Loading...
HomeMy WebLinkAbout10/13/2015 Board of Public Works MeetingAGENDA REVIEW SESSION OCTOBER 8.2015 334 - Award Bid — Hotel LaSalle Renovations Mr. Carey stated this is a rebid. He stated the original bids came in over budget so they did a significant change of scope on the project. - Change Orders o Demolition of Vacant & Abandoned Houses, Division F Mr. Toy Villa, Engineering, stated this increase was due to additional asbestos abatement that was discovered. o Demolition of Vacant & Abandoned Houses, Division A Mr. Villa stated this increase was due to the discovery of uansite underneath the siding on a house. o Parking Garage Deck Coatings Mr. Villa stated this increase was due to miscalculation of quantities. He explained there was 1,550 square yards of slab that was not included in the original measurements. - Professional Services Agreement — Lawson -Fisher Associates, P.C. Mr. Roger Nawrot, Engineering, stated this agreement is Phase I, to bring the City standards up to current standards and will include standards for streets which are not included in the City's current standards. He noted the contract is an hourly rate, not to exceed $20,000. - Termination of Contract — Kemira Mr. Gilot suggested the term "force majeure" should be removed as an explanation for the termination. Be stated he did not believe this was actually a "force majeure" situation. Attorney Schmidt agreed and asked that that term be stricken from the agenda. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Mr. Mueller and carried, the meeting adjourned at 11:42 a.m. BOARD OF PUBLIC WORKS a Gary A. Gi ot` PrPresidem avis, Mem beth A. Maradik, Member Therese J. Do u, Member James A. Mueller, Member ATTEST: linda �r—�. �/l �tJM. Martin, Clerk REGULAR MEETING OCTOBER 13.2015 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on October 13, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, James Mueller, and Therese Doran present. Also present was Attorney Benjamin Dougherty. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE - RACHEL T. MASSAGE &ESSENTIAL OILS Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new Massage Establishment License for Rachel T. Massage & Essential Oils, 616 East Colfax Avenue. It was noted favorable recommendations were received from the Building Department, and Police and Fire Departments. Ms. Rachel Thompson, Owner, was present and informed the Board that she is working with local businesses to provide massage therapy to their companies and is anxious to open her business. There being no one else present wishing to address the REGULAR MEETING OCTOBER 13 2015 335 Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Massage Establishment License was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session and Regular Meetings of the Board held on September 17, 2015 and September 22, 2015, and the Claims Review Meetings held on September 29 and October 6, 2015, were approved. OPFNINTG AND _AWARD OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION. PHASE IV —PROJECT NO 115-113 (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: GLADWIN MACHINERY & SUPPLY COMPANY OF ILLINOIS INC. 636 E. State Parkway Schaumburg, IL 60173 Bid was signed by: William J. Matrinan, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. I:I" Item No. Est. Oty. Item Manufacturer Total Price 1 Powered Pipe Turning Roller Units The Webb Corporation 1 $411,485.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bid was referred to Engineering and Community Investment for review and recommendation. After reviewing those bids, Mr. Michael Carey, Engineering, recommended that the Board award the contract to the sole responsive and responsible bidder, Gladwin Machinery & Supply Company of Illinois, Inc., 636 E. State Parkway, Schaumburg, IL 60173, in the amount of $411,485.00. Mr. Gilot asked if Nello Corporation had signed off on the award. Mr. Carey stated they reviewed the bids with him and signed off on the award and will follow up with a letter stating so. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Maradik seconded the motion, which carried. OPENING OF BIDS — EQUIPMENT PURCHASE FOR NELLO CORPORATION PHASE V —PROJECT NO. 115-114 (RWDA TrF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SYSTEM CLEAN INC. 50602 N. Michigan Street South Bend, IN 46637 Bid was signed by: Mark Jurgonski Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certifimfion Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. 10% Bid Security was submitted IM REGULAR MEETING OCTOBER 13, 2015 336 HULL LIFT TRUCK 28747 Old US Hwy 33 West Elkhart, IN 46516 Bid was signed by: Brent Dennison Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding — Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. 10% Bid Security was submitted Item No. Est. Qty. 1 Item Manufacturer Total Price 1 I Floor Scrubber/Sweeney Advance P42 959 69 MYERS FORKLIFT LLC 511 South Front St. Dowagiac, MI 49047 Bid was signed by: Donald A. Myers Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted. 10% Bid Security was submitted Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING AND AWARD OF BIDS — CENTURY CENTER MASONRY RESTORATION PROJECT NO 115-015R (HOTEL/MOTEL TAX) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: C&S MASONRY RESTORATION LLC 3725 N. Foundation Ct., Suite AB South Bend, IN 46628 Bid was signed by: Steve Fields Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BASE BID, PHASE I Item Description Quantity Unit Unit Price Total No. Amount I Base Bid: Fumish all labor, services, 1 Lump N/A $103,000.00 materials, insurance & equipment for the Sum Center Restoration, Phasc One REGULAR MEETING OCTOBER 13, 2015 337 UNIT PRICING_. PFTA.QR r Item Description Quantity Unit Unit Price Total No. 2 Base Bid: Provide unit cost(per aquaze foot) 1 Square 1.10 Amount N/A for chemical cleaning of all brick surfaces Feet 3 Base Bid: Provide unit cost(per squaze foot) j Square N/A for scaling (installation of water repellant) Feet .74 of all brick surfaces 4 Base Bid: Provide unit cost (per lineal Coot) 1 Lineal 87.00 N/A of all out -of --plumb units restoration at upper parapet horizontal relieving angles Foot on West, South, and East elevations (not including Area "E') $ Base Bid: Provide unit cost (per lineal foot) j Lineal $7.00 N/A of all out -of -plumb units restoration at lower parapet horizontal relieving angles on Foot West, South, and East elevations (not includln Area"E' 6 Base Bid: Provide unit cost information for 1 Square 11 222 N/A additional work not indicated on the construction drawings for additional Feet mason the intro 7 Base Bid: Provide unit cost information far 1 Lineal 12.00 N/A the additional work not indicated on the Foot contraction drawings for addition,] new vertical control 'oimt $ Base Bid: Provide unit cost information for j Square 153.00 N/A additional work not indicated on the Feet construction drawings for additional major (more than 1/8" wide) masonry crackin re lacement ALTERNATE BID. PHASE t Item Description Quantity Unit Unit Price Total No. 9 Ahemate Bid: Provide cast stone caps in I Lump N/A Amount Deduct 5,000 lieu of limestone caps at northwest comer Silln lanter walls and museum enirx walls BASE BID, PHASE, 2 Item Description Quantity Unit Unit Price Total No. 10 Furnish all labor, services, materials, insurance 1. Lump N/A Amount 41,000.00 and equipment for the Century Sum Center MasoM Restoration, Phase Two BASE BID (PHASE 1 AND PHASE 2) PLUS ALTERNATE TOTAL A -MOUNT: $139,000.00 SLATILE ROOFING & SHEET METAL CO. INC. 1703 South Ironwood South Bend, IN 46613 Bid was signed by: Gerald Longerot Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: BASE BID, PHASE 1 Item No. Description Quantity Unit Unit Price Total 1 Base Bid: Furnish all labor, services, I Lump N/A Amount $217,425.00 materials, insurance & equipment for Slim REGULAR MEETING OCTOBER 13, 2015 338 UNIT PRICING, PHASE I Item Description Quantity Unit Unit Price Total No. Amount 2 Base Bid: Provide unit square 1 Square 1.80 N/A foot) for chemical cleaning ng o of all brick Feet surfaces 3 Base Bid: Provide unit cost(per square 1 Square 1.65 N/A foot) for sealing (installation of water Feet r ellant) of all brick surfaces 4 Base Bid: Provide unit cost (per lineal 1 Lineal 90.00 N/A foot) of all out -of -plumb units restoration Foot at upper parapet horizontal relieving angles on West, South, and Nast elevations (not including Area "E' 5 Base Bid: Provide unit cost (per lineal 1 Lineal 90.00 N/A foot) of all out -of -plumb units restoration Foot at lower parapet horizontal relieving angles on West, South, and East elevations not including Area "E' 6 Base Bid: Provide unit cost information for 1 Square 18.00 N/A additional work not indicated on the Feet construction drawings for additional maso= tudpointing 7 Base Bid: Provide unit cost information for 1 Lineal 40.00 N/A the additional work not indicated on the Foot construction drawings for additional new _vertical control joints $ Base Bid: Provide unit cost information for ] Square 210.00 N/A additional work not indicated on the Feet construction drawings for additional major (more than 1/8" wide) masonry crackinglreplamuent ALTERNATE BID, PHASE 1 Item Description Quantity Unit Unit Price Total No. Amount 9 Alternate Bid: Provide cast stone caps in ] Lump N/A Deduct 3,000 lieu of limestone caps at northwest comer Sum planter walls and museum entry walls BASE BID, PHASE 2 Item Description Quantity Unit Unit Price Total No. Amount 10 Furnish all labor, services, materials, 1 Lump N/A 36,500.00 insurance and equipment for the Century Sum Center Masonry Restoration, Phase Two BASE BID (PHASE 1 AND PHASE 2) PLUS ALTERNATE TOTAL AMOUNT: S250,925.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and Century Center for review and recommendation. After reviewing those bids, Mr. Michael Carey, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder C & S Masonry Restoration LLC, 3725 N. Foundation Ct., Ste. AB, South Bend, IN 46628, in the amount of $139,000.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Relos seconded the motion, which carried. OPENING OF BIDS — WASTEWATER TRF,ATMENT PLANT GRIT AND SCREENINGS IMPROVEMENTS— PROJECT NO. 114-075R TILITIES WASTEWATER PAY AS YOU GO CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING OCTOBER 13, 2015 339 THIENEMAN CONSTRUCTION INC. 17241 Foundation Parkway, Suite 100 Westfield, IN 46074 Bid was signed by: Vincent J. Rock Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. L1" Item No. Description Qty Unit Price Total Amount 1 Grit and Screenings Ira rovements LS N/A $ 978,000 W 2 Screenings Conveyor and Compactor - Provided byJim Myers & Sons LS N/A $ 168,000.00 BidAlternate -t mP , $1,146,000.00 Item No. Description Qty Unit Price Total Amount Deduct to provide Screenings Conveyor (Specification Section 41 21 23) and I Screenings Compactor (Specification Section 46 24 21) by Alternate LS N/A S 2,000.00 Manufacturer Name: Custom Conveyer Corp Bid Alternate Add l Total $ 2 000.00 Manrlainry fi A dlr.-....»ate n,.a,.,.. Item No. Description Qty Unit Price Total Amount 1 Provide Carbon Steel Grit Cyclones (Specification Section 46 23 27A) LS N/A $ 9,000.00 2 Screenings Conveyor and Compactor - Provided byJim Myers & Sons LS N/A $ 9,000.00 Deduct Finc Mechanical Screen Cleaning 3 Mechanism Replacement LS N/A $142,000.00 (Specification Section 46 21CL7�na�d BidAltemTotal ($160,000.00) KOKOSING INDUSTRIAL. INC 6235 Westerville Road, Suite 200 Westerville, OR 43081 Bid was signed by: Daniel B. Walker Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Nan -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. on Item No. Description Qty Unit Price Total Amount 1 Grit and Screenings Improvements LS N/A $ 1,194,500.00 2 Screenings Conveyor and Compactor- Provided byJim Myers & Sons LS N/A $ 130,000.00 51,324,500.00 REGULAR MEETING OCTOBER 13, 2015 340 Bid Alternate - Deduct Item No. Description Qty Unit Price Total Amount Deduct to provide Screenings Conveyor (Specification Section 41 21 23) and Screenings Compactor (Specification 1 Section 46 24 21) by Alternate LS N/A No bid Manufacturer Name: Custom Conveyer Corp Bid Alternate No Bid Add Total Mandatory Bid Alternates - Deduct Item Description Qty Unit Price Total Amount No. I Provide Carbon Steel Grit Cyclones LS N/A $ 9,000.00 (Specification Section 46 23 27A) 2 Screenings Conveyor and Compactor- LS N/A $ 8,000.00 Provided b Jim Myers & Sons Deduct Fine Mechanical Screen Cleaning 3 Mechanism Replacement LS N/A $130,000.00 (Specification Section 46 21 19 Mandatory Bid Alternate Deduct Total ($147,000.00) INDUSTRIAL MAINTENANCE & CONTRACT SERVICES, L.P. 1739 Ridge Road Munster, IN 46321 Bid was signed by: William S. Laszlo _ Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Comm tment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. Im Item No. Description Qty Unit Price Total Amount 1 Grit and Screenings Improvements LS N/A $ 1,4 101 2 Screenings Conveyor and Compactor- Provided byJim Myers & Sons LS N/A $ 13333,,101 $ 1,592,671 Bid Auemate - Deduct Item No. Description Qty Unit Price Total Amount Deduct to provide Screenings Conveyor (Specification Section 41 21 23) and Screenings Compactor (Specification I Section 46 24 21) by Alternate( LS N/A $ 8,500.00 ) Manufacturer Name: Custom Conveyer Corp Bid Alternate ($ 8,500.00) Ad'— nm Anemates - Deduct Item No. Description Qty Unit Price Total Amount I Provide Carbon Steel Grit Cyclones (Specification Section 46 23 27A LS N/A ($ 8,350.00) 2 Screenings Conveyor and Compactor- Provided b Jim Myers & Sons LS N/A $ 8,350.00 ( ) REGULAR MEETING OCTOBER 13, 2015 341 Deduct Fine Mechanical Screen Cleaning 3 Mechanism Replacement _(Specification Seotion 46 21 19) LS N/A ($144,210.00) Mandatory Bid Alternate Deduct Total ($160,910A0) Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Wastewater for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2015 OR NEWER FOUR DOOR HYBRID UTILITY VEHICLE (ENGINEERING CAPITAL LEASE PRINCIPAL & INTERESTI This was the date set for receiving and openmg of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. Ms. Linda Martin, Clerk of the Board, stated there were no bids received. OPENING OF BIDS — IRELAND ROAD & HIGH STREET INTERSECTION IMPROVEMENTS —PROJECT NO 115 091 (SSDATIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5°/6) Bid Bond was submitted. BID: $264,352.80 RIETH-RILEY CONSTRUCTION INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Todd J. Kulczar, Sales Manager Contractof s Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: Total: $239,291.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING OF BIDS — IGNITION PARK IDENTITY SIGNAGE — PROJECT NO 115 103 (RWDA TIT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: HARMON SIGN INC. 7844 W. Central Ave Toledo OH 43617 REGULAR MEETING OCT013ER 13, 2015 342 Bid was signed by: D. C. Kasper Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: $245,028.00 POBLOCKI SIGN COMPANY 922 S. 70' Street Milwaukee, WI 53214 Bid was signed by: Sharon M. Brooks Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: S208,539.00 BURKHART ADVERTISING INC. 1247 Mishawaka Ave South Bend, IN 46615 Bid was signed by: Adam Gerstbauer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination _ Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $378,455.00 ITNWERSAL SIGN. INC. 5001 Falcon View SE Grand Rapids, MI 49512 Bid was signed by: Nate Zevenbergen Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $221,312.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. OPENING AND AWARD OF OUOTA'I IONS — HERAEUS KULZER CONDUIT — PROJECT NO. 115-120 (SSDA TIM Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project, The following Quotations were opened and read: MICIIIANA CONTRACTING. INC 7843 Lilac Road, P. O. Box 929 Plymouth, IN 46563 Quotation was submitted by: Donald W. Wendel, President REGULAR MEETING OCTOBER 13, 2015 343 QUOTATION: $9,400.00 PEMBERTON DAVIS ELECTRIC INC. 916 E. McKinley Avenue Mishawaka, IN 46545 Quotation was submitted by John A. Ferro, President QUOTATION: $13,920.00 MARTELL ELECTRIC, INC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by John A. Martell QUOTATION: $21,060.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering and Community Investment for review and recommendation. After reviewing those quotations, Mr. Michael Carey, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Michima Contracting, Inc., PO Box 929, Plymouth, IN 46563, in the amount of $9,400.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — WASTEWATER TREATMENT PLANT BUILDING 9 ROOF REPLACEMENT IUIILIIIES. WASTEWATER MAINTENANCE SERVICE_ BUILDING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SLATILE ROOFING & SHEET METAL CO. INC. 1703 S. Ironwood Rd, South Bend, IN 46613 Quotation was submitted by Gerald Longerot, President QUOTATION: $12,788.00 DUDECK ROOFING & SHEET METAL CO. INC. 1634 Franklin St South Bend, IN 46613 Quotation was submitted by Gregory Dudeck QUOTATION: $12,800.00 MIDLAND ENGINEERING COMPANY INC. 52369 State Road 933 North South Bend, IN 46637 Quotation was submitted by Frederick J. Helmen, President/CEO QUOTATION: $22,775.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to Wastewater for review and recommendation. After reviewing those quotations, Mr. Jacob Klosinski, Wastewater, recommended that the Board award the contract to the lowest responsive and responsible bidder, Slatile Roofing & Sheet Metal Co., Inc., 1703 S Ironwood, South Bend, IN 46613, in the amount of $12,788,00. Therefore, Mr. Relos made a motion that REGULAR MEETING OCTOBER. 13, 2015 344 the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — WASTEWATER TREATMENT PLANT BUILDING 10 ROOF REPLACEMENT (UTILITIES WASTEWATER MAINTENANCE SERVICE, BUILDING) Mr. Gilot advised that this was the date set for the receiving and opening of seated Quotations for the above referenced project. The following Quotations were opened and read: SLATILE ROOFING & SIIEET METAL CO., INC. 1703 S. Ironwood Rd. South Bend, IN 46613 Quotation was submitted by Gerald Longerot, President QUOTATION: $11,812.00 DUDECK ROOFING & SHEET METAL CO., INC, 1634 Franklin St South Bend, IN 46613 Quotation was submitted by Gregory Dudeck QUOTATION: $16,950.00 _MIDLAND ENGINEERING COMPANY, INC. 52369 State Road 933 North South Bend, IN 46637 Quotation was submitted by Frederick J. Helmen, President/CEO QUOTATION: $23,940.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Wastewater for review and recommendation. After reviewing those quotations, Mr. Jacob Klosinski, Wastewater, recommended that the Board award the contract to the lowest responsive and responsible bidder, Slatile Roofing & Sheet Metal Co., Inc, 1703 S. Ironwood Rd., South Bend, IN 46613, in the amount of $11,812.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS —WASTEWATER TREATMENT PLANT BUILDING 13 ROOF REPLACEMENT (UTILITIES WASTEWATER MAINTENANCE SERVICE, BUILDING) Mr. Gilot advised that this wus the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SLATILE ROOFING & SIIEET METAL CO. INC. 1703 S. Ironwood Rd. South Bend, IN 46613 Quotation was submitted by Gerald Longerot, President QUOTATION: $7,812.00 DUDECK ROOFING & SHEET METAL CO. INC. 1634 Franklin St South Bend, IN 46613 Quotation was submitted by Gregory Dudeck QUOTATION: $9,385.00 REGULAR MEETING OCTOBER 13, 2015 345 MIDLAND ENGINEERING COMPANY INC. 52369 State Road 933 North South Bend, IN 46637 Quotation was submitted by Frederick J. Helmen, PIesident/CEO QUOTATION: $13,725.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Wastewater, for review and recommendation. After reviewing those quotations, Mr. Jacob Klosinski, Wastewater, recommended that the Board award the contract to the lowest responsive and responsible bidder, Slatile Roofing & Sheet Metal Co., Inc., 1703 S Ironwood Rd., South Bend, IN 46613, in the amount of $7,812.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — GEYER DITCH LIFT STATION ACCESS ROADWAY IMPROVEMENTS (UTILITIES WASTEWATER MAINTENANCE SERVICE BUILDING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SELGE CONSTRUCTION CO. INC. 2833 S. I1'h St Niles, MI 49120 Quotation was submitted by Robert Kuhns, Project Engineer QUOTATION: $72,410.00 RIETH-RILEY CONSTRUCTION CO INC 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Todd J. Kulczar, Sales Manager QUOTATION: $97,475.00 Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Wastewater for review and recommendation. After reviewing those quotations, Mr. Jacob Klosinski, Wastewater, recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. III' St., Niles, Michigan 49120, in the amount of $72,410.00. 'therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — EDISON ROAD LIFT STATION ACCESS ROADWAY IMPROVEMENTS UTILITIES WASTEWATER MAINTENANCE SERVICE, BUILDING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: SELGE CONSTRUCTION CO. INC. 2833 S. 1 I'" St Niles, MI 49120 Quotation was submitted by Robert Kuhns, Project Engineer QUOTATION: $15,659,25 RIET14-RILEY CONSTRUCTION CO. INC. REGULAR MEETNG OCTOBER 13, 2015 346 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Todd J. Kulczar, Sales Manager QUOTATION: $19,875.00 Upon a motion made by Ms. Mamdik, seconded by Mr. Relos and carried, the above Quotations were referred to Wastewater for review and recommendation. After reviewing those quotations, -- Mr. Jacob Klosinski, Wastewater, recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. 1la' St., Niles, MI 49120, in the amount of $15,659.25. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — WASTEWATER TREATMENT PLANT IIEADWORKS BUILDING BOILER REPLACEMENT (UTILITIES, WASTEWATER, MAINTENANCE SERVICE. BUILDING) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, TNT 46601 Quotation was submitted by Thomas J. Herrman, President QUOTATION: $85,249.00 DYNAMIC MECHANICAL SERVICES, INC. 1606 Chestnut St. Mishawaka, IN 46545 Quotation was submitted by Kevin Conery QUOTATION: $86,058.00 E. J. WHITE, INC. 1011 South Michigan St. South Bend, N 46601 Quotation was submitted by Joe White, President QUOTATION: $89,556.00 D. A. DODD, LLC 14 E. Michigan St., P. 0. Box 430 Rolling Prairie, IN 46371 Quotation was submitted by J. Mark McKnight, President QUOTATION: $100,215.00 IDEAL CONSOLIDATED, INC 806 W. Sample St. South Bend, IN 46601 Quotation was submitted by Fred Mohler QUOTATION: $105,500.00 REGULAR MEETING OCTOBER 13, 2015 347 The Board noted all of the quotes were above the City's quote threshold. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above Quotations were referred to Wastewater for review and recommendation. After reviewing those quotations, Mr. Jacob Klosinski, Wastewater, requested that the Board waive the City threshold of $75,000.00 for a quote and award the contract to the lowest responsive and responsible bidder, Herrman & Goetz, Inc., 225 S. Lafayette Blvd., South Bend, IN 46601, in the amount of $85,249.00. Mr. Klosinski noted it is in the best interest of the City to do all of the boilers at one time for a cost savings. He noted also that he is working on an opportunity for a grant to help cover the expense. Therefore, Mr. Gilot made a motion that the recommendation be accepted, and the Board waive the irregularity and the quotation be awarded as outlined above, subject to approval of the Controller. Mr. Relos seconded the motion, which carried. OPENING OF QUOTATIONS — DEMOLITION OF 1124 W. GRACE ST PROJECT NO I I5-119 RWDA TIF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: TOROK 825 S. Fellows South Bend, IN 46601 Quotation was submitted by William Torok, President QUOTATION: $15,100.00 JENGA SERVICES 540 Carroll Street South Bend, IN 46601 Quotation was submitted by Gilbert Michel QUOTATION: $21,024.00 PELLEY EXCAVATING 1990 Progressive Drive Niles, MI 49120 Quotation was submitted by Charles L. Pelley, Owner QUOTATION: $26,462.00 JACKSON SERVICES 1674 N 750 W South Bend, IN 46601 Quotation was submitted by Beverly Jackson QUOTATION: $28,900.00 Upon a motion made by Mr. Relos, seconded by Ms. Man dik and carried, the above Quotations were referred to Engineering and Community Investment for review and recommendation. OPENING OF QUOTATIONS — ASPHALT ROOFING SYSTEM FOR CENTRAL SERVICES DIVISION (CAPITAL BUILDING IMPROVEMFN'IS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: FIVE STARCOMMERCLAL ROOFING 1119 S. State Road 3 Hartford City, IN 47338 Quotation was submitted by Herbert Mains REGULAR MEETING OCTOBER 13, 2015 348 QUOTATION: $95,953.50 DUDECK ROOFING & SHEET METAL, INC. 1634 Franklin Street South Bend, IN 46613 Quotation was submitted by Gregory A. Dudeck QUOTATION: $269,500.00 SLATILE ROOFING & SHEET METAL CO., INC. 1703 S. Ironwood Rd. South Bend, IN 46613 Quotation was submitted by Gerald Longerot QUOTATION: $118,966.00 Upon a motion made by Ms. Maradik, seconded by Mr. Roles and carried, the above Quotations were referred to Central Services for review and recommendation. AWARD BID — WASTEWATER TREATMENT PLANT BELT FILTER PRESS REHABILITATION — PROJECT NO. 115-082 (ENVIRONMENTAL SERVICES) Mr. Jacob Klosinski, Environmental Services, advised the Board that on September 22, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Alfa Laval, Inc., 11600 East Hardy Road, Houston, Texas 77093, in the amount of $188,087.00 for the Base Bid plus all Alternates. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. -'— AWARD BID — 2015/2016 ROAD SALT — PROJECT NO. 115-107 (STREETS AND SEWER DEPARTMENTSI Mr. Roger Nawrot, Engineering, advised the Board that on September 22, 2015, bids were received and opened for the above referenced material. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Cargill, Inc., Deicing Technology Business Unit, 24950 Country Club Boulevard, Suite 450, North Olmsted, Ohio 44070 in the unit price amount of S70.17 per ton. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion. which carried. AWARD BID — HOTEL LASALLE RENOVATIONS BID PACKAGE B — ROOFING SOFFITS AND SHEET METAL FLASHING & TRIM — PROJECT NO 115-033B (RWDA TIF) Mr. Michael Carey, Engineering, advised the Board that on September 17, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, Indiana 46637, in the amount of $334,350.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. _. AWARD BID — 2015 PARKING GARAGE DECK COATINGS — PROJECT NO 115 074A (RWDA TIFj Ms. Blair Bennett, Engineering, advised the Board that on October 8, 2015, one bid was received and opened for the above referenced project. After reviewing that bid, Ms. Bennett recommended that the Board award the contract to the sole responsive and responsible bidder, Ram Construction Services of Michigan, Inc., 13800 Eckles Road, Livona, Michigan, in the amount of $261,962,50 for Division A, Alternate 1. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. REGULAR MEETING OCTOBER 13, 2015 349 AWARD QUOTATION — KENNEDY PARK BASKETBALL COURT INSTALLATION (PARK BOND) Mr. John Martinez, Park Department, advised the Board that on September 22, 2015, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Martinez recommended that the Boardaward the contract to the lowest responsive and responsible bidder, Ancon Construction Co., Inc., 2146 Elkhart Road, Goshen, Indiana 46526, in the amount of $31900.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — DEMOLITION OF VACANT & ABANDONED HOUSES DIVISION F — PROJECT NO. 115-047 LOSS RECOVERY FUND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Green Demolition Contractors, Inc., 1427 Dickens Street, Chicago, Illinois, 60614, indicating the Contract amount be increased by $5,005,00 for a new Contract sum, including this Change Order, in the amount of $375,405.00. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — DEMOLITION OF VACANT & ABANDONED HOUSES DIVISIONA— PROJECT No. 115-047 LOSS RECOVERY FUND Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Green Demolition Contractors, Inc., 1427 Dickens Street, Chicago, Illinois, 60614, indicating the Contract amount be increased by $3,135.00 and extended one (1) day for a new Contract sum, including this Change Order, in the amount of $263,735.00. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — PARKING GARAGE DECK COATINGS — PROJECT NO 115-074B (PARKING GARAGE FUND) Mr. Gilot advised that Ms. Blair Bennett, Engineering, has submitted Change Order No. 1 on behalf of RAM Construction Services, Inc., 13800 Eckles Road, Livonia, Michigan 48150, indicating the Contract amount be increased by $33,480.00 for a new Contract sum, including this Change Order, in the amount of $500,284.44. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. 115-051 (RWDA TIFF v n�i iw Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Selge Construction Co., Inc., 2811 South 1 Is' Street, Niles, Michigan 49120, indicating the contract amount be decreased by $3,517.70 for a new contract sum, including this Change Order, of $118,817.40. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $118,817.40. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, Change Order No. I (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — REMOVAL OF LEAD BASED PAINT AT IVY TOWER PHASE II — PROJECT NO 115 030 (RWDA TIF) Mx. Gilot advised that Mr. toy Villa. Engineering, has submitted the Project Completion Affidavit on behalf of Interstate Environmental Services, Inc., 337 West 806 N, Valparaiso, Indiana 46385, for the above referenced project, indicating a final cost of $302,950.00. Upon a motion made by Mr. Roles, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — IGNITION PARK SITE IMPROVEMENTS — BUILDINGS 1 & 2 — PROJECT NO 114-050 (RWDA TIFI Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana, 46614, for the above referenced project, indicating a final cost of $90,479.54. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. REGULAR MEETING OCTOBER 13, 2015 350 APPROVE PROJECT COMPLETION AFFIDAVIT — CATALYST ONE & TWO BUILDING FACADE ACM PANEL WALLS — PROJECT NO. 115-006 (RWDA TIE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Shaffner, Heaney Associates, Inc., 2508 South Main Street, South Bend, Indiana 46614, for the above referenced project, indicating a final cost of $409,851,00. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — WAYNE STREET PARKING — GARAGE FACADE REPLACEMENT — PROJECT NO 114-027R (PARKING GARAGE FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Slatile Roofing and Restoration, Inc., 1703 South Ironwood, South Bend, Indiana 46613, for the above referenced project, indicating a final cost of $263,564.00. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — LINCOLN WAY WEST CORRIDOR IMPROVEMENTS DIVISION B —PROJECT NO. 114-033A (LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Martell Electric, LI.C, 4601 Cleveland Road, South Bend, Indiana 46628, for the above referenced project, indicating a final cost of $217,790.40. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE. RECEIPT OF BIDS — KITCHEN EQUIPMENT FOR CENTURY CENTER — PROJECT NO. 115-018 (HOTEL/MOTF.i. TAX) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS —DEMOLITION OF POLISII NATIONAL ALLIANCE NO. 83 — PROJECT NO. 115-118 (RWDA TIF) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. APPROVE INDOT TITLE SHEET— OLIVE STREET AND SAMPLE STREET Mr. Gilot advised that the Title Sheet for the above referenced INDOT project was being presented at this time for the City's signature. Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above referenced Title Sheet was approved and signed. ADOPT RESOLUTION NO. 57.2015 — RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.57-2015 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1998 PIERCE FIRE TRUCK ASSET TAG 400005392 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be REGULAR MEETING OCTOBER 13 2015 351 sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and BE IT FURTHER RESOLVED that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13" day of OCTOBER, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ James A. Mueller s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 58-2015 — RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL, OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.58-2015 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: OCE COPIER, CODE ENFORCEMENT ASSET TAG #20100072-0000 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and BE IT FURTHER RESOLVED that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13Tn day of OCTOBER, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Rclos s/ Elizabeth. A. Maradik s/ James A. Mueller s/ Therese J. Doran ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING OCTOBER 13, 2015 352 ADOPT RESOLUTION NO. 59-2015 — RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.59-2015 RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: VEHICLE 4716, 2004 ENVOY, VIN 1GKES16S546158582, ASSET TAG 00009456 VEHICLE #713, 2004 FORD, VIN IFMZU73K24ZA05859, ASSET TAG 420100208 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and BE IT FURTHER RESOLVED that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such maybe demolished or junked. ADOPTED this 13Tu day of OCTOBER, 2015. CITY OF SOUTH BEND — BOARD OF PUBLIC WORKS s/ Gary A. Gitot s/ David P. Relos s/ Elizabeth A. Maradik s/ James A. Mueller s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ FundingSecond Termination of Kemira Cancel Chemical Bid N/A Relos/Maradik Contract Contract for Purchase of Ferric Chloride; Approve Open Market Purchase hrter-Local Elkhart Annual St. Joseph River $50,000 Maradik/Mueller Agreement Department of Fish Study (Wastewater Public Works Operations & and Utilities Maintenance Other Contractuals) Professional St. Joseph Provide Assistance to S32,000 Aelos/Maradik Services County Bridges Low Income Entry (COLT) Agreement Out of Poverty, Level Employees and Inc. Supporting Businesses for Em to ee Retention REGULAR MEETING OCTOBER 13, 2015 353 Agreement Envirotmensics, Installation of a 4" Pipe N/A Relos/Mazadik Authorizing Inc, under the Alley Located Entry upon West of 625 East Public Property Jefferson Blvd. (Rubin for Drilling Cleaners) for Purposes and Environmental Revocable Remediation Permit for Environmental Remediation Lease Financing PNCEquipment Finance, LLC 2075 Vehicle Lease Finance— Lease No. 2 $1,267,183 Mazadik/Relos Agreement (Various) Professional Services On Line Data Mail Service for CiTy $250 per Relos/Maradik Agreement Offices Month plus Postage (Administra- tion & Professional Services Lawson -Fisher : Associates, P.C. Update of City Construction Standards Finance) Hourly, Not to Relos/Maradik Agreement & Prevailing Exceed $20,000 Specifications (Engineering Professional Contract Extension LG.S. Energy (formerly Two (2) Year Extension Natural Services) 0.45 DTh; Maradik/Relos of Gas Supply subject to Border) Nymex value Various APPROVAL OF PERMIT AND LICENSE APPLICATIONS The followme neirno and liceneP Applicant Description Date/Time �Pruval: Location Motion Near Northwest Residential October 25, California St. from Carried Relos/Maradik Neighborhood, Block Party — 2015; 7:30 a.m. Sherman Ave. to Subject to Inc, Arts Cafe with to 5:00 p.m. Portage Ave. Applicant Horse -Drawn cleaning ng cleanup Hay Rides after APPROVAL OF APPLICATION FOR REVOCABLE PERMIT FOR ENCROACHMENT - ST. JOSEPH COUNTY MULTI -DISTRICT OF ALCOHOLICS ANONYMOUS Mr. Gilot stated a Revocable Permit and Encroachment application has been received from the St. Joseph County Multi -district of AA, PO Box 721, South Bend, Indiana for the purpose of allowing the addition of 24" circular "Multi -District of Alcoholics Anonymous" signs to be attached to the "Welcome to South Bend" Gateway Signs. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Mr. Relos, seconded by Ms. Mazadik and carried, the Revocable Permit was approved. APPROVE TRIPLE TRAILER PERMIT CONWAY FREIGHT Mr. Gilot stated a Permit to operate long combination vehicles and from Olive St. to SR 23 to US 31 to US 20 to US 31 North to the I80/90 Exit, and reverse, has been submitted to the Board for approval by Scott Kretchmer, Conway Freight, 2211 Old Earhart Rd., Ste. 100, Ann Arbor, Michigan 48105, for ingress and egress from the Toll Road. Mr. Gilot noted the permit has received favorable recommendation from the Engineering Division. Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the Triple Trailer Permit was approved. REGULAR MEETING OCTOBER 13, 2015 354 UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH SOUTH AND EAST/WEST ALLEYS BETWEEN ORANGE ST., LINDEN AVE. BROOKFIELD ST AND JACKSON ST. Mr. Gilot indicated that Ray Saenz, 921 West Colfax, South Bend, Indiana 46601, has submitted a request to vacate the above referenced alleys. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, and Engineering Department. Area Plan Commission gave a favorable recommendation subject to removal of the portion adjacent to Orange St. and the first East/West alley that petitioner does not own. Area Plan stated the vacation would not hinder the growth or — orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Ms. Maradik, Community Investment, noted the petitioner does not own all of the properties bounded by the alleys and there are some garages that have access through the alleys. After review of the map, Board members determined the petitioner does not own half of the properties and therefore should not be petitioning to vacate for the purpose of consolidating their property. Therefore, Mr. Relos made a motion to give an unfavorable recommendation for the request for vacation. Ms. Maradik seconded the motion which carried. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE NORTH/SOUTH AND EAST/WEST ALLEYS BETWEEN JEFFERSON BLVD., NAPIER ST., CHERRY ST., AND CHESTNUT ST. Mr. Gilot indicated that Ray Saenz, 921 West Colfax, South Bend, Indiana 46601, has submitted a request to vacate the above referenced alleys. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, and Solid Waste. Engineering recommends against vacating the east/west alley at Cherry St. unless a turnaround is provided or Cherry is also vacated so as not to leave a dead-end. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Ms. Maradik, Community Investment, noted the petitioner only owns half of the properties and the City owns one of the vacant lots. She added there are several homes that access their garages through the alley. After review, the Board determined that the petitioner did not own all of the properties and should not be petitioning to vacate the alley to consolidate property. Therefore, Mr. Glot made a motion to give an unfavorable recommendation for the request for vacation. Mr. Relos seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH SOUTH ALLEY SOUTH OF MISIIAWAKA AVENUE TO THE FIRST EAST/WEST ALLEY BETWEEN 28Tn & 29Ttt STREETS Mr. Gilot indicated that Chester Arch Services on behalf of Family Pet Health Center, 2910 Mishawaka Avenue, South Bend, Indiana, has submitted a request to vacate the above referenced alley for the purpose of consolidating the parking lot for the property. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, and Community Investment. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Solid Waste and Engineering. Solid Waste stated the vacation would hinder trash — collection in the alley between 28" and 29" Streets. Engineering stated the request is to vacate a 16' wide alley, which would terminate the alley at a 12' wide perpendicular section, but 14' is the narrowest alley Engineering will recommend. Engineering recommended that the requestor provide for vehicular turning by increasing the width of the perpendicular alley circuit. Therefore, Mr. Gilot made a motion recommending approval of the request for vacation subject to working out the details with Engineering. Mr. Relos seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the following traffic control devices were approved: REGULAR MEETING OCTOBER 13 2015 355 NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: Remove Sign from 2514 Prast Blvd. and move to 1108 West Western Ave. REMARKS: All criteria has been met. NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 714 South Kentucky REMARKS: All criteria has been met. NEW INSTALLATION: No Parking, Loading Zone, Monday -Friday, 6 a.m. to 6 p.m. LOCATION: 1919 Kendall St.; Smiling Faces Daycare & Learning Center REMARKS: All criteria has been met. REVISION: Relocate No Parking Signs from Fast Side of North Taylor St. to West Side of North Taylor St. between LaSalle St. and Lincoln Way West to provide Safer Ingress/Egress to Residents REMARKS: All criteria has been met. RATIFY APPROVAL OF CONTRACTOR BOND Mr. Anthony Molnar, Division Of Engineering, recommended that the following Contractor Bond be ratified ursuant to Resolution 100-2000 as follows: Rosiness Boud Type Approved/ Released Effective Date Juan Zetina Contractor A proved September 25, 2015 Mr. Gilot made a motion that the bond's approval as outlined above be ratified. Mr. Relos seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified Name City of South Bend Amount of Claim Date City of South Bend $4,912,084.97 $2,835,075.79 10/09/2015 City of South Bend $902.90 10/13/2015 ] 0l09/2015 U. S. Bank National Association/Rieth- $185,082.58 10/07/2015 Riley Construction (Bartlett St. Phase 1), Disbursement No. 11 Banc of America Public Capital Corp/ S43,110.00 10/12/2015 T & A Auto Sales, Disbursement No. 18 St. Joseph County Housing Consortium $16,061.34 10/21/2015 St. Joseph County Hous n Consortium $1,069.39 10/21/2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the meeting adjourned at 11:12 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President REGULAR MEETING OCTOBER 13 2015 356 David]) elos, Me�e 7 Elizabeth A. Maradik, Member Jamcs.A, Mueller, Member Therese J.. rau, Member ATTEST: l.'j! IndaM. Martin, Clerk �-