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HomeMy WebLinkAbout100815 Agenda Review Session CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF QUOTATIONS A. 2015 Parking Garage Deck Coatings, Project No. 115-074A 1. Funding: Parking Garage Fund (601.1050.460.36.06) B. Transpo Bus Shelters — Project No. 115-089 1. Funding: COIT (404.1001.460.42.03) REGULAR MEETING 1. PUBLIC HEARING A. New Massage Establishment License 1. Applicant: Rachel T. Massage & Essential Oils 2. Location: 616 East Colfax Ave. 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Review Session: September 17, 2015; Regular Meeting: September 22, 2015; Claims Review Meetings: September 29, 2015 and October 6, 2015 3. OPENING OF BIDS A. Equipment Purchase for Nello Corporation, Phase IV—Project No. 115-113 1. Award 2. Funding: RWDA TIF (324.1050.460.42.07) B. Equipment Purchase for Nello Corporation, Phase V—Project No. 115-114 1. Award 2. Funding: RWDA TIF (324.1050.460.42.07) C. Century Center Masonry Restoration—Project No. 115-015R 1. Award 2. Funding: Hotel/Motel Tax (7304.42010.000.0099) D. Wastewater Treatment Plant Grit and Screenings Improvements—Project No. 114- 075R 1. Funding: Utilities, Wastewater, Pay as You Go Capital E. One (1) or More, 2015 or Newer, Four Door Hybrid Utility Vehicle (Spec AC) 1. Funding: Engineering Capital Lease Principal & Interest(101.0602.431.37.11 & .12) F. Ireland Road & High Street Intersection Improvements—Project No. 115-091 1. Funding: SSDA TIF (430.1050.460.31.06) G. Ignition Park Identity Signage —Project No. 115-103 1. Funding: RWDA TIE (324.1050.450.42.03) GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 1 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. OPENING OF QUOTATIONS A. Heraeus Kulzer Conduit Installation—ProjectNo. 115-120 1. Award 2. Funding: SSDA TIE (430.1050.460.42.02) B. Wastewater Treatment Plant Building 9 Roof Replacement 1. Award 2. Funding: Utilities, Wastewater, Maintenance Service, Building (641.0630.793.36.01) C. Wastewater Treatment Plant Building 10 Roof Replacement 1. Award 2. Funding: Utilities, Wastewater, Maintenance Service, Building (641.0630.793.36.01) D. Wastewater Treatment Plant Building 13 Roof Replacement 1. Award 2. Funding: Utilities, Wastewater, Maintenance Service, Building (641.0630.793.36.01) E. Geyer Ditch Lift Station Access Roadway Improvements 1. Award 2. Funding: Utilities, Wastewater, Other Equipment(641.0630.793.36.05) F. Edison Road Lift Station Access Roadway Improvements 1. Award 2. Funding: Utilities, Wastewater, Other Equipment(641.0630.793.36.05) G. Wastewater Treatment Plant Headworks Building Boiler Replacement 1. Award 2. Funding: Utilities, Wastewater, Maintenance Service, Building (641.0630.793.36.01) H. Demolition of 1124 W. Grace St. - Project No. 115-119 1. Funding: RWDA TIE (324.1050.460.39.82) L Asphalt Roofing System for Central Services Division 1. Funding: Capital Building Improvements (224.0605.419.42.10) 5. AWARD BIDS AND APPROVE CONTRACT A. Wastewater Treatment Plant Belt Filter Press Rehabilitation—Project No. 115- 082 1. Company: Alfa Laval, Inc. 2. Amount: $188,087.00; Base Bid plus all Alternates 3. Funding: Environmental Services, Wastewater Repair & Maintenance Other Equipment (641.0630.793.36.05) B. 2015/2016 Road Salt—Project No. 115-107 1. Company: Cargill, Inc.-Deicing Technology Business Unit GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 2 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $70.17/Ton 3. Funding: Streets and Sewer Department(202.0607.431.23.40 and 641.0621.792.23.40) C. Hotel LaSalle Renovations, Bid Package B—Roofing, Soffits and Sheet Metal Flashing & Trim—Project No. 115-033B 1. Company: Midland Engineering Company, Inc. 2. Amount: $334,350 3. Funding: RWDA TIE (324.1050.460.42.02) 6. AWARD QUOTATION AND APPROVE CONTRACT A. Kennedy Park Basketball Court Installation 1. Company: Ancon Construction Co., Inc. 2. Amount: $32,900 3. Funding: Park Bond 7. CHANGE ORDERS A. Demolition of Vacant& Abandoned Houses, Division F—Project No. 115-047 1. Company: Green Demolition Contractors, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,005 4. Percent of Increase: 1.35% 5. Revised Contract Amount: $375,405 6. Funding: Loss Recovery Fund (227.1201.415.39.89) B. Demolition of Vacant& Abandoned Houses, Division A—Project No. 115-047 1. Company: Green Demolition Contractors, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,135; One (1) Day 4. Percent of Increase: 1.20% 5. Revised Contract Amount: $263,735 6. Funding: Loss Recovery Fund (227.1201.415.39.89) C. Parking Garage Deck Coatings—Project No. 115-074B 1. Company: RAM Construction Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $33,480 4. Percent of Increase: 7.17% 5. Revised Contract Amount: $500,284.44 6. Funding: Parking Garage Fund (601.1050.460.36.06) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Lincoln Way West Corridor Improvements, Division D—Project No. 114-033A GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 3 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($6,000) 4. Percent of Decrease: (1.81%) 5. Total Percent of Change: 3.77% 6. Revised Contract Amount: $325,742.45 7. Funding: Loss Recovery Fund (227.0602.431.42.03) B. Chase Plastics Facility Infrastructure Improvements -Project No. 115-051 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,517.70) 4. Percent of Decrease: (2.88%) 5. Total Percent of Change: (2.88%) 6. Revised Contract Amount: $118,817.40 7. Funding: TIE Infrastructure 9. PROJECT COMPLETION AFFIDAVITS A. Removal of Lead Based Paint at Ivy Tower, Phase II-Project No. 115-030 1. Company: Interstate Environmental Services, Inc. 2. Final Contract Amount: $302,950 3. Funding: RWDA TIE (324.1050.460.31.06) B. Ignition Park Site Improvements -Buildings 1 & 2-Project No. 114-050 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $90,479.54 3. Funding: AEDA TIE (324.1050.460.31.06) C. Catalyst One & Two Building Fagade ACM Panel Walls -Project No. 115-006 1. Company: Shaffner Heaney Associates, Inc. 2. Final Contract Amount: $409,851 3. Funding: TIE (324.1050.460.42.02) D. Wayne Street Parking Garage Fagade Replacement-Project No. 114-027R 1. Company: Slatile Roofing and Restoration, Inc. 2. Final Contract Amount: $263,564 3. Funding: Parking Garage (601.0464.645.42.02) E. Lincoln Way West Corridor Improvements, Division B-Project No. 114-033A 1. Company: Martell Electric, LLC 2. Final Contract Amount: $217,790.40 3. Funding: Loss Recovery Fund (227.0602.431.42.03) F. Lincoln Way West Corridor Improvements, Division E-Project No. 114-033A 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $833,777.30 GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 4 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Loss Recovery Fund (227.0602.431.42.03) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Kitchen Equipment for Century Center—Project No. 115-018 1. Funding: Hotel/Motel Tax (7304.42010.000.0099) B. Demolition of Polish National Alliance No. 83 —Project No. 115-118 1. Funding: RWDA TIE (324.1050.460.39.82) 11. INDOT TITLE SHEET A. Olive Street and Sample Street Reconstruction 12. RESOLUTIONS A. No. 57-2015 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: 1998 Pierce Fire Truck B. No. 58-2015 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: OCE Copier, Code Enforcement C. No. 59-2015 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police Department Vehicles 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Termination of Contract- Kemira 1. Description: Cancel Chemical Bid Contract for Purchase of Ferric Chloride; Corporate Restructuring Resulting in Force Majeure Event due to Sudden and Unforeseen Unavailability of Ferric Chloride; Request for Open Market Purchasing. B. Inter-Local Agreement—Elkhart Department of Public Works and Utilities 1. Description: Annual St. Joseph River Fish Study 2. Amount: $50,000 3. Funding: Wastewater Operations & Maintenance Other Contractual (641.0630.793.93.35) C. Professional Services Agreement—St. Joseph County Bridges Out of Poverty, Inc. 1. Description: Provide Assistance to Low Income Entry Level Employees and Supporting Businesses with Employee Retention 2. Amount: $32,000 3. Funding: COIT(404.1001.460.31.06) GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 5 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation—Enviroforensics, Inc. 1. Description: Installation of a 4" Pipe under the Alley Located West of 625 East Jefferson Blvd. (Rubin Cleaners)for Environmental Remediation E. Lease Financing Agreement—PNC Equipment Finance, LLC 1. Description: 2015 Vehicle Lease Finance —Lease No. 2 2. Amount: $1,267,183 3. Funding: Various F. Professional Services Agreement—On Line Data 1. Description: Mail Service for City Offices 2. Amount: $250 per Month plus Postage 3. Funding: Administration & Finance (101.0401.415.39.89) G. Professional Services Agreement— Lawson-Fisher Associates, P.C. 1. Description: Update of City Construction Standards & Prevailing Specifications 2. Amount: $20,000 3. Funding: Engineering Professional Services (101.0602.431.31.06) H. Contract Extension—1.G.S. Energy(formerly Border) 1. Description: Two (2) Year Extension of Natural Gas Supply 2. Amount: 0.45 DTh; subject to Nymex value 3. Funding: Various 14. LICENSES AND PERMITS A. Block Party—Residential 1. Applicant: Near Northwest Neighborhood, Inc. a) Event: Arts Cafe b) Location: California St. from Sherman Ave. to Portage Ave. c) Date/Time: October 25, 2015; 7:30 a.m. to 5:00 p.m. d) Favorable Recommendations B. Encroachments/Revocable Permits 1. Applicant: St. Joseph County Multi-District of Alcoholics Anonymous a) Location: Addition to "Welcome to South Bend" Gateway Signs b) Favorable Recommendations C. Triple Trailer Permit Renewal 1. Applicant: Conway Freight a) Route: South on Olive Street Six (6) Miles; Right on to State Road 23 to US 31 North Ramp to US 20 West; onto US 31 North;to I80/90 Exit; Reverse on Return b) Favorable Recommendation GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 6 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15. VACATIONS A. Applicant: Roy Saenz 1. Location: The North/South and East/West Alleys between Orange St., Linden Ave., Brookfield St., and Jackson St. 2. Purpose: Consolidate Property for Future Development 3. Area Plan Recommends Approval Subject to Removal of Portion adjacent to Orange St. and the First East/West Alley that Petitioner does not Own B. Applicant: Roy Saenz 1. Location: North/South and East/West Alleys between Jefferson Blvd., Napier St., Cherry St., and Chestnut St. 2. Purpose: Consolidate Property for Future Development 3. Favorable Recommendations C. Applicant: Family Pet Health Center 1. Location: First North/South Alley South of Mishawaka Avenue to the First East West Alley between 28"' & 29"' Street 2. Purpose: To Connect Parking Lot 3. Unfavorable Recommendations from Solid Waste (Hindrance for Trash Collection); and Engineering (Unsuitable Vehicular Turning Width) 16. TRAFFIC CONTROL DEVICES A. New Installations 1. Handicapped Accessible Parking Space Sign a) Locations: Remove Sign from 2514 Prast Blvd. and move to 1108 West Western Ave. b) All criteria has been met. 2. Handicapped Accessible Parking Space Sign a) Location: 714 South Kentucky b) All criteria has been met. 3. No Parking Between Signs a) Location: Either Side of Driveway at Family Foot Care Clinic, 727 East Jefferson Blvd. b) Justification: Provide Ingress/Egress to/from Driveway by Doctor's Office. c) All criteria has been met. 4. No Parking, Loading Zone, Monday-Friday, 6 a.m. to 6 p.m. a) Location: 1919 Kendall St.; Smiling Faces Daycare & Learning Center b) All criteria has been met. B. Revisions 1. Relocate No Parking GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 7 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 8, 2015 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Location: Relocate No Parking Signs from East Side of North Taylor St. to West Side of North Taylor St. between LaSalle St. and Lincoln Way West b) Justification: Provide Safer Ingress/Egress to Residents c) All Criteria has been met 2. Move Parking Lane from North to South Side of Corby Street; Remove Game Day Parking Restriction Signs a) Location: Corby Blvd. between Notre Dame Avenue and Old South Bend Avenue b) Justification: No Driveways on the South Side, and Two (2) Additional Parking Spaces Available on the South Side c) All Criteria has been met. 17. RATIFY BONDS A. Contractor Bonds 1. Juan Zetina, Bond No. 62539474, Approve Effective September 25, 2015 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK THERESE J.DORAU JAMES A.MUELLER Page 8