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Home My WebLink About090815 Board of Works Agenda CITY OF SOUTH BEND BOARD OF PUBLIC WORKSh , MEETING xy September 8, 2015 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session: August 20, 2015; Regular Meeting: August 25, 2015; Claims Review Meeting: September 1, 2015 2. OPENING OF BIDS A. One (1) or More, 2015 or Newer, Hazmat Fire Rig (Spec X) 1. Funding: Fire Department Capital Principal & Interest(288.0902.422.37.11/.12) 3. OPENING AND AWARD OF QUOTATIONS A. Building Addition at Fire Station No. 6 1. Funding: Fire Department Capital Improvements (287.0902.422.42.02) B. Colfax Avenue Improvements, Phase 1A—Project No. 115-079 1. Funding: West Washington TIE (422.1050.460.42.03) 4. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2015 or Newer, Pavement Marking Machine 1. Company: JCL Equipment Company, Inc. 2. Amount: $184,310 3. Funding: Traffic & Lighting Capital Lease Principal and Interest (202.0607.431.37.11/.12) B. 2015 Parking Garage Deck Coatings —Project No. 115-074B 1. Company: RAM Construction Services of Michigan, Inc. 2. Amount: $466,804.44 3. Funding: Parking Garage Fund (601.1050.460.36.06) C. Demolition of Vacant and Abandoned Houses, Phase VI—Project No. 115-008 1. Company: Ritschard Bros., Inc. 2. Amount: $217,774 3. Funding: Blight Elimination Program(210.1060.460.39.82) 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2015 South Bend Water Leak Survey 1. Company: American Leak Detection 2. Amount: Unit Price $137.50/Mile 3. Funding: Water Works Operating(620.0640.605.31.06) B. Handheld Raman Identification Device for Detection of Narcotics, Explosives and Hazmat Chemicals 1. B&W Tek, Inc. 2. Amount: $42,675 3. Funding: Police Department Non-Reverting (299.0801.421.43.06) GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSh , MEETING xy September 8, 2015 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 6. REJECT BIDS AND RE-ADVERTISE A. 2015 Parking Garage Deck Coatings—Project No. 115-074A 1. Reject Division A Bids due to Exceeding the Budget 7. CHANGE ORDERS A. Wastewater Treatment Plant Nitrification Towers Demolition—Project No. 114- 076 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: Time Extension Only, Additional Thirty(30) Days to September 17, 2015 4. Funding: 2011 Sewer Bond (659.0621.415.452.05) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS A. Ignition Park Identity Signage—Project No. 115-103 1. Funding: River West Development Area TIE (324.1050.450.42.03) B. 2015 Parking Garage Deck Coatings —Project No. 115-074A 1. Funding: Parking Garage Fund (601.1050.460.36.06) C. Wastewater Treatment Plant Grit and Screenings Improvements—Project No. 114- 075 1. Title Sheet 2. Funding: Utilities, Wastewater, Pay as you Go Capital D. One (1) or More, 2015 or Newer, Four Door Hybrid Utility Vehicle (Spec AC) 1. Funding: Engineering Capital Lease Principal & Interest (101.0602.431.37.11/.12) 9. RESOLUTIONS A. No. 49-2015 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2)Police Vehicles B. No. 50-2015 —A Resolution of the South Bend Board of Public Works Authorizing Transfer of Real Property to Habitat for Humanity of St. Joseph County 1. Description: 601 Leland Ave. C. No. 51-2015 —A Resolution of the South Bend Board of Public Works Approving Participation in the Law Enforcement Support Office Program 1. Description: Approving the Enrollment and Ongoing Participation in the Law Enforcement Support Office Program D. No. 52-2015 —A Resolution of the South Bend Board of Public Works on Disposal of Surplus Property 1. Description: Retirement Presentation of Firearm—Cynthia Kilgore GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSh , MEETING xy September 8, 2015 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 E. No. 53-2015 —A Resolution of the South Bend Board of Public Works on Disposal of Surplus Property 1. Description: Retirement Presentation of Firearm—Dorian Finley F. No. 54-2015 - A Resolution of the South Bend Board of Public Works on Disposal of Surplus Property 1. Description: Retirement Presentation of Firearm—Lee Ross 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement - Plante & Moran, PLLC 1. Description: 2015 Grants SETA Compliance Training 2. Amount: $3,000 3. Funding: Administration & Finance (101.0401.415.31.06) B. Professional Services Agreement - John Pinter 1. Description: Grant Research, Development and Implementation for Mayor's Office 2. Amount: $35,000 3. Funding: COIT(404.0617.431.31.06) C. Professional Services Agreement —enFocus 1. Description: Summer Internship Program Renewal 2. Amount: $25,000 3. Funding: COIT; IT/Innovation Department (404.0672.415.31.06) D. Professional Services Agreement —enFocus 1. Description: 2015/2016 Annual Consulting 2. Amount: $80,000 3. Funding: COIT; IT/Innovation Department (404.0672.415.31.06) E. Grant Amendment—Indiana Department of Environmental Management 1. Description: Purchase Assistance for Three (3) CNG Trucks 2. Amount: Time Extension from December, 2015 to March 16, 2016 3. Funding: Solid Waste Capital F. Special Purchase —Digital Ally 1. Description: Compatible Equipment for Police In-Car Video Cameras 2. Amount: $112,995 3. Funding: Vehicle Lease (404.0401.415.37.11 & .12) G. Special Purchase —Traffic Control Corporation 1. Description: Purchase Two (2) Traffic Control Signal Cabinets at State QPA Compatible with Existing Cabinets and Equipment 2. Amount: Unit Price Amount: $19,729; Total: $39,458 3. Funding: MVH Capital(202.0607.431.42.02) H. Amendment to Professional Services Agreement —Arcadis U.S., Inc. 1. Description: Extension of Construction Administration Services GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSh , MEETING xy September 8, 2015 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $39,510 (Not to Exceed) 3. Funding: Utilities, Environmental Services (641.0630.793.31.02) L Professional Services Agreement —Kris Priemer 1. Description: ERP Replacement 2. Amount: $25,000 3. Funding: COIT(404.0672.415.31.06) J. Professional Services Agreement —ESRI 1. Description: ArcGIS ELA Software; Three Years (October 3, 2018) 2. Amount: $151,500 3. Funding: COIT(404.0672.415.36.04) K. Amended and Restated Contract—Northern Indiana Workforce Board(NIWB), Inc. 1. Description: Supporting Manufacturers and Regional Talent (SMART) Program 2. Amount: $58,636 3. Funding: COIT(404.1001.460.31.06) 11. LICENSES AND PERMITS A. Block Party—Residential 1. Applicant: Sally Caruso a) Event: LaSalle Avenue Block Party b) Location: LaSalle Avenue from Jacob St. to Twyckenham Dr. c) Date/Time: September 27, 2015; 11:30 a.m. to 5:00 p.m. d) Favorable Recommendations 2. Applicant: Murray Weaver a) Event: LaSalle Block Party b) Location: LaSalle Avenue from Twyckenham Dr. to N. Esther Street c) Date/Time: September 13, 2015; 1:30 p.m. to 8:00 p.m. d) Favorable Recommendations B. Block Party—Non-Residential 1. Applicant: Kite Realty Group a) Event: Eddy Street Commons Kick-Off Concert for Kelly Cares b) Location: Eddy Street from Napoleon St. to Angela Blvd. c) Date/Time: September 18, 2015; 10:00 a.m. to 10:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Jess Nelson a) Event: The Color Run b) Date/Time: September 12, 2015; 7:00 a.m. to 12:00 p.m. c) Favorable Recommendation; Business Owners should be Notified as soon as Possible GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSh , MEETING xy September 8, 2015 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Applicant: Church World Service a) Event: St. Joseph County Crop Walk b) Date/Time: September 27, 2015; 12:00 p.m. to 4:00 p.m. c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. Traffic Restriction—Parking Both Sides of Street 1. Applicant: Temple Beth-El 2. Event: Rosh Hashanah and Yom Kippur Holy Days 3. Location: West Madison Street and North Lafayette Boulevard—Both Sides of Temple 4. Date/Time: Sunday, September 13, 7:00 p.m. to 11:00 p.m. Monday, September 14, 9:00 a.m. to 3:00 p.m. (approximately) Tuesday, September 22, 7:00 p.m. to 11:00 p.m. Wednesday, September 23, 9:00 a.m. to 6:30 p.m. (approximately) 5. Favorable Recommendations; I&M will be working on Lafayette Blvd. and has been made aware of this Event. 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A. University of Notre Dame du Lac —Water/Sewer 1. Location: Lot 1 & W '/z of Lots 2 & 3, 88 feet of Lot 24, Vaness Plat, SE '/4 of Sec 31, T38N, R3E, Clay Township, St. Joseph County, IN. Known as the Overlook 2. Location: Lot 4, Lot 5, Lot 6 & Lot 7, Vaness Plat, SE '/4 of Sec 31, T38N, R3E, Clay Township, St. Joseph County, IN. Known as the Overlook, Bldg. 3 14. RATIFY BONDS A. Contractor Bonds 1. Newkirk Electric Associates, Inc., Approved effective August 14, 2015 2. Curtis Leonard, Sr., Approved effective August 11, 2015 3. James D. Ford, Approved effective September 1, 2015 B. Excavation Bonds 1. Newkirk Electric Associates, Inc., Approved effective August 14, 2015 C. Occupancy Bonds 1. Com Control, Inc., Approved effective July 30, 2015 2. Grand River Construction, Approved effective August 21, 2015 15. CLAIMS 16. PRIVILEGE OF THE FLOOR GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKSh , MEETING xy September 8, 2015 — 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 6