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Home My WebLink About110515 Agenda Review Session CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.OPENING OF BIDS A.Demolition of Polish National Alliance83–Project No. 115-118 1.Funding:RWDA TIF(324.1050.460.39.82) 2.RESOLUTION A.No. 64-2015 –A Resolution of the Board of Public Works for the City of South Bend, Indiana Approving theMaster Equipment Lease/Purchase Agreement and Related Schedules including the Escrow Agreement with PNC Equipment Finance, LLC 1.Description: Approval of Master Lease/Purchase Agreement and Authorization for John Murphy, City Controller, to Act on behalf of the Board of Works in Executing any Documents in Connection with the Lease/Purchase Agreement REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda ReviewSession: October 22, 2015;Regular Meeting: October 27, 2015; and Claims ReviewMeeting: November 3, 2015 2.OPENING OF BIDS A.Kitchen Equipment for Century Center–Project No.115-018 1.Funding:Hotel/MotelTax (7304.42010.000.0099) 3.OPENING OF QUOTATIONS A.North Shore Riverbank Stabilization –Project No. 115-073 1.Award 4.AWARD BIDS AND APPROVE CONTRACTS A.One or More, 2015 or Newer, CNG Quad Axle Dump Truck 1.Company: Hill Truck Sales, Inc. 2.Amount: $203,845 3.Funding: Organic Resources Capital Lease(641.0631.793.37.11/.12) B.Equipment Purchase for Nello Corporation, Phase V –Project No. 115-114 1.Company: Hull Lift Truck 2.Amount: $42,952.67 3.Funding: RWDA TIF (324.1050.460.42.07) 5.REJECT BID A.One (1) or More, 2015 or Newer, Mid-Size Four Door Sedan Automobile GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Reason: One (1) Bid received does not meet the Department’s Needs 2.Funding: Engineering Capital Lease (101.0602.431.37.11/.12) 6.AWARD QUOTATIONSAND APPROVE CONTRACT A.Fire Department Hose 1.Company: Hoosier Fire Equipment, Inc. 2.Amount: Unit Prices 3.Comments: Most Responsive and Responsible Bidder; Not Lowest 4.Funding: Fire Department Equipment Maintenance/Repairs (288.0902.422.36.05) 7.REJECT QUOTES A.Supply and Install Four Step Asphalt Roofing System for Central Services Division 1.Reason: All Quotes received over the City Quote Threshold; Will Bid 2.Funding: Central Services Capital (224.0605.419.42.10) 8.CHANGE ORDERS A.East Gate Lift Station Replacement–Project No. 114-054 1.Company: Selge Construction Company, Inc. 2.Change Order No.: 2 3.Decrease Amount: ($15,830.85) 4.Percent of Decrease: (2.66%) 5.RevisedContract Amount: $574,511.70 6.Funding: Environmental Services, Wastewater Capital (642.0630.415.43.66) B.Western Avenue Corridor Improvements–Project No. 114-033B 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No: 3 3.Increase Amount: $4,170 4.Percent of Increase: 0.43% 5.Revised Contract Amount: $963,016.31 6.Funding: Major Moves & RWDA TIF (412.0602.431.42.03/324.1050.460.42.03) C.Chase Plastics Fencing Improvements–Project No. 115-051A 1.Company: Milestone Fence 2.Change Order No.: 1 3.Increase Amount: $3,550 4.Percent of Increase: 15.38% 5.RevisedContract Amount: $26,627.80 6.Funding: TIF Infrastructure GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D.Memorial North Parking Lot, Division 2 & 3–Project No. 114-047 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $103,688.06; Fifteen (15) Days 4.Percent of Increase: 5.41% 5.RevisedContract Amount: $2,018,994.71 6.Revised Completion Date: November 12, 2015 7.Funding: TIF Medical & RWDA TIF (324.1050.460.42.03) E.Western Avenue Streetscapes–Project No. 114-085A 1.Company: Rieth Riley Construction Co., Inc. 2.Change Order No.: 4 3.Increase Amount: Seven (7) Days; $0 4.Revised Completion Date: November 17, 2015 5.Funding: TIF Infrastructure F.2015 Curb & Sidewalk Program–Project No. 115-069B 1.Company: Selge Construction Co., Inc. 2.Change Order No.: 1 3.Increase Amount: $8,083.90 4.Percent of Increase: 3.29% 5.Revised Contract Amount: $253,678.15 6.Funding: MVH (202.0619.431.31.06) G.Wastewater Treatment Plant Towers Demolition –Project No. 114-076 1.Company: Indiana Earth, Inc. 2.Change Order No.: 2 3.Decrease Amount: ($23,460) 4.Percent of Decrease: (7.16%) 5.Revised Contract Amount: $304,140 6.Funding: Environmental Services Contractual Services Other (641.0630.793.63.35/36.05) 9.CHANGE ORDERSAND PROJECT COMPLETION AFFIDAVITS A.Demolition of Vacant & Abandoned Houses, Division D–Project No. 115-047 1.Company:Green Demolition Contractors, Inc. 2.Change Order No.: 2;Final 3.Decrease Amount: ($44,900) 4.Percent of Decrease: (9.54%) 5.Total Percent of Change:(9.28%) 6.RevisedContract Amount: $425,925 7.Funding:Loss Recovery Fund (227.1201.415.39.89)) B.Demolition of Vacant & Abandoned Houses, Division C–Project No. 115-047 GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Company:Green Demolition Contractors, Inc. 2.Change Order No.: 1Final 3.Decrease Amount: ($15,800) 4.Percent of Decrease: (4.33%) 5.RevisedContract Amount: $349,300 6.Funding:Loss RecoveryFund (227.1201.415.39.89) C.Lincolnway West Corridor Improvements, Division D–Project No. 114-033A 1.Company:Rieth Riley Construction Co., Inc. 2.Change Order No.: 2Final 3.Decrease Amount: ($6,000) 4.Percent of Decrease: (1.81%) 5.Total Percent of Change:3.77% 6.RevisedContract Amount: $325,742.45 7.Funding:Loss Recovery Fund(227.0602.431.42.03) 10.PROJECT COMPLETION AFFIDAVITS A.Demolition of Vacant & Abandoned Houses, Division F–Project No. 115-047 1.Company:Green Demolition Contractors, Inc. 2.Final Contract Amount:$375,230 3.Funding:Loss Recovery Fund (227.1201.415.39.89) B.Demolition of Vacant & Abandoned Houses, Division B –Project No. 115-047 1.Company:Green Demolition Contractors, Inc. 2.Final Contract Amount: $194,900 3.Funding:Loss Recovery Fund (227.1201.415.39.89) C.Demolition of Vacant & Abandoned Houses, Division A –Project No. 115-047 1.Company:Green Demolition Contractors, Inc. 2.Final Contract Amount: $263,735 3.Funding:Loss Recovery Fund (227.1201.415.39.89) D.Lincolnway West Corridor Improvements, Division E –Project No. 114-033A 1.Company:Rieth Riley Construction Co., Inc. 2.Final Contract Amount: $833,777.30 3.Funding:Loss Recovery Fund (227.0602.431.42.03) 11.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Four-Step Asphalt Roofing System Complete with Installation 1.Funding: Central Services Capital (224.0605.419.42.10) B.Abandoned Vehicle Auction 12.REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A.Fuel Management System for Central Services GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Funding: Capital Improvement (224.0605.419.42.10) 13.RESOLUTIONS A.No. 65-2015–A Resolution of the Board of Public Works on Disposal of Unfit and/or Obsolete Property 1.Description: Miscellaneous Computer and Other Equipment B.No. 66-2015–A Resolution of the Board of Works for the City of South Bend, Indiana, Adopting a Policy for Residential Parking in the Area Immediately Adjacent to Four Winds Field, South Bend, Indiana 1.Description: Establish Residential Parking Zone on Game and Event Days on Taylor St. between Western Ave. and South St. C.No. 69-2015 –A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Complete Streets Policy 1.Description: Adoption of a Complete Streets Policy advocating for the Design of Streets to enable Safe Access for all Users, including Pedestrians, Bicyclists, Motorists, and Transit Ridersof all Ages and Abilities 14.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement -Nyhart 1.Description:Preparation of 2015 GASB 45 OBEB Valuation Report 2.Amount: $7,200 3.Funding: Administration & Finance Professional Services (101.0401.415.31.06) B.Professional Services Agreement –Keramida 1.Description: Oversight and Installation of Groundwater Well and Gas Probes at Organic Resources per IDEM Agreed Order 2.Amount: NTE $10,050 3.Funding: Organic Resources Other Contractual (641.0631.793.63.35) C.Agreement –Axelberg Wisconsin, LLC 1.Description: City to Allow Construction ofWater Line Extensionin Cleveland Road Right-of-Way and Sewer Main Extension in Poppy Road Right of Waywith Future Annexation D.Letter of Public-Private Partnership Agreement –Potawatomi Zoological Society 1.Description: Proposal to Waive, for 2016, the Enforcement of Section 10.2 of the Lease and Management Agreement calling for the Zoo to remit Ten Percent (10%) of the Zoo’s Total Water Expense back to the City in Exchange for the Zoo’s Commitment to Spend an Amount no less than $20,000 on Certain Improvements to Reduce Water Consumption. E.Professional Services Agreement –University of Notre Dame 1.Description: Downspout Disconnection Assessment GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Amount:$7,000 3.Funding: Wastewater Contractual Service (641.0630.793.63.35) F.Professional Services Agreement –Shot Spotter 1.Description: Renewal of Agreement for 2016 2.Amount: $135,000 3.Funding: Police Continuing Education (220.8101.421.31.06) G.Professional Services AgreementRenewal –US Signal 1.Description: Renewal ofService to Provide Connectivity of SCADA Infrastructure 2.Amount: $163 per Site per Month ($2,771 per Month)for Three Years 3.Funding: Operations& Maintenance (620.0640.603.32.04) H.Grant Agreement –Oaklawn Psychiatric Center, Inc. 1.Description: Provide Rental Assistance to Severely Mentally Ill Individuals 2.Amount: $267,180 3.Funding: Continuum of Care (HUD) (212.1001.460.39.30) I.Amendment No. 2 to Professional Services Agreement –CHA Consulting, Inc. 1.Description: East Bank Phase 5 Storm Sewer Separation 2.Amount: $30,000; NewTotal:$551,000 3.Funding: RDEA TIF (429.1050.460.31.02) J.Professional Services Amendment –American Structurepoint, Inc. 1.Description: Inspection and Oversight Services for Ignition Park Phase 1C, Divisions A & B and Bartlett St. Relocation and Memorial Hospital Parking Lot 2.Amount: NTE $9,800 3.Funding: RWDA TIF (324.1050.460.42.02/324.1050.460.42.03) K.Addendum to Agreement –Urban Enterprise Association of South Bend, Inc. 1.Description: Provide Additional Funding for Façade matching Grant Program for LincolnwayWest and Western Ave. 2.Amount: $121,000 3.Funding: COIT (404.1001.460.39.30) L.Amendment to Professional Services Agreement –DLZ of Indiana, LLC 1.Description: Additional Design Work for Memorial Hospital North Parking Lot; Easement Description for Work in Leeper Park 2.Amount: $30,700; NewTotal: $842,500 3.Funding: RWDA TIF (324.1050.460.42.03) M.Agreement for Services –City of South Bend Department of Parks & Recreation 1.Description: 2015-2016 City Sidewalk Snow Removal 2.Amount: $18,000 3.Funding: EDIT (408.1050.460.39.64) GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 N.Amendment No. 1 to Professional Services Agreement –Lawson-Fisher Associates, P.C. 1.Description: Marion Street Roundabout at Michigan Street and Main Street 2.Amount: $66,800; New Total:$619,350 3.Funding: TIF Infrastructure Bond O.Ratify OpenMarket Purchase –Equal Construction LLC 1.Description: Hoffman Hotel Renovations 2.Amount: $174,750 3.Funding: RWDA TIF (324.1050.460.42.02) P.Lease Termination Agreement –Burkhart Advertising, Inc. 1.Description: Terminate Lease for Sign attached to West Sideof PNA Building Q.City of South Bend Sewer Insurance Program Policy Revision 1.Description: Update Sewer Insurance Contractor Rate Schedule and Minor Revisions to Policy 15.LICENSES AND PERMITS A.Non-Residential Block Party 1.Applicant: St. Joseph Catholic Church 2.Event: St. Nick Six 3.Location: Hill Street from LaSalle Ave. to Colfax Ave. 4.Date/Time: December 5, 2015; 7:00 a.m. –11:45 a.m. 5.Favorable Recommendations B.Procession 1.Applicant: St. Joseph Catholic Church 2.Event: St. Nick 6k 3.Location: East Race and East Bank Trail 4.Date/Time: 8:00 a.m. –11:45 a.m. 5.Favorable Recommendations 16.VACATIONS A.Applicant: David Younts, Attorney, and Dubin Singer 1.Location: First North/South Alley South of Lincolnway West to the First East/West Alley between Cushing St. and Scott St. 2.Purpose: Redevelop Site on both Sides of Alley 3.See Comments 17.IRREVOCABLE STANDBY LETTER OF CREDIT A.Company: TampicoDevelopment LLC 1.Subdivision Name: Crescent Oaks, Section 3 2.Title Sheet GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page7 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 5, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Amount: $423,148 4.Improvements: Storm Sewer,Water, Road, Retention Basin, and Sanitary Sewer SystemExtensions. 18.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)908 and 926 East Wayne St. th b)509 South 28St. c)1152 East Ewing Ave. d)1033 Napier St. 2.All criteria has been met B.New Installation –No Turn on Red 1.Location:Eastbound Madison St. at Williams St. Intersection 2.All criteria has been met C.Revision –Replace One (1) Hour Parking and Fifteen (15) Minute Parking Signs with Two (2) Hour ParkingSigns 1.Location: JMS Building, 108 North Main St. 2.All criteria has been met; Accommodate Change in Business Type 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at NoCharge. Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTJ.DJA.M ARY ILOT AVIDELOSLIZABETH ARADIK HERESE ORAUAMES UELLER Page8