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Home My WebLink About090315 Agenda Review Session CITY OF SOUTH BEND 4 Soy=N e . BOARD OF PUBLIC WORKS r AGENDA REVIEW SESSION r � ; September 3, 2015 — 10:30 a.m. „65� Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. Demolition of Vacant and Abandoned Houses, Phase VI—Project No. 115-088 1. Funding: Blight Elimination Fund (210.1060.460.39.82) 2. AWARD BIDS AND APPROVE CONTRACT A. Wastewater Treatment Plant—Secondary Treatment Improvements—Project No. 114-053 1. Company: Thieneman Construction, Inc. 2. Amount: $11,885,000 3. Funding: 2012 Sewer Bond and Wastewater Capital Improvements (661.0630.415.42.06 and 642.0630.415.43.66) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: August 20, 2015; Regular Meeting: August 25, 2015 and Claims Review: September 1, 2015 2. OPENING OF BIDS A. One (1) or More, 2015 or Newer, Hazmat Fire Rig(Spec X) 1. Funding: Fire Department Capital Principal & Interest (288.0902.422.37.11/.12) 3. OPENING OF QUOTATIONS & AWARD A. Building Addition—Station 6 1. Funding: Capital Improvements/Buildings (287.0902.422.42.02) B. Colfax Avenue Improvements Phase 1A— 115-079 1. Funding: West Washington TIE (422.1050.460.42.03) 4. AWARD BIDS AND APPROVE CONTRACT A. One (1) or More, 2015 or Newer, Pavement Marking Machine 1. Company: JCL Equipment Company, Inc. 2. Amount: $184,310 3. Funding: Traffic & Lighting Capital Lease Principal and Interest (202.0607.431.37.11 & .12) B. 2015 Parking Garage Deck Coatings —Project No. 115-074B 1. Company: RAM Construction Services of Michigan, Inc. 2. Amount: $466,804.44 3. Funding: Parking Garage Fund (601.1050.460.36.06) GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 1 CITY OF SOUTH BEND 4 Soy=N e . BOARD OF PUBLIC WORKS r AGENDA REVIEW SESSION r � ; September 3, 2015 — 10:30 a.m. „65� Location: 1308 County-City Building South Bend, Indiana 46601 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. 2015 South Bend Water Leak Survey 1. Company: American Leak Detection 2. Amount: $72,875 3. Funding: Water Works Operating(620.0640.605.31.06) B. Handheld Raman Identification Device for Detection of Narcotics, Explosives and Hazmat Chemicals 1. B&W Tek, Inc. 2. Amount: $42,675 3. Funding: Non Reverting(299.0801.421.43.06) 6. CHANGE ORDERS A. W WTP—Nitrification Towers Demolition—Project No. 114-076 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: Time Extension Only, +30 Days, September 17, 2015 4. Percent of Increase: N/A 5. Revised Contract Amount: $327,600 (No Change) 6. Funding: 2011 Sewer Bond (659.0621.415.452.05) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Ignition Park Identity Signage—Project No. 115-103 1. Funding: River West Development Area TIE (324.1050.450.42.03) B. 2015 Parking Garage Deck Coatings Division A— 115-074A 1. Funding: Parking Garage Fund (601.1050.460.36.06) C. Wastewater Treatment Plant Grit and Screenings Improvements —Project No. 114-075 1. Funding: Utilities, Wastewater, Pay as you Go Capital D. One (1) or More, 2015 or Newer, Four Door Hybrid Utility Vehicle (Spec AC) 1. Funding: Engineering Capital Lease Principal & Interest(101.0602.431.37.11 & .12) 2. RESOLUTION A. No. 49-2015 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2)Police Vehicles B. No. 50-2015 —A Resolution of the South Bend Board of Public Works Authorizing Transfer of Real Property to Habitat for Humanity of St. Joseph County 1. Description: 601 Leland Ave. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 2 CITY OF SOUTH BEND 4 Soy=N e . BOARD OF PUBLIC WORKS r AGENDA REVIEW SESSION r � ; September 3, 2015 — 10:30 a.m. „65� Location: 1308 County-City Building South Bend, Indiana 46601 C. No. 51-2015 —A Resolution of the South Bend Board of Public Works Approving Participation in the Law Enforcement Support Office Program 1. Description: Approving the Enrollment and Ongoing Participation in the Law Enforcement Support Office Program D. No. 52-2015 —A Resolution of the South Bend Board of Public Works on Disposal of Surplus Property 1. Description: Retirement Presentation of Firearm—Cynthia Kilgore E. No. 53-2015 —A Resolution of the South Bend Board of Public Works on Disposal of Surplus Property 1. Description: Retirement Presentation of Firearm—Dorian Finley F. No. 54-2015 - A Resolution of the South Bend Board of Public Works on Disposal of Surplus Property 1. Description: Retirement Presentation of Firearm—Lee Ross 3. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement- Plante & Moran, PLLC 1. Description: 2015 Grants SEFA Compliance Training 2. Amount: $3,000 3. Funding: Administration & Finance (101.0401.415.31.06) B. Professional Services Agreement- John Pinter 1. Description: Grant Research, Development and Implementation for Mayor's Office 2. Amount: $35,000 3. Funding: COIT (404.0617.431.31.06) C. Professional Services Agreement—enFocus 1. Description: Summer Internship Program Renewal 2. Amount: $25,000 3. Funding: COIT; IT/Innovation Department(404.0672.415.31.06) D. Professional Services Agreement—enFocus 1. Description: 2015/2016 Annual Consulting 2. Amount: $80,000 3. Funding: COIT; IT/Innovation Department(404.0672.415.31.06) E. Grant Amendment—Indiana Department of Environmental Management 1. Description: Purchase Assistance for Three (3) CNG Trucks 2. Amount: Time Extension from December, 2015 to March 16, 2016 3. Funding: Solid Waste Capital F. Special Purchase—Digital Ally 1. Description: Police Vehicle Equipment in Car Video Cameras 2. Amount: $112,995 3. Funding: Vehicle Lease (404.0401.415.37.11 & .12) GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 3 CITY OF SOUTH BEND 4 Soy=N e . BOARD OF PUBLIC WORKS r AGENDA REVIEW SESSION r � ; September 3, 2015 — 10:30 a.m. „65� Location: 1308 County-City Building South Bend, Indiana 46601 G. Purchase—Traffic Control Corporation 1. Description: Purchase Two (2) Traffic Control Signal Cabinets 2. Amount: Unit Price Amount: $19,729; Total: $39,458 3. Funding: MVH Capital (202.0607.431.42.02) H. Amendment to Professional Services Agreement—Arcadis U.S., Inc. 1. Description: Extension of Construction Administration Services 2. Amount: $39,510 (Not to Exceed) 3. Funding: Utilities, Environmental Services (641.0630.793.31.02) L Professional Services Agreement—Kris Priemer 1. Description: ERP Replacement 2. Amount: $25,000 3. Funding: COIT (404.0672.415.31.06) J. Professional Services Agreement—ESRI 1. Description: ArcGIS ELA; Three Years (October 3, 2018) 2. Amount: $151,500 3. Funding: COIT (404.0672.415.36.04) K. Amended and Restated Contract—Northern Indiana Workforce Board (NIWB), Inc. 1. Description: Supporting Manufacturers and Regional Talent(SMART) Program 2. Amount: $58,636 3. Funding: COIT (404.1001.460.31.06) 4. LICENSES AND PERMITS A. Block Party—Residential 1. Applicant: Sally Caruso a) Event: LaSalle Avenue Block Party b) Location: LaSalle Avenue from Jacob St. to Twyckenham St. c) Date/Time: September 27, 2015; 11:30 a.m. to 5:00 p.m. d) Favorable Recommendations 2. Applicant: Murray Weaver a) Event: LaSalle Block Party b) Location: LaSalle Avenue from Twyckenham Drive to N. Esther Street c) Date/Time: September 13, 2015; 1:30 p.m. to 8:00 p.m. d) Favorable Recommendations B. BlockParty—Non-Residential 1. Applicant: Kite Realty Group a) Event: Eddy Street Commons Kick-Off Concert for Kelly Cares b) Location: Eddy Street from Napoleon St. to Angela Blvd. c) Date/Time: September 18, 2015; 10:00 a.m.-10:00 p.m. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 4 CITY OF SOUTH BEND 4 Soy=N e . BOARD OF PUBLIC WORKS r AGENDA REVIEW SESSION r � ; September 3, 2015 — 10:30 a.m. „65� Location: 1308 County-City Building South Bend, Indiana 46601 d) Favorable Recommendations C. Processions 1. Applicant: Jess Nelson a) Event: The Color Run b) Date/Time: September 12, 2015; 7:00 a.m.-12:00 p.m. c) Favorable Recommendation; Business Owners should be Notified as soon as Possible 2. Applicant: Church World Service a) Event: St. Joseph County Crop Walk b) Date/Time: September 27, 2015; 12:00 p.m.-4:00 p.m. c) Favorable Recommendations D. Licenses 1. Type: Open-Air a) Applicant: Mama's Treasures Flea Market b) Location: 1701 Lincolnway West c) Date/Time: Monday through Saturday; 10:00 a.m.-6:00 p.m. d) Favorable Recommendations; Must Maintain 5' of Clear Pedestrian Path 5. TRAFFIC CONTROL DEVICES A. Traffic Restriction—Parking Both Sides of Street 1. Applicant: Temple Beth-El 2. Event: Rosh Hashanah and Yom Kippur Holy Days 3. Location: West Madison Street and North Lafayette Boulevard—Both Sides of Temple 4. Date/Time: Sunday, September 13, 7:00 PM— 11:00 PM Monday, September 14, 9:00 AM—3:00 PM (approximately) Tuesday, September 22, 7:00 PM— 11:00 PM Wednesday, September 23, 9:00 AM-6:30 PM (approximately) 5. Favorable Recommendations; I&M will be working on Lafayette Blvd. and has been made aware of this Event. 6. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. University of Notre Dame du Lac—Water/Sewer 1. Location: Lot 1 & W '/z of Lots 2 & 3, 88 feet of Lot 24, Vaness Plat, SE 1/4 of Sec 31, T38N, R3E, Clay Township, St. Joseph County, IN. Known as the Overlook 2. Location: Lot 4, Lot 5, Lot 6 & Lot 7, Vaness Plat, SE '/4 of Sec 31, T38N, R3E, Clay Township, St. Joseph County, IN. Known as the Overlook Bldg. 3. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 5 CITY OF SOUTH BEND 4 Soy=N e . BOARD OF PUBLIC WORKS r AGENDA REVIEW SESSION r � ; September 3, 2015 — 10:30 a.m. „65� Location: 1308 County-City Building South Bend, Indiana 46601 7. RATIFY BONDS A. Contractor Bonds 1. Newkirk Electric Associates, Inc., Bond No 3988968, Effective August 14, 2015 2. Curtis Leonard, Sr., Bond No. 62492012, Effective August 11, 2015 3. James D. Ford, Bond No. 66209183, Effective September 1, 2015 B. Excavation Bonds 1. Newkirk Electric Associates, Inc., Bond No 3988968, Effective August 14, 2015 C. Occupancy Bonds 1. Com Control, Inc., Bond No. IN 30176, Effective July 30, 2015 2. Grand River Construction, Bond No. 81BSBGL4235, Effective August 21, 2015 8. CLAIMS 9. PRIVILEGE OF THE FLOOR 10. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A.GILOT DAVID P.RELOS ELIZABETH A.MARADIK BRIAN J.PAWLOWSKI JAMES A.MUELLER Page 6