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HomeMy WebLinkAbout25. 2016 Legal Department Budget - Questions and ResponsesSouth Bend 2016 Civil City Budget — proposed Items of Inquiry needing more information: Legal Department • Requests /questions from the August 19, 2015 Personnel and Finance Committee meeting: 1. Provide a summary by individual cost center of the dollar amount requested for contractual outside legal counsel and the total dollar amount requested city -wide for this for 2016 Attached page 2 -34 — the detail attached is printed by department and includes only those departments which have costs typically approved by Corporation Counsel. Please note that this information is provided for the 2016 budget as well as 2013, 2014 and year to date 2015. 2. Provide a copy of the current job description for the 32 -hour asst. city attorney position and a copy of the proposed 40 -hour asst. city attorney position resulting in an $18,000 increase for said position Attached pages 35 -38 Legal Services Budgeted in Cost Centers other than Law Department Summary Prepared by Kathy Farrand 9/14/15 Revised by Jennifer Hockenhull 9/14/15 Cost Center 2015 Amended Budget 2016 Request Budget Reference # Controller $1,000 0 101 - 0401 - 431.31 -01 City Attorney $2,325 0 101 - 0501- 415.31 -01 Engineering $12,000 $12,000 101 - 0602 - 431.31 -01 Police Depart & BPS $329,752 $350,000 101 - 0801 - 421.31 -01 Fire Department 0 $5,000 101 - 0901 - 422.31 -01 MVH Hwy Fund $327 $1,000 202 - 0607 - 431.31 -01 DO Admin Fund $500 $500 211 - 1001 - 460.31 -01 Liability Ins Prem $5,000 0 226- 0412 - 672.31 -01 Human Rts Federal $9,000 $27,000 258 - 1009 - 415.31 -01 River West TI $195,154 $75,000 324 - 1050 - 460.31 -01 CO IT $145,000 $100,000 404 - 0617 - 431.31 -01 Southside TIF $2,788 0 430 - 1050 - 460.31 -01 Redevelopment Gen'I $6,000 $4,500 433 - 1050 - 460.31 -01 Bldg Fund $63,900 $48,000 600 - 1201 - 415.31 -01 Waterworks Gen'I $6,000 $10,000 620 - 0640 - 658.31 -01 Sewage O & M $387 $1,000 641 - 0621 - 792.31 -01 LTCP / NPDES $82,000 $350,000 641 - 0630 - 793.31 -01 Hall of Fame $314 0 677 - 04140645.31 -01 Fire Pension $2,000 $2,000 701 - 0903 - 645.31.01 Police Pension $2,500 $2,500 702 - 0803 - 645.31 -01 Totals: $865,947 988 500 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0401 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** CONTROLLER 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2,283 550 1,000 1,000 799 799 0 - - - - - -- ------ 2,283 - - - - -- ------ 550 - - - - -- ------ 1,000 - - - - -- ------ 1,000 - - - - -- ------ 799 - - - - -- ------ 799 - - - - -- 0 - - - - - -- ------ 2,283 - - - - -- ------ 550 - - - - -- ------ 1,000 - - - - -- ------ 1,000 - - - - -- ------ 799 - - - - -- ------ 799 - - - - -- 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0501 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** CITY ATTORNEY 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2,933 2,350 2,000 2,325 2,324 0 0 - - - - - -- ------ 2,933 - - - - -- ------ 2,350 - - - - -- ------ 2,000 - - - - -- ------ 2,325 - - - - -- ------ 2,324 - - - - -- ------ - - - - -- 0 0 - - - - - -- ------ 2,933 - - - - -- ------ 2,350 - - - - -- ------ 2,000 - - - - -- ------ 2,325 - - - - -- ------ 2,324 - - - - -- ------ - - - - -- 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0602 - 431.31 -01 LEGAL SERVICES LEVEL TEXT O1 ESTIMATED LEGAL SERVICES * OTHER SERVICES & CHARGES ** ENGINEERING 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 12,664 5,000 12,000 4,860 4,860 12,000 TEXT AMT 12,000 12,000 0 12,664 5,000 12,000 4,860 4,860 12,000 - - - - - -- 0 ------ - - - - -- ------ 12,664 - - - - -- ------ 5,000 - - - - -- ------ 12,000 - - - - -- ------ 4,860 - - - - -- ------ 4,860 - - - - -- 12,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0801 - 421.31 -01 LEGAL SERVICES LEVEL TEXT 01 ATTORNEY FEES (BOARD OF SAFETY) COURT REPORTERS OUTSIDE LEGAL FEES * OTHE2 SERVICES & CHARGES ** POLICE DEPARTMENT 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 183,144 477,770 220,500 329,752 299,219 208,506 350,000 TEXT AMT 20,000 500 329,500 350,000 183,144 477,770 220,500 329,752 299,219 208,506 350,000 183,144 477,770 220,500 329,752 299,219 208,506 350,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0901 - 422.31 -01 LEGAL SERVICES LEVEL TEXT O1 ESTIMATED LEGAL EXPNESES * OTHER SERVICES & CHARGES ** FIRE DEPT 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 52,015 0 0 62,754 40,570 5,000 TEXT AMT 5,000 5,000 0 52,015 0 0 62,754 40,570 5,000 - - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ 52,015 0 0 - - - - -- ------ 62,754 - - - - -- ------ 40,570 - - - - -- 5,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 1203 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** CODE HEARING OFFICER * ** GENERAL FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 38,878 0 0 0 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 38,878 0 0 0 0 0 0 38,878 0 0 0 0 0 0 - - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 290,722 614,834 310,000 426,577 431,081 302,277 450,156 ACCOUNT NUMBER ACCOUNT DESCRIPTION PARK DEPARTMENT FUND 201- 1100 - 452.31 -01 LEGAL * OTHER SERVICES & CHARGES ** AEMINISTRATION * ** PARK DEPARTMENT FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 400 0 0 25,862 25,862 0 - - - - - -- ------ 0 - - - - -- ------ 400 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 25,862 - - - - -- ------ 25,862 - - - - -- 0 0 400 0 0 25,862 25,862 0 0 400 0 0 25,862 25,862 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION MOTOR VEHICHLE HWY FUND 202- 0607 - 431.31 -01 LEGAL SERVICES LEVEL TEXT 01 NEW IN 2015 - CHARGE DEPTS NAMED IN LAWSUITS FOR ASSOCIATED COSTS * OTHER SERVICES & CHARGES ** STREET * ** MOTOR VEHICHLE HWY FUND 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 327 327 1,000 327 327 1,000 327 327 1,000 327 327 1,000 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 0 0 0 327 TEXT AMT 1,000 1,000 0 0 0 327 0 0 0 327 0 0 0 327 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 327 327 1,000 327 327 1,000 327 327 1,000 327 327 1,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION DCI ADMIINISRATION FUND 211- 1001 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** NEIGHBORHOOD ENGAGEMENT * ** DCI ADMINISPATION FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 3,971 96 500 500 0 0 500 - - - - - -- ------ 3,971 - - - - -- ------ 96 - - - - -- ------ 500 - - - - -- ------ 500 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 500 3,971 96 500 500 0 0 500 3,971 96 500 500 0 0 500 ACCOUNT NUMBER ACCOUNT DESCRIPTION CENTRAL SERVICES 222 - 0616 - 419.31 -01 LEGAL LEVEL TEXT O1 LEGAL FEE FOR RATE CASE * OTHER SERVICES & CHARGES ** ENERGY /SUSTAINABILITY * ** CENTRAL SERVICES 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 13,423 3,006 0 0 0 0 0 TEXT AMT 13,423 3,006 0 0 0 0 0 13,423 3,006 0 0 0 0 0 13,423 3,006 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION LIABILITY INS. PREM. RES. 226- 0412 - 672.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** LIABILITY COVERAGE * ** LIABILITY INS. PREM. RES. 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 0 5,000 1,912 0 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 5,000 - - - - -- ------ 1,912 - - - - -- ------ - - - - -- 0 0 0 0 0 5,000 1,912 0 0 0 0 0 5,000 1,912 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION LOSS RECOVERY FUND 227 - 0401 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES CONTROLLER 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 14,107 - - - - - -- ------ 72,606 0 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ 0 - - - - -- ------ 0 0 - - - - -- ------ - - - - -- 14,107 72,606 0 0 0 0 0 14,107 72,606 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION 227 - 1201 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** NEIGHBORHOOD CODE ENF. * ** LOSS RECOVERY FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 888 0 0 0 0 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 0 888 0 0 0 0 0 0 888 0 0 0 0 0 - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- ------ - - - - -- 14,107 73,494 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION HUMAN RIGHTS FEDERAL 258- 1009 - 415.31 -01 LEGAL SERVICES LEVEL TEXT O1 HEARING OFFICERS, COURT REPORTERS, FILING FEES STAFF ATTORNEY * OTHER SERVICES & CHARGES ** PLANNING & NEIGH. DEVELOP * ** HUMAN RIGHTS FEDERAL 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 1,141 0 9,000 9,000 0 0 27,000 TEXT AMT 7,000 20,000 27,000 1,141 0 9,000 9,000 0 0 27,000 1,141 0 9,000 9,000 0 0 27,000 1,141 0 9,000 9,000 0 0 27,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION RIVER WEST TIF (AIRPORT) 324 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** RIVER WEST TIF (AIRPORT) 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 309,603 - - - - - -- ------ 234,928 - - - - -- ------ 75,000 - - - - -- ------ 195,154 - - - - -- ------ 165,632 - - - - -- ------ 132,614 - - - - -- ------ 75,000 - - - - -- 309,603 234,928 75,000 195,154 165,632 132,614 75,000 309,603 234,928 75,000 195,154 165,632 132,614 75,000 309,603 234,928 75,000 195,154 165,632 132,614 75,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION C.O.I.T. 404 - 0617 - 431.31 -01 LEGAL SERVICES LEVEL TEXT 01 OTHER LEGAL COSTS * OTHER SERVICES & CHARGES ** UTILITIES & SERVICES * ** C.O.I.T. 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 1,235 37,904 0 145,000 TEXT AMT 110,629 100,000 100,000 100,000 - - - - - -- 1,235 ------ - - - - -- ------ 37,904 - - - - -- 0 - - - - - -- 1,235 ------ - - - - -- ------ 37,904 - - - - -- 0 1,235 37,904 0 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 145,000 123,057 110,629 100,000 145,000 123,057 110,629 100,000 - - - - - -- ------ 145,000 - - - - -- ------ 123,057 - - - - -- ------ 110,629 - - - - -- 100,000 145,000 123,057 110,629 100,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION SBCDA GENERA ACCOUNT 420 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** SBCDA GENERAL ACCOUNT 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 40,720 - - - - - -- ------ 48,842 - - - - -- ------ 77,500 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 0 - - - - -- ------ - - - - -- 40,720 48,842 77,500 0 0 0 0 40,720 48,842 77,500 0 0 0 0 40,720 48,842 77,500 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION TIF ALLOC WEST WASHINGTON 422 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** TIF ALLOC WEST WASHINGTON 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 931 0 0 0 0 0 0 - - - - - -- ------ 931 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 931 0 0 0 0 0 0 931 0 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION RIVER EAST DEV TIF (NE) 429 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** RIVER EAST DEV TIF (NE) 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 12,816 - - - - - -- ------ 5,692 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 748 - - - - -- ------ 748 - - - - -- ------ 0 - - - - -- 12,816 5,692 0 0 748 748 0 12,816 5,692 0 0 748 748 0 12,816 5,692 0 0 748 748 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION SOUTHSIDE DEV TIF AREA #1 430 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** SOUTHSIDE DEV TIF AREA #1 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 0 2,788 3,783 3,783 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 2,788 - - - - -- ------ 3,783 - - - - -- ------ 3,783 - - - - -- 0 0 0 0 2,788 3,783 3,783 0 0 0 0 2,788 3,783 3,783 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION REDEVELOPMENT GENR.RAT, 433 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** REDEVELOPMENT GENERAL 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 5,798 - - - - - -- ------ 15,703 - - - - -- ------ 6,000 - - - - -- ------ 6,000 - - - - -- ------ 0 - - - - -- ------ 0 4,500 - - - - -- ------ - - - - -- 5,798 15,703 6,000 6,000 0 0 4,500 5,798 15,703 6,000 6,000 0 0 4,500 51798 15,703 6,000 6,000 0 0 4,500 ACCOUNT NUMBER ACCOUNT DESCRIPTION CERTIFIED TECHNOLOGY PARK 439 - 1050 - 460.31 -01 LEGAL * OTHER SERVICES & CHARGES ** PROGRAM YEAR * ** CERTIFIED TECHNOLOGY PARK 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 0 0 64 64 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 64 - - - - -- ------ 64 - - - - -- 0 0 0 0 0 64 64 0 0 0 0 0 64 64 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION CONSOLIDATED BLDG. FUND 600 - 1201 - 415.31 -01 LEGAL SERVICES LEVEL TEXT 01 NEW ACCOUNT FOR 2014 - MOVED FROM FUND 101 -1203 ANTICIPATE 96 HEARINGS @ $500 PER HEARING * OTHER SERVICES & CHARGES ** NEIGHBORHOOD CODE ENF. * ** CONSOLIDATED BLDG. FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 39,500 50,400 63,900 27,950 22,550 48,000 TEXT AMT 48,000 48,000 0 39,500 50,400 63,900 27,950 22,550 48,000 0 39,500 50,400 63,900 27,950 22,550 48,000 0 39,500 50,400 63,900 27,950 22,550 48,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION WATERWORKS G,FNF.RAT, FUND 620 - 0640 - 658.31 -01 LEGAL SERVICES LEVEL TEXT O1 GENERAL RELATED SERVICES * OTHER SERVICES & CHARGES ** WATER WORKS * ** WATERWORKS GENERAL FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 14,339 1,307 5,000 6,000 963 963 10,000 TEXT AMT 10,000 10,000 - - - - - -- 14,339 ------ - - - - -- ------ 1,307 - - - - -- ------ 5,000 - - - - -- ------ 6,000 - - - - -- ------ 963 - - - - -- ------ 963 - - - - -- 10,000 - - - - - -- 14,339 ------ - - - - -- ------ 1,307 - - - - -- ------ 5,000 - - - - -- ------ 6,000 - - - - -- ------ 963 - - - - -- ------ 963 - - - - -- 10,000 14,339 1,307 5,000 6,000 963 963 10,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION SEWAM OPER & MAINT FUND 641- 0621 - 792.31 -01 LEGAL SERVICES LEVEL TEXT 01 NEW IN 2015 - LEGAL FEES * OTHER SERVICES & CHARGES ** SEWER DEPARTMENT 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 0 387 386 386 1,000 TEXT AMT 1,000 1,000 - - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ 0 0 - - - - -- ------ 387 - - - - -- ------ 386 - - - - -- ------ 386 - - - - -- 1,000 - - - - - -- 0 ------ - - - - -- ------ - - - - -- ------ 0 0 - - - - -- ------ 387 - - - - -- ------ 386 - - - - -- ------ 386 - - - - -- 1,000 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 641 - 0630 - 793.31 -01 LEGAL SERVICES 1,056 488 70,000 82,000 9,989 7,843 350,000 LEVEL TEXT TEXT AMT O1 LONG TERM CONTROL PLAN- (LTCP), NATIONAL POLLUTATE DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT NEGOTIATIONS 350,000 350,000 * OTHER SERVICES & CHARGES 1,056 488 70,000 82,000 9,989 7,843 350,000 ** WASTEWATER DEPARTMENT 1,056 488 70,000 82,000 9,989 7,843 350,000 * ** SEWAGE OPER & MAINT FUND 1,056 488 70,000 82,387 10,375 8,230 351,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2011 SEWER BOND 659 - 0621 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** SEWER DEPARTMENT * ** 2011 SEWER BOND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 - - - - - -- ------ 1,793 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 1,793 0 0 0 0 0 0 1,793 0 0 0 0 0 0 1,793 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION 2012 SEWER BOND 661- 0415 - 415.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** HALL OF FAQ * ** 2012 SEWER BOND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 495 0 0 0 0 0 - - - - - -- ------ 0 - - - - -- ------ 495 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 0 495 0 0 0 0 0 0 495 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION CENTURY CENTER 670- 0406 - 645.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** CENTURY CENTER * ** CENTURY CENTER 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 2,595 0 0 0 0 0 0 - - - - - -- ------ 2,595 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 2,595 0 0 0 0 0 0 2,595 0 0 0 0 0 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION HALL OF FAME CAPITAL 677 - 0414 - 645.31 -01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** FOOTBALL HALL OF FAQ * ** HALL OF FAME CAPITAL 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 0 314 314 314 0 - - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 314 - - - - -- ------ 314 - - - - -- ------ 314 - - - - -- 0 0 0 0 314 314 314 0 0 0 0 314 314 314 0 ACCOUNT NUMBER ACCOUNT DESCRIPTION FIRE PENSION FUND 701- 0903 - 645.31 -01 LEGAL SERVICES LEVEL TEXT 01 OUTSIDE COUNSEL SUPPORT * OTHER SERVICES & CHARGES ** FIRE PENSION * ** FIRE PENSION FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 2,000 2,000 0 0 2,000 TEXT AMT 2,000 2,000 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 2,000 - - - - -- ------ 2,000 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 2,000 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 2,000 - - - - -- ------ 2,000 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 2,000 0 0 2,000 2,000 0 0 2,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION POLICE PENSION FUND 702- 0803 - 645.31 -01 LEGAL SERVICES LEVEL TEXT 01 LEGAL SERVICES * OTHER SERVICES & CHARGES ** POLICE PENSION * ** POLICE PENSION FUND 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 0 0 2,500 2,500 0 0 2,500 TEXT AMT 2,500 2,500 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 2,500 - - - - -- ------ 2,500 - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 2,500 - - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 2,500 - - - - -- ------ 2,500 - - - - -- ------ 0 - - - - -- 0 ------ - - - - -- 2,500 0 0 2,500 2,500 0 0 2,500 712,457 1,078,482 607,900 947,447 792,068 608,359 1,071,656 JOB DESCRIPTION ASSISTANT CITY ATTORNEY Category: Full Time Department: Legal Reports To: Corporation Counsel Shift: Flexible schedule, 32 hours /week. 8:00 AM -5:00 PM, Monday- Friday. Pay Rate: $48,000 - $58,000 /year (Exempt). Comprehensive benefits package available. Position: SUMMARY The City of South Bend seeks attorney with municipal law experience. A solid litigation background, experience drafting /negotiating /reviewing contracts, and working knowledge of Indiana APRA and Open Door Law are strongly preferred. Successful applicants must have excellent writing and analytical ability, sound academic credentials, good character and interpersonal skills, and show an ability to assume direct responsibility for client work and work independently. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND /OR EXPERIENCE • Juris Doctor Degree from accredited law school. • Minimum of 3 -4 years of legal experience. • Admission to practice law in the state of Indiana. KNOWLEDGE, SKILLS AND ABILITIES PREFERRED • Excellent writing and analytical ability. • Ability to assume direct responsibility for client work and work independently. • Ability to speak Spanish would be a plus. CERTIFICATES, LICENSES, REGISTRATIONS • Indiana Bar Admission. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to walk and stand, talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. 35 WORK ENVIRONMENT Work performed in a normal office environment, primarily sitting in a confined position. The noise level in the work environment is usually quiet. EQUAL OPPORTUNITY EMPLOYER All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, genetic information, or sexual orientation. Reasonable accommodations will be considered in accordance with State and Federal Law. TO APPLY All applications for currently posted positions will be submitted online at www.southbendin.gov or at the City of South Bend Office of Human Resources, 227 W. Jefferson Blvd., 12th Floor, South Bend, IN 46601. Drug Screen Required 36 JOB DESCRIPTION ASSISTANT CITY ATTORNEY Category: Full Time /Exempt /Non- Bargaining Department: Legal Reports To: Corporation Counsel Schedule: Normal business hours 8:00 AM -5:00 PM, Monday- Friday. Schedule is subject to change based on operational needs. Pay Rate: $65,000 - $71,000 /yr.; Comprehensive benefit package available. Position: SUMMARY The City of South Bend seeks full -time attorney with municipal law experience effective January 2016. Excellent writing and analytical ability, sound academic credentials, and good character and interpersonal skills will all be essential for success in this role. Trial experience is also a plus. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Draft, negotiate, and review contracts and other legal documents. • Advise City department heads on day -to -day legal matters, including APRA and Open Door Law. • Represent the City in legal proceedings and public meetings. • Assume direct responsibility for client work and work independently. • Communicate clearly and professionally. • Maintain quality work product and professionalism, even when work volume is high. • Ability to work in a collaborative team environment, but with the ability to work independently. • Coordinate or participate in special projects, as assigned. • Critical competencies include, but are not limited to, communication, critical thinking, accountability. NON - ESSENTIAL /MARGINAL FUNCTIONS: • Performs other duties and assumes other responsibilities as apparent or as delegated. 37 EDUCATION / QUALIFICATIONS: • Juris Doctor Degree from accredited law school. • Minimum of 3 -4 years as a licensed attorney. CERTIFICATES, LICENSES, REGISTRATIONS • Indiana Bar Admission PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is required to use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and /or move up to 15 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus. WORK ENVIRONMENT Work is performed in office settings, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office. Entire office is smoke free. EQUAL OPPORTUNITY EMPLOYER All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, genetic information, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at -will employer. TO APPLY All applications for currently posted positions will be submitted online at www.southbendin.gov or at the City of South Bend Office of Human Resources, 227 W. Jefferson Blvd., 12th Floor, South Bend, IN 46601. REQUIRED Pre - Employment Drug Screen 38