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Home My WebLink About9894-08 Budget transfers for various departments within the city for the year 2008.ORDINANCE No. s Passed by the Common Council of the City of South Bend, Indiana December 8, 2g8 Attest: Attest: Presented by me to the Mayor of the City of South Bend, Indiana December 9, 08 20 . City Clerk President of Common Council City Clerk Approved and signed by me D e c e m b e r 10 , 20 0 8 Mayor ORDINANCE NO. CL ~~`~-fib AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2008 STATEMENT OF PURPOSE AND INTENT Unforeseen conditions have developed since the adoption of the existing budgets which necessitates the increase and reduction of appropriations within the various departments of the General Fund and other funds of the City of South Bend. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, as follows: Section I. All accounts as set forth in the detailed attachment hereto which is incorporated herein shall be adjusted by increase or reduction of appropriation in the designated sums. Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor. ~-- Member of the C mon Council Present by me to the Mayor of the City of South Bend, Indiana on the ~~~ day of U..ec'-erm ~_, 2 yD~ , at ~ `OD o'clock ~.m. ~~eputy ity Clerk Approved and signed by me on the /° day of 2e~n. ~~ 2 ~~, at D: i ~ o'clock 4..m. Mayor, City of uth Bend, Indiana 1 sr READING I ~~ Z~~S PUELIC HEARING ~Z-$'og r;1 RC-ADING rL-$"-~~ I~OT APPROVED °' "E :RED PASSED ~?i 0 ~~g filed in ~le~l:'c ~~fice NOV 1 9 2G~~ JOHN V0o BEND, IN. CITY CLE4K, .. TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 78-08 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2008 Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with a favorable recommendation. Derek D. Dieter Chairperson, Committee of the Whole Account Number Division Account Name Explanation Decrease Increase MAYOR 101-0101-413.11-08 Mayor Health Insurance Unused $ 10,250 101-0101-413.22-01 Mayor Fuel Higher costs than anticipated $ 250 101-0101-413.33-01 Mayor Promotional Annual amount to Sports Commission; Usually is $ 10,000 budgeted during capital but there was no real capital budget in 2008. This is the last year. $ 10,250 $ 10,250 CITY CLERK 101-0201.411.32-02 City Clerk Postage Unused $ 3,000 101-0201.411.32-03 City Clerk Travel Unused $ 2,000 101-0201-411.11-08 City Clerk Health Insurance Anticipated costs higher than expected $ 5,000 $ 5,000 $ 5,000 CODE ENFORCEMENT/ANIDIAL CONTROL 101-1201-415.11-OS Code Health Insurance Umised $ 7,500 101-1201-415.10-01 Code Salaries Unused $ 16,000 $ 23,500 101-1201-415.21-03 Code Office Supplies Unused $ 15,000 101-1201-415.21-04 Code Other Office Unused $ 1,500 101-1201-415.23-20 Code Small Tools Unused $ 2,500 101-1201.415.23-99 Code Other Supplies Unused $ 1,500 101-1201-415.21-04 Code Office Supplies Unused $ 8,500 101-1201-415.22-24 Code Other Operating Supplies Unused $ 7,000 $ 36,000 101-1201-415.36-03 Code Vehicle Repair Not originally budgeted high enough- according to $ 28,000 past history 101-1201-415.32-04 Code Telephone Cover cost of new cell phones for wireless code $ 5,000 inspection-Not originally budgeted 101-1201-415.33-02 Code Legal Publication Price increase along with increased legal ads $ 9,000 $ 42,000 101:1207-415.10-01 Animal Control Salaries Unused $ 5,000 101-1207-415.11-08 Animal Control Health Insurance Unused $ 5,000 101-1207-415.39-70 Animal Control Education Unused $ 695 101-1207-415.22-20 Animal Control InstitutionaUMedical Increase in number of diagnostic tests used $ 7,000 101-1207-415.21-03 Animal Control Office Supplies Additional cleaning supplies were needed $ 1,500 101-1207-415.21-02 Animal Control Print Shop Higher than anticipated $ 2,000 Animal Control 101-1207-415.22-01 Animal Control Gasoline Higher than anticipated due to rise in costs $ 7,000 $ 17,500 101-1207-415.35-01 Animal Control Electric Cost increase $ 2,500 101.1207-415.35-02 Animal Control Natural Gas Cost increase $ 2,500 Animal Control 101-1207-415.36-03 Animal Control Vehicle Repair Higher than anticipated $ 5,000 $ 10,000 Animal Control 101-1207-415.50-OS Animal Control Administrative Cost Original budget amount lower than needed $ 695 Ok $ 70,195 $ 70,195 POLICE Account Number Division Account Name Explanation 101-0801-421.11-08 Police Health Insurance Unused 101-0801-421.11-06 Police PERF Unused 101-0801-421.22-01 Police Gasoline Higher than anticipated 101-0801.421.36-03 Police Automotive Equipment Higher than anticipated FIRE 101-0901-422.10-01 Salaries Unfilled positions 101-0901-422.22-01 Fuel Higher than anticipated 101-0901-422.22-20 MedicaUSafety supplies-Central Stores Medical supplies higher than anticipated 101-0901-422.22-22 Other Medical/Safety Supplies Ambulance supplies higher than anticipated 101-0901-422.23-01 Building Materials Unexpected fire station repair parts 101-0901-422.21-03 Central Stores-Office Supplies More office supplies needed 101-0901-422.32-02 Postage Increasein postage costs 101-0901-422.32-04 Telephone Unexpected maintenance needed 101-0901-422.36-03 Automotive Equipment Apparatus/Vehicle maintenance repair ENGINEERING 101-0602-41.10-01 Engineering Salazies Unused dollars due to unfilled positions 101-0602-431.11-08 Engineering Health Insurance Unused dollars due to unfilled positions 101-0602-431-42.01 Engineering Land Repair on Riverside Trail I 101-0602-431-42.01 Engineering Land Local Match for INDOT grant for Riverside Trail Phase II PARK GENERAL FUND 201-1104-452.10-01 Zoo Regulaz Unfilled positions 201-1104-452.11-08 Zoo Health Insurance Unfilled positions 201-1104-452.22-06 Zoo Zoo Feed Increase in animal food costs 201-1104-452.35-02 Zoo Gas Natural gas higher than anticipated 201-1106-452.10-03 Greenhouse Part-time Staff Personnel for Building Blocks program 201-1106.452.35-02 Greenhouse Gas Natural gas higher than anticipated PARK RECREATION FUND 203-110352.32-03 Recreation Travel Unused 203-1103-452.33-03 Recreation Promotional Unused 203-1103-452.22-23 Recreation Supplies Increase in number of programs offered COMMUNITY & ECONOMIC DEVELOPMENT FUND 212-1003-460.11-18 Flex Transferzed to 1001 division 212-1003-460.11-09 Life Transferred to 1001 division 212-1003-460.11-08 Health Transferzed to 1001 division 212-1003-460.11-04 PERF Transferzed to 1001 division 212-1003-460.10-01 Regular Salazies Transferzed to 1001 division 212-1001-460.11-18 Flex Transferzed from 1003 division Decrease Increase $ 130,000 $ 80,000 $ 80,000 $ 130,000 $ 210,000 $ 210,000 ok $ 188,500 $ 80,000 $ 2,000 $ 20,000 $ 1,000 $ 500 $ 103,500 $ 3,000 $ 2,000 $ 80,000 $ 188,500 $ 188,500 ok $ 27,300 agrees with s $ 17,800 agrees with s $ 14,800 agrees with s $ 30,300 agrees with s $ 45,100 $ 45,100 $ 35,000 agrees with t $ 25,000 agrees with t $ 20,000 agrees with t $ 15,000 agrees with 1 $ 15,000 agrees with t $ 10,000 agrees with t $ 60,000 $ 60,000 $ 20,000 agrees with t $ 35,000 agrees with t $ 55,000 agrees with t $ 55,000 $ 55,000 $ 500 agrees with r $ 150 agrees with r $ 500 agrees with r $ 1,200 agrees with r $ 40,100 agrees with r $ 500 agrees with r Account Number 212-1001-460.11-09 212-1001-460.11-08 212-1001-460.11-04 212-1001-460.10-01 212-1003-460.43-03 212-1077-460-42.01 212-1077-460.39-80 CENTRAL SERVICES 222-0605-419.10-01 222-0613-419.11-09 222-0613-419.11-08 EMERGENCY MEDICAL SERVICES 288-0902-422.37-02 288-0902-422.42-02 288-0902-422.42-02 288-0902-422.43-09 Capital Lease Payments Buildings Buildings Materials & Equipment Explanation Transferred from 1003 division Transferred from 1003 division Transferred from 1003 division Transferred from 1003 division Replace copier that quit working Transfer to contractual line Relocation costs Unused-unfilled positions Not enough budgeted Employee married and accepted health insurance- not originally budgeted Unused Fire station 2 and 4 Pay for training facility consultants regarding business plan, funding strategies, and development For a new boat, motor & trailer; rescue extrication struts on Engine 10 & 11; new rescue air bages on Rescue 1: Heart Monitors Decrease Increase $ 150 agrees with r $ 500 agrees with r $ 1,200 agrees with r $ 26,000 agrees with r $ 14,100 agrees with r $ 205,000 agrees with r $ 205,000 agrees with r $ 247,450 $ 247,450 $ 8,004 agrees with r $ 4 agrees with r $ 8,000 agrees with r $ 8,004 $ 8,004 $ 208,731 $ 9,381 $ 130,250 $ 69,100 $ 208,731 $ 208,731 ok COUNTY OPTION INCOME TAX 404-1001-460.44-OS 404-1001-460.39-30 404-0401-415.43-07 404-1100-452.39-30 404-11001152.42-01 Division Account Name Life Health PERF Regular Salaries Office Equipment Underground Pipe & Valve Capital Underground Pipe & Valve Equipment Services Salaries Print Shop Life Insurance Print Shop Health Insurance 404-1002-460.41-01 404-1002-460.31-02 ECONOMIC DEVELOPMENT INCOME TAX Streetscapes-Commercial Corridor Program allocations decided after budget was $ 63,000 passed for 2008. Facade/police patrol transactions must be paid from agrant/subsidy account Grants/Subsidies Facade matching grants, police patrols $ 63,000 ok $ 63,000 $ 63,000 Park Equipment Centralized mowing equipment $ 1,127 Grants & Subsidies After School Program $ 77 Land Improvements Leeper Park Tennis $ 1,050 $ 1,127 $ 1,127 ok Land Triangle Development $ 94,000 Engineering Triangle Development-Reclassify budget to correct $ 94,000 $ 94,000 $ 94,000 ok Account Number Division Account Name Explanation Decrease Increase 408-1001-460.39-30 Grants/ Building Blocks Program Program transferred to Parks Dept.; expenditures $ 85,000 need to be re-classified from a grant program to an operating program 408-1106-452-Supplies Greenhouse Supplies Reclassify expenditures $ 29,500 408-1106-452-Small Equipment Greenhouse Small Equipment Reclassify expenditures $ 12,000 408-1106-452-Transfer to Pazks Greenhouse Interfund transfer Reclassify expenditures $ 35,500 408-1106-452-Capital Equipment Greenhouse Capital Equipment Reclassify expenditures $ 8,000 $ 85,000 $ 85,000 WATER WORKS GENERAL FUND 620-0640-658.10-03 General SeasonaUlntern Unused $ 30,000 620-0640-657.31-39 Operating Collection Agency Fees High number of delinquent accounts $ 15,000 620-0640-606.36-03 Distribution Automotive Repair Higher cost as equipment ages $ 8,800 620-0640-606.22-01 Distribution Fuel Increase in costs $ 6,200 620-0640-603.22-25 Water Treatment Chemicals Unused $ 12,000 620-0640-657.63-70 Operating Bad Debt Expense Bad debts continue to increase $ 12,000 620-0640-658.11-01 General FICA Unused $ 6,000 620-0640-606.23-10 Distribution Repair Parts Additional parts needed $ 6,000 620-0640-606.36-01 Distribution Building Repairs Unused $ 10,000 620-0640-602.36-01 Source Building Repairs Building located at Fellows Booster Station is in $ 10,000 need of repairs to cure a security concern. 620-0640-605.31-06 Distribution Other Prof. Services Unused $ 25,000 620-0640-657.31-35 Operating Contractual Services To cover fees associated with accepting credit cards $ 25,000 for payments 620-0640-658.11-OS General Health Insurance Unused $ 28,000 620-0640-658.31-01 Legal 2005 Rate Case/Work on opting out $ 12,000 620-0640-658.31-06 Other Prof. Services 2005 Rate Case/Work on opting out $ 16,000 $ 111,000 $ 111,000 WASTEWATER 641-0630-493.65-06 Chemicals Unused $ 75,000 agrees with c 641-0630-793.35-01 Electric Higher costs than anticipated $ 75,000 $ 75,000 $ 75,000 SEWAGE WORKS CAPITAL 642-0630-415.43-66 Wastewater Treatment & Disposal Equipment Project not started in 2008 $ 170,000 agrees with c 642-0621-415.42-OS Sewer Sewer Repair Unanticipated repairs $ 170,000 agrees with c $ 170,000 $ 170,000 CENTURY CENTER 670-0406-645.23.20 Small Tools Unused $ 4,000 670-0406-645.23-40 Salt Unused $ 5,000 670-0406-645.39-89 Miscellaneous Charges & Services $ 9,000 $ 9,000 $ 9,000 COUNTY-CITY BUILDING 227 W. JEFFERSON BLVD. SOUTH BEND, INDUINA 46601-1830 PHONE 574/235-9216 Fax 574/235-9928 TDD 574! 235-5567 CITY OF SOUTH BEND STEPHEN J. LUECKE, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE M. CATHERINE FANELLO CONTROLLER November 19, 2008 Mr. Timothy A. Rouse President, South Bend Common Council 4`~' Floor, County-City Building South Bend, IN 46601 Re: An Ordinance of the Common Council of the City of South Bend, Indiana, for Budget Transfers for Various Departments within the City of South Bend, Indiana for the Year 2008 Dear Mr. Rouse: Attached for consideration by the Common Council is an ordinance transferring funds with within various funds within various City Departments for expenses in calendar year 2008. I will present this Ordinance to the Common Council at its Personnel and Finance Committee meeting and at its regular meeting. Thank you for your consideration. Si cerel , ~Cathe ne Fanel o Controller ~'-- r~ ~ff~ce ,,. t ..~~ NOV 1 ~ ::;":~ _.~ JO;i~F VCUr~Gc C:"! CLc,t, 5D. QE.lrO, Ill. JANICE L. HALL JOHN MURrI-IY RosERr ALLEN DIRECTOR ASSISTANT CONTROLLER DIRECTOR ~ j i~" HUMAN RESOURCES INFORMATION TECHNOLOGY ,, ,