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Home My WebLink AboutBudget Transfers for Various Departments within the City of South Bend for Year of 2015 ORDINANCE No . 10373-15 Passed by the Common Council of the City of South Bend, Indiana September 28, 2015 Attest: C c2■_-A--1 City Clerk JOHN VOORDE Attest: President of Common Council Presented by me to the Mayor of the City of South Bend, Indiana September 29, 20 15 i . . - . •�� I City Clerk JOHN VOOR IE Approved and signed by me 4.11eivl bee" 20 15 Mayor ORDINANCE NO. I, 0 3 J 3 —I ,( AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2015 STATEMENT OF PURPOSE AND INTENT Unforeseen conditions have developed since the adoption of the existing budgets (Ordinances #10331-14 passed on October 27, 2014 and #10323-14 passed on October 13, 2014) which necessitate the increase and reduction of appropriations within the various departments of the General Fund and other funds of the City of South Bend during 2015. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. All accounts as set forth in the detailed attachment hereto which are incorporated herein shall be adjusted by increase or reduction of appropriation in the designated sums. Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and app • : • • - Mayor. Member of : ommon Council AttesC`\\��—�\tr, City Clerk Presented by�m-e to the Mayor of the City of South Bend, Indiana on the r2;(. -(' day of 9 , 2 O t S , at l `)3 o'clock e 4 ,1 � v puty City Clerk Approved and signed by me on the day of ✓e "^-�2 Ot S, at o'clock p . m. 3ffice 1 s • . , yofS• . "'en.•-- i st READING PUBLIC HEARING,—L.1'—[C 57) 9 Z015 3 rd READING S_Z.p NOT APPROV D JOhe ;, ,EFERRED CITY CLERK,SOUTH E1END,IN PASSED �';:.rc; LNL,r City of South Bend,Indiana September 2015 Budget Transfers (budget transfers between expenditure categories or departments within the same fund) September 8,2015 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number (DecreaseL. Justification General Fund Police Department Regular Wages K.Glowacki 101-0801-421-10-011 — (150,000)To move unspent salary dollars to cover costs that were not anticipated during General Fund ___ Police Department Legal _ _ K.Glowacki 101-0801-421-31-011 100,000 Legal costs higher than expected General Fund _ Police Department Computer Equipment K.Glowacki 101-0801-42136-04 •• Police software system updates covered by unspent regular wages General Fund nlflolice Department Misc.Charges&Services K.Glowacki 101-0801421-39-89 -- 20.000 Department security camera system covered by unspent regular wages I _ I 0 Subtotal - I 1 MVH (Streets Sufdjg/er Material T.Swift 202-0607431-23-40'1 — 158,000 Increase budget account to allow for the purchase of salt for the 2015-2016 winter. 2014-2015 winter depleted reserves MVH —IStreets Buildtg/Street Maintenance T.Swift 202-0607-031-36-01 — (70,000)Reallocate funs to cover salt/Winter material purchases MVH LStreets uipment Rental T.Swift 202-0607431-37-02 -- (28,000)Reallocate funs to cover salt/winter material purchases MVH _ Streets Capital-F&F T.Swift 202-0607431-43-01. — . (60,000) Reallocate hinds to cover salt/winter material purchases O Subtotal Central Services Sustainabiliry SeasoWages_ C.Eastman 222-0605419-10-02 -- (1,440)Central Services support of Sustainability summer intem Central Services Sustainabiliry_ —__ Feasonalul Interns _ C.Eastman_222-06115419-11-01 — 1,440 Central Services support of Sustainabiliry summer intern Central Services ,_. Suslainabilily_ FICA-Regular C.Eastman 222-0605419-11-01 -- (115)Central Services support of Sustainabiliry summer intern Central Services _—_Suslainabilily_ FICA-Regular C.Eastman 222-0616-419-11-01 -- 115 Central Services support of Sustainabiliry summer intern O Subtotal Central Services Central Services Small Tools&Equipment M.Wisniewski 224-0605-419-23-20 -- 29,190 Column lifts budgeted as new,instead purchased rebuilt items and traded in old item Central Services Central Services Equipment Purchases M.Wisniewski 224-0605-419-43-10 -- (29,190)Column lifts budgeted as new,instead purchased rebuilt items and traded in old item Central Services Central Services Building M.Wisniewski 224-0605419-36-01 — 8,950 Electrical updates for Sample Street garage for CNG repairs Central Services Central Services Equipment Purchases M.Wisniewski 224-0605319-43-10 -- (8,950) Unspent funds used for updates _ I 0 Subtotal Liability Insurance Admin&Finance Other Operating Supplies Penny Price 226-0403645-22-24 6,000 To transfer funds for additional supply expense Liability Insurance Atlmin&Finance Workers Qgmp_ Penny Price 226-0418671-34.29 — 6000 Subtotal Local funds for additional supply expense -.. --_ ...n el Subtotal LocalRoad&Streets _ Traffic&Lighting_ TrafficlSignal Main C.Eastman 251-0608431-36-670 80,000 Create cdetecto for traffic proved in his in correct account Local Road&Streets Traffic&Lighting Traffic Signal Maintenance _ C.Eastman 251-0608331-3667 — (80,000)Traffic detector loops approved in this account in enpr(BPW June 23,3015) 0 Federal Drry Enforcement Federal Drug Enforceme Police Equipment K.Glowacki 299-080142143-06 -- _40000 Transfer savings in Misc Services to cover purchase or hand held narcotics&explosive sensing equip Federal Drug Enforcement I Federal Drug Enforceme Misc Charges&Services K.Glowacki 299-0801421-39-89 -- 40,000 for special operations. 9--I COIT Fund I Communes Investment Capital Imp-Streets&Alleys John March 404_1001-060-42-03 _ L244500)_Transfer unspent funds to cover items below COIT Fund ICommuni Investment Grants&Subsidies John March 404_1001-4603930 _ 145000 To coyer Facade Matching Grants COIT Fund Community Investment Properly Managements_ John March 404-70013603964 ---_ 103,500 To tar holding costs for y @c@ntpropenies 1 0 Subtotal COIT Fund Police Department Central ompue Equip ant K.Glowacki 404-0801421-22-01 — (220,000)Transfer unspent investigative software andse COIT Fund _Felice Department __Auto Repair Equipment K.Glowacki 404-0801421-36-04 — 185,000 Various police higher due Love 14 vehii astl server ed in 2015;space COIT Fund —__ �POlice Department Auto Repair K.Glowacki 404-0801 421-36-03 Q 85 000 Auto repair higher due to 2014 vehicles received in 2015;ratlip installation budgeted in 2014 for these vehicles. i NIEI Subtotal COIT Fund (Admin&Finance Telephone Expense J.Hockenhull 404-0617431-32-04 -- 100,000 Increase telephone expense due to higher than budgeted costs COIT Fund (Admin&Finance Equipment--- J.Hockenhull 404-067241543-080 100000 Use unspent funs to cover under budgeted telephone expenses __, 0 Subtotal Consolidated Building Departm Code Enforcement Motor Equipment S.Timble 600-1201.415-43-02 40,000 To purchase a vehicle to upgrade the fleet Consolidated Building Departm Code Enforcement Central Services Gasoline S.Timble 600.1201-415-22-010 (15,000)Transfer unspent funds to cover cost of new vehicle _ Consolidated Building Departm Code Enforcement Automotive Equipment S.Timble 600-120141536-030 25000 Transfer unspent funds to cover cost of new vehicle _ IIMIIMEI Subtotal Parking_Garage Fund Community investment Repairs ump-intdings Building J.March 1601-0464.645-42-02Q (90,000)Transfer unspent funs to cover cost of waterproofing Parking Garage Fund Community investment Repair&Mint-iuil ! J.March 1601-046464536-010_ (120,949 Watemrofin•at funds ca me in ate _ Parking Garage Fund Community Investment 'Repairs&Maint-Building J.March T601-0464645-88-01 — 210 949 Wbtotal fin•at Wayne Street Garage camein atahigher price than budgeted _— - _ _ 0 Subtotal i Water Works Operations Water Works Repairs B Maint Supplies Roxanne Lawson 620.0640603-23-10 — I 23,015 Necessary repair work is needed to maintain water treatment equipment _ Water Works Operations Water Works Contractual Services �Roxanne Lawson l 620-0640-603-31-351 -- I 14,300 Additional money is needed to fund Water Quality&Regulatory compliance agreement September2015 Budget Amendments 9/9/2015 Pagel City of South Bend,Indiana September 2015 Budget Transfers (budget transfers between expenditure categories or departments within the same fund) September 8,2015 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number (Decrease) Justification Water Works Operations Water Works Repairs&Maint Supplies I Roxanne Lawson 620-0640-604-23-10 -- 21,500 Necessary repair work is needed to maintain water treatment equipment Water Works Operations iWater Works _ Plumbing Contractors Roxanne Lawson 620-0530-711-61-02 --- (58,815)Annual expenditures are projected to be less this year -- _.I 0 Subtotal w._te.—__— _ Sewage Operations Wastewater Bad Debt Services C.Kurzhal 641-0630-793-63-35 — 500 WmeogsnspWatfndsto cover costolf b predict budget needs Sewage Operations Wastewater Contractual Services C.KUrzhal 641-0630-793-63-35 — (500)Transfer unspent funds to cover cost of bad debt 0 --_.__..._.—___...._...1 Sewage Works Capital Wastewater Other Professional Services 1 C.Kuahal 642-0630-415-31-06 — 1,853 Arcadis invoice paid from wrong PO in 2013;over drafted account in 2015. Sewage Works Capital Wastewater Miscellaneous Equpment _ C.Kurzhal 642-0630-415-43-10 -- (1,853)Transfer unspent funds to cover cost of above invoice 0 Century Center Capital Fund Energy Sevin,s Bond Bond lhe Issuance Su• C.Kinnard_671-0406-0453115 -_ 735 Transffor Energy t funds to cove Bost ofsgance COScs-Bames&ThOmbp(g Century Center Capital Fund Enemy Saving Bond Other O•eretin•Su••lies C.Kinnard 671-0406-04522=24_ __ (735)Transferunspent funds to cover cost of above invoice i _1 0 _ — _ ....Bonn.—_-- Fire Pension Fire Pension Other Professional Services GEllis 701-0903-64531-06 -- H 3,000 Cost of state-required actuarial repeater the Fire Pension Plan prepared by PWC. Report required for CAFR. Fire Pension ILFire Pension Fire Pension Health Insurance G.Ellis 701-0903-701-11-08 — I (3,000)Transfer unspent funds to cover cost 0 r Bono Boon__- PolicePension Police Pension Other ns Current Services D_Pinckert 702-0803-702-10-08 -- 3000 Cost oerunspent hinds to cover for Police Pension Plan preparetl by PWC. Report required for CAFR. Police Pension Police Pension Pensions Current Year D.Pinckert 702-0803-702-10-08 -- (3,000)Transfer unspent funds to covercost o Employee Benefits Employee Health Clinic OtherOperabng Supplies P_Pnce 1711.0425671.2224 — 2,400 To appropriate funds forgu shots for clinic Employee Benefits Admin&Finance I Medical Claims P.Price 1711-0401671.34-17 — (2,400)To appropriate funds forgu shots for clinic _..1__--___ _ — _ e 1 Grand Total_—I_—_--I--------0 I September 2015 Budget Amendments 9/9/2015 Paget TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 53-15 A BILL OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2015 Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with no recommendation due to a lack of a quorum. This bill was heard by the Personnel & Finance Committee. Karen L. White Chairperson, Committee of the Whole ° �TH 8E" 1200N COUNTY-CITY BUILDING ?,=^ \ \ /j 2- PHONE rCbs ,�',;I, 227 W. JEFFERSON BLVD. ct.S∎-� O W ��VAS,E1i a FAX 574 928 .^ SOUTH BEND,INDIANA 46601-1830 r 11,71r a %.„. 1865 CITY OF SOUTH BEND PETE BUTTIGIEG,MAYOR - - DEPARTMENT OF ADMINISTRATION AND FINANCE September 8, 2015 Mr. Tim Scott, President City of South Bend Common Council 227 W. Jefferson Boulevard, 4th Floor South Bend, Indiana 46601 RE: September 2015 Budget Transfer Ordinance Dear President Scott, During the past several years, it has been the practice of the City of South Bend to request department heads, fiscal staff and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2015, we plan to propose adjustments during four time periods—March, June, September and December. Based on our budget review, we are submitting the enclosed ordinance for transfers between various departments and cost categories within the same funds for your consideration. No additional appropriation is requested in this ordinance. I will present this bill to the Common Council at the appropriate committee and council meetings. It is requested that this bill be filed for 1St reading on September 14, 2015 with 2°d reading,public hearing and 3`d reading scheduled for September 28, 2015. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-7678. Regards, Jo H. Murph�J City Controller Filed in Clerk's Office CC: Pete Buttigieg, Mayor ^"' James Mueller, Chief of Staff SEP 8 2015 Brian Pawlowski, Deputy Chief of Staff Cristal Brisco, Corporation Counsel JOHN VOONtlr Aladean DeRose, City Attorney CITY CLO W,SOUTH MEND,IN Jennifer Hockenhull, Deputy City Controller