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HomeMy WebLinkAbout10-20-08 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING O20,2008 CTOBER The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the 20th of October at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry, President Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Garry Harrington, Rum Village Nature Center Director; Matthew Moyers, Special Projects Manager; Cheryl Greene, Park Board Attorney I.The meeting was called to order by Board President Robert Henry at 4:03 p.m. II.The first order of business was the interviewing of interested citizens. 1.Botanical Society- Martha Lewis Ms Lewis reported that the Botanical Society hired Ginger Valley to spray the plants in the conservatory. The Botanical Society is restoring the fountain in the entrance area. 2.Mr. Bill Schalliol of Economic Development discussed the HOK plan for the stadium area. III.The next order of business was unfinished business. 1. Public Hearing on Lease of Park Property Mr. Goodrich made a motion to that it is in the best interest of the Park Department to lease the property rather than to sell it. Dr. Kelly seconded the motion and it was passed. Ms. Greene explained the process relating to the leasing of property. President Henry opened a public hearing on the lease of the Rum Village property. No one spoke in opposition to the lease. Mr. Eric Von Deck, attorney for Charles Hayes, Inc., spoke in favor of the lease. There being no one else wishing to speak, President Henry closed the public hearing. A sealed bid was received from Charles Hayes, Inc. Mr. Von Deck requested that they - - 1 - - withdraw their bid, to be resubmitted at a later date. November 3, 2008 at 4:00 pm is the final time to submit a bid. Charles Hayes, Inc. withdrew their bid. IV.The next order of business was new business. 1. Arborist License Renewals- The following license application was presented for approval by the Board: a. ArborCare, Inc. Dr. Kelly made a motion to accept the renewal of the Arborist License and Mr. Mullins seconded the motion. It was passed 2. Request to Ratify Independent Contractor Agreement for 2009 Ms. Greene noted some changes were still to be made to the final contract. Mr. Goodrich made a motion to approve the contract subject to final language that is acceptable to the Legal Department. Mr. Mullins seconded the motion and it was passed. 3. Request to Approve Suspensions of Individuals from Golf Courses- Randy Nowacki Ms. Greene wanted to make sure the policy adopted by the Board previously was followed and suggested that Mr. Bodnar be consulted when he returned. V.Approval of Minutes Dr. Kelly made a motion to approve the minutes of the regular Board meeting held on September 15, 2008 as mailed. The motion was seconded by Mr. Goodrich and approved. VI.Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for totaling $1,020,467.94. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of the Director 1. Director St. Clair reported on the master plan process. He handed out a summary of survey results from community meetings and other venues. Mr. Moyers explained the process to the Board. 2. Director St. Clair explained that a policy for nonprofit usage of park facilities is being formulated for approval of the Board by the end of the year. 3. A study of the economic impact of Parks and Recreation facilities and programs is being worked on. 4. Staff just returned from the annual National Parks and Recreation Association convention last week. A variety of classes were attended and staff participated in discussions and meetings relating to national issues confronting our field. VIII.Comments by the Recreation Director 1. The Haunted House put on by the Recreation Department will take place this Wednesday - - 2 - - through Saturday at Newman Center. 2. Ms. O’Connor played a power point presentation that covered many of the programs and events from 2008. IX.Comments by the Golf Operations Director 1. Mr. Nowacki reported that aerifying has been completed and the irrigation system is being blown out for winter. 2. Fall rates are in effect. 3. New computers have been installed for the irrigation system. 4. Capital projects have been completed. 5. A number of outings are taking place. X.Comments by the Zoo Director 1. Mr. DeRosa reported that the bison have been moved to their new quarters. 2. Renovations and improvements continue and are on schedule. 3. Zoo Boo will be held October 24-26. XI.Comments by Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that mowing is still ongoing and leaf pick up will begin soon. 2. Water is being turned off in the parks and bathrooms are closing. Boilers are being prepared for the heating season. 3. Cement for picnic pads is being poured. 4. The repairs at the ice rink are done and will be pressure tested. He felt the ice rink should be operating normally this year. XII.Comments by the Director of Marketing & Promotions 1. Mr. Payton reported that TGI Fridays is partnering with us for the Zoo Boo event at the Zoo. 2. He has been in discussions with the new Culver’s restaurant to help with sponsorships for various events. 3. Promotions for the Haunted House will be airing this week. 4. We are submitting applications for various awards at the Indiana Recreation and Parks Association meeting in January. 5. He has been working with Mr. Nowacki to secure advertising at the golf courses next year from local companies. XIII.There being no more business to come before the Board the meeting adjourned at 5:16 p.m. - - 3 - - The next regular meeting will be held at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - 4 -