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Home My WebLink About10/27/2015 Board of Public Works MeetingAGENDA REVIEW SESSION OCTOBER 22, 2015 361 basin. Mr. Divita stated this won't impact Public Works since there will be no streets or lights. He noted the property is landlocked. Mr. Horvath requested that they annex all of the property. - Alley Vacations Mr. Maradik stated there are at least two (2) garages on the alley in the Diamond Ave. location, and there could be more. She added the other vacation request in the California St. area also shows there could be at least two (2) garages on the alley. No other business came before the Board. The meeting adjourned at 11:57 a.m. BOARD OF PU//BLIQ WORKS G MIL 1 Gary A. Gilot, President David P., R los, Me bar Elizabeth A. Maradik,,Membereebbe_r her �se J. Do`� rau,� e-Kiber i+ /� / //V James A. Mueller, Member ATTEST: r�- �Li da M. Martin, Clerk REGULAR MEETING OCTOBER 27.2015 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on October 27, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Therese Dorau present. Board Member James Mueller was absent. Also present was Board Attorney Michael Schmidt. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on October 8, 2015, October 13, 2015, and October 20, 2015, were approved. OPENING AND AWARD OF BIDS — DEMOLITION OF VACANT AND ABANDONED HOUSED, PHASE VII — PROJECT NO 115-117 (BLIGHT FLIMINATION PROGRAM (BUD This was the date set for receiving and opening of scaled bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: GREEN BEMOLFPION CONTRACTORS 1427 W. Dickens Chicago, IL 60614 Bid was signed by: Michael Brough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted, I:i l0 REGULAR MEETING OCTOBER 27.2015 362 DIVISION A. $264,500.00 DIVISION B: $234,800.00 DIVISION C: $187,100.00 SELGE CONSTRUCTION CO., INC. 2833 South 11" St eet Niles, Michigan 49120 Bid was signed by: Mark A. Weaver Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted. BID: DIVISION A: $392,416.00 DIVISION B: $366,656.00 DIVISION C: $281,159.00 INDIANA EARTH, INC. 10343 McKinley Road Osceola, IN 46561 Bid was signed by: Mark Oster Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted _ Five percent (5%) Bid Bond was submitted. BID: DIVISION A: DIVISION B: $195,650.00 $202,200.00 DIVISION C: $154,700.00 TOROK EXCAVATING 825 S. Fellows South Bend, IN 46601 Bid was signed by: William Torok Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted. BID: DIVISION A: No Bid DIVISION B: $252,794.00 DIVISION C: No Bid RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by: Rachelle L. Dolmak REGULAR MEETING OCTOBER 27, 2015 363 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: DIVISION A: $310,930.00 DIVISION B: $288,041.00 DIVISION C: $240,634.00 KENNEDY EXPRESSLINE, INC.ILAKE EFFECT EXCAVATION 4324 Ashard Dr South Bend, IN 46628 Bid was signed by: Marcus Northern and Jim Burger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Five percent (5%) Bid Bond was submitted. BID: DIVISION A: $470,150.00 DIVISION B: No Bid DIVISION C: No Bid C & E EXCAVATING 53767 CR 9 N _. Elkhart, IN 46514 Bid was signed by: Ed Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and. Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: DIVISION A: $349,934.00 DIVISION B: $319,147.00 DIVISION C: $217,887.00 TRAIL SERVICE, INC. 31447 Chicago Trail New Carlisle, IN 46552 Bid was signed by: Brian Blosser Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Security Bond was submitted. BID: DIVISION A: No Bid DIVISION B: S384941.00 DIVISION C: S243,165.00 REGULAR MEETING OCTOBER 27, 2015 364 R & R EXCAVATING, INC. 2010 Went Avenue Mishawaka, IN 46545 Bid was signed by: William H. Loudin Contractor's Non -Collusion Affidavit., Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. _ Five percent (5%) Bid Bond was not submitted. BID: _DIVISION A: DIVISION B: DIVISION C: $265,625.00 $254,825.00 $179,700.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to the Community investment and Engineering for review and recommendation. After reviewing those bids, Mr. Michael Carey, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Indiana Earth, Inc., 10343 McKinley Road, Osceola, Indiana 46561, in the amount of $552,550.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Maradik seconded the motion, which carried. LEASE) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- _ County News, which were found to be sufficient. The following bids were opened and publicly read: PYRAMID EQUIPMENT INC. 211 S. Prairie St. Rolling Prairie, IN 46371 Bid was signed by: Greg Dadlow Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Claim was submitted. Ten percent (10%) Bid Bond was submitted. Description Year/Make/Model Unit Price Quad Axle )Limp Truck 2017 Freightliner CNG w/Godwin Body $222,603.00 Year Make/Model — Trade In Unit Price 1990 Unit SN492, International Semi -Tractor, $-5,000.00 VIN# IHSHGXZR71,H219124 Lead time approx. 90 days. HILL TRUCK SALES, INC. 1011 W. Sample St., P. O. Box 598 South Bend, IN 46624 Bid was signed by: Rich Stopczynski REGULAR MEETING OCTOBER27.2015 365 Contractor's Non -Collusion Affidavit, .Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Indiana Local Business Claim was submitted. Ten percent (10%) Bid Bond was submitted. 5W Description Year/Make/Model Unit Price Complete Unit Bid 2017 Freightliner 1 l4SD Quad Axle $208,845.00 Dump Year Make/Model — Trade In Unit Price 1990 Unit SN492, International Semi -Tractor, VIN# I HSHGXZR7LI i219124 $-5,000.00 Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above bids were referred to Equipment Services for review and recommendation. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY 51190 AND 51270 MAYFLOWER ROAD This was the date set for receiving and opening of sealed bids for the above referenced property. Ms. Martin, Clerk of the Board, informed the Board that there were no bids received. OPENING OF PROPOSALS — REQUEST FOR QUALIFICATIONS FOR FOOD MANAGEMENT/CATERFNG SERVICES FOR MORRIS PERFORMING ARTS CENI'ER/PALAIS ROYALE Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced service. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives so only the names of the vendors submitting proposals would be read into the record. The following names were read from the proposals submitted: SAVOR 300 Conshohocken State Road Suite 770 West Conshohocken, PA 19428 Proposal was submitted by Shaun M. Beard CENTERPLATE 2187 Atlantic Street Stamford, CT 06902 Proposal was submitted by Chris S. Verros NAVARRE HOSPITALITY GROUP LLC 828 Fast Jefferson Blvd. Unit 7 South Bend, IN 46617 Proposal was submitted by Kurt Janowsky Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above proposals were referred to the review team for the Morris Performing Arts Center and Palais Royale for scoring and tabulation. OPENING OF QUOTATIONS —FIRE DEPARTMENT HOSE Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced item. The following Quotations were opened and read: REGULAR MEETING OCTOBER 27 2015 366 MES FIRE 6975 Hillsdale Ct. Indianapolis, IN 46250 Quotation was submitted by Rob Domseif QUOTATION: $30,532,40 SENTINEL EMERGFNCY SOLUTIONS 23 Grandview Park Arnold, MO 63010 Quotation was submitted by Robert T. Barker QUOTATION: $24,688.00 W. S. DARLEY & CO. 325 Springlake Dr. Itasca, IL 60143 Quotation was submitted by Thomas Darley QUOTATION: $28,520,00 HOOSIER FIRE EQUIPMENT, INC. 4009 Momdale Park Drive Valparaiso, IN 46383 Quotation was submitted by James E. Daly QUOTATION: $35,300.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to the Fire Department for review and recommendation. OPEN AND AWARD OF QUOTATION — COMPRESSED NATURAL GAS FUELING STATION PARTS (SOLID WASTE MATERIAL & EQUIPMENT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotation was opened and read: SIMPEINS ENERGY 107 Magness Dr. McMinnville, TN 37110 Quotation was submitted by Mr. Kent Simpkens QUOTATION: $20,082.87 Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above Quotation was referred to Equipment Services for review and recommendation After reviewing the quotation, Mr. Matt Chlebowski, Equipment Services, recommended that the Board award the — contract to the sole responsive and responsible bidder, Simpkins Energy, 107 Magness Dr., McMinnville, Tennessee, in unit prices, not to exceed $20,082.87. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — WASTEWATER TREATMENT PLANT GRIT AND SCREENINGS IMPROVEMENTS — PROJECT NO. 114-075 (UTILITIES, WASTEWATER TREAT AND DISPOSAL EQUIPMENT) Mr. Jacob Klosinski, Environmental Services, advised the Board that on October 13, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. REGULAR MEETING OCTOBER 27, 2015 367 Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, Thieneman Construction, Inc., 17241 Foundation Parkway, Suite 100, Westfield, Indiana 46074, in the amount of $1,146,000.00 for the Base Bid, Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — IRELAND ROAD & HIGH STREET INTERSECTION IMPROVEMENTS — PROJECT NO. 115-091 (SSDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on October 13, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, in unit price amounts, not to exceed $239,291.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — IGNITION PARK IDENTITY SIGNAGE — PROJECT NO, 115-103 RWDA Mr. Roger Nawrot, Engineering, advised the Board that on October 13, 2105, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Poblocki Sign Co., 922 S. 7011 Street, Milwaukee, Wisconsin 53214, in the amount of $139,434.00 for the Base Bid plus Alternates A, B, C, and D. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. -- ------------- -- ui.aunu—ravdai,r 1V V. 11 �-u8`/ CUl1 Ms. Blair Bennett and Mr. Roger Nawrot, Engineering, advised the Board that on October 8, 2015, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Bennett recommended that the Board award the contract to the lowest responsive and responsible bidder, Gibson -Lewis, LLC, 1001 West llt Street, Mishawaka, Indiana 46544, in the amount of $74,328.00 for the base quote and Alternate A. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD QUOTATION — DEMOLITION OF 1124 GRACE STREET PROJECT NO 115 119 (RWDA TIF) Mr. Michael Carey, Engineering, advised the Board that on October 13, 2015, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder, Torok Excavating, 825 South Fellows, South Bend, Indiana 46601. in the amount of $15,100.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — DEMOLITION OF VACANT & ABANDONED HOUSES, DIVISION F — PROJECT NO 115-047 (LOSS RECOVERY) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Green Demolition Contractors, Inc., 1427 Dickens Street, Chicago, Illinois 60614, indicating the Contract amount be decreased by $175.00 for a new Contract sum, including this Change Order, in the amount of $375,230.00. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — IGNITION PARK INFRASTRUCTURE PHASE 1C DIVISION B — PROJECT NO 114-063A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana 46614, indicating the Contract amount be increased by $38,682.00 for a new Contract sum, including this Change Order, in the amount of $950,973.97. Upon a motion made by Ms. Maradik, seconded by Mr. Reins and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 — BARTLETT ST PHASE 1 & MEMORIAL NORTH PARKING LOT —PROJECT NO 114-032A (TIF INFRASTRUCTURE) REGULAR MEETING OCTOBER 27, 2015 368 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be increased by $20,848.71 for a new Contract sum, including this Change Order, in the amount of $572,432.46, Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - BARTLETT ST. PHASE 1 & MEMORIAL NORTH PARKING LOT - PROJECT NO 114-047 (MEDICAL TIF AND RWDA TIE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be increased by $8,338.98 for a new Contract sum, including this Change Order, in the amount of $1,915,306.65. Upon a motion made by Mr. Retos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 6 - TGNITION PARK INFRASTRUCTURE. PHASE 1C, DIVISION A - PROTECT NO 114-063A (RWDA TIF) Mr. Oiler advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 6 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46601, indicating the Contract amount be increased by $67,984.40 for a new Contract sum, including this Cbange Order, in the amount of $3,979,019.91. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MADISON STREET & MARION STREET ONE WAY TO TWO WAY COWERSION - PROJECT NO 114-034 (TIF INFRASTRUCTURE BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 1 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614 indicating the contract amount be decreased by $8,839.45 for a new contract sum, including this Change Order, of $568,330,60. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $568,350.60. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were -' approved. APPROVE CHANGE ORDER NO 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SOUTHWOOD SEWER SEPARATTON - PROJECT NO. 112-042 (2012 SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering has submitted Change Order No. 3 (Final) on behalf of Walsh & Kelly Construction, Inc., 24358 State Road 23. South Bend, Indiana 46614 indicating the contract amount be increased by $6,251.46 for a new contract sum, including this Change Order, of $2,015,112.95. Additionally submitted was the Project Completion Affidavit indicating this new final cost of S2,015,112.95. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR TIIE RECEIPT OF BIDS AND TITLE SKEET - COLFAX AVENUE AND HILL STREET IMPROVEMENTS - PROJECT NO. 114- 018 (REDA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request to advertise was approved, and the Title Sheet was approved and signed APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION OF VACANT & ABANDONED HOUSES, PHASE VIII - PROJECT NO. 115-128 (COIT) In a memorandum to the Board, Mr, Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request to advertise was approved. APPROVE TITLE SIIEET - CLEVELAND ROAD AND DIDAM BOULEVARD SEWER EXTENSION-PROJECTNO. 115-127 Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. He noted the City will not bid this project, General Sheet Metal will do the REGULAR MEETING OCTOBER 27, 2015 369 construction and dedicate it to the City upon completion. Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above referenced Title Sheet was approved and. signed. TABLE APPROVAL OF TITLE SHEET— SHERIDAN STREET IMPROVEMENTS STAGE 1 — PROJECT NO. 115-081 Mr. Gilot advised the Board was requested to table this item. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the request to approve the above referenced Title Sheet was tabled. ADOPT RESOLUTION NO. 61-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR TIC PROVISION OF SERVICES '1'0 AA' ANNEXATION AREA In a Memo to the Board, Mr. Michael Divita, Community Investment, informed the Board that this request for annexation was submitted by the property owner and the intent is to incorporate all of the land into the medical office facility. He stated the area consists of .17 acres and includes vacant lots where a retention pond will be added. Mr. Divita noted the property already has water and sewer available, and there will be no increase in demands upon the street maintenance or public safety. Upon a motion made by Mr, Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.61-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTA13LISIHNG A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN GERMAN TOWNSHIP (SHELLBARK ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in German Township, St. Joseph County, Indiana, which is more particularly described at Page 14 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 0.17 acres of land containing vacant land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 50.0% contiguous, generally located northwest of Shellbark Avenue and Cleveland Road. It is anticipated that the annexation area will be usedfor a retention area for a medical office facility. WHEREAS, the development will require a basic level of municipal public services of a non -capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WIIEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non -capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non -capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, regardless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other REGULAR MEETING OCTOBER 27, 2015 370 governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BF. IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. It is in the best interest of the City of South Bend and the area proposed to be annexed that the real property described more particularly at Page 14 of Exhibit "A" attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend,. by and through its Board of Public Works, to famish to said territory services of a non -capital nature, such as street and road maintenance, street sweeping, flushing, and snow- removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer and water network is available with capacity sufficient to service this area with costs for lateral extensions and any improvements in sewer or water capacity to be paid for by the developer in compliance with state and local law; that no additional street lighting will be necessary; and that no new roads or streets will be required.. Section IV. It is required as a condition of annexation that any future alterations to the property meet the City of South Bend's building and zoning requirements. ADOPTED this 27" day of OCTOBER, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David.P. Relos s/ Elizabeth A. Maradik s/ Therese J. Doran ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 62-2015 — RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.62-2015 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: POLICE DEPARTMENT 2010 CHEVY IMPALA VEIIICLE 9686, VIN 2G1WD5EM9A1242145, ASSET TAG 20100005 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be REGULAR MEETING OCTOBER 27. 2015 371 sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and BE IT FURTHER RESOLVED that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 27TH day of OCTOBER, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Therese J. Doran ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Deseripfron Amount/ Motion/ Professional Corporation for Continuum of Care Funding $5,200.00 Second Maradik/Relos Services Supportive Consulting (DCI Admin) Agreement Housing, Inc. Professional Northeast Redevelopment of S406,000.00 Maradik/Relos Services Neighborhood Vacant Property (New (NSP3) Agreement Revitalization Construction) on Hill St. Organization Professional ExecuTime ExecuTime Version 4 $5,500.00 Relos/Maradik Services Software Upgrade (IT Operating) Agreement Professional Amazon Web Server and Data Cloud S1,348.50 per Relos/Maradik Services Services, Inc. Hosting for GIS month ($16,182 Agreement annually) (ITOperating) Professional Micro- Server and Data Cloud $3,790.00 per Rclos/Maradik Services Integration Hosting month ($45,480 Agreement annually) for 60 months (IT Operating) Special Sungard Public Compatible Equipment $24,631.88 Maradik/Relos Purchase Sector -Quatred-Sungard (Central Mobile Inventory Bar Services Codin System Capital) Memorandum City of Crary, To Jointly receive Grant N/A Relos/Maradik of Indiana Money from the Indiana Understanding Department of Justice for the 2014 Project Safe Neighborhood Grant Master Lease Ricoh USA, Inc. Copier for 12`a Floor $208.77 per Relos/Maradik Agreement month (Indiana QPA Terms & Pricing) (Finance & Administration Lease Financing) REGULAR MEETING OCTOBER 27, 2015 372 License Opportunity Online Marketing of N/A Maradik/Relos Agreement Space, Inc. City -Owned Properties End User License Agreement Professional Opportunity Online Marketing of NTE $7,000 Relos/Maradik Services Space,Inc. City -Owned Properties Agreement Service Agreement Agreement for Polish National Releases a 2010 N/A Relos/Maradik the Release of Alliance of Temporary Right of Temporary America Star of Entry along Western Right of Entry Victory Group, Ave. at the PNA for Intersection Improvements ProfessionalProvide Guidance, $3,50000 Relos/Maradik ServicesAssistance, and (Finance & AgreementOversight rLove toCity's AdministrationDiversity Efforts Professional ProfessionalIT Consultation October $17,500.00 Relos/Maradlk Services1, 2015 — January 31, (COIT)reement2016 FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY SOUTII OF DONALD STREET TO THE FIRST EAST/WEST ALLEY BETWEEN WEBSTER AND ARNOLD AND FIRST EAST/WEST ALLEY FROM ARNOLD STREET TO FIRST NORTH/SOUTH ALLEY BETWEEN DONALD AND EWING Mr. Gilot indicated that Gary W. Mason, 2123 S. Arnold Street, South Bend, Indiana 46613, has submitted a request to vacate the above referenced alleys. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Solid Waste, Community Investment and Engineering. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Police Department due to the number of properties it would affect. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhoodin which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Mr. Corbitt Kea, Engineering, stated an Engineer Inspector was sent out to review the site and confirmed there are no garages with access via the alley and all of the properties with garages have driveways. Therefore, Mr. Relos made a motion recommending approval of the request for vacation subject to all of the aggrieved property owners being notified prior to the vacation. Ms. Maradik seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY SOUTH OF CALIFORNIA STREET BETWEEN LAWNDALE AND DIAMOND AVENUE Mr. Gilm indicated that Rebecca M. Kaiser, 913 Diamond Avenue, South Bend, Indiana 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Solid Waste, Community investment, Fire Department, and Engineering. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Police Department due to properties having garage access through this alleyway. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Mr. Corbitt Kea, Engineering, stated this alley was reviewed again also, and found to have no rear facing buildings on the alley REGULAR MEETING OCTOBER 27, 2015 373 except for one (1) boarded -up garage on the furthest north location that may still be able to access in spite of the vacation, due to its location. Ms. Maradik noted that if someone wants to use the garage in the future, especially if the property is sold, it may become an issue. Therefore, Mr. Relos made a motion recommending an unfavorable recommendation regarding the request for vacation due to one (1) garage facing the alleyway that could become a future issue. Ms. Maradik seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATIONS: 1) 2906 Frederickson 2)1635 Fassnacht REMOVAL: No Tom on Red (2 Signs) LOCATION: Edison Rd. and Crestwood Blvd. REMOVAL: No Parking 9 a.m.-1 a.m. ND Games, Towing, $500 Fine (North Side of Corby Blvd.) and No Parking this Side of Street (South Side of Corby Blvd.) NEW INSTALLATION: No Parking Sign (North Side of Corby Blvd.) LOCATION: Corby Blvd. between North Notre Dame Ave. and Frances St. NEW INSTALLATION: LOCATION: REMARKS: No Parking Sign, with Right Arrow 727 East Jefferson Blvd. All criteria has been met. RATMY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor bond be released pursuant to Resolution No. 1.00-2000 as follows - Business Bond T c yP Approved/ Released Effective Date Ferguson Michiana Inc. Contractor Released November 7 2015 '... nMua .naue a motion mat me tionds release as outlined above be ratified. Ms. Maradik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name Amount of Claim Date Banc of America Public Capital Corp $112,995.00 10/20/2015 Digital Ally, Inv. 10 8046 1, Disbursement No. 20 U. S. Bank National Assoc./Rie It -Riley $354,401.30 10/26/2015 Construction (Western Ave. Streetsca e City of South Bend $4,845,973.94 10/23/2015 City of South Bend $1,000,358.07 10/20/2015 and 10/21/2015 City of South Bend $2,853,079.46 10/27/2015 2015 EDIT/Parks Bond, Request #5, Kuert $27,707.00 10/27/2015 Concrete, Inc., $157; Most Dependable Fountains, 57,730; Miracle Recreation Equipment Co., $19,820 ..I..I.,L,I�, .vl.. ne.us maue a motion mat aver review or the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. REGULAR MEETING OCTOBER 27.2015 374 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS , " 1k, Gary A. Gilot, President David P. elus, Me r Elizabeth A. Marr'adi/kMr Member Thererau, Member n ;v�, Ja es A. Mueller, Member ATTEST: \Linda M. Martin, Clerk `