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Home My WebLink About2016 Budget Meetings Schedule (REVISED) 09/11/15 \PeAcfea 4 7865 Office of the City Clerk John Voorde, City Clerk August 25, 2015 TO: MEMBERS OF THE COMMON COUNCIL FROM: JOHN VOORDE, CITY CLERK The following Common Council Committee Meeting have been scheduled to take place In the South Bend Council Informal Meeting Room, 4th Floor County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana: (Please see attached schedule for departments, date and times) PERSONNEL& FINANCE KAREN WHITE, CHAIRPERSON 1. Revised (Aug .25th)2016 Operating Budget Hearings 2. Miscellaneous matters cc: Mayor Pete Buttigieg Committee Meeting List Media NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS: Auxiliary Aid or Other Services may be Available upon Request at No Charge. Please give Reasonable Advance Request when Possible. 455 County-City Building•South Bend, Indiana 46601 •(574)235-9221 •Fax(574)235-9173 •TDD(574)235-5567 Kareemah Fowler Janice Talboom Chief Deputy Deputy Ordinance Violation Clerk City of South Bend, Indiana 2016 Budget Calendar August 31, 2015 Date Time Responsible Action Item May 5, 2015 5:00 p.m. A/F Set up Naviline 2016 budget level and worksheets—NaviLine open for entry May 13, 2015 9:30 a.m-3:30 A/F IACT Annual Budget Workshop, p.m. Indianapolis, Indiana May 15, 2015 5:00 p.m. Department Heads Preliminary Revenue Estimates & Fiscal Officers Entered Into NaviLine May 22, 2015 5:00 p.m. A/F Prepare budget assumptions, instructions and allocations. May 28, 2015 8:00-2:00 p.m. Mayor,A/F, Budget Kickoff meeting at Common Council Century Center, Discovery Representatives, Ballroom Department Heads, Fiscal Officers,Key Employees & Other Stakeholders June 18, 2015 11:00-12:00 Mayor, A/F, Human Review of Compensation Study p.m. Resources, Consultant July 10, 2015 5:00 p.m. Department Heads Deadline to enter City and & Fiscal Officers Redevelopment budget requests into Naviline and update summary sheets July 20, 2015 5:30 pm Council, Mayor, A/F 2016 Preliminary Budget Discussion—Council Priorities And TIF Discussions • July 13-21, 2015 See detail Mayor's Office,A/F, Mayor's Office,A/F review of schedule Department Heads departmental budgets: below: & Fiscal Officers: July 13, 2015 1:00 p.m. Morris/Palais Royale One hour July 13,2015 3:00 p.m. Legal Department One hour July 14, 2015 1:30 p.m. Human Rights One hour July 16,2015 9:00 a.m. A/F One hour July 16,2015 10:00 a.m. Police Department Two hours July 17,2015 9:00 a.m. Building Department One hour July 17,2015 10:00 a.m. 311 Call Center One hour July 17,2015 11:00 a.m. DCI One hour July 20,2015 9:00 a.m. Parks &Recreation Two hours July 20,2015 2:00 p.m. Code/Animal Control One hour July 23,2015 9:00 a.m. Fire Department Two hours July 24, 2015 1:00 p.m. Century Center One hour July 27, 2015 9:00 a.m. Public Works Three hours City of South Bend,Indiana 2016 Budget Calendar August 31, 2015 August 17, 2015 1:00 p.m. Mayor, Fire Dept. Review Fire Department Budget A/F August 17, 2015 2:30 p.m. Mayor, Public Works, Review Public Works Budgets A/F August 17, 2015 5:00 p.m. Mayor, Common 2016 City-wide Budget Council, Clerk, A/F, Overview: Department Heads & • Goals/objectives Fiscal Officers • KPI's/outcomes • Employee summary • 5 Year CIP • Income Projections • Proposed Expenditures August 17, 2015 5:30 p.m. A/F, Human Rights, Budget Hearing—Session No. 1: Common Council Administration • 311 Call Center(101-0104) • A/F—Finance(101-0401) • A/F—Insurance(711) • A/F—HR(10I-0401) • A/F—Human Rights(101-1008,258) • A/F—Safety/Risk(226) • A/F—IT(101-0401,404-0672) • A/F—COLT Fund(404) • A/F—EDIT Fund(408) • A/F—HOF Debt Service(313) August 18,2015 8:30 a.m. A/F, DLGF DLGF Budget Workshop at 1401 S. Lafayette (Studebaker Room) August 18, 2015 7:00 p.m. A/F, Council Offsite Budget Presentation— Members, certain Community Forum for Department Heads Economic Development— LaSalle Branch Library(3232 W. Ardmore Drive) August 19, 2015 5:00 p.m. A/F, Mayor, Legal Budget Hearing—Session No. 2: Dept, Public Works, Mayor's Office(101-0101) • Common Council Legal Department(101-0501) Public Works • PW—GIS(101-0602) • • PW—Bldg.Maint(101-0602) • PW—Engineering(101-0602) • PW—Env.Services(641) • PW—LRSA Fund(251) • PW-Solid Waste(610,611) • • PW—Organic Res.(641-0631) • PW—Project Releaf(655) • PW—Central Serv.(222) • PW—Sustain.Office(222-0616) • PW—MVH/Streets(202) • PW—Sewers(641-0621) • PW—Sewer Insurance(640) • PW—T&L(202) • PW—Water Works(620) • PW—MajorMoves(412) City of South Bend, Indiana 2016 Budget Calendar August 31, 2015 August 19, 2015 Noon A/F, Legal, City Clerk File 2016 budget ordinance & Transpo budget ordinance with City Clerk for first reading August 24, 2015 7:00 p.m. Mayor, Common First Reading on 2016 City Council, Clerk,A/F, budget& 2016 Transpo budget City Attorney August 31, 2015 5:00 p.m. A/F, DCI, Common Personnel/Finance Budget Hearing Council — Session No. 4: Department of Community Investment • DCI—Planning(211) • DCI—Neigh.Engage.(211) • DCI—Business Dev.(211) • DCI—ED Resources(211) • DCI—Loss Recovery (227) • DTSB(408-0401-415-39-30) • Redevelopment Budgets (information only) September 1, 5:00 p.m. A/F Submission of 2016 budget to 2015 County Council for non-binding review (deadline 9/1/15) September 2, 2015 5:00 p.m. A/F, City Clerk, Budget Hearing—Session No. 5: Council, Police Police Department • Police—Administration(101-0801) • Police—Unifonn Div.(101-0801) • Police—Investigative(101-0801) • Police—Community Relations Division(101-0801) • Police—Prof.Standards(101-0801) • Police—Risk Manage.(101-0801) • Police—Pension Fund(702) • Police—PS LOIT(249-805) • Board of Safety(101-0103) • Other Police Funds September 8,2015 5:00 p.m. A/F, City Clerk, Fire Budget Hearing—Session No. 6: Department, Building Department, Code Building Department(600-1306) Enforcement, Animal Code EnforcementlAnimal Control ▪ Code—Administrative(600-1201) Control, Common • Code—Animal Control(600-1207) Council Fire Department • Fire—Administrative(101-0901) • Fire—EMS Capital(287) • Fire—EMS(288) • Fire—Inspection Bur(101-0901) • Fire—Instruction Bur(101-0901) • Fire—Pension Fund(701) • Fire—PS LOIT(249-0905) • City of South Bend, Indiana 2016 Budget Calendar August 31, 2015 September 9, 2015 5:00 p.m. A/F, TRANSPO, City Budget Hearing—Session No. 7: Clerk, Common • TRANSPO(none) Council • Clerk—Administrative(101-0201) • Clerk—OVB(101-0201) Common Council(101-0301) September 10, 9:30 a.m. DCI, Redevelopment Redevelopment Commission sets 2015 Commission public hearing for October 15, 2015 September 14, 5:00 p.m. A/F • Submission of Form 3 2015 Budget notice in Gateway September 21, 6:00 p.m. A/F, Council, Public Community Forum 2015 Works, DCI Notre Dame Center for Arts&Culture 1045 W. Washington Street September 23, 5:00 p.m. A/F, Parks, Budget Hearing—Session No. 3: 2015 Morris/Palais, (Rescheduled from August) Century Center, Art Culture&Arts Museum, Studebaker • Morris PAC(101-0404) Museum, Common • Palais Royale(101-0405) • Century Center(670,671) Council • Studebaker National Museum(404- 0409-453-39-30) • South Bend Museum of Art(404- ' 0408-453-39-30) Parks • Parks—GF Administration(201-1100) • Parks—GF Maintenance(201-1101) • Parks—OF Golf(201-1102) • Parks—GF Recreation(201-1103) • Parks—GF Zoo(201-1104) • Parks—GF Greenhouse(201-1106) • Parks—GF Graffiti(201-1108) • Parks—Recreation Fund(203) • Parks—Coveleski Capital(401) • Parks—Zoo Endowment(403) • Parks—Nonreverting Capital(405) • Parks—City Cemetery(730) September 23, Noon A/F, Legal, City • File 2016 Mayor, Clerk, 2015 Clerk, Council Council, non-bargaining, and bargaining salary ordinances with City Clerk September 28, 7:00 p.m. Mayor, Clerk, • First reading of 2016 2015 Council, A/F Mayor, Clerk, Council, non-bargaining and bargaining salary ordinances September 28, 7:00 p.m. Mayor, Council, A/F, Public hearings 2015 Department Heads, on 2016 City and Transpo Transpo,Fiscal budgets Officers (public hearing deadline is 10/23/15) October 1, 2015 5:00 p.m. County Council, A/F Deadline for county fiscal body to City of South Bend, Indiana 2016 Budget Calendar August 31, 2015 provide non-binding budget review prior to City adoption October 12,2015 . 7:00 p.m. Mayor, Council, A/F, Adoption of 2016 City and City Clerk, Transpo budgets (deadline Department Heads, 11/2/15) Transpo & Fiscal Officers October 12, 2015 7:00 p.m. Mayor, Council, City Adoption of 2016 Mayor, Clerk, Clerk,A/F, Legal, Council, bargaining and non- Departments bargaining salary ordinances (deadline 11/1/15) October 15, 2015 9:30 a.m. Redevelopment Public hearing and adoption of Commission, DCI 2016 Redevelopment budgets October 19, 2015 5:00 p.m. Council, City Clerk, Budget Hearing—Session No. 10 A/F,various depts. —final budget items October 26, 2015 7:00 p.m. Mayor, Council, A/F, Backup Date for Adoption of 2016 City Clerk, Civil City budgets & Salary Department Heads & Ordinances Fiscal Officers November 2, 2015 -- -- Deadline to adopt budgets,rates, levies and salary ordinances November 4, 2015 5:00 p.m. A/F Deadline to enter 2016 budget into Gateway program and file adopted budget with the County Auditor (two days after adoption) December 16, 5:00 p.m. A/F, DLGF Deadline for DLGF to accept 2015 additional appropriation requests January 1, 2016 -- -- Start of Fiscal Year January 8, 2016 5:00 p.m. A/F GFOA Budget Award Deadline (90 days after adoption) February 15, 2016 5:00 p.m. A/F, DLGF Deadline for the DLGF to certify 2016 budgets,rates and levies