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Home My WebLink About10/08/07 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS MEETING Monday, October 8, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: September 20, 2007 B. Regular Meeting: September 24, 2007 2. OPENING OF BIDS A. Western Avenue Streetscape (Albert to Illinois) -Project No. 107-014 1. Funding: COIT B. One (1) More or Less, Sweeper/Scrubber Combination (Spec T) 1. Funding: 2007 Vehicle Capital Budget 3. OPENING OF QUOTATIONS A. Cleveland Road Well Field Fencing -Project No. 107-080 1. Funding: AEDA/TIF B. Keller Park Sherman Avenue (Bryan to Riverside) Curb and Sidewalk -Project No. 107-017 1. Funding: General Fund 4. AWARD BIDS A. Two (2) Dump Bodies Mounted on a Tandem Axle Chassis 1. Company: W.A. Jones Truck Bodies & Equipment 2. Amount: $35,300.00 3. Funding: Street Department 4. Comments: Low Bid Rejected -See Memorandum B. Abandoned Vehicles C. Demolition of Caroline Partnership L.L.C. Properties -Project No. 107-079 1. Company: C&E Excavating 2. Amount: $15 8,112.00 3. Funding: CIP & Developer 5. AWARD QUOTATIONS A. Voorde and Carbonmill Conduit Installation -Project No. 107-081 1. Company: Robert Henry Corporation 2. Amount: $72,987.50 3. Funding: Airport TIF 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Water/Wastewater Radio Telemetry 1. Funding: Water/Waste Water Capital B. Two (2) More or Less, 2007 or Newer Tandem Axle Multi-Use Dump Trucks 1. Funding: 2007 Approved Vehicle Capital Budget C. DAF Polymer Feed System -Project No. 107-087 BOARD OF PUBLIC WORKS MEETING Monday, October 8, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: Wastewater Capital D. Abandoned Vehicles 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. Environmental Improvement of the Closed Biosolids Lagoon #4 -Project No. 107- 073 1. Funding: Sewage Works Capital and Bond B. Blackthorn Lift Station Force Main Valve Replacement -Project No. 107-082 1. Funding: Airport TIF C. Studebaker Area A Demolition Phase III -Project No. 107-024 1. Funding: Section 108 8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Quimby Street Sidewalk Replacement -Project No. 107-055 1. Company: McIntyre Jones, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $8,839.30 4. Percent of Increase: 20.41% 5. Total Percent of Increase: 20.41% 6. New Contract Amount: $43,305.90 7. Funding: General Fund 9. PROJECT COMPLETION AFFIDAVIT A Michigan Street Sidewalk Repairs- Project No. 107-075 1. Company: Ortiz Concrete 2. Final Contract Amount: $12,319.00 3. Funding: Downtown TIF 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract - Ritschard Bros., Inc. 1. Service: Demolition of 704 East Sample Street -Project No. 107-078 2. Amount: $21,802.00 3. Funding: AEDA TIF B. Proposal -Weaver Boos Consultants, LLC 1. Service: 2007 Groundwater and Methane Gas Reporting for Fredrickson Park 2. Amount: $1,225.00 3. Funding: Engineering Professional Services C. Proposal -1WM Consulting 1. Service: Monitoring Well Abandonment Closed Biosolids Landfill 2. Amount: $7,900.00 3. Funding: Sewage Works BOARD OF PUBLIC WORKS MEETING Monday, October 8, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Letter of Engagement -Friedman & Associates, P.C. 1. Service: Representation of City in rate case filed by I&M Power Company with the Indiana Utility Regulatory Commission 2. Amount: $150.00 per hour; NTE $2,500.00 3. Funding: Legal -Outside Counsel E. Agreement -Miami Village Association, Inc. 1. Service: Marketing Services with Miami Village Association, Inc. 2. Amount: $10,000.00 3. Funding: COIT F. Consulting Services Agreement -Hull & Associates, Inc. 1. Service: General Environmental Consulting Services for the Studebaker Oliver Project -through 2008 2. Amount: $17,000.00 3. Funding: Section 108 Loan 1 L INDUSTRIAL WASTEWATER DISCHARGE PERMIT AND RENEWAL A. Company: Nimet Industries -Renewal 1. Location: 2424 Foundation Drive B. Company: Anchor Properties, Inc. -New Application 1. Location: Corner of Michigan Road and Ireland Road -Erskine Commons Shopping Center 12. RECOMMENDATIONS A. Alley Vacation - Lang/Feeney Associates 1. Location: East Half of East/West Alley South of Orange Street and East of Huey Street 2. Favorable Recommendations B. Right-of--Way Vacation -Community & Economic Development 1. Petition to Vacate the Portion of Lafayette Boulevard near the Intersection of Lafayette and Ireland Road 2. Favorable Recommendations/See Comments C. Massage Establishment License Renewal -Sandy's Hair Design 1. Location: 3775 South Main Street 2. Favorable Recommendations D. Triple Trailer Permit 1. Company: Con-Way Freight 2. Route: From the Indiana Toll Road to Terminal and Return E. Request to Acquire City-Owned Property 1. Company: Habitat for Humanity 2. Location: 1247 Howard Street 3. Favorable Recommendations BOARD OF PUBLIC WORKS MEETING Monday, October 8, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 13. DONATION A. Accept, As Is, Three-Foot Panoramic Photograph of Stanley Coveleski and his Cleveland Indians Baseball Team. 14. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 438 South Gladstone 2. All criteria has been met B. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 828 South Harris 2. All criteria has been met C. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 1013 North St. Louis Street 2. All criteria has been met D. New Installation -Residential Permit Parking 1. Location: East Side of the 900 Block of 20th Street 2. All criteria has been met E. New Installation -Stop Sign 1. Location: Intersection of Lafayette Boulevard and Metalmation Drive 2. All criteria has been met 15. QUARTERLY CONSTRUCTION REPORT -JULY 1 THROUGH SEPTEMBER 30, 2007 16. CERTIFICATES OF INSURANCE A. Sesco Group B. Medtec Ambulance Corporation 17. BONDS A. Contractor Bonds 1. E. G. Innovations, Inc. dba Hochstetler Construction Company -Approved September 25, 2007 Pursuant to Resolution 100-2000 B. Excavation Bonds 1. Fortuna Excavating, Inc. -Approved September 20, 2007 Pursuant to Resolution 100-2000 18. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium BOARD OF PUBLIC WORKS MEETING Monday, October 8, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT