HomeMy WebLinkAbout33. 2016 Budget 08-18-15 Public Forum Questions and ResponsesSouth Bend
2016 Civil City Budget — proposed
Items of Inauiry needing more information:
Requests /questions /inquiries from citizens attending the August 18, 2015, Personnel and
Finance Committee meeting held at the Community Form at the LaSalle Branch Library:
1. Public Works How much money is budgeted for street sweeping and street paving and how much
can be completed for each?
SWEEPING - There is no actual budget dedicated for the street sweeping program. The sweeper
operators are paid from the salary account, and sweeper maintenance and disposal fees of the
debris come out of the Sewer department operations and maintenance account. In 2014 the
disposal fees for debris was $60,449 dollars, and in 2015 the disposal fees are $64,413 dollars so
far. The total money budgeted for 2015 disposal fees is $80,000 dollars. Street sweeping continues
as long as weather conditions allow and we do not receive freezing temps and accumulating snow.
PAVING — There was $980,000 dollars budgeted in 2015 for street paving, which allows
approximately 15 to 20 lane miles to be resurfaced.
2. Public Works How often are city streets swept each year?
All City streets receive a minimum of three sweepings a year, with designated priority routes
receiving up to 6 sweepings a year. Soon after the end of the Winter season, the sweeping program
concentrates on the CSO (Combined Sewer Overflow) route to reduce the debris from entering the
sewer system and causing a possible reduction in the capacity of the sewer lines. Crews then shift
their attention to the main (or snow) routes where a majority of the de -icing materials are applied
and the amount of debris is the heaviest. After all main routes are swept, crews begin sweeping
residential streets and include the CSO route and main routes in the process.
3. Public Works How often are city streets paved?
There is no definitive answer to how long a street will last after it is paved. There are so many
variables that can affect the endurance of the asphalt. The climate we live in is the biggest
influence, whereas multiple years of harsh winters will have a negative effect on the asphalt
condition. Traffic volume is another influence. A main route which carries thousands of vehicles of
all sizes and weights daily will fail much sooner than a cul -de -sac which serves possibly 20 vehicles
daily. The "average" life span before a City street is paved is 15 to 30 years.
4. Public Works What are the locations of the curbs and sidewalks being addressed this year? What is
the status of this project? How many are yet to be done and where?
See attached excel spreadsheet (pages 23 -24). Please note that not all Councilmembers have
provided us with their allocations.
5. ACC Why is Animal Control holding fund - raising projects this year? Why is that not budgeted?
We want to the cut costs for the tax payers of South Bend and increase transparency and public
participation through fund raising events.
Our friendly partner group, CARE of South Bend, works to supplement costs for emergency
animal cases that come into SBACC that would otherwise have to be euthanized, due to the
extreme costs associated with major emergency procedures.
We would like to be as revenue neutral as possible, therefore, we feel it's important to raise funds
through other means, again, to increase funds for emergency care as well as elicit public
participation in our growing Animal Care and Control program in South Bend.
We are budgeted for "veterinary expenses" and "institutional and medical." The vet expenses fund
is for routine procedures and for cases of neglect that require vet assessment or legal necropsies.
Things we cannot ask the private partners to cover. Legal cases that may have restitution upon
prosecution. The institutional and medical fund is for medical supplies in house. (Vaccinations, first
aid supplies for the animals, whole -sale medications, euthanasia solution, etc.) If it were not for
the fundraising efforts of CARE and SBACC we would need to add an additional $25,000 to $30,000
to our budget to cover those expenses outside of standard operating practices of SBACC.
6. Public Works Why is water always ponding on South Street? Why is this not addressed despite calling
the city?
The City Sewer department would handle this request but was not aware of the problem
occurring. There is no record of receiving a request in the 311 system. Please provide more
precise information as to the exact location on South Street where the ponding is occurring and
the problem will be addressed.
7. DCI What is the plan of implementation and timetable for the properties which are now vacant under
the City's 1,000 day program?
Various departments in the City are in the process of assessing the experience, impact and
outcomes of the 1,000 properties in 1,000 days initiative and will be presenting an assessment in
a public forum in early December. The date is still being finalized but this will cover both an
internal assessment as well as feedback from the community, as well as sharing how that
feedback has guided the plans, policies and programs for the next phases.
Also, note again that for the most part, neither the City nor local Community Development
Corporation's (CDC's), own the properties on which demolitions occurred. Through the State's
Good Samaritan Law the City was able to make the emergency demolition orders, where
necessary, on private property but these properties are not owned by the City and thus the
timetable for their development is hinged upon the ability to obtain the parcels through
cooperation with the County in the tax sale process.
8. Public Works How is snow handled by the city in alleys? Since many residents have trash picked up
in their alleys, why is the city not making this a priority?
Solid Waste has incorporated snow chains for all trash trucks utilizing alleyways. These chains
deploy once the truck enters the alley and retract when leaving the alley. Chains help the trucks
maneuver in the alleyways when there is measurable snow fall. Solid Waste only plows alleys when
the snow fall is too much for the chains to be effective.
9. Public Works Why are the drains on Fellow Street not working, with multiple flooding taking place?
As stated in the response to question number 6, Sewer department was not aware of the
problem occurring, and there is no record of receiving a request in the 311 system. Please
provide more precise information as to the exact location on Fellow Street where the flooding is
occurring and the problem will be addressed.
10. DCI With all of the TIF areas, how are other areas not in TIF areas affected by that loss of revenue for
needed services?
TIF areas capture the net new commercial property tax revenue in an area and thus generate more
tax revenue for the City than if the area was not included in the TIF.
For example, the Douglas Road Economic Development Area (DREDA) currently generates
approximately $329,410 in taxes. If the TIF were closed, then the total revenue to local taxing units
would drop by 49% to $167,821 (of which only $4,916 would come to the City). This is due in effect
largely to the Circuit Breaker's effect on assessed value and the larger process by which taxes are
determined at the State level.
11. IT What is the status of upgrading the cameras /microphones in the Council Chambers?
This has been completed as of 10/2/15. New cameras have been installed. Microphone issues
typically come from speakers not projecting and standing too far away from the microphone.
12. IT When you call 311 from a cell phone, why does it go to Cook County?
Depending on where you call from and the phone carrier, there could be several reasons that the
311 call had been incorrectly routed. If a cell tower outside of city limits picks up the call, it will not
come to SB311. If you have Vonage phone service, you must be registered with Vonage 911 for it
to route correctly. SB311 can be reached directly at 574 - 233 -0311 and can take the details of the
misrouted call. From there we work with the phone carrier of the misrouted call to determine what
caused the error and they will fix the issue.
13. Public Works What is the snow removal program for the upcoming winter?
The snow removal program for 2015/16 will mirror previous snow removal programs. Crews will
begin clearing all main (or snow) routes during a snow event, and continue that effort until all main
routes are safe for travel. Once the main routes are cleared, crews will begin clearing all residential
streets. The goal for the Street department is to have ALL City streets cleared within 36 hours once
the snowfall has stopped.
14. Public Works Why is there not better signage by the railroad tracks near Washington and Camden?
When will this be addressed?
We are not aware of railroad tracks near Washington and Camden. The City can work with the
railroad company to ensure adequate caution signs are installed. What is the specific issue here
and where is the specific location?
15. Public Works /DCI /Parks What is the timetable for the Keller Park and Fremont projects? How are
you letting residents know?
Upgrades currently scheduled for Fremont Park include installing a splash pad sometime prior to
next summer. We are not aware of any upcoming major City projects for Keller Park.
16. Public Works Why are there so many pot holes by the train tracks by Bendix and Keller? When will
they be fixed?
A majority of the railroad crossings throughout South Bend are owned by private corporations.
Some of the major corporations who own the railroad crossings are Norfolk /Southern, Canadian
National, and Grand Trunk Western. They have the control, authority, and responsibility to
maintain the railroad crossings, and could issue fines in the thousands if any work is done (even
pothole patching) on their crossings. Billions of dollars in freight are transported yearly, along
with hazardous chemicals that would pose a health risk if spilled during a derailment, and that is
why the railroad companies are so adamant that they maintain the crossings. The City is able to
make repairs within 25 feet of either outside rail, but cannot encroach inside of that zone. Any
reports of repairs needed at crossings are reported to the railroad companies.
17. DCI How do you apply to be one of the DTSB ambassadors on Western Avenue?
The West Side Main Streets Ambassadors Program for Western Avenue and Lincolnway
West is a distinct program from the DTSB Ambassadors. However, the operation of both programs
is contracted to Block by Block, a nationally recognized company that creates custom hospitality
and safety programs for cities across the United States. Block by Block is responsible for hiring and
training local residents as Ambassadors as positions become available. Hiring is done through local
general manager Jamie Higginson, who may be reached at (574) 968 -7289 or
jhigginson @downtownsouthbend.com.
18. DCI How is the city getting the word out to the residents about the Western Avenue ambassadors
and what will they do?
The Ambassadors assist merchants, residents, and visitors by providing basic maintenance and
safety services and by sharing information. The Ambassadors keep sidewalks free of litter and
overgrowth, help maintain plantings in the City's right -of -way, and connect people to available
resources. The Ambassadors regularly engage with owners, employees, and customers in the areas
they work to promote their services while they gather information on the needs of businesses and
residents. The Ambassadors will be distributing written materials describing what they do. Also,
the City has promoted the Ambassador Program through news releases and the resulting media
coverage.
19. Why are we not seeing diversity in action during budget presentations? How can we continue to talk
about diversity but never display it and especially talking about employees of color?
The City promotes a diverse workforce, which may not have been apparent at this particular public
meeting. During the 13 public meetings on the budget, diverse representatives within the city's
departments had the opportunity to present budget details.
20. DCI Based on a recent report about the above subject line initiative, Mayor Pete stated that
neighborhood crime has gone down and people have new homes. What were the original bench
marks and where did $10 million come from to fund this program? Does that $10 million spent have
a multiplier effect?
As of 7/31/15, $6,088,948 had been spent and $3,505,169 encumbered. $4,663,910 was spent on
demolition with outstanding encumbrances of $2,014,421. $1,425,038 spent on rehab with
$1,480,748 in encumbrances. The funding came from a variety of sources including: EDIT; State
grants; Federal funds (CDBG; NRSA; NSP; HOME); Loss Recovery; Gift fund (most of which came
from UEA to the City); and COIT.
The ROI for the project could be determined a variety of ways but perhaps its first worth noting
some information on the cost of blight, itself. See the report Vacant Properties: The True Cost to
Communities August 2005 www.vacantproperties.org from the National Vacant Properties
Campaign highlights a few of the key costs associated with blight:
- A study in Austin, Texas found that "blocks with unsecured [vacant buildings] had 3.2 times
as many drug calls to police, 1.8 times as many theft calls, and twice the number of violent
calls" as blocks without vacant buildings.
- A 2001 study in Philadelphia found that houses within 150 feet of a vacant or abandoned
property experience a net loss of $7,627 in value.
- An Emory University Law School study noted that, "failure of cities to collect even two to four
percent of property taxes because of delinquencies and abandonment translates into $3 billion
to $6 billion in lost revenues to local governments and school districts annually.
The original benchmark or metric was to address 1,000 properties in 1,000 days. It was
acknowledged that this was a significant issue beyond the role of the City itself. The City has met
that deadline and what is most notable is that 384 houses were repaired by the owner. This
represents a significant savings to the City but the full assessment is not complete and would
need to include the benefits that will accrue due to projects such as the South Bend Mutual
Homes project with 24 new homes being constructed following demolition activities.
21. DCI Did /has our taxbase expanded outside of TIF districts? What private family or individual received
tax money to buy or remodel a home?
City Assessed Value (AV) grew from $2,210,000,000 in 2014 to $2,262,000,000 in 2015. TIF AV in
2014 was $713,000,000 and decreased to $707,000,000 in 2015. Projections for the 2016 Assessed
Value in the Civil City are expected to remain flat and the AV within the TIF Districts to have less
than a 1 percent increase to $710,000,000. Projections for future AV by Umbaugh project a modest
AV increase in City and TIF AV in 2017 -2019. In 2020, the tax revenues in the City as whole, including
the TIF districts, are projected to decline due to the expiration of the St. Joseph County Debt
exemption (this is not a decrease in AV, but revenue). A modest increase in AV has upward pressure
on overall tax levy and revenues, but most will be lost due to circuit breaker credits, resulting in
flat line revenues.
Private families or individuals do not receive tax money to buy homes. The City offers several
programs to support affordable housing and those programs, such as the South Bend Home
Improvement Fund, are funded through Federal Grants such as the Community Development Block
Grants rather than local funds. The Vacant to Value program does provide matching assistance up
to $10,000 to help cover the costs of bringing a property that is on the Vacant and Abandoned list
up to Code. These funds cannot be used for the purchase of the property. The applicant must have
title to the property at the time of submission for the grant. The Vacant to Value Grant has been
funded through Urban Enterprise Association and there are currently two grantees enrolled in the
program.
22. Purchasing How much of this money went to local (MBE /WBE) contractors?
Refer to pages 8 -22 of the attached annual report submitted to the Council, as required by the
Ordinance on Diversity Purchasing. It outlines the amounts spent with local and regional
MWBE's. It is published at year end, therefore the current statistics are for 2014. The total
expenditures using local and regional MWBEs was $952,654.56
also like to add the following statistics to support the answer;
a. The Ordinance requires us to track only IDOA certified vendors.
b. There were a total of 29 certified vendors in St. Joseph County (local) at the time of
the report. There were also 29 certified vendors in the counties surrounding St.
Joseph County (regional) at the time of the report. Therefore, the eligible pool of
vendors to track was a total of 58.
23. DCI There are a number of projected hotel rooms and condos coming to the downtown area what is
the demographic report saying to support these developments?
A. New businesses
B. Economics - Disposable income
C. Timeline for peak performance
See Zimmerman Volk report forwarded by Scott Ford to Council on 9/28/15.
See the report "Local Impact of Home Building: Updated NAHB Estimates" Paul Emrath, Ph.D.
National Association of Home Builders Economics and Housing Policy Group,
HousingEconomics.com on April 1, 2015.
The report summarizes the measured impact of various types of residential construction and
rehabilitation. In particular it notes:
Similarly, the estimated one -year impacts of building 100 rental apartments are:
• $11.7 million in local income,
• $2.2 million in taxes and other revenue for local governments, and
• 161 local jobs.
While the annual ongoing impacts are
• $2.6 million in local income,
• $503,000 in taxes and other revenue for local governments, and
• 44 local jobs.
There are approximately 330 new apartments under construction right now in downtown
South Bend, and thus to extrapolate on the estimates above, that would suggest an impact of
$38.6 million in local income and over 530 jobs in addition to ongoing revenues of $8.58
million and 148 jobs.
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City of South Bend
Diversity Purchasing &Development
2014 Annual Participation Program
Report
ADMINISTRATION AND FINANCE DEPARTMENT
JANUARY 21, 2015
City of South Bend
CONTENT
PAGE #
ExecutiveoSummary.......................................................................................... ............................... �2@)
Internal@&cExternalc'rogram@ Activity .................................................................... ............................... (0 -4@)
20140iversityd 'urchasing@Activity ....................................................................... ............................... (5 U
2014d'urchasingc Statistics ................................................................................... ............................... chi@)
Minority@ k@ WomencBusiness& nterprise0irectory .................................................. ............................... @70
Summary @of6ection6@ Workforce@ Cover6heet ........................................................ ............................... c8@)
Quote@&cBid@ Solicitation/ Evaluationd' rocess@ Cover6heet ......................................... ............................... c9@)
Citymf@ South@ Bendd' urchasingd' rocess ................................................................. ............................... @10 -11
CityamfSouthcBendd 'urchasing&latrix ................................................................... ..............................d 2@)
Attachment6heetkover....................................................................................... ............................dI 3@)
ontent-t- �-
a a a a Page4e d o
City of South Bend
2014 ANNUAL PARTICIPATION PROGRAM REPORT
EXECUTIVE SUMMARY
This 2014 Annual Participation Program Report is filed January 21, 2015 with the City of South Bend Common Council, with
copies submitted to Mayor Pete Buttigieg, the City Controller and M /WBE Utilization Board in conformance with the City's
Minority and Women Business Enterprise Diversity Development Program, established by Ordinance No. 10081 -11 and
adopted, April 23, 2011.
The Diversity Development Program in its fourth year of operation has continued to work towards building a strong and
sustainable purchasing program that continually provides equal opportunities and inclusion to local and regional M /WBE
Business Enterprises. The Diversity Utilization Board along with the Administration and Finance team are the two groups
primarily accountable for the operation and management of the program; thus, activities as mandated by the ordinance are
included in this report.
14-Annual-Participation Program- Reports@
City of South Bend
INTERNAL PROGRAM ACTIVITY
• Held meetings with City of South Bend Fiscal Officers and purchasing representatives to review purchasing policies.
• Appointment of new Diversity Utilization Board (DUB) for a two year term.
• Retirement of Jan Hall, Diveristiy Compliance Officer, on 8/31/2014.
• Hired Mandy Gallagher, Diversity Compliance Officer, on 9/23/2014.
• Orientation of new DUB members by Valerie Schey, Common Council Chairperson of Personel and Finance Committee.
• Presented to the Public Works Department to launch city wide awareness and to initiate training programs for including
M /WBEs in the bid /quote process.
• Developed a list of local and regional M /WBEs that are certified /non - certified by the IDOA for reference.
• Expanded data collection and reporting to consist of inclusion of M /WBEs as of 11/2014.
• Expanded data collection and reporting to include doing business with non certified M /WBEs as of 11/2014.
• Developed and distributed the first Diversity Newsletter.
2014 EXTERNAL PROGRAM ACTIVITY
• Partnered with Notre Dame University School of Business in working with groups of graduate business students in
marketing projects. The students developed marketing recommendations for local M /WBEs.
• Participated in M /WBE Certification Spring Workshop at St Mary's College in collaboration with the Indiana
Department of Administration. Jan Hall presented and displayed "How to do Business with the City of South Bend" at
the north central business council at St. Mary's Collge.
14- Annual- Participation-Program- Reports6@)
City of South Bend
• Maintained memberships in the Indiana Minority Supplier Development Council (IMSDC) and the Women's Business
Enterprise National Council (WBENC). Both organizations are dedicated to advancing the success of certified M /WBEs.
They provide many resources to members, including online databases with profiles of certified minority and women
owned businesses. They also are certifying agencies. Education and training resources are available.
• Voluntarily subscribed to diversity supplier newsletters and other related media type that offers education information.
• Initiated discussions with the Small Business Association to discuss mutual opportunities for M /WBEs.
2015 will bring greater diversity utilization and programming progress to the City's Diversity Purchasing and Development
initiative with the increase of collaboration with internal and external stakeholders. Also, the expansion of data collecting and
reporting for 2015 will help the city monitor the progress of it's Diversity Purchasing and Development initiative.
14- Annual- Participation-Program- Reports (4@)
City of South Bend
20140iversity4lurchasing @Activity- City amf6outhcBend- IDOACertified@)
Business Name
City /State
MBE
Local
PO's
MBE Local
$
WBE
Local
PO's
WBE Local
$
MBE
Regional
PO's
MBE
Regional
$
WBE
Regional
PO's
WBE
Regional
$
Bolt Document Management
Elkhart, IN
1
$3,600
Corporate Graphic Solutions
Elkhart, IN
1
$354.84
DLZ Indiana LLC,
South Bend, IN
2
$101,042.50
Dudeck Roofing & Sheet
Metal
South Bend, IN
8
$11,516.60
Emnet, LLC
South Bend, IN
2
$66,815.50
Kabelin Ace Hardware
LaPorte, IN
12
$5,636.38
McCormick Engineering
South Bend, IN
1
$14,000
Office Interiors
Granger, IN
28
$11,530.23
On Site Health Solutions
South Bend, IN
1
$39.54
Premium Concrete Services
Elkhart, IN
1
$401,792.59
Ritschard Bros Inc
South Bend, IN
1
$192,844
Sanco Distributing, Inc.
South Bend, IN
7
$2,923.41
Stanz Food Services Inc
South Bend, IN
18
$20,744.87
Co orate Graphics
Elkhart, IN
6
$7,255
Totals
19
$294,857.11
61
$244,795.02
0
$0
9
$413,002.43
* 80Turchaseoorders@brc rontractsaverec mwarded4o4Odocally (iegisteredglDOA) AllWBE4epresentingmwalue @Df(4539,652.aOnd 2 /31 /144here(*vasme
total@of@ 29(& 4/ WBEs@ registeredavithdDOA @in6t.4oseph@County4local).@)
* 9Turchasemrdersa mr@ rontractscvverecawarded4o @4aegionally4egisteredglDOA)d 41WBEs4epresenting( mwaluemf4413 ,002.0on42 131 1144herecvvas@)
a4otala mf42 9c M/ WBEs4egisteredwith4he4DOAdn4he @rountiesc surrounding @St.4oseph@Countyoregional).@)
14- Annual- Participation-Program- Reports 6@)
City of South Bend
2014 Purchasinz Statistics
Total Purchases Orders issued in 2014
5,977
Total Value ($) Purchase Orders Issued 55,222,161
Total Emergency Purchases Orders Issued
62
14- Annual- Participation-Program- Reports c6@)
City of South Bend
Minority & Women Business Enterprise Directory (See Attachment #1)
0
Administration and Finance Department
John Murphy, City Controller
George King, Purchasing Manager
Mandy Gallagher, Diversity Compliance Officer
14- Annual- Participation-Program- Reports @9@)
a
City of South Bend
z
Summary of Section 3 Workforce Documents (See Attachment #2)
If
Community Investment Department
Scott Ford, Director of Community Investment
Pam Meyer, Director II (Community Development)
Submittend by: Lory Timmer, Anaylyst II
14- Annual- Participation-Program- Reports ca$U
a
City of South Bend
Quote and Bid Solicitation /Evaluation Process
1. Summary of Purchasing Process
2. Purchasing Matrix Guidelines
3. City of South Bend Purchasing Policy ( SeeAttachment #3)
4. Invitation to Quote (Boilerplate — Attachment 3a)
14- Annual- Participation-Program- Reports (9@)
City of South Bend
5. Invitation to Bid (Boilerplate Attachment 3b)
CITY OF SOUTH BEND PURCHASING PROCESS SUMMARY
The procurement of supplies, equipment and services is governed by the City of South Bend Purchasing Policy (attached). Pricing for
supplies, equipment and services is obtained according to a matrix (Bid Matrix) of the total cost. The Bid Matrix (attached) dictates
the quote or bid process to be followed and the approval levels required for purchasing approval. Exceptions are made for Special
Purchases as defined by Indiana Statutes. An emergency purchase is an example of a Special Purchase situation.
1. Obtaining Quotes
For purchases under $74,999, quotes are obtained from vendors specified by the City of South Bend Departments requiring the
respective supplies, equipment or services. The following requirements apply;
a. Purchases between $25,000 and $74,999 require a formal quote process which includes the completion
of the Quote Package (attached).
b. Purchases under $25,000 requires a simple quote process as defined in the Bid Matrix. These written
quotes can be obtained thru phone requests, email request of written requests.
2. Evaluating Quotes
Simple quotes are first evaluated for content to assure that they represent the items or services required at the correct terms and
conditions specified by the department. Simple quotes are sorted by price and awarded to lowest price.
14- Annual - Participation- Program - Reports 4 0@
City of South Bend
The Formal Quotes are opened at a public Meeting by the Board governing the Department. Formal Quotes are evaluated by the City
of South Bend Legal Department to assure the required forms are completed correctly. If the appropriate forms were not correct or
were omitted, and /or quoting instructions were not followed, the quote is considered non- responsive. Responsible, responsive quotes
are tabulated with the award given to the lowest cost.
3. Obtaining Bids
Purchases of $75,000 or more require a formal bid process that includes public advertising of the items or project. A sample bid
package is attached.
4. Evaluating Bids
The Bids are opened at a public meeting by the Board governing the Department. Bids are evaluated by the City of South Bend Legal
Department to assure the required forms are completed correctly. If the appropriate forms were not correct or were omitted, and/ or
bidding instructions were not followed, the bid is considered non- responsive. Responsible, responsive bids are tabulated with the
award given to the lowest cost.
14-Annual-Participation Program- Reports41
City of South Bend
City of South Bend Purchasing Matrix
Purchase Order Dollar Value
Approvals Required
Method
Mode
Comments /Additional
Requirements
Less than $2500
Department Approval
Preferred Vendor or
Phone, Fax, Mail
Uses Central Services /Contract
Purchasing Approval
Open Market
Vendor /State QPA/Purchasing
Cooperative /Open Market — No
Competitive Quote
$2500 to $9999
Department Approval
Preferred Vendor or
Phone, Fax, Mail
Uses Central Services /Contract
Purchasing Approval
Informal Quote on
Vendor /State QPA/Purchasing
Open Market
Cooperative /Open Market — w 2
Informal Quotes
$10,000 to $24,000
Department Approval
Preferred Vendor or
Phone, Fax, Mail
Uses Central Services /Contract
Purchasing Approval
Informal Quote on
Vendor /State QPA/Purchasing
Open Market
Cooperative /Open Market — w/ 3
Informal Quotes
$25,000 to $74,999
Department Approval
Preferred Vendor or
Mailed at least
Requires Minimum of Three
Purchasing Approval
Formal Quote
Seven Days prior
Written Responses. Opened, Read
Approving Board
(Written) Quote
to Opening
at Public Meeting. Award by
Process
Approving Board
Special Purchase Over $49,000
Department Approval
Special Purchase of $50,000 or
Purchasing Approval
more requires Legal Review and
Approving Board
Board Approval
$75,000 or More
Department Approval
Formal Bid Process
Submitted to
Formal Bid Process Board opens
Purchasing Approval
w/ Legal Review and
Clerk of Board of
Responses and Makes Final Award
Approving Board
Formal Advertising
Public Works
or Rejection...
oPurchasesanaymot�be(artificiallyadivideddo (avoidTolicy4hresholds.@) @) a Approvingd3oards:@)
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14- Annual- Partici�0 ation-Program- Reports d 2@)
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ttachment@Sheetkovem
Minority@& dVomancBusiness& nterpriseCirectory *Attachement41)@)
Summary@of6ection6dNorkforceoAttachment @#2)@)
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InvitationdoQuotegBoilerplate- Attachmento3a)@)
InvitationdocBidoBoilerplate- Attachmentg3b)@)
14- Annual- Particiption-Program- Reports43@)
City of South Bend
Respectfully Submitted,
George King, Purchasing Manager
Mandy Gallagher, Diversity Compliance Officer
14- Annual- Partil ation-Program- Reports 44@)
Curb & Sidewalk Schedule 2015
Address
1629S
Scott
retaining wall behind walk, remove drive approach 2014 Property
77.00
70.00
.
date
5/21/2015
Completion date
06/11/15
743
Oakside
Untonable gas line 2014 Property
57.00
5/26/2015
06/16/15
327 N
Hill
2014 Property
30.00
5/28/2015
06/12/15
3214
Salem
1 Stump
99.00
33.00
1
6/3/2015
06/12/15
1314
Chalfant
vacant lot
53.00
6/4/2015
06/23/15
302
Walsh
left over from 2014
46.00
Add On
06/29/15
1310
Chalfant
Sidewalk Only, 28 inch tree
24.00
1
Add On
08/21/15
1322
Chalfant
48.00
6/5/2015
06/23/15
1046
Miner
48" stump
36.00
1
6/10/2015
08/18/15
1119
Miner
vacant lot
36.00
6/12/2015
08/21/15
1127
Miner
service walk
40.00
6/16/2015
08/21/15
1135
Miner
service walk, 1 -32" tree
50.00
1
6/17/2015
08/21/15
1139
Miner
36" stump,service walk
93.00
6/19/2015
08/21/15
1145
Campeau
1 -ADA, 1 -46" tree
55.00
1.00
1
6/23/2015
08/25/15
1217
Campeau
Partial Property
20.00
6/23/2015
08/26/15
1221
Campeau
Partial Property
30.00
6/23/2015
08/26/15
1225
Campeau
47.00
6/24/2015
08/26/15
1235
Campeau
service walk, Drive appproach
78.00
6/30/2015
08/21/15
1321
Campeau
large stump
50.00
1
7/3/2015
09/02/15
513
Aurther
drive approach,2- ADA
55.00
2.00
7/7/2015
06/25/15
236S
Notre Dame
2- ADA 6'W alk
106.00
7/10/2015
EAST BANK
102/106
St Louis
service walk, 6' walk
172.00
7/16/2015
07/03/15
212
St Peter
drive approach
74.00
7/21/2015
EAST BANK
810 E
Wayne
6' Walk
36.00
7/22/2015
EAST BANK
710 E
Washington
Trip Hazare 6' walk
12.00
7/22/2015
07/03/15
2821
Mishawaka Ave
1- ADA combination curb & walk
139.00
139.00
7/29/2015
08/14/15
1709
Leer
1- 30" tree Disabled resident
95.00
7/31/2015
1605
Leer
4 trees 48 ", 30 ", 28 ",18" Demolition Property?
114.00
114.00
4
8/6/2015
1601
Leer
1 ADA Indiana combination Curb and Sidewalk
162.00
162.00
1.00
8/13/2015
1909 E
Calvert
combination curb & Sidewalk
38.00
38.00
8/14/2015
07/17/15
1905 E
Calvert
combination curb & Sidewalk
41.00
41.00
8/19/2015
07/17/15
1901 E
Calvert
combination curb & Sidewalk
41.00
41.00
8/21/2015
07/17/15
1908 E
Calvert
combination curb & Sidewalk
40.00
40.00
8/26/2015
07/17/15
1902 E
Calvert
combination curb & Sidewalk
38.00
38.00
8/28/2015
07/17/15
1332
Dayton
1 -24" tree 1 -stump
45.00
20.00
2
9/3/2015
923
33rd
48.00
40.00
9/4/2015
07/22/15
606S
29th
combination curb & Sidewalk
68.00
68.00
9/11/2015
07/28/15
502S
28th
46.00
9/16/2015
07/31/15
1017S
27th
60.00
9/17/2015
08/07/15
753S
25th
stump
40.00
1
9/18/2015
07/31/15
713S
24th
15.00
40.00
9/23/2015
08/05/15
Dushane
Court
1 -tree 1 -ADA
105.00
105.00
1.00
1
9/29/2015
Anderson
22- drive approach
264.00
2.00
10/2/2015
23
1920
Kessler
Storm damage
10.00
1010
Rose
Not on list
44.00
37.00
10/8/2015
09/15/15
1016
Rose
1- 22 ",1 -32 "tree
50.00
50.00
2
10/9/2015
09/15/15
1022
Rose
Not on list
52.00
52.00
10/15/2015
09/15/15
2213
Hollywood
Trees may be OK 1- 26 ",1 -32"
56.00
2
10/16/2015
09/17/15
1845
Brookfield
1 -28 "tree
45.00
1
10/20/2015
09/24/15
1849
Brookfield
1 -48" tree
38.00
1
10/22/2015
09/24/15
1505
Huey
1 -12" tree
45.00
1
10/23/2015
09/24/15
1758 N
Olive
18'x11' drive 1- ADA
255.00
252.00
10/30/2015
*In Progress
1013
Yukon
1 -18" tree
7.00
40.00
1
11/4/2015
WITHDRAWN
2101
Berkley Pl.
Repair from 2014
45.00
10.00
09/17/15
1091
Riverside
1 -30" tree
100.00
1
11/5/2015
256
Sheridan
60.00
11/6/2015
305S
Falcon
36.00
142.00
11/13/2015
110
Lake
2 -36" tree 1- stump
20.00
200.00
3
11/20/2015
218
Pokagon
150.00
11/25/2015
306
Pokagon
40.00
12/1/2015
3646
1 2002.00
1
261
1
EAST BANK - Locations removed due to East Bank Phase 5 Project
*SCHEDULED COMPLETION WEEK OF 9/28/15
1013 Yukon, Resident withdrew from program due to Tree
24