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Home My WebLink About19. 2016 Budget Hearing Session III (Rescheduled)- Morris PAC and PalaisMorris Performing Arts Center 0 Palais Royale September 23, 2015 TABLE OF CONTENTS POWERPOINT PRESENTATION ........................................ ............................... 2 -19 MORRIS PERFORMING ARTS CENTER .......................... ............................... 20 -41 101 -0404 MORRIS PERFORMING ARTS CENTER ..................................... ............................... 20 -31 273 MORRIS & PALAIS MARI-',ETING ...................................................... ............................... 32 -36 416 MORRIS PERFORMING ARTS CENTER IMPROVEMENT .................. ............................... 37 -41 PALAIS ROYALE BALLROOM ............................................ ............................... 42 -57 101 -0405 PALMS ROYALE BALLROOM ................................................... ............................... 42 -53 450 PALAIs HISTORIC PRESERVATION ................................................... ............................... 54 -57 8/21/2015 Morris Performing Arts Center August 26th, 2015 �GTM� S St Morris Performing Arts Center y Department Vision It is the mission of the Morris Performing Arts Center: • To be the premier performing arts center in the region. • To provide a cornucopia of diverse events throughout the year fulfilling the needs and wishes of all who might use the facilities. • To be recognized as one of the best theater rental venue in the nation. • To serve as an economic catalyst by continuously increasing the economic impact that the Morris complex has in our community. • To provide an improved quality of life to the City citizens, and foster historic preservation of landmark City. 2 1 8/21/2015 Morris Performing Arts Center ~" Budget Summary ,, .- The Morris Performing Arts Center continues to be recognized as "the "[Premier entertainment facility in this region of the country. The economic impact of the Morris Performing Arts Center, in our community, is documented to be over 8.1 million dollars every year. The staff continues to strive to maintain the Magnificent Morris without asking for increases in our building maintenance budget. We cannot control increases in utility expenses. We are currently looking into installing solar panels on the roof of the Morris Center to reduce energy costs. • To more adequately reflect the actual volume of work within the Morris complex, we made changes to the way we allocate the time of our staff. We have no Capital expenditure requests. Morris Performing Arts Center '- 2015 Accomplishments W' The Morris is Ranked among the Top 100 Theatres in the United States, based on gross tickets issued, by Pollstar Magazine for 15 consecutive years. Once again, the Morris PAC was identified as a "Prime Site Venue" by Facilities Magazine for the 10th consecutive year. The Morris Center received in 2015, TripAdvisor's "Certificate[bboxcellence" (4 % stars out of 5 max) for the 3rd consecutive year. Also received over 1,200 excellent comments, which qualified the Morris for TripAdvisor's "BrovolMword." • Awarded 2015 South Bend Tribune "Readers Choice Award" for "Favorite0 Entertainment /LiveEPerformanceU— heater "[for the 1311 consecutive year. • We area leader in booking events with 76 Shows booked in 2014 compared to the number of shows booked at comparable size theaters in the same time period: 74 events booked — Warner Theater in Erie, PA (2200 seats) 52 events booked —Star Plaza in Merrillville, IN (3400 seats) 51 events booked — Rialto Theater in Joliet, IL (1900 seats) • The Morris Center was awarded the very Prestigious 2015 LHATIMutstandinglilistoricfl TheatreMward presented at the League of Historic American Theater's annual conference in Nashville, TN. a 2 O „ntlA •f °O Morris Performing Arts Center 2015 Goals & Challenges What We Have Accomplished So Far To build upon successes and book a Participating in different regional and national wide variety of events. conferences enables us meet more of the industry professionals and consequently to book more Broadway musicals, Pop concerts, R &B, Christian & Children's shows, Comedians, Ballet, Wedding Receptions /Social Events. To be the premier performing arts center in this region. To be recognized as one of the best theater rental venue worldwide based on the number of gross tickets sold annually. To strive to increase the positive economic impact the Morris currently has on downtown South Bend This is accomplished by booking as many shows as possible and by providing a safe and well maintained historic venue for our patrons. Ranked in the Top 100 theatres in the United States by Pollstar Magazine for the 15th consecutive year From $3.1 million in 2004, to $8.1 million dollars every year currently. Morris Performing Arts Center 2016 Goals & Challenges . • Booking major national acts at the Morris is a challenge because the number of similar competing venues across the country exceeds the number of major acts on the road to play them. Venues are being asked to do a lot more and take more financial risk than in years past. • Morris staff are extremely proactive in soliciting events by attending numerous national and regional conferences to meet with promoters and by phone and email contact with promoters, and tour managers. • By years end, we expect to have installed four (4) new 3' x 5' digital display boards replacing existing paper posters to better promote the multiple events available to our patrons. Morris Entertainment Inc. is underwriting the project 100 %. • We joined TNO (Theater Network Organization) whose purpose is to provide greater representation to agents and information to its members with the goal of increasing venue bookings. This membership has already aided us in securing /booking two events AND strong leads on several future events. • Increase the theater per caps spending by targeting niche markets with Micro brews /beer and specialty cocktails 8/21/2015 Morris Performing Arts Center Key Performance Indicators ,a` 2017 2014 2015 Mayoral Long[Term Actual Estimated 2016 Measure Goal Type Goal (iHbvailable) (ifIvailable) Target Number of gross tickets issued annually GG Output 120,000 96,555 100,000 102,500 Number of shows booked ED Output 90 76 80 81 Revenue Earned GG Output $1,011,000 $1,005,962 $923,000 $950,000 Morris Performing Arts Center Palais Royale Marketing Fund 273 August 261h, 2015 �GIM 8/21/2015 4 8/21/2015 yH rx 4k Morris Performing Arts Center , and Palais Royale — Marketing Fund 273 Department Vision • To continuously raise funds to assist with new and ongoing promotions for the Morris Complex. Morris Performing Arts Center and Palais Royale — Marketing Fund 273 Budget Summary • The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non reverting fund to receive monies from the selling of commercial promotions and advertising on the marquee attached to the Morris Performing Arts Center: • To receive monies from marketing sponsorships such as commercial ads on the ticket envelopes, ticket stock, etc. • To accept donations to the Morris Performing Arts Center and Palais Royale (Morris Center). • All sums collected are used for the sole purpose of assisting with continued promotions for the Morris Center. • This fund has no employees and no Capital Expenses. 6 5 8/21/2015 Morris Performing Arts Center and Palais Royale — Marketing Fund 273 ,. 2015 Accomplishments • Secured sponsorship for Ticket Stock. • Secured sponsorship for Ticket envelopes. • Secured 5 sponsors for the TV monitors in the Lobby. • Gave approximately 33 tours which included over 450 people. • Secured sponsorship for the DTSB Electronic Billboard message Co- op. • Supported DTSB First Fridays as sponsors. Morris Performing Arts Center and Palais Royale — Marketing Fund 273 2015 Goals & Challenges What We Have Accomplished So Far Continuously secure sponsorships for Ticket stock and Ticket envelopes. Continuously secure sponsorships for the DTSB Electronic Billboard Co -op Continuously secure sponsorships for the TV monitors in the Lobby HowMe Are€r €.€ - e t- Goals By contacting various leads, we successfully secured sponsor the Ticket stock and Ticket envelopes. Found promoters willing to advertise their upcoming events on the Billboard located in a high traffic area. We were able to maintain the existing sponsorships. The entire slot of space and time is filled to capacity. 7 6 8/21/2015 Morris Performing Arts Center and Palais Royale — Marketing Fund 273 . 2016 Goals & Challenges • Securing sponsorships for the ticket stock and envelopes is difficult as many Not For Profit organizations are targeting the same pool of possible sponsors. • The allowable space and time allocated for sponsorships for the TV monitors in the Lobby is limited and presently sold out. Morris Performing Arts Center ��~_•�� and Palais Royale — Marketing Fund 273 Key Performance Indicators 2017 2014 2015 Mayoral Long Term Actual Estimated 2016 Measure Goal Type Goal if available if available Target Secure Sponsorships for the ticket stock and ticket GG Output 2 2 2 2 envelopes Secure Sponsorships for the GG Outcome 5 5 5 5 TV monitors in the Lobby Give tours of the Morris GG Outcome 45 xx 33 40 Complex Secure future Sponsorships or the DTSB billboard GG Outcome 45 22 35 40 weeks s 7 8/21/2015 Morris Performing Arts Center Fund 416 Capital Improvement Fund August 26th, 2015 �GTM� S ' St Morris Performing Arts Center — •_. Fund 416 Capital Improvement Fund Department Vision M • Maintaining, upgrading and improving the Morris Performing Arts Center and / or services to the patrons is the goal for this fund. 9 8 Morris Performing Arts Center — Fund 416 Capital Improvement Fund Budget Summary • This fund was established as a separate, non reverting fund for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or services to the patrons of the Morris Performing Arts Center. Funds are received from a per ticket surcharge included in every sold ticket to a Morris PAC event. • This fund has no employees and no Capital Expenses. Morris Performing Arts Center — Fund 416 Capital Improvement Fund 2015 Accomplishments • Audio upgrades were completed. • Stage curtain track was replaced. • Stage fire curtain upgraded. • Repaired the decorative painting in various areas. 8/21/2015 10 9 8/21/2015 Morris Performing Arts Center — Fund 416 Capital Improvement Fund. 2015 Goals & Challenges What We Have Accomplished So Far To continue maintaining our magnificent and historic building. We completed audio upgrades. Stage curtain track was replaced. Stage fire curtain was upgraded. Continuously maintaining and repairing the decorative painting throughout the building. Morris Performing Arts Center — Fund 416 Capital Improvement Fund 2016 Goals & Challenges • One of the challenges of attracting more acts/ performances depends on our marketability and for our house equipment to be well maintained and to be up to date. 11 10 Morris Performing Arts Center — 2" Fund 416 Capital Improvement Fund r. r ,M. Key Performance Indicators 2017 2014 2015 Mayoral Long[Term Actual Estimated 2016 Measure Goal Type Goal (iflbvailable) (iflbvailable) Target Surcharge Collected IGG I Outcome $110,000 $79,779 1 $100,000 $100,000 August Palais Royale • 1 8/21/2015 12 11 8/21/2015 J yxrp4 Palais Royale k= Department Vision The Palais Royale's Vision and Mission is: • To remain the Premier banquet / meeting facility in this region for all events demanding superior services, fine dining, and a well- maintained historic facilities. • To support the economy and growth of downtown South Bend; and • The Palais Royale is distinguish by its history and ambience and expects to serve a wide and far reaching customer base for social and business events. Palais Royale a� "..N Y Budget Summary I>v • The Palais Royale is the Premier Banquet and Meeting facility in the region, providing exquisite food and beverage and catering service, supporting the economy and the growth of downtown South Bend. • The economic impact of the Palais Royale, in our community, is documented to be over 2.4 million dollars every year. • We continue to strive to maintain this premier facility without asking for a budget increase. We have worked hard and actually have found ways this coming year to reduce our overall expenses by 11.9% while we expect revenues to increase. • To more adequately reflect the actual volume of work within the Morris complex, we made changes to the way we allocate the time of our staff. • We have no Capital expenditures request. 13 12 8/21/2015 Palais Royale 2015 Accomplishments • PalaisRoyale.org website was upgraded with a complete new look, more information, photos and functionality. • The Palais Royale has received many unsolicited positive comments on the facility, food and especially the banquet service. • We are building upon successes and booking a wide variety of events including wedding receptions, corporate events, trade shows, fundraising events, proms, reunions, holiday parties and more! • We remain the Premier banquet /meeting facility in this region for all events demanding superior services, fine dining, and well - maintained historic facility. �,;�rA.rFre Palais Royale 2015 Goals & Challenges What We Have Accomplished So Far To build upon successes and book a We were able to book a wide variety of events including wide variety of events. wedding receptions, corporate events, trade shows, fundraising NFP events, proms, reunions, holiday parties and more! To be the Premier banquet /meeting Weekly full staff meetings going over every little detail for facility in this region for all events the upcoming events. demanding superior services, fine Conducted training sessions with the staff. dining, and well- maintained historic The Palais Royale has received many unsolicited positive facility. comments on the facility, food and especially the banquet service. To update and refresh the Palais Palais Royale website was upgraded with a complete new Royale website. look, more information, photos and functionality. To strive to increase the positive We are continuously increasing the number of events in economic impact the Palais Royale our complex, booking more events taking place currently has on downtown South throughout the entire complex (Grand Lobby, Rotunda, Bend. Stage, etc.). The economic impact of the Palais Royale in our community is over $2.4 million dollars every year. 14 13 8/21/2015 Palais Royale 2016 Goals & Challenges • Booking weekday events at the Palais Royale remains a challenge because of major competitors have free adjacent parking lots on their premises. • The Morris Inn, located on the campus of the University of Notre Dame, was newly renovated and it is a competitor for the Notre Dame Basilica Wedding Receptions and guests can book hotel rooms at that location. • Palais staff continue to collaborate with DoubleTree Hotel staff to help entice new clients to hold events at the Palais Royale. • We strive to increase events thereby increasing revenue working towards eventually becoming self sufficient. It should be noted that while we generate much hotel traffic from wedding receptions and other events, the Morris Center Complex does not receive support from the Hotel Motel Tax Board. • We strive to increase profitability renting in -house equipment such as linen, decorative lighting, etc. • We strive to increase Not - for - Profit events by launching a Not - for - Profit menu. It should be noted that the Palais Royale is the only facility to have such a menu. Palais Royale Key Performance Indicators 2017 2014 2015 Mayoral Longfaferm Actual Estimated 2016 Measure Goal Type Goal (ifttBvailable) (iflbvailable) Target Revenue Earned ED Output $400,000 $222,414 $335,270 $324,000 Hotel Room Generated ED Output 1,700 1,400 1,500 1,600 15 14 8/21/2015 Palais Royale Historic Preservation Fund 450 Q 4 August 26th, 2015 Palais Royale — s Historic Preservation Fund 450 =. . Department Vision • Continued historic preservation, maintenance and repair of the building is the goal for this fund. 16 15 8/21/2015 Palais Royale — Historic Preservation Fund 450 .r Budget Summary • This fund was established as a separate non reverting fund to receive monies from a 2% charge assessed on all services provided in connection with the use and rental of the Palais Royale facilities, and • To receive monies from donations to the Palais Royale. • All sums so collected and deposited into this fund are to be used for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale. • This fund has no employees. • This year we are not projecting having any historic preservation related expenses. Palais Royale °` z Historic Preservation Fund 450 K. 2015 Accomplishments • This year alone, it is projected that a total of $16,150 will be added to this fund. • The Cash balance in this fund is over $70,000, and we do not project any expenses related to the historic preservation of the facility. 17 16 8/21/2015 Palais Royale ,'"°"`'•a 4 Historic Preservation Fund 450 2015 Goals & Challenges What We Have Accomplished So Far To maintain and preserve the historic nature of the building. Continue collecting for this fund to assist with historic preservation. No related expenses are projected for the year. The cash balance in this fund is over $70,000 Palais Royale — V Historic Preservation Fund 450 ss, ii 2016 Goals & Challenges • We expect to be able to add to the fund's balance another $17,300 without having any expenses associated with the historic preservation of the facility. 18 17 8/21/2015 Palais Royale — Historic Preservation Fund 450 Key Performance Indicators r 2017 2014 2015 Mayoral Long[Term Actual Estimated Measure Goal Type Goal (iftvailable) (if[18vailable) 2016 Target Increase fund balance GG Efficency $110,000 $63,198 $78,500 $95,000 19 18 City of South Bend, Indiana 2016 Budget Morris PAC - 101 -0404 Fund Summary - Operating and Capital Budget 20 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Actual Budget 2015 -2016 Change EXPENDITURES BY TYPE Personnel Salaries & Wages 448,718 459,503 512,206 240,615 550,921 561,939 573,178 584,642 596,335 38,715 7.6% Frin e Benefits 184,112 194,522 237,079 112,825 272,691 278,145 283,708 289,382 295,170 35,612 15.0% Total Personnel 632,830 654,025 749,285 353,440 823,612 840,084 856,886 874,024 891,504 74,327 9.9 Isupplies 21,674 18,106 33,542 10,901 22,201 22,645 23,098 23,560 24,031 11,341 -33.8% Services & Charges Professional Services - - 2,007 526 - - - - - (2,007) - 100.0% Printing &Advertising 41,965 32,472 43,948 25,251 33,100 33,762 34,437 35,126 35,829 (10,848) -24.7% Utilities 100,555 83,484 108,000 46,892 99,000 100,980 103,000 105,060 107,161 (91000) -8.3% Education & Training 5,787 6,184 7,000 1,935 6,250 6,375 6,503 6,633 6,765 (750) -10.7% Travel 16,483 13,540 23,670 6,518 15,530 15,841 16,157 16,481 16,810 (8,140) -34.4% Repairs & Maintenance 50,675 66,167 73,283 24,186 58,619 59,791 60,987 62,207 63,451 (14,664) -20.0% Interfund Allocations 42,759 38,594 38,447 20,347 38,238 39,003 39,783 40,578 41,390 (209) -0.5% Administration - - - - - IT 8,332 8,499 8,669 8,842 9,019 Payments in Lieu of Taxes (PILOT) - - - - - Cen 1 Smu,s 2,391 2,439 2,488 2,537 2,588 Print Shop 7,049 7,190 7,334 7,480 7,630 GIS liability Insurance 20,466 20,875 21,293 21,718 22,153 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - utilities - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Odier Services & Charges 12,408 9,730 13,950 7,357 1 13,700 1 13,974 14,253 14,539 14,829 250 -1.8% Total Services & Charges 270,632 250,171 310,305 133,012 1 264,437 1 269,725 275,120 280,622 286,235 45,868 -14.8% Capital Total Expenditures by Type 925,136 922,302 1,093,132 497,353 1,110,250 1 1,132,455 1,155,104 1,178,206 1,201,770 1 17,118 1.6% Ex lain Significant Revenue and Expenditure Chan s Below: Operating Expenses are offset by Revenue Earned: - 2012 earned - $ 770,066.95 - 2013 earned - $ 893,885.00 - 2014 earned - $1,005,962.00 -2015 projected: - $ 950,000.00 - 60% of the salary and benefits of two staff members from the Morris Complex are allocated to the Morris PAC Budget and 40% to the Palais Royale Budget. 70% of the salary and benefits of two staff members from the Morris Complex are allocated to the Morris PAC Budget and 30% to the Palais Royale Budget. 40% of the salary and benefits of one staff member from the Morris Complex is allocated to the Morris PAC Budget and 60% to the Palais Royale Budget. 20 City of South Bend, Indiana 2016 Budget Morris PAC - 101 -0404 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose Operating expenses of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the county. Provides improved quality of fife to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. 2015 Accomplishments & Outcomes - Ranked in Top 100 theatres in the United States by Pollstar Magazine for the 15th consecutive year Awarded 2015 "Prime Site Award" by Facilities Magazine for the 10th consecutive year Awarded 2015 TripAdvisor.com "Certificate of Excellence" (4 1/2 stars of 5 max) for the 3rd consecutive year; because we received over 1200 excellent comments, we received the "Bravo! Award" Awarded 2015 South Bend Tribune "Readers Choice Award" for "Favorite Entertainment /Live Performance Theater" 74 events booked - Warner Theater in Erie, PA (2200 seats) 52 events booked - Star Plaza in Merrillville, IN (3400 seats) 51 events booked - Rialto Theater in Joliet, IL (1900 seats) The Morris Center was awarded the very Prestigious 2015 LHAT Outstanding Historic Theater Award presented at the National League of Historic American Theaters 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) To build upon successes and book a wide variety of events including national tows of Broadway musicals, Pop concerts, Country concerts, R &B, Christian shows, Comedians, Children's shows, Ballet events and to also use the stage and lobby for Wedding Receptions /Social events. To be the Premier Performing Arts Center in this region and provide a safe and well- maintained historical facility To be recognized as one of the best theater rental venues worldwide based on the number of gross rickets sold annually Economic Development (ED) To strive to increase the positive economic impact the Morris Center currently has on Downtown South Bend It should be remembered that the Morris Complex has a yearly economic impact of over 10.5 million Dollars on the City of South Bend. Economic Impact has grown each time an Economic Impact Study impact was published: 2004: $3.12 million 2007: $5.6 million 2012: $6.8 million 2013: $8.1 million Morns Center receives NO financial support from the Hotel /Motel Tax Board Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target Number of gross tickets issued annually GG Output 120,000 96,555 100,000 102,500 Number of shows booked ED Output 90 76 80 81 Revenue Earned GG Output $1,011,000 $1,005,962 $923,000 $950,000 Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Challe es /O ortunities with a focus on solutions - Booking major national acts at the Morns is a challenge because the number of similar competing venues across the country exceeds the number of major acts on the road to play them. Booking deals are even more complicated, and venues across the county are being asked to assume some financial risk of the show as well as guarantee money to the artist and split of the profits. Venues are being asked to do a lot more and take more financial risk than in years past. Morris staff are even more proactive in soliciting events by attending national and regional conferences to meet with promoters and by phone and email contact with promoters, and tour managers. A 3- minute video was professionally produced which highlights the Morris Center. Morris staff are handing out fold -over business cards highlighting Morris event marketing support which is included in venue rental such as show messages on electronic marquee and lobby monitors, posters and signage designed and printed, website, fan club email blasts, social media /FaceBook and Twitter promo, event fliers designed and printed, and strip ads in various publications. By years end, we expect to install 4 new 3'x6' digital display boards replacing existing paper posters to better promote the multiple events available to our patrons. Morris Entertainment Inc is underwriting this project 100%. We joined the Theater Network Organization whose purpose is to provide greater representation to agents and information to its members with the goal of increasing venue bookings. This membership has already aided us in securing /booking two events AND strong leads on several future events. 21 City of South Bend, Indiana Morris PAC - 101 -0404 Fund Summary - Full -Time Employees 2016 Budget 22 Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full -Time Employees) Non - Bargaining Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Custodian 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Director of Financial Services 0.6 0.6 0.6 0.7 0.7 0.7 0.7 0.7 Director of Marketing and Promotions 0.6 0.6 0.6 0.7 0.7 0.7 0.7 0.7 Executive Director Morris PAC 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 Manager I - Assistant Box Office 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager II - Assistant Box Office 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager - Assistant Facility Operations 0.2 0.2 0.2 0.4 0.4 0.4 0.4 0.4 Manager - Interactive Marketing 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Manager - Maintenance 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 Manager - Technical Stage 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operations Supervisor (Box Office) 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operations Supervisor (Booking) 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Total Non - Bargaining 10.6 10.6 10.6 11.0 11.0 11.0 11.0 11.0 Bargaining Total Bargaining - Total Full-Time Employees 10.6 10.6 10.61 11.01 11.0 11.0 11.0 11.0 Explain Significant Staffing Changes Below: 70% of the salary and benefits of two staff members from the Morris Complex was allocated to the Morris PAC budget and 30% to the Palais Royale budget 60% of the salary and benefits of two staff members from the Morris Complex was allocated to the Morris PAC budget and 40% to the Palais Royale budget 40% of the salary and benefits of one staff member from the Morris Complex was allocated to the Morris PAC budget and 60% to the Palais Royale budget 22 23 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET GENERAL FUND 101 - 0404 - 360.00 -00 MISCELLANEOUS REVENUE 18,262 39,937 25,000 25,000 18,433 17,616 30,000 LEVEL TEXT TEXT AMT 01 MISCELLANEOUS REVENUES FROM THE BOX OFFICE ACC. 30,000 30,000 101 - 0404 - 360.12 -00 ROOM RENTAL 207,347 173,877 175,000 175,000 73,118 73,118 175,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 175,000 175,000 101- 0404 - 360.13 -00 EQUIPMENT RENTAL 7,080 5,105 7,000 7,000 2,395 2,095 6,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 6,000 6,000 101- 0404 - 360.15 -00 BOX OFFICE CCMMISSIONS 25,839 33,027 35,000 35,000 20,210 18,085 35,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 35,000 35,000 101 - 0404 - 360.16 -00 TICKET HANDLING FEES 253,269 383,041 275,000 275,000 139,073 139,073 285,000 LEVEL TEXT TEXT AMT 01 TICKET HANDLING FEES PHONE / INTERNET 285,000 2016 ESTIMATE 285,000 101- 0404 - 360.17 -00 MERCHANDISE SALES 24,484 12,561 30,000 30,000 5,431 5,113 15,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 15,000 15,000 101 - 0404 - 360.18 -00 CONCESSION 77,261 82,115 85,000 85,000 46,296 43,529 85,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 85,000 85,000 101 - 0404 - 360.19 -00 FACILITY FEE 199,339 157,318 205,000 205,000 74,830 68,733 197,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 197,000 23 24 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 197,000 101 - 0404 - 360.21 -00 CREDIT CARD FEES 15,000 50,000 20,000 20,000 10,090 10,090 50,000 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 50,000 50,000 101 - 0404 - 360.22 -00 SECURITY 9,999 9,944 10,000 10,000 5,001 4,776 10,000 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 10,000 10,000 101- 0404 - 360.23 -00 MPAC STAGE MANAGER 15,061 17,375 15,000 15,000 12,600 12,090 20,000 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 20,000 20,000 101 - 0404 - 360.25 -00 THEATRE SEATING LEASING 35,000 35,000 35,000 35,000 0 0 35,000 LEVEL TEXT TEXT AMT O1 2016 ESTIMATED 35,000 35,000 101- 0404 - 360.90 -00 SETTLEMENT FEES 0 449 0 0 0 0 0 101- 0404 - 380.10 -99 MISC. REIMBURSEMENTS 5,944 6,213 6,000 6,000 3,660 3,383 7,000 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 7,000 7,000 ** MORRIS PAC ------ - - - - -- 893,885 ------ - - - - -- ------ 1,005,962 - - - - -- ------ 923,000 - - - - -- ------ 923,000 - - - - -- ------ 411,137 - - - - -- ------ 397,700 - - - - -- 950,000 24 25 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET GENERAL FUND 101 - 0404 - 453.10 -01 REGULAR 425,583 440,299 486,206 486,206 LEVEL TEXT TEXT AMT 01 1 EXECUTIVE DIRECTOR MPAC AT 60% OF $93,636 56,182 1 FACILITY OPERATIONS MANAGER(NEW TITLE) AT 60% 34,599 1 DIRECTOR OF BOOKING & EVENT SERVICES (NEW TITLE) 57,666 1 DIRECTOR OF MARKETING & PROMOTIONS 70% 38,278 1 DIRECTOR OF BOX OFFICE SERVICES (NEW TITLE) 57,666 1 DIRECTOR OF FINANCIAL SERVICES 70% 41,804 1 EXECUTIVE ASSISTANT (NEW TITLE) 46,818 1 PRODUCTION MANAGER (NEW TITLE) 46,750 1 MANAGER - ASSISTANT BOX OFFICE II 37,177 1 MANAGER - ASSISTANT BOX OFFICE I 33,265 1 MANAGER - ASSISTANT FACILITY OPERATIONS AT 40% 13,970 1 MANAGER - INTERACTIVE MARKETING 37,262 1 CUSTODIAN 24,484 FULL TIME 11 PART TIME BOX OFFICE 4X.5 =2 525,921 101- 0404 - 453.10 -04 EXTRA AND OVERTIME 6 0 0 0 101- 0404 - 453.10 -05 TEMPORARY SERVICES 456 984 3,000 3,000 LEVEL TEXT TEXT AMT 01 FACILITY MAINTENANCE TEMP HELP 2,000 2,000 101 - 0404 - 453.10 -09 PERMANENT PART TIME 22,673 18,220 23,000 23,000 LEVEL TEXT TEXT AMT 01 BOX OFFICE PART TIME TEMPORARY AND SEASONAL 23,000 23,000 101- 0404 - 453.11 -01 FICA - REGULAR 32,997 33,720 40,166 40,166 LEVEL TEXT TEXT ANT 01 TOTAL SALARIES INCLUDING PART TIME 41,992 ($525,921 +23,000) X 7.65% 41,992 101 - 0404 - 453.11 -04 PERF - REGULAR 42,559 49,313 56,229 56,229 LEVEL TEXT TEXT AMT 01 ELIGIBLE SALARIES FULL TIME $525,921 X 11.2% 58,903 58,903 101 - 0404 - 453.11 -07 UNEMPLOYMENT COIF 3,395 1,242 2,625 2,625 25 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 300,672 229,721 525,921 0 0 0 0 0 2,000 13,405 10,894 23,000 22,984 17,584 41,992 33,675 25,729 58,903 875 656 1,372 26 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET LEVEL TEXT TEXT AMT O1 AT .250 1,372 1,372 101 - 0404 - 453.11 -08 GROUP INSURANCE - HEALTH 96,568 101,368 128,159 128,159 80,092 64,072 159,456 LEVEL TEXT TEXT AMT O1 LONG -TERM DISABILITY: 8 EMP X $96.00 768 2 EMP X $96.00 X 60.00% 115 2 EMP X$96.00 X 70.00% 134 1 EMP X$96.00 X 40.00% 38 HEALTH INSURANCE COVERAGE: 8 EMP X $14,400.00 115,200 2 EMP X $14,400.00 X 60.00% 17,281 2 EMP X $14,400.00 X 70.00% 20,160 1 EMP X $14,400.00 X 40.00% 5,760 HEALTH INSURANCE REBATE: N/A 159,456 101- 0404 - 453.11 -09 GROUP INSURANCE - LIFE 1,274 1,232 1,272 1,272 795 636 1,320 LEVEL TEXT TEXT AMT O1 8 EMP X $120.00 960 2 EMP X $120.00 X 60.00% 144 2 EMP X $120.00 X 70.00% 168 1 EMP X $120.00 X 40.00% 48 1,320 101 - 0404 - 453.11 -22 PARKING ALLOWANCE 4,800 4,884 5,724 5,724 3,140 2,384 5,940 LEVEL TEXT TEXT AMT O1 8 EMPLOYEES X 12 MONTHS X $45.00 4,320 2 EMPLOYEES X 12 MONTHS X $45.00 X 60.00% 648 2 EMPLOYEES X 12 MONTHS X $45.00 X 70.00% 756 1 EMPLOYEE X 12 MONTHS X $45.00 X 40.00% 216 5,940 101- 0404 - 453.11 -24 CELL PHONE ALLOWANCE 2,519 2,763 2,904 2,904 2,058 1,764 3,708 LEVEL TEXT TEXT AMT O1 2 EMP WITH $55.00 PER MONTH FOR 12 MONTH 1,320 2 EMP WITH $55.00 PER MONTH FOR 12 MONTH AT 60% 792 2 EMP WITH $35.00 PER MONTH FOR 12 MONTH AT 70% 588 2 EMP WITH $35.00 PER MONTH FOR 12 MONTH 840 1 EMP WITH $35.00 PER MONTH FOR 12 MONTHS AT 40$ 168 26 27 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 3,708 * ------ PERSONNEL SERVICES - - - - -- 632,830 ------ - - - - -- ------ 654,025 - - - - -- ------ 749,285 - - - - -- ------ 749,285 - - - - -- ------ 457,696 - - - - -- ------ 353,440 - - - - -- 823,612 101 - 0404 - 453.21 -02 PRINT SHOP 2,878 3,657 6,750 6,750 4,322 3,281 651 LEVEL TEXT TEXT AMT O1 PRINT SHOP COSTS AFTER ALLOCATION 651 651 101- 0404 - 453.21 -03 C.S.OTHER OFFICE SUPPLIES 531 530 550 550 270 263 600 LEVEL TEXT TEXT AMT O1 CS OFFICE SUPPLIES 600 600 101 - 0404 - 453.21 -04 OTHER - OFFICE SUPPLIES 3,049 2,934 5,300 5,300 1,847 1,517 3,200 LEVEL TEXT TEXT AMT O1 OUTSIDE SOURCE FOR OFFICE SUPPLIES 3,200 3,200 101 - 0404 - 453.21 -05 SMALL OFFICE EQUIPMENT 523 284 750 819 97 97 750 LEVEL TEXT TEXT AMT O1 SMALL OFFICE EQUIPMENT 750 750 101- 0404 - 453.22 -05 UNIFORMS 517 984 1,200 1,823 925 925 1,000 LEVEL TEXT TEXT AMT O1 VESTS,PINS AND NAME TAGS FOR USHERS 700 LOGO SHIRTS FOR STAFF USE DURING EVENTS 300 1,000 101 - 0404 - 453.22 -21 HOUSEHOLD,LAUNDRY,CLEAN 7,788 3,488 8,500 8,500 2,977 2,838 8,000 LEVEL TEXT TEXT AMT O1 CLEANING SUPPLIES FOR THE BUILDING 8,000 8,000 101- 0404 - 453.22 -24 OTHER OPERATING SUPPLIES 509 516 800 800 123 108 700 LEVEL TEXT TEXT AMT O1 OTHER OPERATIONAL SUPPLIES 700 700 27 28 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 907 799 4,500 371 351 800 733 722 2,000 12,572 10,900 22,201 2,007 526 0 1,780 1,335 2,391 0 0 7,049 4,437 3,480 8,500 0 0 0 509 339 780 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 101- 0404- 453.23 -01 BUILDING MATEPJATS 2,988 4,318 5,500 5,500 LEVEL TEXT TEXT AMT O1 REPAIR & MAINTENANCE SUPPLIES, BUILDING MATERIALS 4,500 4,500 101- 0404 - 453.23 -20 SMALL TOOLS & EQUIPMENT 1,360 352 1,000 1,000 LEVEL TEXT TEXT AMT O1 SMALL TOOLS AND EQUIPMENT 800 800 101 - 0404 - 453.23 -99 OTHER REPAIR & MAINT. SUP 1,531 1,043 2,500 2,500 LEVEL TEXT TEXT AMT O1 MISC. MAINTENANCE SUPPLIES 2,000 2,000 * SUPPLIES 21,674 18,106 32,850 33,542 101- 0404 - 453.31 -06 OTHER PROFESSIONAL SVCS 0 0 0 2,007 101- 0404 - 453.31 -71 CENTRAL STORES ALLOCATION 996 2,232 2,671 2,671 LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #4 2,391 CENTRAL STORES 2,391 101- 0404 - 453.31 -73 PRINT SHOP ALLOCATION 0 0 0 0 LEVEL TEXT TEXT AMT O1 2016 PRINT SHOP FIXED ALLOCATION #5 7,049 7,049 101- 0404 - 453.32 -02 POSTAGE 7,680 4,711 8,000 8,000 LEVEL TEXT TEXT AMT O1 POSTAGE- EXPECT MASS MAILING (16 PERF OF WICKED) 8,500 8,500 101 - 0404 - 453.32 -03 TRAVEL 1,220 0 0 0 101- 0404 - 453.32 -05 OTHER COMM /TRANS 678 678 750 750 LEVEL TEXT TEXT AMT O1 SCI ALARM QUARTERLY 780 780 28 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 907 799 4,500 371 351 800 733 722 2,000 12,572 10,900 22,201 2,007 526 0 1,780 1,335 2,391 0 0 7,049 4,437 3,480 8,500 0 0 0 509 339 780 29 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 101- 0404 - 453.32 -21 TRAVEL - MILEAGE 0 0 500 500 459 91 250 LEVEL TEXT TEXT AMT O1 MILEAGE 250 250 101- 0404 - 453.32 -22 TRAVEL - AIRFARE 4,777 3,633 5,500 5,500 1,381 1,381 4,250 LEVEL TEXT TEXT AMT O1 AIRFARE 4,250 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, FARMS, IEBA, LHAT CONFERENCE /WORKSHOPS 4,250 101- 0404 - 453.32 -23 TRAVEL - HOTEL 7,370 7,327 8,000 11,983 5,776 3,631 7,500 LEVEL TEXT TEXT AMT O1 HOTEL 7,500 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, PARIS, IEBA, LHAT CONFERENCE /WORKSHOPS 7,500 101- 0404 - 453.32 -24 TRAVEL - MEALS 915 965 1,500 2,537 784 470 1,250 LEVEL TEXT TEXT AMT O1 MEALS 1,250 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, PARIS, IEBA, LHAT CONFERENCE /WORKSHOPS 1,250 101 - 0404 - 453.32 -25 TRAVEL - OTHER 1,523 937 1,750 2,400 777 606 1,500 LEVEL TEXT TEXT AMT O1 OTHER 1,500 APAP, CIC(2 EMP), IVAM NAT. & REG.,INTIX, PARIS, IEBA, LHAT CONFERENCE /WORKSHOPS 1,500 101 - 0404 - 453.33 -01 OTHER THAN OFFICE SUPPLY 2,504 3,093 3,000 3,397 1,601 1,601 3,100 LEVEL TEXT TEXT AMT O1 EVENT FLYERS, LETTER HEAD, LOGO ENVELOPES, HOLIDAY 3,100 CARDS EMPLOYMENT ADS, BUSINESS CARDS 3,100 101 - 0404 - 453.33 -03 PROMOTIONAL 39,461 29,379 35,000 40,551 26,062 23,650 30,000 LEVEL TEXT TEXT AMT 29 30 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 01 POLLSTAR MAGAZINE, FLAGSHIP AND TOUR GUIDE 30,000 PUBLICATIONS, ARTS EVERYWHERE, CVB, SB TRIBUNE; HOLIDAY DECORATIONS; WATERWORKS LETTER; SESAC /BMI FEES, VENUE MAGAZINE, DTSB, ETC. 30,000 101- 0404 - 453.34 -02 LIABILITY INSURANCE 34,188 23,436 22,143 22,143 14,760 11,070 20,466 LEVEL TEXT TEXT AMT 01 2015 FIXED COST ALLOCATION #7 20,466 LIABILITY INSURANCE 20,466 101 - 0404 - 453.35 -01 ELECTRIC 75,135 56,747 80,000 80,000 35,511 28,792 70,000 LEVEL TEXT TEXT AMT 01 ELECTRIC, INCLUDING MONTHLY ALLOCATION 70,000 70,000 101- 0404 - 453.35 -02 GAS 13,101 15,441 15,000 15,000 11,881 11,741 16,000 LEVEL TEXT TEXT AMT 01 GAS, INCLUDING MONTHLY ALLOCATIONS 16,000 16,000 101 - 0404 - 453.35 -04 WATER 12,319 11,296 13,000 13,000 8,618 6,359 13,000 LEVEL TEXT TEXT AMT 01 WATER 13,000 13,000 101 - 0404 - 453.36 -01 BUILDING SERVICES 45,574 59,479 58,948 67,118 25,781 23,929 52,019 LEVEL TEXT TEXT AMT 01 WATER SOFTNER 700 HVAC (05/01/2015 - 04/30/2018) 29,400 ELEVATOR STATE LICENCES 360 ELEVATOR MAINTENANCE (ENDS 02/28/2018) 3,500 MAT RENTAL AND CLEANING (CITY WIDE CONTRACT) 600 REFUSE DISPOSAL (CITY WIDE CONTRACT) 3,000 MAINTENANCE FOR PLUMBING, DOORS, WALLS 6,809 FIRE ALARM MONITORING, MAINTENANCE, ETC. 2,800 YEARLY TICKETFORCE FEES 2,000 MONTHLY WEB SERVICE 1,850 EVENT BOOKING ANNUAL FEES & ELKHART.NET 1,000 52,019 101 - 0404 - 453.36 -04 COMPUTER EQUIPMENT 7,575 12,926 13,009 13,633 9,602 7,942 8,332 30 31 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 257 257 6,600 1,071 971 1,200 2,196 1,923 3,000 1,935 1,935 6,250 983 983 1,000 158,168 133,011 264,437 628,436 497,351 1,110,250 2015 2015 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET LEVEL TEXT TEXT AMT O1 2016 FIXED COST ALLOCATION #2 8,332 8,332 101 - 0404 - 453.36 -05 OTHER EQUIPMENT 5,101 6,688 6,000 6,165 LEVEL TEXT TEXT AMT O1 MISC. MAINTENANCE REPAIRS 5,000 COPIER MAINTENANCE 1,600 6,600 101 - 0404 - 453.39 -10 SUBSCRIPTIONS 1,063 1,071 1,300 1,300 LEVEL TEXT TEXT AMT O1 SB TRIBUNE DAILY & WEEKEND, BILLBOARD, POLLSTAR 1,200 VENUES TODAY, ARTS REACH UNLIMITED 1,200 101- 0404 - 453.39 -11 DUES 2,780 2,940 3,300 3,400 LEVEL TEXT TEXT AMT O1 LHAT, IVAM, INTIX, CHAMBER OF COMMERCE, SAME CLUB 3,000 IEBA, ETC. 3,000 101- 0404 - 453.39 -70 EDUCATION & TRAINING 5,787 6,184 7,000 7,000 LEVEL TEXT TEXT AMT O1 APAP, CIC(2 EMP), IAAM NATIONAL, INTIX, 6,250 PARMS,IEBA,LHAT- CONF /WORKSHOP REGISTRATION FEES 6,250 101 - 0404 - 453.39 -89 MISC. CHARGES & SERVICES 885 1,008 1,250 1,250 LEVEL TEXT TEXT AMT O1 MISC. CHARGES AND SERVICES 1,000 1,000 * OTHER SERVICES & CHARGES 270,632 250,171 287,621 310,305 ** MORRIS PAC 925,136 922,302 1,069,756 1,093,132 31 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 257 257 6,600 1,071 971 1,200 2,196 1,923 3,000 1,935 1,935 6,250 983 983 1,000 158,168 133,011 264,437 628,436 497,351 1,110,250 City of South Bend, Indiana 2016 Budget Morris & Palais Marketing - 273 Fund Summary - Operating and Capital Budget 32 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Inteegovemmental - - - - - - - - - - - Charges for Services 7,018 10,610 17,900 3,613 18,000 18,000 18,000 18,000 18,000 100 0.6% Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 95 75 100 91 150 153 156 159 162.36 all 311,0°4 Transfers In Total Revenue 7,113 10,685 18,000 3,704 18,150 18,153 18,156 18,159 18,162 150 11.8 "'. EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing &Advertising 5,891 11,957 18,974 3,332 18,000 18,000 18,000 18,000 18,000 (974) 1' Utilities - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - - Interfand Allocations - - - - - - - - - - - Administration - - - - - IT Payments in Lieu of Taxes (PILOT) - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - - Other Services & Charges 2,000 Total Services & Chargea 7,891 11,957 18,974 3,332 18,000 18,000 18,000 18,000 18,000 974 -5.1 capital Total Expenditures by Type 7,891 11,957 18,974 3,332 18,000 18,000 18,000 18,000 18,000 (974) -5.1% Net Surplus / (Deficit) (778) (1,272) (974) 372 150 153 156 159 162 Beginning Cash Balance 28,763 27,985 26,729 26,729 25,755 25,905 26,058 26,214 26,373 Cash Adjustments 1 16 - (15) - - - - - Ending Cash Balance 27,985 26,729 25,755 27,086 25,905 26,058 26,214 26,373 26,536 Cash Reserves Target 1,578 2,391 3,795 666 3,600 3,600 3,600 3,600 3,600 20.00 Explain Significant Revenue and E enditure Chan s Below. - Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. Starting 2013, we were able to not only advertise on the Electronic Billboard at the Linebacker, but c< cure sponsorships to help fund the advertising for it. 32 City of South Bend, Indiana 2016 Budget Morris & Palais Marketing - 273 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose The Morns Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non - reverting fund to receive monies from the selling of commercial promotions and advertising on the marquee attached to The Morns Performing Arts Center; to receive monies from marketing sponsorships such as commercial ads on the ticket envelopes; and to accept donations to the Morris Performing Arts Center and Palais Royale (Morris Complex). All sums collected are used for the sole purpose of assisting with continued promotions for both the Morris PAC and the Palais Royale (Morris Complex). 2015 Accomplishments & Outcomes - Secured sponsors for Ticket Stock - Secured sponsors for Ticket Envelopes - Secured 5 sponsors for the TV Monitors in the Lobby - Gave approximately 33 tours which included over 450 people - Secured sponsors for the DTSB Electronic Billboard message Co -Op 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) - Continuously secure sponsorships for Ticket stock and Ticket envelopes - Continuously secure sponsorships for the DTSB Electronic Billboard Co -Op - Continuously secure sponsorships for the TV Monitors in the Grand Lobby Economic Development (ED) Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target - Secure Sponsorships ticket stock and ticket envelopes GG Output 2 2 2 2 - Secure Sponsorships for the TV monitors in the Lobby GG Outcome 5 5 5 5 - Give tours of the Morris Complex GG Outcome 45 xx 33 40 - Secure future Sponsorships for the DTSB billboard (weeks) GG Outcome 45 22 35 40 Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Challen es /O ortunities with a focus on solutions - Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. - Challenge: - Securing business sponsorships when many NFP also seeking funds. - Solutions: - will inquire and ask for the support from multiple businesses when deemed appropriate. 33 34 2015 2015 2015 6/30/15 2016 2013 2019 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET MORRIS & PALAIS MARKETING 273- 0000 - 361.00 -00 INTEREST ON INVESTMENTS 95 75 100 100 110 91 150 LEVEL TEXT TEXT AMT O1 2016 ESTIMATED INTEREST ON FUND BALANCES 150 150 ------ ** MORRIS & PALAIS MARKETING - - - - -- ------ - - - - -- ------ 95 75 - - - - -- ------ 100 - - - - -- ------ 100 - - - - -- ------ 110 - - - - -- ------ 91 - - - - -- 150 34 35 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 273 - 0404 - 360.24 -00 MARQUEE SALES 7,018 10,610 17,900 17,900 7,008 3,613 18,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 18,000 SPONSORED TICKET STOCK SPONSORED TICKET ENVELOPES SPONSORED DTSB /BILLBOARD ADS TOUR DONATIONS SPONSORS FOR THE LOBBY MONITORS 18,000 ** MORRIS PAC ------ - - - - -- 7,018 ------ - - - - -- ------ 10,610 - - - - -- ------ 17,900 - - - - -- ------ 17,900 - - - - -- ------ 7,008 - - - - -- ------ 3,613 - - - - -- 18,000 *** MORRIS & PALAIS MARKETING ------ - - - - -- 7,113 ------ - - - - -- ------ 10,685 - - - - -- ------ 18,000 - - - - -- ------ 18,000 - - - - -- ------ 7,118 - - - - -- ------ 3,704 - - - - -- 18,150 7,113 10,685 18,000 18,000 7,118 3,704 18,150 35 ACCOUNT NUMBER ACCOUNT DESCRIPTION MORRIS & PALAIS MARKETING 273- 0404 - 415.33 -01 OUTSIDE PRINTING SERVICES LEVEL TEXT O1 PRINTING AND ADVERTISING TICKET ENVELOPES PRINTING AND ADVERTISING TICKET STOCK DTSB ELECTRONIC BILLBOARD MESSAGE CO -OP DTSB CO -OP CCMIDE RCLALS ON WSBT MISCELLANEOUS * OTHER SERVICES & CHARGES 273- 0404 - 453.39 -89 MISC. CHARGES & SERVICES * OTHER SERVICES & CHARGES ** MORRIS PAC * ** MORRIS & PALAIS MARKETING 2015 2015 2015 2013 2014 ORIGINAL ACTUAL ACTUAL BUDGET 5,891 11,957 18,000 18,974 TEXT AMT 3,332 18,000 3,800 3,332 3,332 3,000 18,974 3,332 3,600 18,000 4,000 3,600 18,000 - - - - - -- 5,891 ------ - - - - -- ------ 11,957 - - - - -- 18,000 2,000 0 0 - - - - - -- 2,000 ------ - - - - -- ------ 0 - - - - -- 0 7,891 11,957 18,000 7,891 11,957 18,000 7,891 11,957 18,000 2015 2015 6/30/15 2016 AMENDED Y -T -D YTD PROPOSED BUDGET ACTUAL Actual BUDGET 18,974 3,332 3,332 18,000 18,974 3,332 3,332 18,000 0 0 0 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- 0 18,974 3,332 3,332 18,000 18,974 3,332 3,332 18,000 18,974 3,332 3,332 18,000 36 City of South Bend, Indiana 2016 Budget Morris PAC Improvement - 416 Fund Summary - Operating and Capital Budget 37 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Acnral Budget 2015 -2016 Change REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services 100,535 79,779 100,000 33,091 100,000 110,000 112,500 115,000.00 117,500 - 0.0% Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 1,412 1,353 1,500 1,756 2,000 2,100 2,200.00 2,300 2,400.00 500 ,,., Transfers In Total Revenue 101,947 81,132 101,500 34,847 102,000 112,100 114,700 117,300 119,900 500 EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies 13,632 9,583 30,210 11,225 25,000 20,000 20,000 20,000.00 10,000 5,210 -11,2 % Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs & Maintenance 4,741 5,056 40,038 16,473 39,000 30,000 30,000 20,000 15,000.00 (1,038) -16 6 Interfund Allocations - - - - - - - - - - - Administration - - - - - IT Payments in Lieu of Taxes (PILOT) - - - - - Central Stores - - - - - Print Shop - - - - - GIS liability Insurance - - - - - Telephone - - - - - Unemployment Insurance - - - - - 311 Call Cmtcr - - - - - Utilities - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - Other Services & Charges 7,204 7,883 Total Services & Charges 11,945 12,939 40,038 16,473 39,000 30,000 30,000 20,000 15,000 1,038 -2.6% Capital 15,825 20,000 15,000 30,000 50,000 Total Expenditures by Type 41,405 22,522 70,248 27,698 64,000 70,000 65,000 70,000 75,000 (6,248) -8.9% Net Surplus / (Deficit) 60,542 58,610 31,252 71149 38,000 42,100 49,700 47,300 44,900 Beginning Cash Balance 396,268 456,810 515,718 515,718 546,970 584,970 627,070 676,770 724,070 Cash Adjustments 0 298 - (298) - - - - - Ending Cash Balance 456,810 515,718 546,970 522,569 584,970 627,070 676,770 724,070 768,970 Cash Reserves Target 8,281 4,504 14,050 5,540 12,800 14,000 13,000 14,000 15,000 20.00 Explain Significant Revenue and Expenditure Changes Below: During the 2016 calendar year, we expect an increased number of events due to the 2016 -2017 Broadway Theater League season (Wicked with 16 performances). 37 City of South Bend, Indiana 2016 Budget Morris PAC Improvement - 416 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose This fund was established for the purpose of renovating, remodeling, or, otherwise improving the facilities and / or services to the patrons of the Morris Performing Arts Center. Funds are received from a per ticket surcharge included on every sold ticket. 2015 Accomplishments & Outcomes - Audio upgrades were completed - Stage Curtain track replaced - Stage Fire Curtain upgraded 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) Good Government (GG) Economic Development (ED) Key Performance Indicators KPI's City Measure Goal 2017 Long Term 2014 2015 2016 Type Goal Actual Estimated Target - Surcharge Collected GG Outcome $110,000 $79,779 $100,000 $100,000 Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Chan es /Chatlen es /O ortunities with a focus on solutions - One of the challenges of attracting more acts / performances depends on our marketability and availability of house equipment to be up to date. 38 City of South Bend, Indiana 2016 Budget Morris PAC Improvement - 416 Fund Summary - Five -Year Capital Improvement Plan 39 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital No capital Request for 2015 - - - - - - No capital Request for 2016 - - - - - - - Dimmer Rack Upgrade (Lighting 1/3) Cash - - 20,000 - - - 20,000 Existing equipment is 15 years old -out of date with current production needs ETC Console Replacement (Lighting 2/3) Cash - - - 15,000 - - 15,000 Existing equipment is 15 years old -out of dale with current production needs Unison Control Upgrade (Lighting 3/3) Cash - - - - 30,000 - 30,000 Existing equipment is 15 years old -out of date with cuexent production needs Main Stage Curtain Replacement Cash - - - - - 50,000 50,000 Existing equipment is 15 years old and showing signs of excessive wear and dry Totals - - 20,000 15,000 30,000 50,000 115,000 39 cot Project Capital 39 ACCOUNT NUMBER ACCOUNT DESCRIPTION MORRIS CIVIC IMPROVEMENT 416- 0000 - 347.02 -01 TICKET SURCHARGE LEVEL TEXT 01 2016 ESTIMATED BASED ON HISTORICAL TRENDS 416- 0000 - 361.00 -00 INTEREST ON INVESTMENTS LEVEL TEXT 01 2016 ESTIMATED INTEREST ** MORRIS CIVIC IMPROVEMENT * ** MORRIS CIVIC IMPROVEMENT 40 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 100,535 79,779 100,000 100,000 TEXT AMT 100,000 100,000 1,412 1,353 1,500 1,500 TEXT AMT 2,000 2,000 101,947 81,132 101,500 101,500 101,947 81,132 101,500 101,500 101,947 81,132 101,500 101,500 40 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 35,530 33,091 100,000 2,104 1,756 2,000 37,634 34,847 102,000 37,634 34,847 102,000 37,634 34,847 102,000 41 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET MORRIS CIVIC IMPROVEMENT 416- 0404 - 453.23 -20 SMALL TOOLS & EQUIPMENT 13,632 9,583 20,000 30,210 20,997 11,225 25,000 LEVEL TEXT TEXT AMT 01 MISC.& UNEXPECTED REPAIRS / IMPROVMENTS 25,000 25,000 ------ * SUPPLIES - - - - -- 13,632 ------ - - - - -- ------ 9,583 - - - - -- ------ 20,000 - - - - -- ------ 30,210 - - - - -- ------ 20,997 - - - - -- ------ 11,225 - - - - -- 25,000 416- 0404 - 453.36 -01 BUILDING SERVICES 4,741 5,056 40,000 40,038 21,157 16,473 39,000 LEVEL TEXT TEXT AMT 01 DECORATIVE PAINTING / REPAIRS 7,000 MISC. & UNEXPECTED REPAIRS /IMPROVEMENTS 25,000 LOADING DOCK DOOR UPGRADE 3,000 BOX OFFICE CARPET REPLACEMENT 4,000 39,000 416- 0404 - 453.39 -89 MISC. CHARGES & SERVICES 7,204 7,883 0 0 0 0 0 ------ * OTHER SERVICES & CHARGES - - - - -- 11,945 ------ - - - - -- ------ 12,939 - - - - -- ------ 40,000 - - - - -- ------ 40,038 - - - - -- ------ 21,157 - - - - -- ------ 16,473 - - - - -- 39,000 416 - 0404 - 901.43 -08 THEATER EQUIPMENT ------ 15,828 - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- ------ 0 - - - - -- * CAPITAL 15,828 0 0 0 0 0 0 ------ ** MORRIS PAC - - - - -- 41,405 ------ - - - - -- ------ 22,522 - - - - -- ------ 60,000 - - - - -- ------ 70,248 - - - - -- ------ 42,154 - - - - -- ------ 27,698 - - - - -- 64,000 ------ *** MORRIS CIVIC IMPROVE[ENT - - - - -- 41,405 ------ - - - - -- ------ 22,522 - - - - -- ------ 60,000 - - - - -- ------ 70,248 - - - - -- ------ 42,154 - - - - -- ------ 27,698 - - - - -- 64,000 41,405 22,522 60,000 70,248 42,154 27,698 64,000 41 City of South Bend, Indiana 2016 Budget Palais Royale - 101 -0405 Fund Summary - Operating and Capital Budget 42 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % 2017 2018 2019 2020 Description Actual Actual Budget Arm.l Budget 2015 -2016 Change EXPENDITURES BY TYPE Personnel Salaries & Wages 149,291 162,316 184,454 82,659 167,530 170,881 174,298 177,784 181,340 (16,924) -9.2% Frin eBenefits 56,263 66,905 79,051 37,181 77,027 78,568 80,139 81,742 83,377 Total Personnel 205,554 229,221 263,505 119,840 244,557 249,448 254,437 259,526 264,716 18,948 -7.2% supplies 10,111 8,026 23,897 4,068 28,350 28,917 29,495 30,085 30,687 4,453 18.6% Services & Charges Professional Services - - 892 - - - - - - (892) - 100.0% Printing & Advertising 40,344 36,961 58,547 20,831 36,500 37,230 37,975 38,734 39,509 (22,047) -37.7% Utilities 66,627 67,146 77,000 39,162 75,000 76,500 78,030 79,591 81,182 (2,000) -2.6% Education & Training - 805 1,000 - 1,000 1,020 1,040 1,061 1,082 - 0.0% Travel 650 1,718 2,700 150 1,950 1,989 2,029 2,069 2,111 (750) -27.8% Repairs & Maintenance 66,847 46,068 80,845 25,464 70,500 71,910 73,348 74,815 76,311 (10,345) -12.8% Interfund Allocations 5,688 10,176 11,007 5,505 11,939 12,178 12,422 12,670 12,923 932 8.5% Administration - - - - - IT Payments in Lieu of Taxes (PILOT) - - - - - Central Stores 289 295 301 307 313 Print Shop 1,861 1,898 1,936 1,975 2,014 GIS liability Insurance 9,789 9,985 10,185 10,389 10,596 Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - utilities - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Tomsfees Out - - - - - - - - - - - Othee Services & Charges 1,139 1,205 2,900 1,197 21500 2,550 2,601 2,653 2,706 400 -13.8% Total Services & Charges 181,295 164,079 234,891 92,309 199,389 203,377 207,445 211,593 215,825 35,502 -15.1 Capital 14,000 562 13,000 35,000 45,000 30,000 ]4,000 - 100.0% Toad Expenditures by Tvpe 396,960 401,326 536,293 216,779 472,296 494,742 526,377 546,205 541,229 (63,997) -11.9% Ex lain Si nificant Revenue and E enditure Changes Below: - 60% of the salary of one staff member from the Morris Complex was allocated to the Palms Royale budget and 40% to the Morris PAC budget. - 40% of the salary of two staff members from the Morris Complex was allocated to the Palais Royale budget and 60% to the Morris PAC budget. 30% of the salary of two staff members from the Morris Complex was allocated to the Palais Royale budget and 70% to the Morris PAC budget. 42 City of South Bend, Indiana 2016 Budget Palais Royale - 101 -0405 Fund Summary - Description; Accomplishments; Goals; KPI's Fund Description & Purpose Operating expenses of the Palais Royale, Premier banquet /meeting facility in the region; provide exquisite food and beverage catering service, support the economy and growth of downtown South Bend. Palms Royale is distinguish by its history and ambiance and expects to serve a wide and far reaching customer base - social and business. 2015 Accomplishments & Outcomes - www.PalaisRoyale.org website updated with a complete new look, more information, photos and functionality. The Palais Royale has received many unsolicited positive comments on the facility, food and especially the service. We are building upon success and booking a wide variety of events including wedding receptions, corporate events, trade shows, fundraising events, proms, reunions, holiday parties and more! We remain the Premier banquet /meeting facility in this region for all events demanding superior services, fine dining, and well- maintained historical atmosphere. We are striving to increase the positive economic impact the Palais Royale currently has on the downtown South Bend. 2016 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) To build upon successes and book a wide variety of events. Today, after being returned to its 1920s grandeur, the Palais Royale is now the preferred venue in the area for wedding receptions, corporate events, trade shows, fund- raising events,. Proms, reunions, holiday parties and more! Good Government (GG) To remain the premier banquet /meeting facility in this region for all events demanding superior services, fine dining, and well- maintained historical atmosphere. Economic Development (ED) To strive to increase the positive economic impact the Palais Royale currently has on the downtown South Bend. The Palais Royale has a yearly economic impact of over 2.4 million Dollars on the City of South Bend. Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target Palais Royale Revenue Earned ED Output 400,000 222,414 335,270 324,012 Palais Royale Hotel Room Generated ED Output 1,700 1,400 1,500 1,600 Types: output, efficiency, effectiveness, quality, outcome, technology 2016 Significant Changes/Challenges/Opportunities with a focus on solutions - Booking weekday events at the Palais Royale remains a challenge because major competitors have free adjacent parking lots on their premises. The Morris Inn located at the University of Notre Dame was newly renovated and is a competitor for Notre Dame Basilica Wedding Receptions and guests can book hotel rooms at that location. Palais continue to collaborate with DoubleTree Hotel staff to negotiate special room rates to help entice new clients to hold events at the Palais Royale. Revenue has increased yearly towards being self sufficient. Hotel rooms generated is under reported as we are unable to get exact numbers from hotels, but the numbers we do capture are excellent. Once again, the Palais does not receive support from the Hotel Motel Tax Board. 43 City of South Bend, Indiana 2016 Budget Palais Royale - 101 -0405 Fund Summary - Full -Time Employees 44 Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full-Time Employees) Non - Bargaining Director of Financial Services 0.4 0.4 0.4 0.3 0.3 0.3 0.3 0.3 Director of Marketing and Promotions 0.4 0.4 0.4 0.3 0.3 0.3 0.3 0.3 Event Service Technician I 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Executive Director Morris PAC 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 Manager - Assistant Facility Operations 0.8 0.8 0.8 0.6 0.6 0.6 0.6 0.6 Manager - Maintenance 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 Total Non - Bargaining 3.4 3.4 3.4 3.0 3.0 3.0 3.0 3.0 Bargaining Total Bargaining - Total Full-Time Employees 3.4 3.4 3.41 3.0 1 3.0 3.0 3.0 3.0 Explain Significant Staffing Changes Below: 60% of the salary of one staff member from the Morris Complex was allocated to the Palais Royale budget and 40% to the Morris PAC budget 40% of the salary of two staff members from the Morris Complex was allocated to the Palais Royale budget and 60% to the Morris PAC budget 30% of the salary of two staff members from the Morris Complex was allocated to the Palais Royale budget and 70% to the Morris PAC budget 44 City of South Bend, Indiana 2016 Budget Palais Royale - 101 -0405 Fund Summary - Five -Year Capital Improvement Plan 45 Minimum Equipment $10,000 Thresholds Buildings $100,000 Funding 2015 BUDGET FORECAST 2016 2017 2018 2019 2020 Total Name Source Budget justification Replacement Capital A/V Sound Upgrade Cash 14,000 - - - - - - Much needed upgrades. AN Lighting Upgrades Cash - - 13,000 - - - 13,000 Upgrade existing ellipsoidal lights to LED lights will reduce energy costs. Amp Rack Upgrade Cash - - - 15,000 - - 15,000 Upgrade /replace with new digital components to improve hose sound. Curtain Replacement Cash - - - 20,000 - - 20,000 Replace dry rotten curtains /drapes azound perimeter of ballroom(Phase I). Carpet Replacement (3rd floor and stairs) Cash - - - - 25,000 - 25,000 Replace carpet due to weaz and tear. Curtain Replacement Cash - - - - 20,000 - 20,000 Replace dry rotten curtains /drapes around perimeter of ballroom(Phase II). Masonry Repairs (exterior) Cash - - - - - 10,000 10,000 Repair needed to protect against weather related damage Curtain Replacement Cash - - - - - 20,000 20,000 Replace dry rotten curtains/drapes Totals 14,000 - 13,000 35,000 45,000 30,000 123,000 45 around perimeter of ballroom(Phase III). Project Capital 45 46 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 101- 0405- 360.00 -00 MISCELLANEOUS REVENUE 6,289 3,454 7,000 7,450 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 7,000 NEW YEAR EVE, BOB AND TOM, ETC. 7,000 101 - 0405- 360.12 -00 ROOM RENTAL 42,565 38,357 49,320 49,320 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 49,572 RENTAL OF THE RETAIL SPACE 49,572 101- 0405- 360.18 -00 CONCESSION 169,340 123,980 187,500 187,500 LEVEL TEXT TEXT AMT O1 MIN. OF $650,000 GROSS SALES AT 25% CONCESSION 2016 ESTIMATE 162,500 162,500 101 - 0405- 362.02 -00 BALLROOM RENTAL 64,151 41,829 72,000 72,000 LEVEL TEXT TEXT AMT O1 2016 ESTIMATE 82,500 MORE WR, LUNCHEONS, HOLIDAY PARTIES, NFP AVERAGE OF 55 EVENTS AT $1,500.00 82,500 101- 0405- 380.10 -99 MISC. REIMBURSEMENTS 18,529 14,794 19,000 19,000 LEVEL TEXT TEXT AMT O1 3% OF CATERING SALES, 2% OF RENTAL OF BALLROOM 17,670 MISC. REIMBURSEMNTS- DUMPSTER, PHONE, EMAIL, ETC. 4,770 2016 ESTIMATE 22,440 ** PALAIS ROYALE BALLROOM 300,874 222,414 334,820 335,270 46 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 7,450 7,450 7,000 24,786 16,524 49,572 97,633 64,960 162,500 39,578 31,827 82,500 10,759 7,345 22,440 180,206 128,107 324,012 47 2015 6/30/15 2016 2015 2015 PROPOSED 2013 2014 ORIGINAL AMENDED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET 101- 0405- 453.10 -01 REGULAR 139,782 146,743 158,454 158,454 LEVEL TEXT TEXT AMT 01 1 EXECUTIVE DIRECTOR - MORRIS PAC AT X.40 OF $93,636 37,454 1 FACILITY OPERATIONS MANAGER (NEW TITLE) AT X.40 23,066 1 DIRECTOR OF MKTG & PROMOTIONS AT X.30 16,405 1 DIRECTOR OF FINANCIAL SERVICES AT X.30 17,916 1 MANAGER - ASSISTANT FACILITY OPERATIONS AT 60% 20,955 1 EVENT SERVICE TECHNICIAN II (NEW TITLE) 30,733 FULL TIME -2, PT HOURLY 1 146,529 101 - 0405 - 453.10 -05 TEMPORARY SERVICES 0 0 1,000 1,000 LEVEL TEXT TEXT AMT 01 TEMPORARY SERVICES 1,000 1,000 101 - 0405- 453.10 -09 PERMANENT PART TIME 9,509 15,573 25,000 25,000 LEVEL TEXT TEXT AMT 01 PART -TIME FRONT DESK 20,000 20,000 101- 0405 - 453.11 -01 FICA - REGULAR 11,138 12,119 14,471 14,471 LEVEL TEXT TEXT AMT 01 REGULAR SALARIES $146,530 X 7.65% 11,210 PART - TIME /TEMPORARY $20,000 X 7.65% 1,530 12,740 101 - 0405 - 453.11 -04 PERF - REGULAR 13,978 16,435 18,386 18,386 LEVEL TEXT TEXT AMT 01 REGULAR SALARIES $146,530 11.2% 16,411 16,411 101- 0405- 453.11 -07 UNEMPLOYMENT COMP 1,058 450 946 946 LEVEL TEXT TEXT AMT 01 REGULAR WAGES - $146,530 X .25% 366 PART - TIME /TEMPORARY - $20,000 X .25% 50 416 101 - 0405 - 453.11 -08 GROUP INSURANCE - HEALTH 26,847 34,285 41,108 41,108 LEVEL TEXT TEXT AMT 01 LONG TERM DISABILITY: 47 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 98,163 75,299 146,529 0 0 1,000 9,793 7,360 20,000 8,010 6,111 12,740 10,974 8,413 16,411 315 237 416 25,692 20,554 43,489 48 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 1 EMP X $96.00 96 1 EMP X $96.00 X 60.00% 58 2 EMP X $96.00 X 40.00% 77 2 EMP X $96.00 X 30.00% 58 HEALTH INSURANCE COVERAGE: 1 EMP X $14,400.00 14,400 1 EMP X $14,400.00 X 60.00% 8,640 2 EMP X $14,400.00 X 40.00% 11,520 2 EMP X $14,400.00 X 30.00% 8,640 43,489 101- 0405- 453.11 -09 GROUP INSURANCE - LIFE 406 408 408 408 255 204 360 LEVEL TEXT TEXT AMT O1 LIFE INSURANCE: 1 EMP X $120.00 120 1 EMP X $120.00 X 60.00% 72 2 EMP X $120.00 X 40.00% 96 2 EMP X $120.00 X 30.00% 72 360 101- 0405 - 453.11 -22 PARKING ALLOWANCE 1,480 1,836 2,376 2,376 1,260 936 2,160 LEVEL TEXT TEXT AMT O1 PARKING ALLOWANCE: 2 EMP X $45.00 X 12 MONTHS 1,080 1 EMP X $45.00 X 12 MONTHS X 60.00% 324 2 EMP X $45.00 X 12 MONTHS X 40.00% 432 2 EMP X $45.00 X 12 MONTHS X 30.00% 324 2,160 101 - 0405 - 453.11 -24 CELL PHONE ALLOWANCE 1,356 1,372 1,356 1,356 847 726 1,452 LEVEL TEXT TEXT AMT O1 2 EMP WITH $55.00 AT 40% FOR 12 MONTHS 528 1 EMP WITH $35.00 AT 100% FOR 12 MONTHS 420 I EMP WITH $35.00 AT 60% FOR 12 MONTHS 252 2 EMP WITH $35.00 AT 30% FOR 12 MONTHS 252 1,452 ------ * PERSONNEL SERVICES - - - - -- 205,554 ------ - - - - -- ------ 229,221 - - - - -- ------ 263,505 - - - - -- ------ 263,505 - - - - -- ------ 155,309 - - - - -- ------ 119,840 - - - - -- 244,557 101- 0405 - 453.21 -02 PRINT SHOP 560 3,820 4,007 4,007 2,005 1,503 1,000 LEVEL TEXT TEXT AMT O1 PRINT SHOP COSTS AFTER ALLOCATION 1,000 1,000 48 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0405 - 453.21 -03 C.S.OTHER OFFICE SUPPLIES LEVEL TEXT 01 OTHER OFFICE SUPPLIES -CS 101 - 0405- 453.21 -04 OTHER - OFFICE SUPPLIES LEVEL TEXT 01 OTHER OFFICE SUPPLIES 101 - 0405- 453.21 -05 SMALL OFFICE EQUIPMENT LEVEL TEXT 01 SMALL OFFICE EQUIPMENT 101- 0405 - 453.22 -05 UNIFORMS LEVEL TEXT 01 UNIFORMS 101 - 0405 - 453.22 -21 HOUSEHOLD,LAUNDRY,CLEAN LEVEL TEXT 01 CLEANING SUPPLIES SUPPLIES TO REFINISH /RESURFACE HARDWOOD FLOORS 101- 0405 - 453.22 -24 OTHER OPERATING SUPPLIES LEVEL TEXT 01 OTHER OPERATING SUPPLIES (OUTSIDE) 101 - 0405 - 453.23 -01 BUILDING MATERIALS LEVEL TEXT 01 REPAIRS & MAINT. SUPP BUILD. MAINT 101 - 0405 - 453.23 -10 REPAIR PARTS LEVEL TEXT 01 REPAIR SUPPLIES, PARTS, 49 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 117 58 300 300 59 59 300 TEXT AMT 300 300 603 301 1,650 1,650 16 16 750 TEXT AMT 750 750 304 0 500 500 130 130 500 TEXT AMT 500 500 0 517 600 600 83 83 600 TEXT AMT 600 600 3,110 1,854 5,000 5,000 876 876 11,500 TEXT AMT 3,500 8,000 11,500 134 106 200 200 70 70 200 TEXT AMT 200 200 510 775 8,000 9,140 1,487 1,068 2,000 TEXT AMT 2,000 2,000 132 0 500 500 0 0 500 TEXT AMT 500 49 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0405 - 453.23 -20 SMALL TOOLS & EQUIPMENT LEVEL TEXT 01 SMALL TOOLS AND EQUIPMENT CLEANING EQUIPMENT - HARDWOOD FLOORS 101 - 0405 - 453.23 -99 OTHER REPAIR & PAINT. SUP LEVEL TEXT 01 MISC. MAINTENANCE SUPPLIES * SUPPLIES 101 - 0405 - 453.31 -06 OTHER PROFESSIONAL SVCS 101- 0405- 453.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT 01 2016 FIXED COST ALLOCATION #4 CENTRAL STORES 101- 0405 - 453.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT 01 PRINT SHOP FIXED ALLOCATION #5 101- 0405 - 453.32 -02 POSTAGE LEVEL TEXT 01 POSTAGE 101 - 0405 - 453.32 -05 OTHER COMM /TRANS LEVEL TEXT 01 MISC. COPMIUNICATIONS 101 - 0405 - 453.32 -22 TRAVEL - AIRFARE LEVEL TEXT 01 AIRFARE 50 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 500 3,860 351 1,000 1,000 77 46 10,000 TEXT AMT 4,000 6,000 10,000 781 244 1,000 1,000 217 217 1,000 TEXT AMT 1,000 1,000 - - - - - -- 10,111 ------ - - - - -- ------ 8,026 - - - - -- ------ 22,757 - - - - -- ------ 23,897 - - - - -- ------ 5,020 - - - - -- ------ 4,068 - - - - -- 28,350 0 0 0 892 892 0 0 276 180 342 342 227 171 289 TEXT AMT 289 289 0 0 0 0 0 0 1,861 TEXT AMT 1,861 1,861 224 269 1,200 1,200 200 164 1,000 TEXT AMT 1,000 1,000 300 300 300 300 225 150 300 TEXT AMT 300 300 0 576 600 600 0 0 600 TEXT AMT 600 50 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0405 - 453.32 -23 TRAVEL - HOTEL LEVEL TEXT 01 HOTEL 101 - 0405- 453.32 -24 TRAVEL - MEALS LEVEL TEXT 01 MEALS 101- 0405- 453.32 -25 TRAVEL - OTHER LEVEL TEXT 01 OTHER 101 - 0405 - 453.33 -01 OTHER THAN OFFICE SUPPLY LEVEL TEXT 01 NEW BROCHURES, BANNERS, FLYERS, HOLIDAY CARDS, SURVEY SHEETS, MISC POSTCARDS MAILERS, SALES PRESENTATION FOLDER, LITERATURE /STUFFERS BUSINESS CARDS, EMPLOYMENT ADS. 101 - 0405 - 453.33 -03 PROMOTIONAL LEVEL TEXT 01 PROMOTIONAL ITEMS 101 - 0405- 453.34 -02 LIABILITY INSURANCE LEVEL TEXT 01 2016 FIXED COST ALLOCATION #7 LIABILITY INSURANCE 101- 0405- 453.35 -01 ELECTRIC LEVEL TEXT 01 INCLUDES COST ALLOCATION 1,500 38,906 35,479 40,000 55,547 TEXT AMT 35,000 35,000 5,412 9,996 10,665 10,665 TEXT AMT 9,789 9f789 45,785 40,834 50,000 50,000 TEXT AMT 45,000 45,000 51 21,205 19,831 35,000 7,112 5,334 9,789 27,508 24,154 45,000 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 600 295 637 1,000 1,000 185 0 650 TEXT AMT 1,000 1,000 0 75 500 500 130 0 200 TEXT AMT 200 200 55 130 300 300 0 0 200 TEXT AMT 300 300 1,438 1,482 3,000 3,000 1,000 1,000 1,500 TEXT AMT 1,500 1,500 38,906 35,479 40,000 55,547 TEXT AMT 35,000 35,000 5,412 9,996 10,665 10,665 TEXT AMT 9,789 9f789 45,785 40,834 50,000 50,000 TEXT AMT 45,000 45,000 51 21,205 19,831 35,000 7,112 5,334 9,789 27,508 24,154 45,000 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0405 - 453.35 -02 GAS LEVEL TEXT O1 INCLUDES COST ALLOCATION 101 - 0405- 453.35 -04 WATER LEVEL TEXT O1 WATER USAGE 101 - 0405- 453.36 -01 BUILDING SERVICES LEVEL TEXT O1 WATER SOFTNER HVAC (5/1 /2015 - 4/30/2018 CONTRACT) ELEVATOR STATE LICENCE ELEVATOR MAINTENANCE (ENDS 02/28/2018) COPIER REFUSE DISPOSAL (CITY WIDE CONTRACT) FIRE ALARM MONITORING ANNUAL FIRE SYSTEM INSPECTION ANNUAL SPRINKLER TEST CCTV MAINTENANCE PLUMBING, WALLS, DOORS, WINDOWS MAT RENTAL & CLEANING 101 - 0405 - 453.36 -04 COMPUTER EQUIPMENT LEVEL TEXT O1 EVENT BOOKING ANNUAL FEES ELKHART.NET MONTHLY SERVICE MISC. SERVICES 101 - 0405 - 453.36 -05 OTHER EQUIPMENT LEVEL TEXT O1 EQUIPMENT REPAIR 101 - 0405 - 453.39 -10 SUBSCRIPTIONS LEVEL TEXT O1 SUBSCRIPTIONS 52 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 9,965 11,648 12,000 12,000 TEXT AMT 15,000 15,000 10,877 14,664 15,000 15,000 TEXT AMT 15,000 15,000 62,037 43,039 65,000 71,472 TEXT AMT 600 27,716 120 1,750 700 11,000 450 500 350 200 21,014 600 65,000 2,631 2,200 4,500 4,500 TEXT AMT 1,250 960 790 3,000 2,179 829 3,500 4,873 TEXT AMT 2,500 2,500 100 100 200 200 TEXT AMT 200 52 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 8,963 8,857 15,000 9,225 6,151 15,000 25,113 23,026 65,000 1,238 1,138 3,000 1,300 1,300 2,500 100 0 200 53 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 200 101 - 0405 - 453.39 -11 DUES 170 45 500 500 335 290 300 LEVEL TEXT TEXT AMT 01 DUES 300 300 101 - 0405 - 453.39 -70 EDUCATION & TRAINING 0 805 1,000 1,000 240 0 1,000 LEVEL TEXT TEXT AMT 01 EDUCATION, TRAINING 1,000 1,000 101- 0405- 453.39 -89 MISC. CHARGES & SERVICES 645 791 1,000 1,000 743 743 1,000 LEVEL TEXT TEXT AMT 01 MISC. SERVICES 1,000 1,000 ------ * OTHER SERVICES & CHARGES - - - - -- 181,295 ------ - - - - -- ------ 164,079 - - - - -- ------ 210,607 - - - - -- ------ 234,891 - - - - -- ------ 105,941 - - - - -- ------ 92,308 - - - - -- 199,389 101 - 0405- 453.43 -08 THEATER EQUIPMENT 0 0 14,000 14,000 11,075 562 0 ------ * CAPITAL - - - - -- 0 ------ - - - - -- ------ 0 - - - - -- ------ 14,000 - - - - -- ------ 14,000 - - - - -- ------ 11,075 - - - - -- ------ 562 - - - - -- 0 ------ ** PALAIS ROYALE BALLROOM - - - - -- 396,960 ------ - - - - -- ------ 401,326 - - - - -- ------ 510,869 - - - - -- ------ 536,293 - - - - -- ------ 277,345 - - - - -- ------ 216,778 - - - - -- 472,296 53 City of South Bend, Indiana 2016 Budget Palais Historic Preservation - 450 Fund Summary - Operating and Capital Budget 54 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Acmal Budget 2015 -2016 Change 2017 2018 2019 2020 REVENUES Property Taxes - - - - - - - - - - - Local Income Taxes - - - - - - - - - - - Other Taxes - - - - - - - - - - - Grants /Intergovernmental - - - - - - - - - - - Charges for Services 15,346 9,607 16,000 5,224 17,000 17,340 17,687 18,041 18,401.35 1,000 6.3% Interfuad Allocations - - - - - - - - - - - Fines & Forfeitures - - - - - - - - - - - Donations - - - - - - - - - - Other Income 215 159 150 222 300 306 312 318 324.73 150 100.0 Transfers In Total Revenue 15,561 9,766 16,150 5,446 17,300 17,646 17,999 18,359 18,726 1,150 -.I EXPENDITURES BY TYPE Personnel Salaries & Wages - - - - - - - - - - - Frin Benefits Total Personnel Supplies Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilides - - - - - - - - - - - Education & Training - - - - - - - - - - - Travel - - - - - - - - - - - Repairs &Maintenance 20,470 - 16,150 - - - - - - (16,150) -lun.0 „ Interfund Allocations - - - - - - - - - - - Administration - - - - - IT Payments in Lieu of Taxes (PILOT) - - - - - Central Stores - - - - - Print Shop - - - - GIS liability Insurance - - - - Telephone - - - - - Unemployment Insurance - - - - - 311 Call Center - - - - - Utihties - - - - - Debt Service: Principal Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Payment In Lieu of Taxes - - - - - - - - - - - Transfers Out - - - - - - - - - - Other Services & Charges Total Services & Charges 20,470 16,150 16,150 - 100.0% Capital Total Expenditures by Type 20,470 16,150 (16,150) - 100.0% Net Surplus / (Deficit) (4,909) 9,766 5,446 1 17,300 1 17,646 17,999 18,359 18,726 Beginning Cash Balance 58,304 53,395 63,198 63,198 63,198 80,498 98,144 116,143 134,501 Cash Adjustments 0 36 - (37) - - - - - Ending Cash Balance 53,395 63,198 63,198 68,607 80,498 98,144 116,143 134,501 153,228 Cash Reserves Target 4,094 - 3,230 - - - - - - 20.00 Explain Significant Revenue and Expenditure Changes Below: The Palms Royale Historic Preservation Fund was established as a separate non-reverting fund to receive monies from a 2% charge assessed on all services provided in connection with the use and rental of the Palais Royale facilities, and to receive monies from donations to the Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Pahus Royale and related facilities. We are not projecting any unexpected Historic Preservation repairs in the near future. 54 55 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET PALAIS HISTORIC PRESV FUN 450 - 0000 - 361.00 -00 INTEREST ON INVESTMENTS 215 159 150 150 268 222 300 LEVEL TEXT TEXT AMT O1 2016 ESTIMATED INTEREST 300 300 ** PALAIS HISTORIC PRESV FUN 215 159 150 150 268 222 300 55 56 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 450- 0405- 368.00 -00 HISTORIC PRESERVATION FND 15,346 9,607 16,000 16,000 7,563 5,224 17,000 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 2% OF CATERING SALES 17,000 17,000 ------ ** PALAIS ROYALE BALLROOM - - - - -- 15,346 ------ - - - - -- ------ 9,607 - - - - -- ------ 16,000 - - - - -- ------ 16,000 - - - - -- ------ 7,563 - - - - -- ------ 5,224 - - - - -- 17,000 ------ *** PALAIS HISTORIC PRESV FUN - - - - -- 15,561 ------ - - - - -- ------ 9,766 - - - - -- ------ 16,150 - - - - -- ------ 16,150 - - - - -- ------ 7,831 - - - - -- ------ 5,446 - - - - -- 17,300 15,561 9,766 16,150 16,150 7,831 5,446 17,300 56 57 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET PALAIS HISTORIC PRESV FUN 450 - 0405 - 453.36 -01 BUILDING SERVICES 20,470 0 16,150 16,150 0 0 0 * OTHER SERVICES & CHARGES ------ - - - - -- ------ 20,470 - - - - -- ------ 0 - - - - -- ------ 16,150 - - - - -- ------ 16,150 - - - - -- ------ 0 - - - - -- ------ - - - - -- 0 0 ** PALAIS ROYALE BALLROOM 20,470 0 16,150 16,150 0 0 0 * ** PALAIS HISTORIC PRESV FUN 20,470 0 16,150 16,150 0 0 0 20,470 0 16,150 16,150 0 0 0 57