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Home My WebLink About01/26/09 Board of Public Works Agenda BOARD OF PUBLIC WORKS REGULAR MEETING Monday, January 26, 2009 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.REVIEW OF MINUTES A.Agenda Session: January 8, 2009 B.Regular Meeting: January 12, 2009 C.Claims Review Meeting: January 19, 2009 2.OPENING OF BIDS A.Century Center Restroom Remodel – Project No. 109-007 1.Funding: Bond B.CSO #4 Outfall Stabilization (Division 1) and Riverside Drive Pedestrian Path Stabilization (Division 2) – Project No. 108-011 1.Funding: Sewer Bond 3.AWARD BIDS A.Primary Scum and Final Clarifier Numbers 6 & 7 Gate Improvements – Project No. 108-086 1.Company: Thieneman Construction, Inc. 2.Amount: $227,000.00 3.Funding: Sewer Bond/Acct #647-0630-415-42-06 4.CHANGE ORDER A.Studebaker Area “A” Demolition Phase III – Project No. 107-024 1.Company: J&L Management Corporation 2.Change Order No.: 3 3.Increase Amount: $3,045.00 4.Percent of Increase: 0.001% 5.New Contract Amount: $3,053,220.00 6.Funding: Bond/Acct #212 1077 460 3982 B.College Football Hall of Fame Elevator Repair – Project No. 108-088 1.Company: Schindler Elevator Corporation 2.Change Order No.: 2 3.Increase Amount: $3,792.00 4.Percent of Increase: 7.1% 5.New Contract Amount: $57,341.00 6.Funding: Reserve/Acct # 677 0414 645 3601 C.Western Avenue Improvements - Project No. 107-083 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: 2 3.Increase Amount: $22,375.91 4.Percent of Increase: 6.16% 5.New Contract Amount: $389,806.26 6.Funding: Airport TIF D.Radio Telemetry Project - Project No. 107-096 1.Company: Infrasource f/k/a Trans Tech Electric Inc. 2.Change Order No. : 2 3.Increase Amount: $0, 120 days 4.New Completion Date: May 20, 2009 5.CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A.LaSalle Park Walking Trail – Project No. 108-030 1.Company: Walsh & Kelly, Inc. 2.Change Order No.: Final 3.Decrease Amount: ($13,500.00) 4.Percent of Decrease: (8.82%) 5.Total Percent of Decrease: (5.61%) 6.New Contract Amount: $139.485.46 7.Funding: COIT/Acct #404 1001 460 39 30 B.South Bend Avenue/Twyckenham Drive Intersection Improvements – Project No. 108-047 1.Company: Rieth-Riley Construction Co. 2.Change Order No.: Final 3.Decrease Amount: ($23,571.24) 4.Percent of Decrease: (11.97%) 5.Total Percent of Decrease: (11.97%) 6.New Contract Amount: $173,420.91 7.Funding: Major Moves, #412-0401-415-42-01 6.REJECT ALL BIDS A.Organic Material Screener 1.Comments: Lack of funding 7.RESOLUTION A.No.0 2-2009 – Disposal of Surplus Property 1.Sig Sauer .40 Caliber Gun – Retirement of Corporal Kevin Andert B.No. 03-2009 – Disposal of City-Owned Property and Unfit and/or Obsolete Property 1.Fire Helmet and Boots – Retirement of Richard Jasinski C.No. 04-2009 – Disposal of City-Owned Property and Unfit and/or Obsolete Property 1.Fire Helmet and Boots – Retirement of Dennis Stafford D.No. 05-2009 – Disposal of Unfit and/or Obsolete Property 1.Miscellaneous Common Council Office Furniture E.No. 06-2009 – Determining the Common Wage for “Small” Projects to be Built in 2009 F.No. 07-2009 - Disposal of Unfit and/or Obsolete Property 1.Police Department SWAT Team Rifles 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Construction Contract – Rieth-Riley Construction Co., Inc. 1.Service: Colfax Sidewalk Repair West of Main Street – Project No. 108-093 2 2.Amount: $15,130.00 3.Funding: Downtown TIF/Good Neighbors-Good Neighborhoods - #101 0602 431 4207 B.Contract – 3D Structural Solutions 1.Service: College Football Hall of Fame Elevator Repair – Project No. 108-088 2.Amount: $4,318.00 3.Funding: HOF Reserve, #677-0414-645-36-01 C.Agreement - Gibson Insurance Group 1.Service: Insurance consulting for benefits 2.Amount: $43,449.96 annually for three years 3.Funding: Controller/Account #226-0403-671-31-06 D.Agreement - Dynamic Mechanical Services, Inc. 1.Service: Test, inspect, and perform maintenance on equipment (heaters, motors, fans, pumps, etc.) at various pumping locations 2.Amount: $15,407.00 3.Funding: Water Utility/Account/# 620.0640.602.31.35 E.Agreement - Donohue & Associates 1.Service: Kennedy Park/North Bendix Phase I Storm Sewer Separation - Project 107-042 2.Amount: $211,700.00 3.Funding: 2007 Sewer Bond/ Account #647-0621-665-66-11 F.Amendment - Malcolm Pirnie 1.Service: CSO Net Phase II - Project No.109-019 - Engineering services 2.Amount: $442,000.00 3.Funding: 2007 Sewer Bond/ Account #647-0621-665-66-11 G.Agency Agreement - South Bend Redevelopment Commission 1.Service: Authorizing Board of Public Works to act as agent for Douglas Road Widening - Project #108-080 H.Amendment - Christopher B. Burke Engineering, LTD 1.Service: Additional permitting an design services for Stabilization of CSO #4 Outfall & Riverside Trail Slope Stabilization - Project No. 108-011 2.Amount: $4,400.00 3.Funding: 2007 Sewer Bond, Fund 647-0621-415-31-02 I.Amendment – Abonmarche 1.Service: Additional scope of work for Cotter Street Reconstruction & Extension – Project No. 106-061 2.Amount: $16,700.00 3.Funding: Section 108 Loan/Acct #212.1077.460.31.02 J.Terminate Contract - Professional Golfcar 1.Service: Supply Electric Golf Cars for four (4) years commencing March 26, 2.2007 3.Reason for Termination: Possible lease purchase to replace all carts with more efficient energy saving technology K.Agreement - Ark Engineering Services, Inc. 3 1.Service: Authorizing Entry Upon Public Property for Drilling Purposes and Revocable Permit for environmental remediation purposes for property north of 4023 W. Sample St. to install one (1) soil vapor extraction point L.Rescind Proposal Award - Quality Environmental Professionals, Inc. 1.Service: Retention Pond Sediment Excavation & Removal - Green Tech Park 2.Reason for Rescind: Brownfields Program requires that the remediation work be competitively bid 3.Amount: $165,000.00 4.Funding: To be Paid by Indiana Brownfields Program M.Proposal - Quality Environmental Professionals, Inc. 1.Service: Develop bid specs for remediation work at Green Tech Park 2.Amount: $2,220.00 3.Funding: To be Paid by Indiana Brownfields Program N.Proposal – Sage Software 1.Service: Support for Timesheet Professional Edition software through 1/31/2010 2.Amount: $1,219.68 3.Funding: CED, #212-1003-460-36-04 O.Construction Contract – Koontz-Wagner Construction 1.Service: Century Center Life Safety Systems Renovations – Project No. 109-004 2.Amount: $472,000.00 3.Funding: Bond P.Professional Services Agreement – Patrick Lahey 1.Service: After-hours security at Water Works production, booster stations and storage facilities 2.Amount: $840.00 per month with additional services as needed at $25.00 per hour 3.Funding: #620 0640 603 31.35 and #620 0640 657 31.35 9.RECOMMENDATIONS A.Transient Merchant License Renewal – Shipshewana On the Road 1.Sponsor: JDL Corporation 2.Location: Century Center 3.Date/Time: February 14, 9:00 a.m. to 6:00 p.m., February 15, 10:00 a.m. to 5:00 p.m. 4.Favorable Recommendations 10.INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Koontz Wagner Powerhouse Division B.The Linde Group (Administrative extension) 11.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works 12.MONTHLY REPORTS OF OPERATIONS - DEPARTMENT OF PUBLIC WORKS A.Environmental Services 4 B.Central Services C.Water Works 13.SUBDIVISION PROJECT COMPLETION AFFIDAVIT/BOND REDUCTION A.Crescent Oaks Subdivision 1.Company: Tampico Developments, LLC 2.Bond Reduction Amount: From $584,130.00 to $47,410.00 3.Comments: Sanitary sewer, storm sewer and water mains installed, and inspected. Streets remain incomplete. The reduction amount eliminates the completed portions from the bond. 14.BONDS A.Contractor Bonds 1.Marvin A. Crayton Construction Co., Inc. – Approved December 30, 2008 Pursuant to Resolution 100-2000 B.Excavation Bonds 1.Paramount Environmental Services Corp. - Approved January 19, 2009 Pursuant to Resolution 100-2000 15.CLAIMS A.City of South Bend B.St. Joseph County Housing Consortium C.Eddy Street Commons D.Century Center Bond 16.PRIVILEGE OF THE FLOOR 17.ADJOURNMENT 5