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HomeMy WebLinkAbout12-15-08 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING D15,2008 ECEMBER The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on th Monday the 15 of December at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Betsy Harriman, Administrative Director; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Ray Comer, Athletic Supervisor; Paul McMinn, Asst. Recreation Director; Paul Moreland, East Race Foreman; Jim Byers, Operations Manager; John Byers, Softball Commissioner; Mark Bradley, Marketing Director; Janice Miller, Academic Coordinator; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:05 p.m. II.The first order of business was the interviewing of interested citizens. 1.There were no interested citizens wishing to address the Board. 2.Recognition of John Byers, Janice Miller, and Gerald Olejniczak on Their Retirement Ms. O’Connor recognized John Byers for his twenty-six years as Softball Commissioner. Under his leadership the softball program has grown to be one of the best in the state, if not nation. Twelve national tournaments and three Olympic softball exhibition games have been hosted under his leadership. Mayor Luecke presented Mr. Byers with a key to the City and for his dedication. Betsy Harriman recognized Gerald Olejniczak for his thirty-four years of service to the Park Department and the City, most recently as the Department’s courier. She presented him with a clock as a token of appreciation. Mayor Luecke presented him with the Key to the City for his dedicated service and cheerful attitude. III.The next order of business was unfinished business. - - 1 - - 1. Notice of Withdrawal of Cell Tower Lease Offer- Director St. Clair Director St. Clair reported that Charles Hayes, Inc. had withdrawn their cell tower lease proposal. 2.Awarding of Zoo Project Quotes Opened at December 8 Special Meeting. Zoo Director DeRosa and Mr. Chet Gamble opened quotes on additional projects at Potawatomi Zoo at the special meeting held on December 8, 2008. Based on those quotes, they recommended the following projects be awarded: Primate Building Renovation- Brown & Brown- $41,419 Moat Wall- Brown & Brown- $59,208 Australia Bridge & Fencing- Kaser-Spraker Construction- $46,917 Concession Building Renovation- Brown & Brown- $5,872 Dr. Kelly made a motion to award the quotes as recommended. Mr. Goodrich seconded the motion and it was passed. Butterfly and Vet Hospital HVAC- North Central Mechanical, Inc- $51,551 Mr. Goodrich a motion to award the quote as recommended. Mr. Mullins seconded the motion and it was passed. Mr. Gamble requested that the Board approve Change Order #2 to Kaser-Spraker in the amount of $56,587. Mr. Goodrich made a motion to approve Change Order #2 in the amount of $56,587. Dr. Kelly seconded the motion and it was passed. Mr. Gamble presented a number of sole source items to be approved by the Board. They were as follows: Ultra Violet Water Filters- Beaver Research- $19,200 Concrete Kitchen Floor- Stonhard- $11,000 Mesh Fencing for Bear Enclosure- A thru Z- $26,256 Bear Holding Cages- LGL- $17,086 Bird Caging- Corner, Ltd- $18,000 Mr. Goodrich made a motion to approve the single source items. Dr. Kelly seconded the motion and it was passed. Ms. O’Connor asked that Ms. Janice Miller be recognized for almost 31 years of service to the Department and the City, currently as an Academic Coordinator at the Martin Luther King Center. Mayor Luecke presented Ms. Miller with the key to the City for her service to the citizens of South Bend. IV.The next order of business was new business. 1. Arborist License Renewals- - - 2 - - The following license application renewal was presented for approval by the Board: A. Curb Appeal Mr. Mullins made a motion to accept the renewals of the Arborist Licenses and Dr. Kelly seconded the motion. It was passed Mayor Luecke spoke before leaving and announced that he had just received notice that the County Council would not be voting on the Local Option Income Tax this evening. He felt they would be voting on the issue in the spring of 2009, with collection to begin in October of 2009. He said he was disappointed, but felt they would see the merit of it in 2009. V.Approval of Minutes Mr. Goodrich made a motion to approve the minutes of the regular Board meeting held on November 17, 2008 and special meeting held on December 8, 2008 as mailed. The motion was seconded by Mr. Mullins and approved. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for November 2008 totaling $908,790.10. It was seconded by Mr. Goodrich. There being no further discussion, the motion was passed. VII.Business of Director St. Clair 1.Director St. Clair echoed the Mayor on his disappointment that the Local Option Income Tax was not voted on by the County Council. Even with the adoption of the tax, the City revenues would be $8 million less than currently received. Without it, it rises to $18-20 million, a significant portion of which would affect our budget. He commented that a food and beverage tax is being examined as an alternate source of revenues. 2.The Facility Rental Policy is not yet finished and he will bring it to a subsequent meeting. 3.If current spending and revenue trends continue, he hoped for an estimated capital budget of $600,000 for 2009. VIII.Comments by the Recreation Director 1.Ms. O’Connor reported the fall programs are wrapping up. Downtown for the Holidays was held this month. 2.The Ice Rink is doing well. Attendance is up over last year. Weather has been cooperative. 3.She requested the Board approve a special one time fee for the Ice Rink. On January 31, 2009 for one session only (1-3 pm), the fee would be reduced to $0.50 to celebrate the th 50 anniversary of the Ice Rink opening. In addition, skate rentals, popcorn and hot - - 3 - - chocolate would also be $0.50. Mr. Goodrich made a motion to approve the request. Dr. Kelly seconded it and it was passed. IX.Comments by the Golf Operations Director 1.Mr. Nowacki reported that he was working with the Marketing Department to secure advertising on the GPS system, Scorecards, and Scoreboards. 2.He requested permission from the Board to advertise for bids on golf cars for the courses. Mr. Goodrich made a motion to permit advertising for bids on golf cars. Dr. Kelly seconded the motion and it was passed. X.Comments by the Zoo Director 1.Director DeRosa requested the Board declare a list of office equipment obsolete and allow them to dispose of it (see attached list). Mr. Mullins made a motion to declare the equipment obsolete. Mr. Goodrich seconded the motion and it was passed. 2.The Zoo staff and contractors are going through the punch list on a number of the improvement projects. 3.He is finishing up the AZA accreditation application to send in. XI.Comments by the Development Director 1.Mr. Payton reported that the Master Plan is wrapping up and the draft copy will be presented at a future meeting. The draft copy needs to be sent to the Indiana Dept of Natural Resources by March 15, 2008. XII.There being no more business to come before the Board the meeting adjourned at 5:20 p.m. The next regular meeting will be held January 19, 2009 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 4 - - - 5 - - 6 -