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Home My WebLink About092215 Board of Public Works Agenda CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: September 3, 2015; Regular Meeting: September 8, 2015; and Claims Review: September 15, 2015 2. OPENING OF BIDS A. Wastewater Treatment Plant Belt Filter Press Rehabilitation—Project No. 115- 082 1. Funding: Environmental Services, Wastewater Repair and Maintenance (641.0630.793.36.05) B. 2015/2016 Road Salt 1. Funding: MVH and Sewers Operations and Maintenance (202.0607.431.23.40/641.0621.792.23.40) 3. OPENING OF QUOTATIONS A. Purchase and Installation of Four (4) CNG Fill Station E Stops for 3113 Riverside Drive 1. Funding: Solid Waste Materials & Equipment (611.0610.415.43.09) B. Chase Plastics Fencing Improvements—Project No. 115-015A 1. Funding: RWDA TIE (324.1050.460.31.02) C. Kennedy Park Basketball Court Installation 1. Funding: Park Bond (PB02) 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2015 or Newer, Hazmat Fire Rig (Spec X) 1. Company: Rosenbauer South Dakota, LLC 2. Amount: $579,922 3. Funding: Fire Department Capital Lease (288.0902.422.37.11/12) B. One (1) or More, 2015 or Newer, 3 '/2 Ton Utility Truck with Crane 1. Company: Selking International 2. Request for Board to Waive Delivery Requirement of Specifications that No Vendor could Meet 3. Amount: $144,608.65 ($155,608.65 less $11,000 Trade-In) 4. Funding: Water Works Capital (622.0640.415.43.02) C. One (1) or More, 2015 or Newer, Quad Axle Dump Truck 1. Company: Hill Truck Sales, Inc.; Not Low Bidder, Sole Bidder with CNG Option 2. Amount: $212,032: ($179,435 Base Price, Less $5,000 Trade-In, plus $37,597 CNG Option) 3. Funding: Organic Resources Capital Lease (641.0631.793.37.11/12) D. One (1) or More, 2015 or Newer, All-Wheel Drive SUV Police Patrol Vehicle GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 1 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Jordan Motors 2. Amount: $29,298 3. Funding: Police Capital Lease (404.0401.415.237.11/.12) E. South Entrance Improvements at the Century Center—Project No. 115-014 1. Company: Ziolkowski Construction, Inc. 2. Amount: $76,350; Base Bid plus Alternates 3. Funding: Hotel/Motel Tax (7604.42010.000.0099) F. Hotel LaSalle Renovations, Bid Package B; Roofing, Soffits and Sheet Metal Flashing and Trim—Project No. 115-033B 1. Company: Slatile Roofing& Sheet Metal Co., Inc. 2. Amount: $244,218 for Item No. 1 only of Base Bid (Board to Accept Recommendation for Partial Award) 3. Funding: RWDA TIE (324.1050.460.42.02) G. SR 23 Sidewalk from Prairie Ave. to Locust Rd. —Project No. 115-021 1. Company: Rieth-Riley Construction, Inc. 2. Amount: $124,824 3. Funding: MVH (202.0619.431.31.06) 5. REQUEST TO REJECT BIDS AND RE-ADVERTISE A. Century Center Masonry Restoration—Project No. 115-015 1. Description: All Bids over Budget 2. Funding: Hotel/Motel Tax(7304.42010.000.0099) 6. AWARD QUOTATIONS AND APPROVE CONTRACT A. Fire Department Station No. 6 Porch Enclosure 1. Company: Cabbit Concrete 2. Amount: $9,900 3. Funding: Fire Department Capital Improvements (287.0902.422.42.02) 7. CHANGE ORDERS A. Ignition Park Infrastructure, Phase 1C—Project No. 114-063A 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 4 3. Increase Amount: $111,000 4. Percent of Increase: 2.93%; Additional Fifteen (15) Days 5. Revised Contract Amount: $3,898,035.51 6. Funding: RWDA TIE (324.1050.460.31.06) B. Western Avenue Corridor Improvements—Project No. 114-033B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 2 GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 2 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 -9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $21,667.62 4. Percent of Increase: 2.31% 5. Revised Contract Amount: $958,846.31 6. Funding: Major Moves/RWDA TIE (412.0602.431.42.03 & 324.1050.460.42.03) C. Western Avenue Streetscape-Project No. 114-085A 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: Extension of Time Only, Fifteen (15) Days 4. Funding: TIE Infrastructure D. Lincoln Way West Corridor Improvements-Project No. 114-033A-Division B 1. Company: Martell Electric, LLC 2. Change Order No.: 2 3. Increase Amount: $16,280.90 4. Percent of Increase: 8.08% 5. Revised Contract Amount: $217,790.40 6. Funding: Loss Recovery(227.0602.431.42.03) E. Lincoln Way West Corridor Improvements-Project No. 114-033A-Division D 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $17,824.45 4. Percent of Increase: 5.68% 5. Revised Contract Amount: $331,742.45 6. Funding: Loss Recovery(227.0602.431.42.03) F. Lincoln Way West Corridor Improvements - Project No. 114-033A- Division E 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $38,289.30 4. Percent of Increase: 4.81% 5. Revised Contract Amount: $833,777.30 6. Funding: Loss Recovery Fund (227.0602.431.42.03) G. Digester No. 2 Upgrade and Digester Gas Cleaning-Project No. 111-029 1. Company: Grand River Construction 2. Change Order No.: 17 3. Decrease Amount: ($2,494) 4. Percent of Decrease: (0.04%) 5. Revised Contract Amount: $5,980,037 6. Funding: 2012 Sewer Bond (661.0630.415.42.06) H. Demolition of Vacant& Abandoned Houses-Project No. 115-047 - Division D 1. Company: Green Demolition Contractors, Inc. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 3 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 -9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $1,325 4. Percent of Increase: 0.28% 5. Revised Contract Amount: $470,825 6. Funding: Loss Recovery Fund (227.1201.415.39.89) 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Removal and Disposal of PCB Contaminated Soil at Ivy Tower-Project No. 115-004 1. Company: RCRA, Inc. dba Earth Services 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($600) 4. Percent of Decrease: (0.65%) 5. Total Percent of Change: 3.24% 6. Revised Contract Amount: $92,300 7. Funding: RWDA TIE (324.1050.460.31.06) B. Removal and Disposal of PCB Contaminated Soil at Ivy Tower-Project No. 115-004B 1. Company: RCRA, Inc. dba Earth Services 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($7,561.93) 4. Percent of Decrease: (12.96%) 5. Total Percent of Change: (12.96%) 6. Revised Contract Amount: $50,788.07 7. Funding: RWDA TIE (324.1050.460.31.06) C. Fellows and Ireland Intersection Improvements-Project No. 112-006 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $5,966.01 4. Percent of Increase: 0.93% 5. Total Percent of Change: 0.93% 6. Revised Contract Amount: $644,659.29 7. Funding: SSDA TIE (430.1050.460.42.03) D. Sewer Overflow Sensory Control Network, Fairfax Site -Project No. 110-091 1. Company: C&E Excavating Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $860 4. Percent of Increase: 0.27% 5. Total Percent of Change: 2.99% 6. Revised Contract Amount: $315,794 GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 4 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7. Funding: RWDA TIE (661.0621.415.42.05) 9. PROJECT COMPLETION AFFIDAVIT A. Walnut Grove Traffic Calming—Project No. 115-008 1. Company: Michiana Contracting, Inc. 2. Final Contract Amount: $22,400 3. Funding: LRSA(251.0608.451.42.96) 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Request for Qualifications for Food Management/Catering Services for Morris Performing Arts Center Complex B. Equipment Purchase for Nello Corporation, Phase IV—Project No. 115-113 1. Funding: RWDA TIE (324.1050.460.42.07) C. Equipment Purchase for Nello Corporation, Phase V—Project No. 115-114 1. Funding: RWDA TIE (324.1050.460.42.07) D. Ireland Road and High Street Intersection Improvements—Project No. 115-091 1. Funding: SSDA TIE (430.1050.460.31.06) E. Demolition of Vacant& Abandoned Houses, Phase VII—Project No. 115-117 1. Funding: Blight Elimination Program(BEP) (210.1060.460.39.82) 11. RESOLUTIONS A. No. 55-2015—A Resolution of the Board of Public Works of the city of South Bend, Indiana Approving the Donation of Funds to the Community Foundation of St. Joseph County, Inc. 1. Description: Donation of$50,000 for Development of Free Wireless Internet throughout Downtown South Bend B. No. 56-2015—A Resolution of the Board of Public Works of the City of South Bend, Indiana regarding the Purchase of Real Property Located at 2401 W. Western Avenue, South Bend, Indiana 1. Description: Approving the Acquisition of the PNA Building at the NW Corner of Olive St. and Western Avenue 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement - H. J. Umbaugh& Associates 1. Description: 2015 IDEM Required Closed Landfill Financial Assurance Test 2. Amount: $5,000 3. Funding: WWTP Operations (641.0630.793.31.04) B. Professional Services Agreement - ESRI 1. Description: Enterprise GIS Health Check 2. Amount: $12,700 GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 5 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: GIS Master Plan Implementation (404.0672.415.31.06) C. Professional Services Agreement - ESRI 1. Description: ArcGIS Training 2. Amount: $18,725 3. Funding: GIS Master Plan Implementation (404.0672.415.31.06) D. Professional Services Agreement—Enviro Solutions 1. Description: Fall 2015 Groundwater Sampling 2. Amount: $4,095 3. Funding: Water Works Operations (620.0640.602.31.06) E. Professional Services Agreement—Activate Healthcare, LLC 1. Description: Provide Employer-Based Health Clinic to Eligible City Employees and Dependents 2. Amount: $142,653 Start-Up Cost; $169,660 Build-Out Conversion and Architectural Design; Monthly Operating Fee of$25.30 per Member 3. Funding: Health Insurance Fund (711.0425.671.31.26) F. Special Purchase —Midwest Meter, Inc. 1. Description: Compatible Badger Meter Software with Five (5) Seat License 2. Amount: $18,188 3. Funding: Water Works Capital (622.0640.415.43.08) G. Amendment No. 1 to Professional Services Agreement—CHA Consulting, Inc. 1. Description: Reduce Scope of Work on Lincolnway West and Western Ave. Improvements —Project No. 114-033 2. Amount: ($13,679), New Not to Exceed Amount: $244,621 3. Funding: Major Moves (412.0602.431.42.03) H. Amendment No. 2 to Professional Services Agreement—CHA Consulting, Inc. 1. Description: Additional Scope of Work for East Bank Phase 5 Storm Sewer Separation—Project No. 114-062 2. Amount: Increase of$30,000; New Not to Exceed Total $551,000 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) L Professional Services Agreement— Donohue & Associates 1. Description: Provide Process Piping and Instrumentation Drawings for Wastewater Treatment Plant Disinfection Building as Part of the Update to the City's Risk Management Plan 2. Amount: $18,500 3. Funding: Utilities, Environmental Services, Wastewater Engineering (641.0630.793.31.02) J. Professional Services Agreement— Arcadis U.S., Inc. 1. Description: Provide Construction Administration Services for Wastewater Treatment Plant Secondary Treatment Improvements Project 2. Amount: $790,130 GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 6 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Subject to Council Appropriation of Funds; Utilities, Wastewater Engineering (641.0630.793.31.02) K. Professional Services Agreement—Trek10 1. Description: ESRI ArcGis Training/Migration of ArcGIS Storage and Processing to Cloud Environments 2. Amount: $24,000 3. Funding: GIS Master Plan Implementation (404.0672.415.31.06) L. Professional Services Agreement— AccordWare LLC 1. Description: Assist City with IRS Reporting Requirements pursuant to Patient Protection and Affordable Care Act 2. Amount: $1.75/1095-C Form (approximately 1,400 forms); $750 Implementation Fee and Postage 3. Funding: Administration and Finance (101.0401.415.31.06) M. License Agreement—Century Center 1. Description: Use of Convention Hall and Catering for Women's Leadership Conference 2. Amount: NTE $9,000 3. Funding: Administration and Finance (101.0401.415.39.89) N. Professional Services Agreement—EmNet, LLC 1. Description: Annual CSO Service Agreement plus RT-DSS Enhancement 2. Amount: $321,262.20; ($18,002.85 Monthly Fee plus a Not to Exceed On- Call Maintenance Monthly Fee of$4,769, and RT-DSS Enhancement Monthly Fee of$4,000, (billed when used)) 3. Funding: Wastewater Operations & Maintenance (641.0630.793.63.35) O. Easement Agreement—Erskine Plaza L.L.C. 1. Description: Easement at the Southwest Corner of High St. and Ireland Rd. for New Erskine Plaza Sign: Current Easement in Middle of High St. for Sign to be Released 13. LICENSES AND PERMITS A. Processions 1. Applicant: American Cancer Society a) Event: MSABC 5k Walk b) Date/Time: October 24, 2015; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: South Bend Heritage Foundation a) Event: 27a' Annual Red Ribbon March Against Drugs b) Date/Time: October 23, 2015; 9:30 a.m. to 11:00 a.m. c) Favorable Recommendations 3. Applicant: PATH, Inc. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 7 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Event: 2015 South Bend Turkey Trot b) Location: Career Academy (Nimtz Prkwy.)to Moreau Ct., to Old Cleveland Rd.; Will provide Four (4) County Police and One (1) South Bend Police Officer c) Date/Time: November 26, 2015; 8:00 a.m. to 12:00 p.m. d) See Comments B. Block Party—Non Residential 1. Applicant: Kite Realty Group a) Event: American Heart Association Heart Walk b) Location: Eddy Street from Angela Blvd. to Napoleon St. c) Date/Time: October 4, 2015; 7:00 a.m. to 4:00 p.m. d) Favorable Recommendations C. Encroachments/Revocable Permits 1. Applicant: Edward Jones/Simp Realty a) Location: 431 and 433 South Main Street b) Description: Five (5) Canvas Awnings c) Favorable Recommendations 2. Applicant: Nancy Joe Penny a) Location: 4030 South Michigan Street b) Description: Masonry Mail Box c) Engineering recommends against as obstruction in right-of-way poses a safety hazard. D. Occupancy Permit— Midland Engineering 1. Description: Request for Alley Closure South of the Building for Sixty(60) Days for Installation of New Roof on the AT&T Building 2. Location: 307 S. Main St. and South Alley 3. Dates: September 15, 2015 —November 20,2015 14. VACATIONS A. Alley Vacations 1. Applicant: Hugo Gutierrez a) Location: First North/South Alley South of Poland St. between Walnut and Webster b) Purpose: Security c) Fire Dept. gives Unfavorable Recommendation due to fire accessibility being compromised 2. Applicant: Kimberly Bonenfant-Juwong a) Location: First E/W Alley North of California Ave. between Sherman Ave. and Portage Ave. b) Purpose: Enlarge Lotto the South GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 8 CITY OF SOUTH BEND r BOARD OF PUBLIC WORKS MEETING September 22, 2015 —9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Fire Dept. gives Unfavorable Recommendation due to fire accessibility being compromised; Area Plan states the Vacation would hinder the use of the public right-of-way and make access to the lands of the aggrieved person by means of public way difficult or inconvenient and should be subject to consent from the three (3) contiguous lot owners. 15. TRAFFIC CONTROL DEVICES A. New Installation- Handicapped Accessible Parking Space Sign 1. Locations: a) 1632 N. Adams St. b) 1446 Sorin St. 2. All criteria has been met B. Temporary Traffic Restriction—Intersection of Lafayette Blvd. and Washington St. 1. Applicant: Todd Zeiger/Notre Dame School of Architecture 2. Description: Close Intersection for Launch of Helium Balloon with Camera to Capture Panoramic Photograph of Area/Historic Buildings 3. Date and Time: September 29, 2015; 11:30 a.m. to 12:30 p.m. 4. Favorable Recommendations 16. RATIFY BONDS A. Occupancy Bonds 1. Grand River Construction, Inc., Approved effective September 1, 2015 B. Contractor Bonds 1. Walls by Walls, Inc., Approved effective September 8, 2015 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 9