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HomeMy WebLinkAbout09/08/2015 Board of Public Works MeetingAGENDA REVIEW SESSION SEPTEMBER 3, 2015 293 with the award. He noted they have done a lot of work in Michigan, but not Indiana. Mr. Herman noted also this is a unit price award so if the company does not perform well, Water Works can reduce the quantity purchased. - Award Bid— Pavement Marking Machine Mr. Matt Chlebowski, Central Services, stated this is the low bidder and the same company that supplied the current equipment. Mr. Gilot asked if they can do cold thermal paint, noting cold thermal lasts two (2) years, where latex only lasts one (1) year. Mr. Eric Horvath, Public Works Director, requested Mr. Chlebowski confirm if it can do cold thermal paint. He added that a lot of thermals are raised paint and in this area in the winter, the paint gets scraped off when the streets are plowed. He noted that what a lot of companies are doing is milling paint, but it's expensive. Mr. Gilot suggested he was thinking it would be good to have the nozzles included _ with the paver that can do the thermal painting. Mr. Horvath concurred. - Grant Amendment — IDEM Mr. Chlebowski stated this time extension is for three CNG trucks. He explained it takes an exceptionally long time for a CNG purchase, and this gives the City an additional six (6) months. - Professional Services Agreements — enFocus Mr. Gilot disclosed a conflict of interest with enFocus as a Board member. Santiago Garces, stated this is a renewal of the internship agreement and the annual consulting agreement. He noted they would receive matching funds from the Lily Foundation and are getting great people to work. He added the worth of the work the City gets is way above what they are paying for. He noted a lot of the interns end up moving here. Mr, Garces added this is not just a "summer" internship. - Professional Services Agreement —Kris Priemer Mr. Santiago Garces, Office of Innovation, stated with the capabilities unavailable in Naviline, Kris Priemer is being contracted with to come up with new applications for tracking residential interactions for City services. - Professional Services Agreement —ESRI Mr. Garces stated this agreement is an extension of the current agreement and is a license agreement, not a support agreement. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. _ BOARD OF PUBLIC WORKS Gary A. Gilot, President Jar P A. Mueller, Member ATT$ T: 'L-rn a M. Martin, Clerk _ REGULAR MEETING SEPTEMBER 8.2015 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on September 8, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, Brian Pawlowski, and James Mueller present. Also present was Board Attorney Michael Schmidt. REGULAR MEETING SEPTEMBER 8, 2015 294 APPROVE MINUTES OF PREVIOUS MEETING IJpon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on August 20, 2015, August 25, 2015, and September 1, 2015, were approved. OPENING OF BIDS — ONE (1) OR MORE 2015 OR NEWER HAZMAT FIRE RIG (FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: ROSENBAUE R SOUTH DAKOTA LLC 100 Third Street Lyons, SD 57041 Bid was signed by: Harold Boer, CEO Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Ten percent (10%) Bid Bond was submitted. BID: $579,922,00 Mr. Gilot asked if there was more than one bid requested. Assistant Fire Chief Jim Lopez stated there was and they heard from one other bidder who said they did not have enoughtime to put a bid together. He noted this is considered somewhat of a specialized piece of equipment. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above bids were referred to the Fire Department and Equipment Services for review and recommendation. OPENING OF QUOTATIONS — BUILDING ADDITION AT FIRE STATION NO 6 (FIRE DEPARTMENT CAPITAL IMPROVEMENTS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: CABBITT CONCRETE 51703 Sandlewood Ct. Granger, IN 46580 Quotation was submitted by Michael D. Walters QUOTATION: $9,900.00 RON WILLS CONSTRUCTION CO. INC. 54300 Rose Rd. South Bend, IN 46628 Quotation was submitted by Ronald H. Willis QUOTATION: $14,449.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to the Fire Department for review and recommendation. ._ OPENING AND AWARD OF OUOTATIONS — COLFAX AVENUE IMPROVEMENTS PHASE IA, PROJECT NO 115-079 (WESTWASHINCTON TIF) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIETH-RILEY CONSTRUCTIN CO. INC. 25200 State Road 23 South Bend, IN 46614 Quotation was submitted by Scott M. Kirkpatrick REGULAR MEETING SEPTEMBER 8, 2015 295 QUOTATION: $78,800.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Quotation was submitted by Dustin Hilary QUOTATION: $110,950.00 ORTIZ CONCRETE 530 Pulaski Street South Bend, IN 46619 Quotation was submitted by Jose M. Ortiz QUOTATION: $73,993.00 Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above Quotations were referred to Engineering and Community Investment for review and recommendation. After review of the Quotations, Mr. Roger Nawrot, Engineering, recommended the award go to Ortiz Concrete in the amount of $72,140.00. Mr. Nawrot noted that two line items had math errors in the carry-over totals that reduced the total quote to the award amount of $72,140.00. He noted that Walsh and Kelly also had an error in their carry-over total on one line item that reduced their quote amount to $109,835.00. Therefore, upon a motion by Mr. Relos, seconded by Ms. Maradik and carried, the quote was awarded to Ortiz Concrete in the corrected amount of $72,140.00. AWARD BID AND APPROVE CONTRACT — ONE (1) OR MORE, 2015 OR NFWF,R. PAVEMENT MARKING MACHINE (TRAFFIC & LIGHTING CAPITAL LEASE PRINCIPAL AND INTEREST) Mr. Matt Chlebowski, Central Services, advised the Board that on August 25, 2015, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder JCL Equipment Company, Inc,, 915 Trumbull Street, Xenia, Ohio, 45385, in the unit price amount of $184,310.00 with Option Nos. 1, 2 and 3, and trade-in allowance. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — 2015 PARKING GARAGE DECK COATINGS — PROJECT NO. 115-074B (PARKING GARAGE FUND) Ms. Blair Bennett, Engineering, advised the Board that on July 23, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Bennett recommended that the Board award the contract to the lowest responsive and responsible bidder for Division B, RAM Construction Services of Michigan, Inc., 13800 Eckles Road, Livonia, Michigan, in the amount of $466,804.44. Therefore, Mr. Reins made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — DEMOLITION OF VACANT AND ABANDONED HOUSES. PHASE VI — PROJECT NO. 115-008 (BLIGHT ELIMINATION PROGRAM) Mr. Toy Villa, Engineering, advised the Board that on September 3, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Villa recommended that the Board award the contract to the lowest responsive and responsible bidder Ritschard Bros., Inc., 1204 W Sample St., South Bend, Indiana, in the amount of $217,774.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Relos seconded the motion, which carried. AWARD QUOTATION — 2015 SOUTII BEND WATER LEAK SURVEY (WATER WORKS OPERATING) Mr. Ed Herman, Water Works, advised the Board that on July 28, 2015, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Herman recommended that the Board award the contract to the lowest responsive and REGULAR MEETING SEPTEMBER 8, 2015 296 responsible bidder, MI-ALD Services, LLC dba American Leak Detection, P. O. Box 2073, Portage, Michigan 49081, in the amount of $137.50 per mile. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Maradik seconded the motion, which carried. NON REVERTING) Lt. Christopher Voros, Police Department, advised the Board. that on August 25, 2015, quotations were received and opened for the above referenced equipment. After reviewing those quotations, Lt. Voros recommended that the Board award the contract to the most responsive and responsible bidder, B&W TEK, Inc., 19 Shea Way, Newark, Delaware 19713, in the amount of $42,675.00. Division Chief Gary Horvath informed the Board that although this was not the low quote, it was the only one responsive and responsible. He explained that the other quote received from Thermo Scientific Portable Analytical Instruments was not responsive to the customized library availability and the WI FT connectivity features that were listed in the specifications. Attorney Michael Schmidt stated he reviewed both quotes and it was clear that B&W Tek adhered to the specifications and Thermo Scientific did not. He noted the Police Department needed to provide to the Board a Memo detailing the non -responsiveness of Thermo Scientific, but at this point he was comfortable with declaring them non -responsive. Mr. Gilot stated that since Legal was comfortable with the award as outlined, the Board wouldproceed with the award, subject to receipt of a Memo form Lt. Voros for the Board's files. 'llmerefore, Mr. Pawlowski made a motion that the recommendation be accepted and the quotation be awarded as outlined above subject to a memo from the Police Department for the Board's files. Mr. Relos seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS AND RE ADVERTISE 2015 PARKING GARAGE DECK COATINGS — PROJECT NO. 115-074A PARKING GARAGE FUND In a memorandum to the Board, Mr. Corbitt Kerr, Engineering, requested permission to reject all bids for the above referenced project for Division A, and re -advertise, due to all bids coming in over budget. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVF. CHANGE ORDER NO. 1 — WASTEWATER TREATMENT PLANT NITRIFICATION TOWERS DEMOLITION — PROJECT NO. 114-076 2011 SEWER BOND Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana 46561, indicating the contract term be increased by thirty (30) days, with a new project completion date of September 17, 2015. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS IGNITION PARK IDENTITY SIGNAGE — PROJECT NO 115-103 (RIVER WEST DEVELOPMENT AREA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. (PARKING GARAGE FUND) In a memorandum to the Board, Ms. Blair Bennett, Engineering, requested permission to advertise for the receipt of bids for time above referenced project. Mr. Gilot noted this request was just approved in correlation with the request to reject the previous bids received. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — WASTEWATER TREATMENT PLANT GRIT AND SCREENINGS IMPROVEMENTS — PROJECT NO 114-075 (UTILITIES WASTEWATER PAY AS YOU GO CAPITAL) In a memorandum to the Board, Mr. Jacob Klosinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, REGULAR MEETING SEPTEMBER 8, 2015 297 seconded by Mr. Relos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2015 OR NEWER, FOUR DOOR HYBRID UTILITY VEHICLE (ENGINEERING CAPITAL In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Therefore, upon a motion made by Mr, Relos; seconded by Ms. Maradik and carried, the above request was approved. — ADOPT RESOLUTION NO. 49-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik andcarried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.49-2015 RESOLUTION OF TIIE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2001 CHEVY IMPALA, VEHICLE 3241 VIN #2G1WF55K419329378 2004 CROWN VICTORIA, VEHICLE 3138 VIN#2FAFP71 W94XI70257 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedures for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or less, or is more than one (1) item with an estimated value of $5,000 or less; and BE IT FURTHER RESOLVED that said item may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. Adopted this 8th day of September, 2015. CITY OF SOUTII BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ David P. Relos s/ Elizabeth. A. Maradik s/ Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO 50-2015 — A RESOLUTION OF THE SOUTH BEND BOARD ` OF PUBLIC WORKS AUTHORIZING TRANSFER OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 50-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING TRANSFER OF REAL PROPERTY TO HABITAT FOR HUMANITY OF Sr. JOSEPH COUNTY. REGULAR MEETING SEPTEMBER 8. 2015 298 WHEREAS, the City of South Bend, In, Board of Public Works (the `Board") has custody of and may maintain and dispose of certain real property owned by the City of South Bend, Indiana (the `City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City is the owner of a certain parcel of real property particularly described. in Exhibit "A" ("Land"); WHEREAS, IIabitat for Humanity of St. Joseph County ("Habitat') is an Indiana non- profit domestic corporation which is organized expand the supply or sustain the existing supply of good quality, affordable housing for residents of Indiana having low or moderate incomes; and WHEREAS, Habitat desires to take ownership of the Land in furtherance of its efforts to offer affordable, good quality housing to low or moderate income residents; and WHEREAS, the City has determined that it no longer requires the use of said Land; and WHEREAS, the City, pursuant to I.C. 36-1-11 -1 (b)(20) may transfer property, without consideration, to an Indiana non-profit corporation organized for the purpose of expanding the supply or sustaining the existing supply of good quality, affordable housing for residents of Indiana having low or moderate incomes; and WHEREAS, the Board wishes to transfer the Land to Habitat; and WHEREAS, Habitat wishes to accept the transfer of the Land from the City. NOW, THEREFORE, BE IT RESOLVED BY THE, BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. The Board, acting upon the authority granted to it under I.C. 36-1-11-1(b)(20), hereby transfer the Land to Habitat for no consideration. 2. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September S, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot sl David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski sl James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 51-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING PARTICIPATION IN THE. LAW ENFORCEMENT SUPPORT OFFICE PROGRAM-2015 Upon a motion made by Mr. Pawlowski, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.51-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING TIIE PARTICIPATION IN THE LAW ENFORCEMENT SUPPORT OFFICE PROGRAM WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting REGULAR MEETING SEPTEMBER 8.2015 299 body for the City of South Bend, Indiana (`City") and the Board has the authority under the laws of Indiana to purchase, acquire and lease property; and WHEREAS, the Law Enforcement Support Office (LESO), facilitates a law enforcement support program, which originated from the National Defense Authorization Act of Fiscal Year 1997; and WHEREAS, LESO allows for the transfer of excess Department of Defense property that might otherwise be destroyed to law enforcement agencies across the United Slates; and — WHEREAS, since its inception, LESO has transferred more than $5,400,000,000 worth of property at reduced costs; and WHEREAS, more than 8,000 law enforcement agencies have enrolled in the LESO program; and WHEREAS, the Board have determined that the LESO program could generate substantial savings for the City and its Police Department; and WHEREAS, the Board hereby designates the Chief of the City's Police Department (Chief), or his designee, as its authorized representative to manage the City's participation in LESO; and WHEREAS, the Board hereby authorizes the Chief, or his designee, to make special purchases through LESO auctions. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The City may participate in the LESO program. 2. The Board hereby authorizes Chief Ronald Teachman to manage the City's enrollment and ongoing participation in the LESO program. 3. Chief Teachman, or his designee, must present the Board with a written report outlining any procurements under the LF,SO program at the City's Board of Public Works meetings immediately following said procurement. 4. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on September 8th, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 52-2015 - A RESOLUTION OF THE SOUTH REND BOARD OF PUBLIC WORKS ON DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.52-2015 REGULAR MEETING SEPTEMBER 8 2015 300 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by flee City of south Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 whichmandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Cynthia Kilgore, retired effective October 2, 2015, from the South Bend Police Department after thirty-one (31) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49999, a Sig -Sauer handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 8th day of September, 2015, CITY OF SOUTH BEND BOARD OF PTJBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 53-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.53-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Dorian Finley, retired effective September 6, 2015, from the South REGULAR. MEETING SEPTEMBER 8, 2015 301 Bend Police Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50020, a Sig -Sauer handgun, is no longer needed by the — City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 8th day of September, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Mamdik s/ Brian J. Pawlowski sl James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 54-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Relos seconded by Ms. Maradik and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.54-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Lee Ross, retired effective October 2, 2015, from the South Bend Police Department after twenty-six (26) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal — property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50302, a Sig -Sauer handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of slid removed from the City inventory. REGULAR MEETING SEPTEMBER 8 2015 302 Adopted this 8th day of September, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik s/ Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Professional Plante & 2015 Grants SETA Fundin $3,000 Second Relos/Maradik Services Moran, PLLC Compliance Training (Administra- Agreement tion & Professional John Pinter -Grant Research, Finance) $ 35,000 Pawlowski/ Services Development and (COIT) Relos Agreement Implementation for Mayor's Office Professional exd ocus Summer Internship Program $25,000 Pawlowski/ Services Renewal (COIT) Meect Agreement Subject to to Elimination of term "Summer" Mr. Gilot Professional enFocus 2015/2016 Annual $80,000 Abstained Relos/Maradik Services Consulting (COIT) Mr. Gilot Agreement Abstained Grant Indiana Purchase Assistance for N/A Relos/Maradik Amendment Department of Three (3) CNG Trucks; Environmental extend contract term Management through March 16, 2016 Special Digital Ally Police Vehicle Equipment in $112,995 Maradik/Relos Purchase Car Video Cameras olice D t. Purchase Traffic Purchase Two (2) Traffic $19,729 Unit Relos/Maradik Control Control Signal Cabinets Price; $39,458 Corporation total (MVH Capital) Amendment to Arcadis U.S., Extension of Construction NTE $39,510 Relos/Maradik Professional Inc. Administration Services (Environment Services al Services) Agreement Professional Iris Priemer ERP Replacement $25,000 Relos/Maradik Services (COIT) A Bement Professional ESRI ArcGIS ELA Software $151,500 Relos/Maradik Services For'fhree Agreement Years (COLT Amended and Northern Supporting Manufacturers $58,636 Relos/Maradik Restated Indiana and Regional Talent (COIT) REGULAR MEETING SEPTEMBER R 2015 303 Contract Workforce (SMART) Program Board (NTWB), Inc. APPROVAL OF PERMIT AND L.TCENSE APPLICATIONS The following permit and license a lications were presented forapproval; Applicant Description Date/Time Location Motion Carried Sally Caruso Residential September 27, LaSalle Avenue from Relos/Maradik Block Party— 2015; 11:30 Jacob St. to LaSalle Avenue a.m. to 5:00 Twyckenham Drive Block Party Vim. Murray Weaver Residential September 13, LaSalle Avenue from Maradik/Relos Block Party — 2015; 1:30 p.m. Twyckenham Drive to LaSalle Block to 8:00 p.m. N. Esther St. Party Kite Realty Non- September 18, Eddy Street from Relos/Maradik Group Residential 2015; 10:00 Napoleon St. to Angela Block Party — a.m.-10:00 p.m. Blvd. Eddy Street Commons Kick -Off Concert for i Kelly Cares Jess Nelson Procession — September 12, On Route as submitted Relos/Maradik The Color Run 2015; 7:00 a.m: 12:00 p.m. Church World Procession - St. September 27, On Route as submitted Relos/Maradik Service Joseph County 2015; 12:00 Crop Walk p.m:4:00 .m. APPROVE TRAFFIC CONTROL RESTRICTION Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following traffic control restriction was approved: TRAFFIC RESTRICTION: Parking Both Sides of Street LOCATION: West Madison Street and North Lafayette Boulevard — Both Sides of Temple during Rosh Hashanah and Yom Kippur Holy Days DATE/TIME: Sunday, September 13, 7:00 PM —11:00 PM Monday, September 14, 9:00 AM — 3:00 PM (approximately) Tuesday, September 22, 7:00 PM —11:00 PM Wednesday, September 23, 9:00 AM — 6:30 PM (approximately) REMARKS: Favorable Recommendations; I&M will be working on Lafayette Blvd. and has been made aware of these Events. TABLE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE LOT 1 & W '/s OF LOTS 2 & 3 88 FEET OF LOT 24 VANES PLAT SE %4 OF SEC 31 T38N, R3E, CLAY TOWNSHIP. ST. JOSEPH COUNTY IN KNOWN AS THE OVERLOOK — SEWER/WATER Ms. Martin, Clerk of the Board, stated a request was received prior to the meeting to table this consent to annexation due to the address listed on the document and the agenda being incorrect. Therefore, Mr. Relos made a motion that the Consent be tabled. Mr. Mueller seconded the motion, which carried. RATIFY APPROVAL OF CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor, Excavation, and Occupancy Bonds be ratified pursuant to Resolution 100-2000 as follows: Business Bond a Approved/ Type _ Effective Date REGULAR MEETING SEPTEMBER 8, 2015 304 Newkirk Electric Associates, Inc. Contractor Approved Au st 14, 2015 Curtis Leonard, Sr. Contractor A roved Au st I1, 2015 James D. Ford Contractor -Approved September 1, 2015 Newkirk ELectxic Associates, Inc. Excavation A roved August 14, 2015 Com Control, Inc. Occupancy Approved July 30, 2015 Grand River Construction Occu ancy A proved August 21, 2015 Mr. Relos made a motion that the Bonds approval as outlined above be ratified. Ms. Maradik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice: the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for ar.rnrnry Name Amount of Claim Date City of South Bend $439,633.02 08/31/2015 City of South Bend $2,058.75 09/04/2015 City of South Bend $2,892,453.96 09/08/2015 City of South Bend Banc of America Leasing & Capital $490,000.00 09/03/2015 LLC/Ameresco, Inc. St. Jose h County Housing Consortium $6,602.09 08/12/2015 St. Jose h County Housing Consortium $10,07099 08/12/2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Maradik seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, questioned if quotes have a requirement for MBE/WBE participation. Attorney Michael Schmidt stated he was not aware of any requirements with quotes, only bids. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the meeting adjourned at 10:15 &m. BOARD OF PUBLIC WORKS Garr -ritot, President J A. Mueller, Member ATTEST: %i da M. Mart n, Terk