HomeMy WebLinkAbout02/05/09 Board of Public Works Agenda Sesssion
BOARD OF PUBLIC WORKS
PUBLIC AGENDA SESSION
Thursday, February 5, 2009 – 10:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1.PUBLIC HEARING
A.New License Application for Massage Establishment
1.Prairie House Massage Therapy
a)Location: 914 Lincoln Way West (Colfax Center)
b)Favorable Recommendations
2.REVIEW OF MINUTES
A.Agenda Session: January 22, 2009
B.Regular Meeting: January 26, 2009
C.Claims Review Meeting: February 2, 2009
3.OPENING OF BIDS
A.Abandoned Vehicles
4.AWARD BIDS
A.Stabilization of CSO #4 Outfall and Riverside Dr. Pedestrian Path Stabilization–
Project No. 108-011
1.Company: HRP Construction
2.Amount: $255,496.27
3.Funding: 2007 Sewer Bond, Acct #647-0621-415-31-02
B.25 Cubic Yard Packers
1.Company: Best Equipment
2.Amount: $659,108.00
3.Funding: Solid Waste Lease Purchase, Acct #611-0610-415-37-02
5.AWARD QUOTATIONS
A.96 Gallon Waste Containers
1.Company: Best Equipment
2.Amount: $61,881.12
3.Funding: Approved Capital Lease, Acct #611-0610-415-37-02
4.Comments: Not Lowest Bid
6.CHANGE ORDER
A.Eddy Street Commons – Phase II - Project No. 108-004
1.Company: F.A. Wilhelm Construction Co., Inc.
2.Change Order No.: 1
3.Increase Amount: $147,087.00
4.Percent of Increase: 0.94%
5.New Contract Amount: $15,774,087.00
6.Funding: TIF
B.Eddy Street Commons Site Utilities – Project No. 108-005R
1.Company: HRP Construction, Inc.
2.Change Order No.: 3
3.Increase Amount: $30,955.52
4.Percent of Increase: 1.17%
5.New Contract Amount: $2,686,849.81
6.Funding: TIF/Escrow
C.Exterior Façade Rehabilitation - 101 N. Michigan St. - Project No. 107-031
1.Company: Majority Builders, Inc.
2.Change Order No.: 5
3.Increase Amount: $7,810.00
4.Percent of Increase: 1.12%
5.New Contract Amount: $703,578.00
6.Funding: Downtown TIF, Acct #305-1050-460-4202
D.Exterior Façade Rehabilitation - 101 N. Michigan St. - Project No. 107-031
1.Company: Majority Builders, Inc.
2.Change Order No. : 6
3.Increase Amount: $997.00
4.Percent of Increase: .14%
5.New Contract Amount: $704,575.00
6.Funding: Downtown TIF, Acct #305-1050-460-4202
7.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A.Boland Drive Emergency Reconstruction – Project No. 108-081
1.Company: HRP Construction, Inc.
2.Change Order No.: Final
3.Decrease Amount: ($32,492.50)
4.Percent of Decrease: (8.54%)
5.Total Percent of Decrease: (8.54%)
6.New Contract Amount: $348,112.50
7.Funding: 2006 Sewer Bond, Acct #645-0623-415-4205
B.Century Center Boiler Replacement – Project No. 107-051
1.Company: Griffen P & H, Inc.
2.Change Order No.: 1,Final
3.Increase Amount: $7,898.60
4.Percent of Decrease: 2.19%
5.Total Percent of Decrease: 2.19%
6.New Contract Amount: $367,898.60
7.Funding: Hotel/Motel Tax/Century Center Bond Escrow
8.PROJECT COMPLETION AFFIDAVITS
A.Western Avenue Improvements – Project No. 107-083
1.Company: Walsh & Kelly, Inc.
2.Final Contract Amount: $389,806.26
3.Funding: AEDA/TIF, Acct #324-1050-460-4201
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B.Cleveland Road North Well Field - Project No. 107-023
1.Company: Casteel Construction Corp.
2.Final Contract Amount: $539,298.40
3.Funding: Water Works Bond, Acct #623-0640-415-4102
C.Demolition of 911 S. Marietta St. - Project No. 109-015
1.Company: Ritschard Bros., Inc.
2.Final contract Amount: $10,442.72
3.Funding: AEDA/TIF, Acct. #324-1050-460-3982
9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A.Eddy Street Commons Streets and Streetscapes - Project No. 109-005
1.Funding: Bond
B.Pleasant Street Sewer Separation - Project No. 108-070
1.Funding: 2007 Sewer Bond, Acct. #651-0621-415-3102
C.Washington Street & Burbank Avenue Sewer Separation – 107-041
1.Funding: 2007 Sewer Bond, Acct. # 647-0621-665-66-11
D.West Washington Street Drainage Improvements
1.Funding: 2007 Sewer Bond, Acct. #647-0621-665-66-11
10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
A.Coveleski Neighborhood Housing Demolition - Project No. 109-023
1.Funding: SBCDA TIF, Acct. #420-1050-460-3982
B.Ignition Park Housing Demolition - Project No. 109-022
1.Funding: AEDA TIF. Acct. #324-1050-460-3982
C.Maplewood/Knoblock Area Housing Demolition - Project No. 109-020
1.Funding: AEDA TIF, Acct. #324-1050-460-3982
D.Oliver Park Area Housing Demolition - Project No. 109-021
1.Funding: AEDA TIF, Acct. #324-1050-460-3982
E.Trucking of Belt Pressed Wastewater Sludge for Land Application
1.Funding: Wastewater O&M, Acct. #641-0630-793-6335
11.RESOLUTION
A.No. 08-2009 - A Resolution of the City of South Bend, Indiana Board of Public
Works Approving and Authorizing the Execution of an Agency Agreement By and
Between the South Bend Redevelopment Commission and the City of South Bend,
Indiana, Board of Public Works, Relating to the Douglas Road Widening Project
B.Correction to Clerical Error - Resolution No. 06-2009 - Adopting Wage Rates for
Projects Costing Less Than $150,000.00
1.St. Joseph Valley Building & Construction Trades Council Clerical Error
Correction - Wage Setting stated 2008, corrected to 2009
12.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A.Addendum – Greeley & Hansen LLC
1.Service: CSO Long Term Control Plan Continuing Negotiations with EPA and
Development of Final LTCP
2.Amount: $134,000.00
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3.Funding: Wastewater Engineering - #641-0630-792-3102
B.Construction Contract – Michiana Contracting, Inc.
1.Service: Lincoln Way West Lighting – Project No. 108-039
2.Amount: $121,740.00
3.Funding: COIT
C.Uniform Conflict of Interest Statement
1.Jeffrey Gibney
2.M. Catherine Fanello
D.Contract Renewal - Walsh & Kelly, Inc.
1.Service: Extension of 2008 Street Materials Contract Prices
2.Amount: 2008 Bid Unit Prices
3.Funding: LRSA. Acct # 202-0607-431-2302
E.Amendment - McCormick Engineering
1.Service: Additional Survey and Design for Revised Grades in Pleasant Street
Sewer Separation - Project 108-070
2.Amount: NTE $12,000.00
3.Funding: 2007 Sewer Revenue Bond/ Account #647-0621-415-31-02
F.Addendum - Near Northwest Neighborhood, Inc.
1.Service: Time Extension to Dec. 31, 2009 for Community Space Program
G.Addendum - Division of Community Development.
1.Service: Time Extension to Sept. 30, 2009 for South Bend Home Improvement
Program
H.Addendum - South Bend Heritage Foundation, Inc.
1.Service: Time Extensions:
a)Northeast Neighborhood Revitalization Organization to June 30, 2009
b)Northeast Neighborhood Revitalization Organization to December 31, 2009
c)Office Space Project to June 30, 2009
d)Near West Side Acquisition/Rehabilitation to June 30, 2009
I.License Agreement - Global Spectrum, Century Center
1.Service: Rental of Recital Hall for the Mayor's State of the City Address
2.Date/Time: February 16, 2009, 4:00 p.m. to 9:00 p.m.
3.No Cost
J.Professional Services Agreement - Donohue & Associates
1.Service: Kennedy Park / North Bendix Phase I Storm Sewer Separation Design -
Project No. 107-042
2.Amount: $226,700.00
3.Funding: 2007 Sewer Bond, Acct #647-0621-665-66-11
K.Professional Services Amendment - Abonmarche Consultants
1.Service: Additional Storm Water Management Design work requested by the City
for Douglas Road Improvements - Project No. 108-080
2.Amount: $2,700.00
3.Funding: Douglas Rd. TIF
L.Addendum - Wipperman Occupational Health
1.Service: Random Drug Screen Testing for South Bend Police Department Third
Shift Officers
2.Amount: $62.00 per Drug Screen, 2 or 3 days at 5:30 a.m.
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3.Funding: Self Insurance Fund, Acct #226-0403-645
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M.Addendum to Contract Lender Support Systems, Inc.
1.Service: Upgrade Obsolete South Bend Home Improvement & Industrial
Revolving Loan Software
2.Amount: $3,000.00 one time upgrade fee - $2,000.00 Annual Support Fee
3.Funding: Acct #212-1003-460-36-04
N. Contract - South Bend Silver Hawks
1.Service: Advertisement in Silver Hawks Annual Program
2.Amount: $500.00
3.Funding: Mayor's Office Promotions, Acct #101-0101-413-3303
13.RECOMMENDATIONS
A.Transient Merchant License Renewal – Maple Hill Golf Course Golf Sale
1.Sponsor: Maple Hill Golf
2.Location: Century Center
3.Date/Time: February 28, 8:00 a.m. to 6:00 p.m., March 1, 8:00 a.m. to 6:00 p.m.
4.Favorable Recommendations
B.Street Closure - St. Paddy's Day Tent Party & Pub Tour
1.Sponsor: Downtown South Bend, Inc.
2.Location: 350 South Michigan Street, The Baer's Parking Lot, and 300 Block of
South Michigan Street including Parking Spaces Marked "NO PARKING"
3.Date/Time: Event is March 13, 2009; 5:00 p.m. to 11:00 p.m., Request is for 6:00
a.m. March 13 to 1:00 a.m. March 14, 2009
4.Favorable Recommendations
C.Procession - Run Panther Run
1.Sponsor: St. Anthony de Padua Home and School Association
2.Location: Potawatomi Park Pavilion, South on Mishawaka Avenue, through
IUSB along St. Joseph River, and return
3.Date/Time: April 18, 2009, 7:00 a.m. to 10:00 a.m.
4.Favorable Recommendations
D.Procession - River Park Days Parade
1.Sponsor: River Park Business Association
2.Location: Twyckenham to Logan, along Mishawka Avenue
3.Date/Time: May 16, 2009, 9:30 a.m. to 11:00 a.m.
4.Favorable Recommendations
14.YEAR ONE PERFORMANCE REPORT - AGENDA SESSION
A.Traffic Signal LED Change Out - Guaranteed Energy Savings Contract - Project No.
107-019
15.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS
A.Engineering
B.Street Department
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16.AMENDED IRREVOCABLE LETTER OF CREDIT
A.Company: Cleveland Woods Development Co., LLC
1.Subdivision Name: Fernwood - Phase III
2.Amended Amount : $61,870.00
3.Amended Expiration Date: February 8, 2010
4.Service: Failure to Complete the Required Sanitary Sewer and Municipal Water
in Fernwood - Phase III
17.BONDS
A.Excavation Bond
1.Goodin-Myers Construction, Inc. - Approved January 29, 2009 Pursuant to
Resolution 100-2000
18.CLAIMS
A.City of South Bend
B.St. Joseph County Housing Consortium
19.PRIVILEGE OF THE FLOOR
20.ADJOURNMENT
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