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HomeMy WebLinkAbout09/03/2015 Agenda ReviewAGENDA REVIEW SESSION SEPTEMBER 3 2015 291 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on September 3, 2015, by Board President Crary A. Gilot, with Board Members David Relos, Elizabeth Maradik, Brian Pawlowski, and James Mueller present. Also present was Attorney Michael Schmidt. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENNG OF BIDS — DEMOLITION OF VACANT AND ABANDONED HOUSES PHASE VI — PROJBCINO. 115-0881 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: — RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by: Ms. Rachelle Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $217,774.00 SELGE CONSTRUCTION CO. INC 2833 South 1l b Street Niles, MI 49120 Bid was signed by: Mark Weaver Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination -- Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $304,978.00 GREEN DEMOLITION CONTRACTORS INCORPORATED LLC 1427 W. Dickens St. Chicago, IL 60614 Bid was signed by: Michael J. Brough Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $230,520.00 R & REXCAVATING, INC. 2010 Went Avenue Mishawaka, IN 46545 Bid was signed by: William H. Loudin Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. AGENDA REVIEW SESSION SEPTEMBER 3, 2015 292 BID: $299,785,00 INDIANA EARTH 10343 McKinley Osceola, IN 46561 Bid was signed by: Mark Osler Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted. BID: $269,500.00 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. AWARD BID — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — (PROJECT NO 114-053� Mr. Jacob Klosinski, Environmental Services, advised the Board that on August 25, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Thieneman Construction, Inc., 17241 Foundation Parkway; Suite 100, Westfield, Indiana 46074, in the amount of $11,885,000.00. Mr. Klosinski noted the funding for this project was through the 2012 Bond and Capital and requested, therefore, that the Board approve the award subject to the appropriation of capital funds. Therefore, Mr. Reins made a motion that the recommendation be accepted and the bid be awarded subject to appropriation of Capital funds. Ms. Maradik seconded the motion, which carried. Board members discussed the following items) from the agenda. — - Opening of Quotations — Fire Station No. 6 Addition Assistant Chief Todd Skwarcan stated this project is inside the Fire Station No. 6 property, and consists of enclosing a patio. He added they would like to open and award at Tuesday's meeting. - Open Air License Ms. Michelle Adams. Licensing, informed the Board that she has since had recommendations from the Fire Department and Building Department to deny this application for Mama's Treasures Flea Market for an open air license. She stated that due to this being a Class 1 entity operation, it requires restroom facilities to be available. She requested the application be removed from the agenda. - Award Bid — 2015 Parking Garage Deck Coatings Mr. Corbitt Kerr, Engineering, stated this award is for the Wayne St. garage. He noted he would need to add to reject bids for Division A and re -advertise to the agenda due to the bids coming in higher than anticipated. Mr. Kerr stated the specifications on the Wayne St, garage were written to accommodate the packers who will be moved to the Century Center parking lot for ten (10) days. Change Order— Nitrification Towers Mr. Jacob Klosinski, Environmental Services, stated this increase is for time only and includes weather days for excessive rain. - Request to Advertise — Treatment Plant Grit and Screenings Improvements Mr, Jacob Klosinski stated this is a re -advertisement due to bids coming in over budget. Mr. Gilot emphasized they shouldn't economize to reduce the cost and jeopardize the quality of the — work. Mr. Klosinski confirmed they did not. - Amendment to Professional Services Agreement —Arcadia U.S., Inc. Mr. Klosinski informed the Board that a portion of this fee could be recoverable through damages from the contractor, noting it was for the cost to the City to retain the engineer longer to accommodate the time extension on the project. Mr. Gilot asked if there was specific contract language to cover that. Mr. Klosinski confirmed there was. - Award Quotation— 2015 South Bend Water Leak Survey Mr. Ed Herman, Water Works, stated this is a new contractor for the City. IIe stated Water Works discussed safety and other issues with American Leak Detection and felt comfortable AGENDA REVIEW SESSION SEPTEMBER 3, 2015 293 with the award. He noted they have done a lot of work in Michigan, but not Indiana. Mr. Herman noted also this is a unit price award so if the company does not perform well, Water Works can reduce the quantity purchased. - Award Bid — Pavement Marking Machine Mr. Matt Chlebowski, Central Services, stated this is the low bidder and the same company that supplied the current equipment. Mr. Gilot asked if they can do cold thermal paint, noting cold thermal lasts two (2) years, where latex only lasts one (1) year. Mr. Eric Horvath, Public Works Director, requested Mr. Chlebowski confirm if it can do cold thermal paint. He added that a lot of thermals are raised paint and in this area in the winter, the paint gets scraped off when the —_ streets are plowed. He noted that what a lot of companies are doing is milling paint, but it's expensive. I& Gilot suggested he was thinking it would be good to have the nozzles included with the paver that can do the thermal painting. Mr. Horvath concurred. - Grant Amendment — IDEM Mr. Chlebowski stated this time extension is for three CNG trucks. He explained it takes an exceptionally long time for a CNG purchase, and this gives the City an additional six (6) months. - Professional Services Agreements — enFocus Mr. Gilot disclosed a conflict of interest u2th enFocus as a Board member. Santiago Garces, stated this is a renewal of the internship agreement and the annual consulting agreement. He noted they would receive matching funds from the Lily Foundation and are getting great people to work. He added the worth of the work the City gets is way above what they are paying for. He noted a lot of the intems end up moving here. Mr. Garces added this is not just a "summer" internship. - Professional Services Agreement —Kris Priemer Mr. Santiago Garces, Office of Innovation, stated with the capabilities unavailable in Naviline, Kris Priemer is being contracted with to come up with new applications for tracking residential interactions for City services. - Professional Services Agreement— ESRI Mr. Garces stated this agreement is an extension of the current agreement and is a license agreement, not a support agreement. The Clerk was instructed to post the agenda and notify the media and other persons who have -- requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:50 a.m. BOARD OF PUBBLIC WORKS Gary A. Gilot, President ', ti q-�- 41s A. Mueller, Member ATTE T: niia M. Martin, Clerk REGULAR MEETING SEPTEMBER 8.2015 The Regular Meeting of the Board of Public Works was convened at 9:37 a.m. on September 8, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, Brian Pawlowski, and James Mueller present. Also present was Board Attorney Michael Schmidt.