HomeMy WebLinkAboutagenda item 2015 1029 rdc 05a2Department of
Community Investment
Memorandum
Monday, October 26, 2015"
TO:
FROM:
SUBJECT:
Redevelopment Commission
Brock Zeeb, Director of Economic Resources
Weaver Consulting Agreement
On October 25, 2012, the Commission approved· an Environmental Indemnity Agreement (EIA)
for remediation of the Studebaker Building 84 site, the last remaining Studebaker manufacturing
building in South Bend.
The Commission has completed what it expected to be the extent of remediation to the Studebaker
84 site and Millennium Site. The Phase 1 and Phase 2 Environmental Assessments have been
submitted to Indiana Brownfields for both sites. The Commission has a staked interest in the
negotiation and results_ of the Indiana Brownfields final commentary.
Staff is requesting to further engage Weaver Consulting in a contract not to exceed $40,000 to be
the point of contact and negotiate the Commission's interest based on the environmental testing
and reports. The contract would be funded out of the current environmental cleanup budget
approved by the Commission. This professional services contract would not increase that budget,
but be a contract award out of that overall budget.
The end result of the Weaver Consulting I Indiana Brownfields negotiations will be some type of
comfort letter or restrictive covenants that are recorded and follow the deed of the land.
Staff requests approval of the professional services contract with Weaver Consulting in an amount
not to exceed $40,000.
227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 I P: 574-235-9371 I FAX: 574-235-9021 I SOUTHBENDIN.GOV
ITEM: 5.A.(2)
Weaver
Consultants
Group
Mr. Brock Zeeb, Director of Economic Resources
City of South Bend
Department of Community Investment
227 W. Jefferson Blvd.
South Bend, IN 46601
Re: Amendment to Existing Environmental Services Contracts
Former Millenium Environmental, Inc.
604 S. Scott Street
South Bend, Indiana
and
Ivy Tower Facility Renovation Project
635 S. Lafayette Blvd and 600 United Drive
South Bend, Indiana
Dear Mr. Zeeb:
October 22, 2015
Project Number: 0058-378•01
Weaver Consultants Group, LLC (WCG) appreciates the opportunity to provide the South Bend
Redevelopment Commission (SBRC) this amendment to our existing environmental services
contract to provide environmental consulting/testing services associated with the referenced
sites. Services provided to date include:
Millennium Site
• Complete Indiana Brownfields Program {IBP) Comfort/Site Status Letter Request Form
• Complete Phase I Environmental Site Assessment (ESA) for Comfort Letter
• Complete draft Environmental Restrictive Covenant for Comfort Letter
• Project management activities including meetings associated with Comfort Letter
application.
Ivy Tower Site
• Complete IBP Comfort/Site Status Letter Request Form
• Complete Phase I _ESA for Site Status Letter
7ltl Crape Hoild • Granger, lndi~1n;1 • !)74.271.34-47 u wcgrp.cnm • Oflicl's Nationwide
Mr. Brock Zeeb
October 22, 2015
Page 2 of 4
• Complete Phase II Environmental Site Assessment/Site Investigation for Site Status
Letter
• Project Management activities including meetings associated with Site Status Letter
application.
• Limited site characterization prior to preparing abatement (lead and asbestos)
specifications
• Preparation of environmental abatement specifications
• Environmental response service during abatement
• Sampling, testing, EPA work plan, EPA notification, EPA completion report preparation,
bid specification preparation for polychlorinated biphenyl (PCB) remediation, and
contractor oversight associated with PCB-impacted concrete within one transformer
room located below the ground surface.
• Additional bid specification preparation and project management activities associated
with asbestos and lead-based paint abatement.
• Additional project management time associated with multiple pre-bid meetings.
• Removal of hazardous and/or regulated waste. WCG services included contract
. specification preparation, coordination with three qualified contractors prior to bid,
site inspection and inventory of material, and project management/oversight services
associated with contractor and property owner during removal.
• Oversight and management of IDEM inspection associated with hazardous/regulated
waste materials.
• Completion of 2014 hazardous waste report.
• Screening and testing of concrete pavement within courtyard to assess possible
disposal alternatives.
• Screening and testing of building component surfaces to further characterize the
presence of lead-based paint including window frames, fire protection pipes, and roof
trusses.
• Modification of USEPA notice associated with PCB cleanup. Initially the cleanup space
was going to be backfilled, then that was modified to reusing room and replacing
concrete floor.
• Additional project management time associated with meetings both at SBRC offices and
on-site. This included discussions regarding occupancy designation for the transformer
room, historical preservation concerns associated with the lead-based paint
abatement, awarding the lead-based paint abatement contract to Interstate
Environmental Services instead of Environmental Demolition Group, and addressing
Mr. Brock Zeeb
October 22, 2015
Page 3 of 4
property owner and SBRC concerns regarding what building components were to be
(or not to be) included as part of the lead~based paint abatement project.
• Additional bid specification preparation associated with lead-based paint abatement
(original scope).
• Additional inspections of the building. Inspections included confirmatory lead-based
paint analysis.
For this amendment to the contract, the following additional services are proposed. In some
cases the services have already been rendered (denoted in bold), even though it was outside
the scope of the previous approved work with the objective of keeping the overall project
moving forward. These services include:
• Two Phase I ESA updates of the 2014 Phase I ESA completed for the Millennium
property.
• Submittal of second Comfort Letter request application for the Millennium property
to account for property owner's concern associated with the IBPs comments
associated with vapor intrusion.
• One Phase I ESA update of the 2014 Phase I ESA completed for the Ivy Tower
property.
• Project management services associated with the proposed parking lot/cap across
the impacted soil/debris south of Building i"13.
• Additional bid specification preparation, lead screening/testing, clearance report
review, and management/oversight associated with lead-based paint abatement, for
lead-based paint abatement change orders for Floors 5 and 6 of Building 84.
• Additional bid specification preparation/management and clearance testing for PCB-
impacted soil removal (not the concrete and initial round of PCB soil clearance
sampling and testing).
• On-going project management services (communications, meetings, written responses
to IBP comments) to obtain Comfort Letter for the Millennium property and Site Status
Letter for the Ivy Tower Property from current submittals to the IBP and ONLY AS
DIRECTED by the SBRC, not Studebaker Building 84, LLC or associated companies.
These services, however, do not include additional sampling/testing, design, and new
report preparation that maybe requested by the IBP to obtain letters.
COST ESTIMATE
To address the services proposed including those that were not included as part of the
previous contracts, an additional$ 40,000.00 are being requested to be added.
Mr. Brock Zeeb
October 22, 2015
Page 4 of 4
We fully expect to complete the outlined tasks described above for the stated sum, and this
cost will not be exceeded without your prior authorization. You will be invoiced on a unit-rate
basis only for the work actually performed.
AUTHORIZATION
If this proposal amendment meets with the SBRC's objectives, please indicate authorization to
proceed by signing the attached Proposal Acceptance Sheet and returning one complete copy
of this proposal to us for our files. We propose that the outlined work be performed in
accordance with the Terms and Conditions and Fee Schedule previously agreed upon by the
SBRC and WCG for environmental services associated with this project. Any modification to
this proposal amendment or the previously agreed upon Terms and Conditions and Fee
Schedule must be accepted by both parties. This proposal is valid if accepted within 60 days of
issuance.
If you should have any questions or comments concerning this proposal amendment, please do
not hesitate to contact our office.
Sincerely,
Weaver Consultants Group, LLC
7:c£~ !Jfl[_~
Edward B. Stefanek u"v
Senior Project Manager
Attachments: Proposal Acceptance Sheet
Description of Services:
Project:
Property Address:
Project City /State:
Date: 10/22/2015
WEAVER CONSULTANTS GROUP, LLC
7121 GRAPE ROAD
GRANGER, INDIANA 46530
Voice: (574) 271-3447
Fax: (574)271-3343
PROPOSAL ACCEPTANCE SHEET
Environmental Services -Contract Amendment
Millennium Comfort Letter /IVY Tower Renovation Project
604 S. Scott Street and 63 5 S. Lafayette Blvd
South Bend, Indiana
Fee Amendment: $ 40,000.00
For approval and payment of charges, invoices will be charged to the account of:
Firm: South Bend Redevelopment CommissionAttention: Mr. Brock Zeeb
574-235-9339
574-235-9021
Street Address: 227 West Jefferson Blvd. Telephone:
City /State: South Bend, Indiana Fax:
Zip Code: 46601
This AGREEMENT is subject to the following special provisions/payment schedule:
See attached proposal.
Accepted by:
South Bend Redevelopment Commission Weaver Consultants Group, LLC
By (Signature) ·
~) .,;:.:7;t .-:f~S ~: c(~)--(}
By (Signature)
Douglas G. Dorgan, CPG
By (Type/Print) By (Type/Print)
Principal
Title Title
Accepted ____ ___, 20 __ Accepted __ October 22, 2015 __
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