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Home My WebLink AboutAppropriating Additional Funds for Certain Departmental and City Services Operations in 2015 ORDINANCE No . 10371-15 Passed by the Common Council of the City of South Bend, Indiana September 28, 20 15 Attest: S 4C `-' _ _ City Clerk JOHN VOORDE Attest: President of Common Council Presented by me to the Mayor of the City of South Bend, Indiana September 29, 20 15 cr,tyaxt aceL___" City Clerk JOHN VOORDE Approved and signed by me 41Mile +r 79 20 /5 Mayor ORDINANCE NO. LO 37 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS IN 2015 OF $29,167 FROM CENTRAL SERVICES FUND (#222), $5,180 FROM HALL OF FAME DEBT SERVICE FUND (#313), $16,464 FROM GIFTS,DONATIONS & BEQUESTS FUND (#217), $40,000 FROM LAW ENFORCEMENT CONTINUING EDUCATION FUND (#220), $210,000 FROM LOCAL ROAD & STREETS FUND(#251), $8 FROM EXCESS WELFARE DISTRIBUTION FUND (#252), $1,700 FROM HUMAN RIGHTS GRANT FUND (#258), $2,250 FROM CUMULATIVE CAPITAL IMPROVEMENT FUND (#407)AND $190,040 FROM CEDIT FUND (#408). STATEMENT OF PURPOSE AND INTENT The Common Council passed the City's 2015 operating and capital budgets in 2014 (Ordinances#10331-14 passed on October 27, 2014)which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to effect provision of services to its citizens which were not anticipated at the time the City budget was adopted. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2015 and set apart within the following designated funds for expenditures as follows: Fund Amount Central Services Fund(#222) $29,167 Hall of Fame Debt Service Fund (#313) 5,180 Gifts, Donations & Bequests Fund (#217) 16,464 Law Enforcement Continuing Education (#220) 40,000 Local Road& Streets Fund (#251) 210,000 Excess Welfare Distribution Fund (#252) 8 Human Rights Grant Fund (#258) 1,700 Cumulative Capital Improvement Fund(#407) 2,250 CEDIT Fund (#408) 190.040 TOTAL $494,809 Section II. This ordinance shall be in • and effect from and after its passage by the Common Council and approval o e Mayor. Member of the . si off, cr Attest: City Clerk Presented by me to the Mayor of the City of South Bend, Indiana, on the 2_9 +. day of S J! ` , 2015 at L a) o'clock/0 . m. kcti Depu City Clerk Approved and signed by me on the -YL day of S C 1 l'm6cr , 2015 at o'clock. m. e Mayor, City'o South --endiana Filed in C!er 's Office 1st READING ct—cL(-5-- PUBLIC HEARiP.L 3rd READING ,JOAN 4i'CteHDR NOT APPROVED CITY CLERK,SOUTH BEND,IN REFERRED PASSED s-1--r—t,1' City of South Bend,Indiana September 2015 Additional Appropriation Requests-Civil City Funds (increase or decrease in total fund expenditures) September 8,2015 Budget Department Fiscal Officer/ Account Project Increase/ Fund Name Name Account Name Contact Name Number Number Decrease Justification Central Services Sustainability Solar Grant Expenditures C.Eastman 222-0616-419-39-32 - 29,167 Set up grant expenditure account to track expenditures of grant proceeds for solar grant 29,167 Hall of Fame Debt Service Fund principal and interest is budgeted based on a debt amortization schedule. The actual lease rental paid by the City may be slightly different due to trustee funding requirements. The debt service is Hall of Fame Debt Service Debt Service Debt Service-Interest J.Hockenhull 313-0401-472-38-02 - I 5,180 paid from a small property tax levy,PILOT,CEVET and other sources. 5,1801 Gifts_Donations 8 Bequests Animal Control Material&Equipment S.Timble 217-1207-415-43-09 - 15,000 For DNR compliant pre-release aviaries for rehabilitated birds of prey To cover property taxes on property transferred to City;money received from entity in prior year but not Gifts,Donations&Bequests Community Investment We Charges&Services J.March 217-1201-415.39-89 - 1,464 encumbered. I 16,464 ___ Cont.Law Enforcement Hu. Police Education&Training - K.Glowwecki 220-0801-021-39-70 — I 40,000 Subtoewigl,Instructor Development,Shooting Reconstruction Crime Scene Investigation Training 40,000 Subtotal Purchase and closing costs for PHA Building at corner of Olive and Sample(in corporation with DCI). LSRS will pay for the purchase of the building in order to widen the streets to allow for commercial truck traffic. After acquisition, Local Roads and Streets Public Works Capital Improvements J C.Eastman 251-0608-431-02-96 — 210,000 DCI will pay for the demolition of the property. _I 210 000 Subtotal Excess Weffare Distribution Police/Fire Other Operating Supplies T.Skwarkan 252-0801 421-22-24 — I 8 I Close out account by allocating final 88 to radio billin from Central Services(interest earrings)_ e JSubtotal Human Rights Grant Fund Human Rights Outside Printing Services J.Hockenhull 258-1090-015.33-01 - 1,5001�To spend remaining 2014 grant monies not originally budgeted Human Rights Grant Fund Human Rights Outside Printing Services J.Hockenhull 258-1090-015.3989 - 200 To spend remaining 2014 grant monies not originally budgeted 1,700 CCI Fund Century Center debt principle and interest is budgeted based on a debt amortization schedule.The actual lease rental paid by the City may be slightly different due to trustee funding requirements. The debt service is paid Cumulative Capital lmprovemer Debt Service Debt Service-Interest _ J.Hockenhull 407-0401-015-37-11 - 2,250 from hotel motel tax,cigarette tax and rental charged. 2,250 Econ.Dev.Income Tax Admin and Finance Debt Service-Principal J.Hockenhull 408-0401-415-38-011 — 100,000 Change in amortization schedule for Parks EDIT bond from semi annual payments to monthly payments. Econ.Dev.Income Tax Admin and Finance Debt Service•Interest J.Hockenhull 40B-0401-015-38-02 — 90,040 Total payments will remain the same over the life of the bond,however,it will be paid off 6 months in advance. 190,040 Subtotal___ - - Grand Total 494,809 C) 1 P r a L 350. r F, G"$ sect a- co, co aC o in Z 0 September 2015 Budget Amendments 9/9/2015 Pagel TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 51-15 A BILL OF THE COMMON COUNCIL OF SOUTH BEND, INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS IN 2015 OF $29,176 FROM CENTRAL SERVICES FUND (#222), $5,180 FROM HALL OF FAME DEBT SERVICE FUND (#313), $16,464 FROM GIFTS, DONATIONS & BEQUESTS FUND (#217), $40,000 FROM LAW ENFORCEMENT CONTINUING EDUCATION FUND (#220), $210,000 FROM LOCAL ROAD & STREETS FUND (#251), $8 FROM EXCESS WELFARE DISTRIBUTION FUND (#252), $1,700 FROM HUMAN RIGHTS GRANT FUND (#258), $2250 FROM CUMULATIVE CAPITAL IMPROVEMENT FUND (#407) AND $190,040 FROM CEDIT FUND (#408) Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with no recommendation due to a lack of a quorum. This bill was heard by the Personnel & Finance Committee. Karen L. White Chairperson, Committee of the Whole ,/4 i111ll// 1200N COUNTY-CITY BUILDING $.t`, \\ /�� O PHONE 574.235.9216 227 W. JEFFERSON BLVD. .: W eev;c'e%'f' y FAX 574.235.9928 SOUTH BEND,INDIANA 46601-1830 "a2',; 1865 CITY OF SOUTH BEND PETE BUTTIGIEG,MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE September 8, 2015 Mr. Tim Scott, President City of South Bend Common Council 227 W. Jefferson Boulevard, 4th Floor South Bend, Indiana 46601 RE: September 2015 Appropriation Ordinance– Civil City Funds Dear President Scott, During the past several years, it has been the practice of the City of South Bend to request department heads, fiscal staff and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2015, we plan to propose adjustments during four time periods—March, June, September and December. Based on our budget review, we are submitting the enclosed additional appropriation ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and council meetings. It is requested that this bill be filed for 15`reading on September 14, 2015 with 2°d reading, public hearing and 3`a reading scheduled for September 28, 2015. Thank you for your attention to this request. If you should have any questions, please feel to contact me at 574-235-7678. Regards, J H. Muriy City Controller CC: Pete Buttigieg, Mayor Filed in Clerk's Office James Mueller, Chief of Staff Brian Pawlowski, Deputy Chief of Staff rsp -9 2015 Cristal Brisco, Corporation Counsel Aladean DeRose, City Attorney JOHiN VOORDE Jennifer Hockenhull, Deputy City Controller CITY CLERK,SOUTH BEND,IN nI