMG contributed a one time amount of $575,000 to cover capital expenditures in August 2013. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract. Form 3 92 Fund/Department Name Month October Fund/Department Number 672 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- 4 24 - - (24) 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 50,000 - 50,000 - - - 100% Total Revenue 50,000 4 50,024 - - (24) 100% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 50,000 4 50,024 - - (24) Cash Balance 50,024 - Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Century Center Energy Conservation Debt Svc Expenditures Revenue Total Expenditures Staffing A Qualified Energy Conservation Bond was taken out in May 2015. The $50,000 was transferred from the capital fund to set up the fund for future bond payments. Form 3 93 Fund/Department Name Month October Fund/Department Number 222 Date Updated 11/10/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental 29,167 - - - 29,167 0% Charges for Services 8,069,157 579,907 6,156,877 5,903,410 - 1,912,280 76% Interest Earnings 3,400 597 6,715 3,556 - (3,315) 197% Bond Proceeds- - - - 0% Donations- - - - 0% Other Income 78,627 6,201 98,583 132,193 - (19,956) 125% Transfers In- - - - - - 0% Total Revenue 8,180,351 586,705 6,262,175 6,039,159 - 1,918,176 77% Personnel 3,099,267 197,944 2,194,093 2,185,192 150 905,024 71% Supplies 167,428 7,549 119,950 87,434 10,246 37,232 78% Services 4,640,552 339,333 3,662,570 3,595,651 148,079 829,903 82% Debt Service 9,155 649 4,755 6,285 210 4,190 54% Capital 141,157 20,857 140,857 32,262 300 100% Transfers Out 271,850 271,850 271,850 - - - 100% 8,329,409 838,182 6,394,075 5,906,824 158,685 1,776,649 79% Net(149,058) (251,477) (131,901) 132,335 (158,685) 141,527 Cash Balance 1,452,705 1,601,580 Full Time 44.00 41.00 41.00 Part-Time /Seasonal/Temporary 6.00 6.00 6.00 Total 50.00 47.00 47.00 Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Central Services The capital expenditures for 2015 were moved to a new Fund #224 for $271,850. We are transfering monies out of our cash reserve over to fund 224 to cover our 2015 capital expenditures. We had $120,000 roll over from 2014 to 2015 for capital expenditures to converting our garage so we can work on CNG vehicles. Expenditures Revenue Total Expenditures Staffing The Central Services Division consists of six cost centers that provide a variety of services to other city departments, along with several local county, state and federal agencies. In Oct. we had 1,344 vehicle repairs. Average Fuel prices for October is $1.79 for Unleaded and $2.00 for Diesel. Budgeted amount per gallon is $3.45. Sustainability Office continued rolling out City facility recycling and applied for two state energy grants. Form 3 94 Fund/Department Name Month October Fund/Department Number 224 Date Updated 11/10/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In 271,850 271,850 271,850 - - - 100% Total Revenue 271,850 271,850 271,850 - - - 100% Personnel- - - - - - 0% Supplies- 29,190 29,190 - (29,190) 0% Services- 4,272 4,272 - 13,220 (17,491) 0% Debt Service- - - - - - 0% Capital 271,850 28,196 - 24,632 219,022 19% Transfers Out- - - - - - 0% 271,850 33,462 61,658 - 37,851 172,341 37% Net- 238,388 210,192 - (37,851) (172,341) Cash Balance 210,192 - Full Time- - Part-Time /Seasonal/Temporary- - Total- - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Central Services Capital Capital projects for 2015 include a roof replacement for the Equipment Services building ($171,850), six (6) mobile comm lifts ($10,000 each) and an inground hoist ($40,000). Expenditures Revenue Total Expenditures Staffing This is a new fund for 2015. Revenues are a transfer from Central Services. Form 3 95 Fund/Department Name Month October Fund/Department Number 226 Date Updated 11/13/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 1,222,727 104,502 1,018,973 2,383,099 - 203,755 83% Interest Earnings 20,500 2,148 27,493 15,893 - (6,993) 134% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 19,375 92,198 94,573 48,112 - (75,198) 488% Transfers In- - - - - - 0% Total Revenue 1,262,602 198,848 1,141,039 2,447,104 - 121,563 90% Personnel 314,491 15,166 182,671 151,096 - 131,820 58% Supplies 36,189 563 26,905 12,945 1,999 7,285 80% Services 2,706,111 60,007 2,059,181 1,919,333 14,267 632,663 77% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 3,056,791 75,736 2,268,757 2,083,373 16,266 771,768 75% Net(1,794,189) 123,111 (1,127,718) 363,731 (16,266) (650,206) Cash Balance 4,552,356 5,549,228 Full Time 3.00 2.00 Part-Time /Seasonal/Temporary- - Total 3.00 2.00 - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Liability Insurance No capital expenditures are budgeted in 2015. Expenditures Revenue Total Expenditures Staffing This fund handles operations relating to business insurance and claims: property, liability, workers compensation, etc. and the operation of the safety and risk department. Position vacancy, due to retirement, remains unfilled. Form 3 96 Fund/Department Name Month October Fund/Department Number 278 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 61,100 4,480 50,470 51,770 - 10,630 83% Interest Earnings 2,000 295 3,021 1,534 - (1,021) 151% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 61,100 4,480 50,470 51,663 - 10,630 83% Transfers In- - - - - - 0% Total Revenue 124,200 9,255 103,961 104,967 - 20,239 84% Personnel- - - - - - 0% Supplies 61,100 - - 60,580 - 61,100 0% Services 10,000 - 1,086 - - 8,914 11% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 71,100 - 1,086 60,580 - 70,014 2% Net 53,100 9,255 102,875 44,387 - (49,775) Cash Balance 618,887 497,339 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Take Home Vehicle Police None Expenditures Revenue Total Expenditures Staffing This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. The cash reserve in this fund has increased in recent years and is expected to increase during 2015. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting. No liability claims were paid during 2014. Form 3 97 Fund/Department Name Month October Fund/Department Number 711 Date Updated 11/13/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 16,315,000 1,175,809 12,001,333 10,735,387 - 4,313,667 74% Interest Earnings 23,345 2,352 25,163 16,634 - (1,818) 108% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 19,425 - 19,399 288,497 - 26 100% Transfers In- - - - - - 0% Total Revenue 16,357,770 1,178,161 12,045,896 11,040,519 - 4,311,874 74% Personnel 4,326 1 8 - - 4,318 0% Supplies 24,275 3,450 12,439 33,609 3,071 8,765 64% Services 844,520 56,729 603,724 524,856 113,831 126,965 85% Insurance 15,823,814 890,675 10,782,929 11,796,078 13,938 5,026,947 68% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 16,696,935 950,855 11,399,100 12,354,542 130,840 5,166,995 69% Net(339,165) 227,306 646,795 (1,314,023) (130,840) (855,121) Cash Balance 4,703,783 4,347,424 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Self-Funded Employee Benefits None Expenditures Revenue Total Expenditures Staffing This fund handles expenses relating to insurance and claims relating to employees: medical, dental, life, flex spending, etc. For the last several years expenditures have significantly exceeded revenues (charges to City Departments and employees) so our cash balance has been eroding. This is not sustainable in the long-term and we need to address this situation. For the 2015 Budget, we increased employer and employee contributions significantly, which has been helping. We are also working with our insurance advisor to implement a near site clinic, which is expected to help control costs. Claim costs (part of "Insurance" above) are typically lower in the early part of the year, but this is attributable to employees still meeting their deductible, so less is paid by the City. We should expect this to trend upwards as the year progresses. Form 3 98 Fund/Department Name Month October Fund/Department Number 713 Date Updated 11/18/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 112,996 8,473 84,734 85,304 - 28,262 75% Interest Earnings 1,550 122 1,313 747 - 237 85% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 114,546 8,595 86,047 86,051 - 28,499 75% Personnel 200,000 386 52,699 111,871 - 147,301 26% Supplies- - - - - - 0% Services 26,796 566 14,463 6,020 11,000 1,333 95% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 226,796 952 67,162 117,891 11,000 148,634 34% Net(112,250) 7,643 18,885 (31,840) (11,000) (120,135) Cash Balance 260,056 228,190 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Unemployment Compensation None Expenditures Revenue Total Expenditures Staffing This fund charges an allocation of 0.5% of payroll to most departments to cover the cost of unemployment claims paid. Due to continued favorable claims, the fund will only charge departments at 0.25% unless the claims increase substantially. For the 2015 budget, all outplacement services will be paid through this account. These were paid through the General Fund in previous years, however, due to the nature of outplacement claims, the Unemployment Fund is a more appropriate place from which to pay the costs. The Unemployment Compensation Fund is classified as an Internal Service Fund for financial reporting. Claims continue to be lower than anticipated. Form 3 99 Fund/Department Name Month October Fund/Department Number 701 Date Updated 11/13/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 5,036,025 - 5,039,025 5,129,098 - (3,000) 100% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 4,500 - 1,010 1,158 - 3,490 22% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 4,000 - 6,411 - - (2,411) 160% Transfers In- - - - - - 0% Total Revenue 5,044,525 - 5,046,446 5,130,256 - (1,921) 100% Personnel 5,661,579 423,186 4,339,389 4,552,497 - 1,322,191 77% Supplies 200 - - - - 200 0% Services 4,800 79 804 674 - 3,996 17% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 5,666,579 423,265 4,340,193 4,553,172 - 1,326,386 77% Net(622,054) (423,265) 706,253 577,084 - (1,328,307) Cash Balance 1,345,557 1,515,185 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Firefighters Pension No capital expenditures are purchased through this account. Expenditures Revenue Total Expenditures Staffing The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the previous year. For 2015, the payments are expected to be $2,603,546 by 1 July and again by 1 October, totaling $5,207,092. Form 3 100 Fund/Department Name Month October Fund/Department Number 702 Date Updated 11/10/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes 6,375,359 - 6,378,359 6,111,865 - (3,000) 100% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 6,000 59 2,156 2,546 - 3,844 36% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 4,000 - 62 4,122 - 3,938 2% Transfers In- - - - - - 0% Total Revenue 6,385,359 59 6,380,577 6,118,534 - 4,782 100% Personnel 6,827,035 513,682 5,287,491 5,636,960 - 1,539,544 77% Supplies 800 - - 151 - 800 0% Services 4,400 98 3,796 692 - 604 86% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 6,832,235 513,780 5,291,287 5,637,803 - 1,540,948 77% Net(446,876) (513,721) 1,089,290 480,731 - (1,536,166) Cash Balance 2,200,061 2,189,389 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Police Pension No capital expenditures are paid from this fund. Expenditures Revenue Total Expenditures Staffing The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal year. For 2016, the payments are expected to be $3,062,500 by 1 July and again by 1 October, totaling $6,125,000. Form 3 101 Fund/Department Name Month October Fund/Department Number 730 Date Updated 11/12/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 150 14 154 108 - (4) 102% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 150 14 154 108 - (4) 102% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 20,000 - - 8,658 - 20,000 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 20,000 - - 8,658 - 20,000 0% Net(19,850) 14 154 (8,549) - (20,004) Cash Balance 28,531 28,385 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report City Cemetery Spending this year will concentrate on repairing headstones and completing the GIS survey of the cemetery and its occupants. Expenditures Revenue Total Expenditures Staffing This fund is designated for expenditures specifically for the City Cemetery. Revenues were originally derived from the sale of cemetery plots and burial expenditures.There are few sites available for sale and most plots are occupied, resulting in little burial activty. Form 3 102 Fund/Department Name Month October Fund/Department Number 324 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 16,433,274 - 9,396,168 7,521,012 - 7,037,106 57% Local Income Taxes- - - - - - 0% Other Taxes 490,500 200,000 492,000 - - (1,500) 100% Grants/Intergovernmental- - - - - - 0% Charges for Services 18,000 - 14,061 92,430 - 3,939 78% Interest Earnings 262,096 16,084 201,182 76,669 - 60,914 77% Bond Proceeds- - - 101,267 - - 0% Donations- - - - - - 0% Other Income 2,985,336 17,384 1,781,253 21,318 - 1,204,083 60% Transfers In 4,993,040 1,354 4,985,171 3,208 - 7,869 100% Total Revenue 25,182,246 234,822 16,869,836 7,815,905 - 8,312,410 67% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 6,390,598 405,598 2,925,289 3,536,634 665,965 2,799,344 56% Debt Service 6,467,955 198,500 6,029,777 2,848,231 - 438,178 93% Capital 34,852,044 2,241,747 9,019,179 147,125 11,101,645 14,731,220 58% Transfers Out- - - - - - 0% 47,710,597 2,845,845 17,974,244 6,531,990 11,767,610 17,968,742 62% Net(22,528,351) (2,611,023) (1,104,409) 1,283,914 (11,767,610) (9,656,332) Cash Balance 30,227,879 26,304,044 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report River West Development Area (Airport TIF) Major projects carried out/started in 2014 were: Renaissance District Phase II; the Studebaker/Oliver Project; and continued Ignition Park South & East acquisitions. In 2015, the major projects thus far approved are: the Ameriplex lease, Bartlett Roundabout, Ignition Park infrastructure and Multi- tenant building, LaSalle Hotel, ND/GE Turbo Project, Nello, Noble Energy, Western Avenue Improvements, Patel Hotel, and Studebaker Envionmental. Major project expenditures (other than debt service) to date have been made on: Ignition Park Infrastructure (about $1.5M); Ignition Park Multi-Tenant Bldg (about $700K); Nello (about $3.6M); Noble Energy (about $2M) and Renaissance District (about $1.8M). Expenditures Revenue Total Expenditures Staffing While one can find usefulness in reviewing revenue trends in TIF funds from one year to the next, because projects change wildly from one year to the next, it is less meaningful to examine year to date expenditures against the prior year to date. Due to changes in boundary, this area now includes the former Central Medical District (Fund 426) and a portion of South Bend Central Development Area (Fund 420). The appropriate 2015 budgets, revenues and expenditures for these funds have been transferred into this fund. Form 3 103 Fund/Department Name Month October Fund/Department Number 420 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - 2,485,266 - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - 400,000 - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - 31,825 - - 0% Interest Earnings- - - 33,936 - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - 223,284 - - 0% Transfers In- - - 5,360 - - 0% Total Revenue- - - 3,179,671 - - 0% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - 57,156 - - 0% Debt Service- - - 3,277,882 - - 0% Capital- - - 15,640 - - 0% Transfers Out 4,088,473 - 4,088,473 - - 0 100% 4,088,473 - 4,088,473 3,350,679 - 0 100% Net(4,088,473) - (4,088,473) (171,008) - (0) Cash Balance- 2,433,466 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Tax Incremental Financing (TIF) - Downtown Expenditures Revenue Total Expenditures Staffing In 2015 SBCDA is eliminated and all funds were distributed between Fund 324 River West and Fund 429 River East. This is the result of the TIF realignment. Form 3 104 Fund/Department Name Month October Fund/Department Number 422 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 420,000 - 195,866 304,152 - 224,134 47% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 9,800 667 6,629 2,201 - 3,171 68% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 429,800 667 202,494 306,353 - 227,306 47% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 30,600 - 30,294 (107) 3,366 (3,060) 110% Debt Service- - - - - - 0% Capital 730,300 - - - - 730,300 0% Transfers Out- - - - - - 0% 760,900 - 30,294 (107) 3,366 727,240 4% Net(331,100) 667 172,200 306,460 (3,366) (499,934) Cash Balance 1,367,950 919,422 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report TIF - West Washington Major projects committed thus far in 2015 are: City Cemetery Project. Other TIF eligible development projects for this TIF area will be determined by department staff and the Mayor's office as the year progresses. Expenditures Revenue Total Expenditures Staffing TIF projects vary widely from year to year so little can be gained by comparing expenditures from year to year. Major Projects committed thus far in 2015 are: City Cemetery Project. Form 3 105 Fund/Department Name Month October Fund/Department Number 425 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 1,300 81 797 276 - 503 61% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 189,123 11,164 136,853 139,682 - 52,270 72% Transfers In- - - - - - 0% Total Revenue 190,423 11,245 137,650 139,958 - 52,774 72% Personnel- - - - - - 0% Supplies 8,250 616 5,211 3,778 - 3,039 63% Services 146,466 4,152 85,921 78,995 - 60,545 59% Debt Service- - - - - - 0% Capital- - - 16,536 - - 0% Transfers Out- - - - - - 0% 154,716 4,768 91,132 99,308 - 63,584 59% Net 35,707 6,477 46,518 40,650 - (10,811) Cash Balance 219,044 173,717 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Redevelopment Retail & Leighton Plaza Expenditures Revenue Total Expenditures Staffing Operations under outside contract with Bradley Co. so all expenditures except capital are shown under Services line, to show consistently with Parking Garages and Blackthorn Golf Course. Form 3 106 Fund/Department Name Month October Fund/Department Number 426 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - 459,659 - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings- - - 7,680 - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue- - - 467,340 - - 0% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - 1,543,685 - - 0% Debt Service- - - - - - 0% Capital- - - 237,889 - - 0% Transfers Out 2,294,533 - 2,294,533 - - 0 100% 2,294,533 - 2,294,533 1,781,573 - 0 100% Net(2,294,533) - (2,294,533) (1,314,234) - (0) Cash Balance- 1,918,179 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report TIF - Central Medical Service Area Expenditures Revenue Total Expenditures Staffing In 2015 Central Medical Service Area is eliminated and all funds will be distributed to Fund 324 River West. This is the result of the TIF realignment. Form 3 107 Fund/Department Name Month October Fund/Department Number 429 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 2,342,330 - 1,391,012 808,184 - 951,318 59% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 37,000 3,523 32,696 10,134 - 4,304 88% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income 19,357 - 19,357 - - - 100% Transfers In 1,430,966 - 1,430,965 - - 1 100% Total Revenue 3,829,653 3,523 2,874,030 818,318 - 955,623 75% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 126,044 1,100 63,817 15,591 53,272 8,955 93% Debt Service- - - - - - 0% Capital 7,113,480 47,711 190,700 62 129,813 6,792,967 5% Transfers Out- - - - - - 0% 7,239,524 48,811 254,517 15,653 183,085 6,801,922 6% Net(3,409,871) (45,288) 2,619,514 802,665 (183,085) (5,846,299) Cash Balance 7,175,993 3,811,455 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report River East Development Area (NE Dev TIF) Projects committed to in 2015 include: 5 Points Utility Study, Hill Street Improvements and the NW Corner of Hill & Colfax. Expenditures Revenue Total Expenditures Staffing TIF projects vary widely from year to year and will not show much trend when reviewing expenditures with prior year. Due to changes in boundary, this area now includes a portion of South Bend Central Development Area (Fund 420). Form 3 108 Fund/Department Name Month October Fund/Department Number 430 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 2,400,000 - 1,298,974 1,268,946 - 1,101,026 54% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 35,750 2,624 25,988 11,131 - 9,762 73% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 2,435,750 2,624 1,324,963 1,280,078 - 1,110,787 54% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 669,885 42,412 360,821 159,420 298,566 10,498 98% Debt Service- - - - - - 0% Capital 2,172,650 62,183 700,102 407,817 256,813 1,215,735 44% Transfers Out- - - - - - 0% 2,842,535 104,595 1,060,923 567,236 555,379 1,226,233 57% Net(406,785) (101,971) 264,039 712,842 (555,379) (115,445) Cash Balance 5,221,330 4,152,490 Full Time- - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report TIF - Southside Development #1 Projects committed to in 2014 were: completion of the Fellows Street Corridor Project; Ireland & Miami Area Improvements; Main/Lafayette Crossover Project and Walter Street Sidewalks. Projects committed to in 2015 include: Chippewa Improvements, Fellows Street Corridor, Ireland & Miami Area Improvements, Ireland Road Acquisition Services, Main-Lafayette Crossover Connector and MetroNet. Expenditures Revenue Total Expenditures Staffing TIF projects vary widely from one year to the next so expenditure comparison will not yield reliable trend review. Form 3 109 Fund/Department Name Month October Fund/Department Number 435 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 320,000 - 163,944 160,947 - 156,056 51% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 750 22 531 665 - 219 71% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - 256 - - (256) 0% Transfers In- - - - - - 0% Total Revenue 320,750 22 164,731 161,612 - 156,019 51% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 4,200 - - 160 4,200 - 100% Debt Service 341,189 - 341,187 395,461 - 2 100% Capital- - - - - - 0% Transfers Out- - - - - - 0% 345,389 - 341,187 395,621 4,200 2 100% Net(24,639) 22 (176,456) (234,009) (4,200) 156,017 Cash Balance 44,974 60,591 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report TIF - Douglas Road Expenditures Revenue Total Expenditures Staffing The Douglas Road TIF was established to develop the road and area near Brown Mackie College near the South Bend-Mishawaka border. The fund borrowed money from the City of Mishawaka ($1,086,550) and Major Moves Fund 412 ($1,000,000) to finance initial construction. The fund uses TIF tax revenue to repay the loans. During February, 2015 the amounts due Mishawaka were paid in full and the amount due to Major Moves was $787,402. Payments will now be accelerated on the Major Moves loan in order to pay it off early as well. Form 3 110 Fund/Department Name Month October Fund/Department Number 436 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 2,599,000 - 1,663,572 1,382,498 - 935,428 64% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 211,000 - 210,999 - - 1 100% Interest Earnings 5,000 - 1,571 3,261 - 3,429 31% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 2,815,000 - 1,876,143 1,385,760 - 938,857 67% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service 3,425,632 - 3,425,628 3,362,307 - 4 100% Capital- - - 214,573 - - 0% Transfers Out- - - - - - 0% 3,425,632 - 3,425,628 3,576,880 - 4 100% Net(610,632) - (1,549,485) (2,191,120) - 938,853 Cash Balance 156,018 362,958 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report River East Residential (NE Res TIF) Expenditures Revenue Total Expenditures Staffing TIF projects vary widely from year to year and expenditures will not necessarily have any trend from one year to the next. Debt Service is related to the Eddy Street Commons Bonds Form 3 111 Fund/Department Name Month October Fund/Department Number 433 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 252 5 55 47 - 197 22% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 252 5 55 47 - 197 22% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 6,000 - - 15,703 - 6,000 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% 6,000 - - 15,703 - 6,000 0% Net(5,748) 5 55 (15,656) - (5,803) Cash Balance 10,145 10,093 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Redevelopment General Expenditures Revenue Total Expenditures Staffing This fund's sole expenditure is for general legal fees for DCI based on an engagement letter Form 3 112 Fund/Department Name Month October Fund/Department Number 439 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 33,904 1,585 24,161 11,386 - 9,743 71% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- 48,335 48,335 - - (48,335) 0% Transfers In- - - - - - 0% Total Revenue 33,904 49,920 72,496 11,386 - (38,592) 214% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital 5,000,000 898,739 2,692,406 - 487,502 1,820,092 64% Transfers Out- - - - - - 0% 5,000,000 898,739 2,692,406 - 487,502 1,820,092 64% Net(4,966,096) (848,818) (2,619,911) 11,386 (487,502) (1,858,683) Cash Balance 2,400,650 3,693,981 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Certified Technology Park Capital funds are to be expended in Ignition Park and Innovation Park. Expenditures Revenue Total Expenditures Staffing Form 3 113 Fund/Department Name Month September Fund/Department Number 454 Date Updated 10/16/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 2,800 185 2,043 1,164 - 757 73% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 2,800 185 2,043 1,164 - 757 73% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 2,800 185 2,043 1,164 - 757 Cash Balance 379,484 377,535 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Airport Urban Enterprise Zone Expenditures Revenue Total Expenditures Staffing No significant issues. Form 3 114 Fund/Department Name Month October Fund/Department Number 619 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services 119,799 - 119,297 1,512,455 - 502 100% Interest Earnings- - - - - - 0% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 119,799 - 119,297 1,512,455 - 502 100% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 181,905 - 181,484 1,400,024 - 421 100% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 19,744 - 19,744 - - 0 100% 201,649 - 201,228 1,400,024 - 421 100% Net(81,850) - (81,931) 112,431 - 81 Cash Balance- 194,848 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Blackthorn Operations Equipment payments Expenditures Revenue Total Expenditures Staffing Course operations under outside contract with Billy Casper Golf so all expenditures except capital are shown under Services to show consistently with Parking Garages and Redevelopment Retail. The course has been sold to a private owner. The sale was completed in February, 2015. Form 3 115 Fund/Department Name Month October Fund/Department Number 315 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 5,000 507 5,612 3,208 - (612) 112% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 5,000 507 5,612 3,208 - (612) 112% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 5,000 507 5,013 3,208 - (13) 100% 5,000 507 5,013 3,208 - (13) 100% Net- 0 599 0 - (599) Cash Balance 1,038,904 1,038,904 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: Total Expenditures Staffing This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding bond. Only activity is interest income which is promptly transferred out to the corresponding TIF fund (in this case fund 324). Any variance in the trend of interest income will be due to changes in City prevailing interest rates City is able to secure. 2015 City of South Bend Monthly Financial Report Redevelopment Bond - Airport Taxable Expenditures Revenue Form 3 116 Fund/Department Name Month October Fund/Department Number 317 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 3,800 248 2,733 1,557 - 1,067 72% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 3,800 248 2,733 1,557 - 1,067 72% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out- - - - - - 0% - - - - - - 0% Net 3,800 248 2,733 1,557 - 1,067 Cash Balance 507,636 505,029 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report Coveleski Debt Service Reserve Expenditures Revenue Total Expenditures Staffing Debt service reserve fund. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed. Any interest variations due to City policy on investments and increase in cash available to earn interest. Form 3 117 Fund/Department Name Month October Fund/Department Number 328 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes- - - - - - 0% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 13,000 847 9,377 5,360 - 3,623 72% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 13,000 847 9,377 5,360 - 3,623 72% Personnel- - - - - - 0% Supplies- - - - - - 0% Services- - - - - - 0% Debt Service- - - - - - 0% Capital- - - - - - 0% Transfers Out 6,000 847 8,375 5,360 - (2,375) 140% 6,000 847 8,375 5,360 - (2,375) 140% Net 7,000 - 1,002 - - 5,998 Cash Balance 1,735,840 1,735,840 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: Total Expenditures Staffing This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding bond. Only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will be due to changes in City prevailing interest rates City is able to secure. 2015 City of South Bend Monthly Financial Report Redevelopment Bond - Palais Royale Expenditures Revenue Form 3 118 Fund/Department Name Month October Fund/Department Number 432 Date Updated 11/17/2015 Current Current Current Prior Amended Month Year to Date Year to Date Current Budget Percent of Budget Actual Actual Actual Encumbrances Balance Budget Property Taxes 11,500 - 11,490 9,175 - 10 100% Local Income Taxes- - - - - - 0% Other Taxes- - - - - - 0% Grants/Intergovernmental- - - - - - 0% Charges for Services- - - - - - 0% Interest Earnings 25,000 2,581 29,656 18,630 - (4,656) 119% Bond Proceeds- - - - - - 0% Donations- - - - - - 0% Other Income- - - - - - 0% Transfers In- - - - - - 0% Total Revenue 36,500 2,581 41,146 27,805 - (4,646) 113% Personnel- - - - - - 0% Supplies- - - - - - 0% Services 203,000 - 201,724 656 - 1,276 99% Debt Service 488,380 - 488,380 491,495 - - 100% Capital- - - - - - 0% Transfers Out- - - - - - 0% 691,380 - 690,104 492,151 - 1,276 100% Net(654,880) 2,581 (648,958) (464,346) - (5,922) Cash Balance 5,853,897 6,504,340 Full Time- - - Part-Time /Seasonal/Temporary- - - Total- - - Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below: Explain Significant Spending on Capital Projects Below: 2015 City of South Bend Monthly Financial Report TIF - Southside Development #3 Expenditures Revenue Total Expenditures Staffing The purpose of this fund is to pay debt service. We will not be requesting additional funds from the TIF. The first opportunity to pay off the bond will be February, 2017. The plan is to payoff the bond at that time along with the prepayment penalty. $201,724 payment in 2015 is return of prior year taxes to St. Joseph County. Form 3 119