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Home My WebLink About102215 Agenda Review Session CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1.LICENSES AND PERMITS A.Non-Residential Block Party 1.Applicant: Carissa McNeil a)Event: Eddy Street Commons Trick or Treat b)Location: Eddy Street from Napoleon St.to AngelaBlvd. c)Date/Time: October 27, 2015; 8:00 a.m.-8:00 p.m. d)Favorable Recommendations 2.RESOLUTIONS A.No. 63-2015 –A Resolution of the City of South Bend Board of Public Works approving the Transfer of Landto the South Bend Heritage Foundation 1.Description: Transfer of Land to South Bend Heritage Foundation for a FUSE New Construction 32 Unit Project, Subject to Receipt of Tax Credits REGULAR MEETING 1.REVIEW OF MINUTES A.Agenda Review: October 8, 2015;Regular Meeting October 13, 2015;and Claims Review: October 20, 2015 2.OPENING OF BIDS A.Demolition ofVacant and Abandoned House, Phase VII–Project No. 115-117 1.Award 2.Funding:Blight Elimination Program(210.1060.460.39.82) B.One (1) or More, 2015 or Newer, Quad Axle Dump Truck Powered by Compressed Natural Gas(Spec AE) 1.Funding:Organic Resources Capital Lease(641.0631.7936.37.11/12) C.Sale of City-Owned Property 1.Description: 51190 and 51270 Mayflower Road 3.OPENING OF PROPOSALS A.Request for Qualifications for Food Management/Catering Services for Morris Performing Arts Center/Palais Royale 4.OPENING OF QUOTATIONS A.Fire Department Hose 1.Funding:Fire Department(288.0902.422.36.05) B.Compressed Natural Gas Fueling Station Parts 1.Funding: Solid Waste Material & Equipment (611.0610.415.43.09) GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5.AWARD BIDS AND APPROVE CONTRACTS A.Wastewater Treatment PlantGrit and Screenings Improvements–Project No. 114-075 1.Company: Thieneman Construction, Inc. 2.Amount: $1,146,000 (Base Bid) 3.Funding: Utilities, Wastewater Treat and Disposal Equipment (642.0630.415.43.66) B.Ireland Road & High Street Intersection Improvements –Project No. 115-091 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: Unit Price Not to Exceed $239,291 3.Funding: SSDA TIF (430.1050.460.31.06) C.Ignition Park Identity Signage –Project No. 115-103 1.Company: Poblocki Sign Co. 2.Amount: $139,434; Base Bid plus Alternates A, B, C, and D 3.Funding: RWDA TIF (324.1050.450.42.03) 6.AWARD QUOTATIONSAND APPROVE CONTRACTS A.Transpo Bus Shelters –Project No. 115-089 1.Company: Gibson-Lewis, LLC 2.Amount: $74,328; Base Bid plus Alternate A 3.Funding:COIT(404.1001.460.42.03) B.Demolition of 1124 Grace Street –Project No. 115-119 1.Company: Torok Excavating 2.Amount: $15,100 3.Funding: RWDA TIF (324.1050.460.39.82) 7.CHANGE ORDERS A.Demolition of Vacant & Abandoned Houses, Division F–Project No. 115-047 1.Company: Green Demolition Contractors, Inc. 2.Change Order No.: 2 3.Decrease Amount: ($175) 4.Percent of Decrease: (0.05%) 5.RevisedContract Amount: $375,230 6.Funding: Loss Recovery(227.1201.415.39.89) B.Ignition Park Infrastructure,Phase 1C, Division B –Project No. 114-063A 1.Company: Majority Builders, Inc. 2.Change Order No.: 2 3.Increase Amount: $38,682 4.Percent of Increase: 4.24% 5.RevisedContract Amount: $950,973.97 GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6.Funding: RWDA TIF (324.1050.460.31.06) C.Bartlett St. Phase 1 & Memorial North Parking Lot–Project No. 114-032A 1.Company: Rieth-Riley Construction Co., Inc. 2.Change Order No.: 1 3.Increase Amount: $20,848.71 4.Percent of Increase: 3.78% 5.RevisedContract Amount: $572,432.46 6.Funding: TIF Infrastructure Bond D.Bartlett St. Phase 1 & Memorial North Parking Lot –Project No. 114-047 1.Company:Rieth Riley Construction Co., Inc. 2.Change Order No.: 1 3.Increase Amount: $8,338.98 4.Percent of Increase: 0.44% 5.RevisedContract Amount: $1,915,306.65 6.Funding: Medical TIF and RWDA TIF(324.1050.460.42.03) E.IgnitionPark Infrastructure Phase 1C, Division A–Project No. 114-063A 1.Company:Walsh & Kelly, Inc. 2.Change Order No.: 6 3.Increase Amount: $67,984.40 4.Percent of Increase: 1.74% 5.Total Percent of Increase: 8.97% 6.RevisedContract Amount: $3,979,019.91 7.Funding: RWDATIF (324.1050.460.42.03) 8.CHANGE ORDERSAND PROJECT COMPLETION AFFIDAVITS A.Madison Street & Marion Street One Way to Two Way Conversion–Project No. 114-034 1.Company:Rieth-Riley Construction Co., Inc. 2.Change Order No.: 1(Final) 3.Decrease Amount: ($4,989.45) 4.Percent ofDecrease: (0.87%) 5.RevisedContract Amount: $568,350.60 6.Funding:TIF InfrastructureBond B.Southwood Sewer Separation –Project No. 112-042 1.Company:Walsh & KellyConstruction, Inc. 2.Change Order No.: 3 (Final) 3.Increase Amount: $6,251.46 4.Percent of Increase: 0.31% 5.Total Percent of Change:3.24% 6.RevisedContract Amount: $2,015,112.95 GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.Funding:2012 Sewer Bond (659.0621.415.42.05) 9.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A.Colfax Avenue and Hill Street Improvements–Project No. 114-018 1.Funding: RWDATIF(429.1050.460.42.03) B.Demolition of Vacant & Abandoned Houses, Phase VIII –Project No. 115-128 1.Funding: COIT (404.1201.415.369.87) 10.TITLE SHEETS A.Cleveland Road & Didam Boulevard Sewer Extension –Project No. 115-127 1.Description: General Sheet Metal to Construct and Dedicate to City upon Completion B.Sheridan Street Improvements Stage 1 –Project No. 115-081 1.Description: Nello Corp. to Construct and Dedicate to City upon Completion 11.RESOLUTIONS A.No. 61-2015–A Resolution of the City of South BendAdopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area 1.Description: German Township –Shellbark Annexation Area B.No. 62-2015 –A Resolution of the Board of Public Works Approving of the Disposal of Obsolete Assets 1.Description: Police Department 2010 Chevy Impala 12.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement –Corporation for Supportive Housing, Inc. 1.Description:Continuum of Care Consulting 2.Amount: $5,200 3.Funding: DCI Admin(211.1001.460.31.06) B.Professional Services Agreement –Northeast Neighborhood Revitalization Organization 1.Description: Redevelopment of Vacant Property (New Construction)for Sale to Low to Moderate Income Buyers on Vacant Property on Hill St. 2.Amount: $406,000 3.Funding: Neighborhood Stabilization Program 3 (NSP3) (212.1001.460.39.30) C.Professional Services Agreement –ExecuTime Software 1.Description: ExecuTime Version 4 Upgrade 2.Amount: $5,500 3.Funding: IT Operating (404.0672.415.36.04) GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D.Professional Services Agreement –AmazonWeb Services, Inc. 1.Description: Server and Data Cloud Hostingfor GIS 2.Amount: $1,348.50 per month ($16,182 annually) 3.Funding: IT Operating (404.0672.415.36.04) E.Professional Services Agreement –MicroIntegration 1.Description: Server and Data Cloud Hosting 2.Amount: $3,790 per month ($45,480 annually); for 60 months 3.Funding: IT Operating (404.0672.415.36.04) F.Special Purchase –Sungard Public Sector 1.Description: Compatible Quatred-Sungard Mobile Inventory Bar Coding System 2.Amount: $24,700 3.Funding: Central Services Capital (222.0605.419.43.10) G.Memorandum of Understanding –City of Gary, Indiana 1.Description: To Jointly Receive Grant Money from the Indiana Department of Justice through an Interlocal Agreement H.Master Lease Agreement –Ricoh USA, Inc. th 1.Description: Copier for 12Floor 2.Amount: $208.77 per month; (Indiana QPA terms and pricing) 3.Funding: Administration Lease Financing (101.0401.415.37.11/.12) I.License Agreement–Opportunity Space, Inc. 1.Description: Online Marketing of City-Owned PropertiesEnd User License Agreement 2.Amount: NTE $7,000 3.Funding: Redevelopment Commission Admin (211.1001.460.31.06.) J.Professional Services Agreement –Opportunity Space, Inc. 1.Description: Online Marketing of City-Owned Properties Service Agreement 2.Amount: NTE $7,000 3.Funding: Redevelopment Commission Admin.(211.1001.460.31.06) K.Agreement for the Release of Temporary Right of Entry –Polish National Alliance of America Star of Victory Group, No. 83, Inc. 1.Description: Releases a 2010 Temporary Right of Entry along Western Ave. at the PNA for Intersection Improvements L.Professional Services Agreement –Eric Love 1.Description: Provide Oversight to City’s Diversity Efforts 2.Amount: $3,500 3.Funding: Finance & AdministrationProfessional Services (101.0401.415.31.06) GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 13.VACATIONS 1.Alley Vacations a)Applicant:Gary Mason (1)Location:First North/South Alley South of Donald Street to the first East/West Alley between Webster and Arnold and First East/West Alley from Arnold Street to First North/South Alley between Donald and Ewing (2)Purpose: All Grass Alley not being Used (3)Unfavorable Recommendation from Police Department due to Number of Individual Properties affected. b)Applicant:Rebecca Kaiser (1)Location:First North/South Alley South of California Street between Lawndale and Diamond Avenue (2)Purpose: Security (3)Unfavorable Recommendation from Police Department due to Number of Individual Properties affected. 14.TRAFFIC CONTROL DEVICES A.New Installation -Handicapped Accessible Parking Space Sign 1.Locations: a)2906 Frederickson b)1635 Fassnacht 2.All criteria has been met B.Removal–No Turn on Red (2 Signs) 1.Location:Edison Rd.and Crestwood Blvd. 2.All criteria has been met C.Removal and New Installation 1.Location: Corby Blvd. between North Notre Dame Ave.and Frances St. a)New Installation: No Parking Sign (north side of Corby Blvd.) b)Removal: No Parking 9a.m.-1a.m.ND Games, Towing, $500 Fine (North Side of Corby Blvd.) 2.All criteria has been met. D.New Installation –No Parking (R7-1) Sign, with Right Arrow 1.Location: 727 East Jefferson Boulevard 2.All criteria has been met. 15.RATIFY BONDS A.Contractor Bonds 1.Ferguson Michiana Inc., Bond No. B-8854909 Released, Effective November 7, 2015 GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 22, 201510:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16.CLAIMS 17.PRIVILEGE OF THE FLOOR 18.ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Please Give Reasonable Advance Request when Possible. GA.GDP.REA.MTDJA.M ARY ILOT AVIDELOS LIZABETH ARADIK HERESE ORAU AMES UELLER Page7