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HomeMy WebLinkAbout08/11/2015 Board of Public Works MeetingAGENDA REVIEW SESSION AUGUST 6 2015 257 He noted it was very expensive with additional valves and smaller water mains on the side streets, but will save money in the long term. Change Order - Western Ave. Corridor Improvements Mr. Toy Villa stated this $100,343.52 decrease is due to the elimination of white topping near the Kroc Center. He explained the existing asphalt was not deep enough for milling so the topping would not bind. Mr. Villa stated by using asphalt instead, the cost was decreased from $163,870.00 to $59,381.49. Mr. Gilot asked if asphalt was in the original bid. Mr. Villa stated it was so they already had unit prices in the contract for the asphalt. - Project Completion Affidavit — Parking Garage Islands Removal Mr. Toy Villa, Engineering, stated this work gives a total of twenty-five (25) more parking spaces in the two (2) parking garages - Adopt Revised City of South Bend Specifications and Standard Details for Utility Cuts Mr. Roger Nawrot, Engineering, stated they are still in the process of putting the final touches on these specifications, but the big change is the addition of a requirement of utilities to replace the holes they put in traffic lanes when doing utility work. He noted they will be required to mill down andreplace the lane, not just the hole. Attorney Michael Schmidt stated this is similar to what other counties have, such as Elkhart and Mishawaka. Mr. Gilot questioned how far they need to replace and stated they will need to define the "length of the lane". Release of Right of Entry and Temporary Easement Agreement Mr. Roger Nawrot, Engineering, stated these are easements that were part of the original project at Waggoner's Farm on Dylan Drive, and the design concept allowed for each property to take in the runoff water into their own basin. He noted it is all part of a platting project. Mr. Gilot stated the City will need to disclaim responsibility for storm water runoff on these. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:38 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President James A. Mueller, Member ATTEST: Linda�M. Martin, Clerk — REGULAR MEETING. AUGUST 11.2015 The Regular Meeting of the Board of Public Works was convened at 10:38 a.m. on August 11, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Brian Pawlowski, and James Mueller present. Board .Member Elizabeth Maradik was absent. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a bid opening for Ignition Park South, Phase 1 Infrastructure Removal. REGULAR MEETING AUGUST 11, 2015 258 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Pawlowski, seconded by Mr. Relos and carried, the Minutes of the Agenda Review Session; Regular Meeting and Claims Meeting of the Board held on July 23, 2015, July 28, 2015: and August 4, 2015, were approved. OPENING OF BIDS — SALE OF CITY -OWNED PROPERTY — 51190 AND 51270 MAYFLOWER ROAD This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were round to be sufficient. She informed the Board that there were no bids received. OPENING OF BIDS — IGNITION PARK SOUTH PHASE I INFRASTRUCTURE REMOVAL —PROJECT NO 115-085(RWDA RD This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY INC 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary, Area Manager Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $269,652.50 CONTINGENT ITEMS Item No. Descri tion Unit Unit Pnce Cl. Silt Fence LFT $3 0 C2. Stone Pad EA S3 500 00 SELGE CONSTRUCTION CO. INC. 2833 S 11°i Street Niles, MI 49120 Bid was signed by: Robert Kuhns, Project Engineer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $197,059.60 CONTINGENT ITEMS Item No. Descri tion Unit Unit Price Cl. Silt Fence LET $3.50 C2• Stone Pad EA S4,200.00 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Rd. 23 South Bend, IN 46614 Bid was signed by: Todd A. Gosc, Engineer/Estimator Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. REGULAR MEETING AUGUST 11, 2015 259 Five (5%) Bid Bond was submitted. BID: $277,163.00 CONTINGENT ITEMS Item No. linximir,tinii Unit Unit Price Cl. Silt Fence LET $5.50 C2. Stone Pad EA $5,000.00 RITSCHARD BROS., INC. 1204 W. Sample Street South Bend, IN 46619 Bid was signed by: Rachelle L. Dolniak Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $221,809.35 CONTINGENT ITEMS Item No. Description Unit Unit Price Cl. Silt Fence LFT $3.50 C2 I Stone Pad EA $1.SOOAD HRP CONSTRUCTION, INC. 5777 Cleveland Road, P.O. Box 266 South Bend, IN 46624-0266 Bid was signed by: Paul J. Fallon, President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding - - Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: $220,386.00 CONTINGENT ITEMS Item No. I Description Unit I Unit Price Cl. I Silt Fence LET $3.00 C2. I Stone Pad I EA $1 150 00 C & E EXCAVATING. INC. 53767 CR 9 Elkhart, IN 46514 Bid was signed by: Thad Bessinger, Vice President Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted BID: $176,137.50 CONTINGENT iTF.MC Item No. Descri Lion Unit Unit Price Cl. Silt Fence LFT $5.00 C2. Stone Pad EA 1 $2,400.00 JOHN BOETTCHER SEWER AND FXCAVATING 3305 N. Home St. Mishawaka, IN 46546 REGULAR MEETING AUGUST 11, 2015 260 Bid was signed by: John Boettcher Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five (5%) Bid Bond was submitted. BID: S213,835.01 CONTINGENT ITEMS Item No. Desert rtion Unit Unit Price Cl. S]tFcnce LET $1.85 C2 Stone Pad EA S2,400.00 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. Attorney Michael Schmidt requested that all bids be reviewed for confirmation of MBE/WBE compliance. APPROVE CHANGE ORDER NO. 1 — 2014/2015 YARD LAMP POST PROGRAM — PROJECT NO. 114-077 (LOSS RECOVERY FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, indicating the Contract amount be increased by $12,150.00 and extended eighteen (18) days, for a new Contract sum, including this Change Order, in the amount of $79,650.00. Mr. Gilot noted this Change Order increases the dollar amount of this quote into the bid threshold of $75,000.00, based only on City policy. He added the State law threshold is $150,000.00 which this is still well under. Mr. Eric Horvath, Public Works Director, stated the estimate on the project has to be under the $150,000.00, so it shouldn't matter as long as the policy requires the estimateto be below $75,000.00. Mr. Gilot suggested in a case like this where it exceeds the City policy for a quote threshold, the controller sign off on the Change Order, since it was the controller that requested a lower threshold than the State requires. Upon a motion made by Mr. Relos, seconded by Mr. Pawlowski and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — REMOVAL & DISPOSAL OF PCB REMEDIATION WASTE AT IVY TOWER— PROJECT NO, 115-004 RWDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of RCRA Inc., dba Earth Services, 10903 Prestwick Drive, Benton, Illinois 62812, indicating the Contract amount be increased by $3,500.00 for a new Contract sum, including this Change Order, in the amount of $92,900.00, and the contract extended by seventy-six (76) days. Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER N0. 1 — WESTERN AVENUE STREETSCAPE — PROJECT NO. 114-085A (TIF INFRASTRUCTURE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Rd. 23, South Bend, Indiana 46614, indicating the contract amount be increased by $67,310.00 for a modified contract sum, including this Change Order, in the amount of $1,813,074.80 and the contract be extended for five (5) days. Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carded, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WESTERN AVENUE CORRIDOR IMPROVEMENTS —PROJECT NO 114-033B (TIF INFRASTRUCTURE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Rd. 23, South Bend, Indiana 46614, indicating the contract amount be decreased by $100,343.52 for a modified contract sum, s including this Change Order, in the amount of $937,178.69. Upon a motion made by Mr. Rolesseconded s Mr. Mueller and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — PARKING GARAGE ISLANDS REMOVAL AT WAYNE S1 /S 1 JOSEPH ST. AND MAIN ST./COLFAX AVE. — PROJECT NO. 115-052 (PARKING GARAGE CAPITAL IMPROVEMENTS) REGULAR MEETING AUGUST 11 2015 261 Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of L. L. Geans Construction Company, 1905 Elder Road, Mishawaka, Indiana 46545, for the above referenced project, indicating a final cost of $2,900.00. Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — DEMOLITION OF VACANT AND ABANDONED HOUSES, PHASE VT — PROJECT NO 115-088 (BLIGHT ELIMINATION PROGRAM) In a memorandum to the Board, Mr. Michael Carey, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Pawlowski, seconded by Mr. Relos and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE, 2015 OR NEWER, HAG MAT FIRE RIGS (FIRE DEPARTMENT CAPITAL PRINCIPAL AND INTEREST) In a memorandum to the Board, Mr. Jeff IIudak, Equipment Services, requested permission to advertise for the receipt of bids for the above referenced vehicle. Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the above request to advertise was approved. ADOPT RESOLUTION NO 41-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.41-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of� South Bend: IDEALSTOR BACKUP SYSTEM WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than Five Thousand Dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, or donated without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this I IT" day of August, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot — S/ David P. Relos s/ Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING AUGUST 11, 2015 262 ADOPT RESOLUTION NO. 42-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON AUTHORIZING THE TRANSFER OF REAL PROPERTY AT 520 CUSHING STREET Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.42-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORi7ING TRANSFER OF REAL PROPERTY TO SOUTH BEND HERITAGE FOUNDATION, INC. WHEREAS, the City of South Bend, In, Board of Public Works (the `Board") has custody of and may maintain and dispose of certain real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City is the owner of a certain parcel of real property particularly described in Exhibit "A" ("Land"); WHEREAS, South Bend Heritage Foundation, Inc. ("Heritage") is an Indiana non-profit domestic corporation which is organized expand the supply or sustain the existing supply of good quality, affordable housing for residents of Indiana having low or moderate incomes; and WHEREAS, Heritage desires to take ownership of the Land in furtherance of its efforts to offer affordable, good quality housing to low or moderate income residents; and WHEREAS, the City has determined that it no longer requires the use of said Land; and WHEREAS, the City, pursuant to I.C. 36-1-11-1(b)(20) may transfer property, without consideration, to an Indiana non-profit corporation organized for the purpose of expanding the supply or sustaining the existing supply of good quality, affordable housing for residents of Indiana having low or moderate incomes; and WHEREAS, the Board wishes to transfer the Land to Heritage; and WHEREAS, Heritage wishes to accept the transfer of the Land from the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: i. The Board, acting upon the authority granted to it under I.C. 36-1-11-1(b)(20), hereby transfer the Land to Heritage for no consideration. 2. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on August 11, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING AUGUST 11, 2015 263 ADOPT RESOLUTION NO. 43-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON AUTHORIZING THE TRANSFER OF REAL PROPERTY AT 736 AND 812 HARRISON AVE Upon a motion made by Mr. Pawlowski, seconded by Mr. Relos and carried, the .following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 43-2015 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF TIIE CITY OF SOUTH BEND, INDIANA -- AUTHORIZING TRANSFER OF REAL PROPERTY TO THE URBAN ENTERPRISE ASSOCIATION OF SOUTH BEND, INC. WHEREAS, the City of South Bend, In, Board of Public Works (the `Board's has custody of and may maintain and dispose of certain real property owned by the City of South Bend, Indiana (the "City") pursuant to I.C. 36-9-6-3; and WHEREAS, the City is the owner of certain parcels of real property particularly described in Exhibit "A" and Exhibit "B" (collectively "Land"); WHEREAS, pursuant to the Articles and Bylaws of the Urban Enterprise Association of South Bend, Inc. ("UEA'), the UEA shall be organized and operated exclusively to benefit, perform, and carry out the charitable, scientific, and educational purposes of the City of South Bend, Indiana, and in furtherance thereof to conduct such programs and activities in and around the City, especially within the Enterprise Zone, as will (a) relieve the poor and distressed or the underprivileged, (b) advance education or science, (c) erect or maintain public buildings, monuments, or works, (d) lessen the burdens of government, (e) lessen neighborhood tensions, (f) eliminate prejudice and discrimination, or (g) combat community deterioration; and WHEREAS,UEA desires to take ownership of the Land in furtherance of its partnership and support of the City in its efforts with regards to V & A Housing Initiative, specifically, the Blight Elimination Program; and — WHEREAS, the City has determined that it no longer requires the use of said Land; and WHEREAS, the City, pursuant to I.C. 36-1-11 -1 (b)(7) has the authority to sell or lease property to an Indiana nonprofit corporation organized for educational, literary, scientific, religious, or charitable purposes that is exempt from federal income taxation under Section 501 of the Internal Revenue Code or the sale or reletting of that property by the nonprofit corporation; and WHEREAS, the Board wishes to transfer the Land to the UEA; and WHEREAS, the UEA wishes to accept the transfer of the Land from the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 3. The Board, acting upon the authority granted to it under I.C. 36-1-11-I(b)(7), hereby transfers the Land to the UEA for no consideration. 4. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on August 11, 2015, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Brian J. Pawlowski s/ James A. Mueller REGULAR MEETING AUGUST 11, 2015 264 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 44-2015 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON THE EXCHANGE OF UNFIT AND/OR OBSOLETE PROPERTY FOR INSURANCE REIMBURSEMENT Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.44-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON THE EXCHANGE OF UNFIT AND/OR OBSOLETE PROPERTY FOR INSURANCE REIMBURSEMENT WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and. is no longer needed by the City of South Bend: 2010 CHEVY IMPALA POLICE CAR NO.3016 WHEREAS, Indiana Code 5.22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. WHEREAS, the above listed vehicle was involved in an accident and is no longer tit for the purpose for which it was intended; and WHEREAS, the City of South Bend Police Department will be able to exchange the above damaged vehicle with a net book value of approximately $5,059.00 for payment to the City in the amount of $10,356.20 by the insurance company. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item above is no longer needed by the City and/or is unfit for the purpose for which it was intended. ADOPTED this 11 th day of August, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos sl Brian J. Pawlowski s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPTION OF REVISED CITY OF SOUTH BEND SPECIFICATIONS AND STANDARD DETAILS FOR UTILITY CUTS Mr. Corbitt Kerr, Engineering, stated the current City standards allow for concrete utility patches in the streets regardless of the existing material. The purpose of these revised standards is to require a full lane the width of the trench plus one (1) foot and full depth patch, and allow milling up to the edge of the travel lane or curb with option of one (1) foot to two (2) feet of additional milling. He noted they also will require asphalt to be used on existing asphalt streets for long-term maintenance and replacement savings to the city. Mr. Kerr stated the cities of Mishawaka and Elkhart already have similar policies in place. Mr. Gilot asked if the policy applies to all utilities, including municipal. Mr. Kerr confirmed the rules will apply to all, including the City of South Bend. Mr. Relos questioned if the depth requirement would be the full depth of the lane. Mr. Kerr stated it would require the existing depth or a minimum of 811. Mr. Gilot noted these changes will also help the City to maintain and replace the streets with limited tax revenue. He inquired as to the effective date of the new policy, noting if someone has REGULAR MEETING AUGUST 11, 2015 265 already pulled a permit, will the new rules affect them? Mr. Kerr stated any existing permits, and those that will be pulled and completed in the next two (2) weeks, will be allowed to follow the original policy. Mr. Eric Horvath, Director of Public Works, suggested that if a permit has already been pulled, the contractor should be allowed to follow the previous policy, but any permit pulled from today on should follow the new regulations. Mr. Kerr explained two (2) weeks would allow time to do mailings and update the city website. Mr. Gilot stated it would be nice to allow a thirty (30) day grace period, but since utility companies have already been informed of the coming changes, two (2) weeks should suffice. He stated the Board would approve the policy with any project completed in the next two weeks to be exempt from the new — rules. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the revised City of South Bend Specifications and Standard Details for Utility Cuts were adopted by the Board of Public Works to go into effect on all projects not completed two (2) weeks from today. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second License Dell Annual Renewal of $242,366.48 TABLED Agreement Microsoft Office, Email, Per Year for Relos/ User CALS and Server Three (3) Mueller Licenses Years, Total $727,099.44 (State QPA) IT Operatin ) Amendment Indiana Housing & Hardest Hit Funds $215,843 Relos/ to Community Amendment No. 5/Renewal Paid to City Mueller Professional Development No.4-Foreclostue Services Authority Counseling Services Agreement IHCDA) Professional Indiana Housing & Foreclosure Counseling $30,000 Relos/ Services Community Services provided. by City Paid to City Mueller Contract Development Authority (IHCDA) Amendment Crowe Horwath, 2014 County PSAP Bond $17,000 Relos/ to Project LLP Structure Issues Resolution (New Total Mueller Assignment (Addition to20IS Amount EDIT/Parks Bond Financial $55,000) Advisor Tasks) (Bond Proceeds Professional Areadis US, Inc. Develop Revised Total $31,000 Relos/ Services Coliform Rule Sampling (Water Works Mueller Agreement Plan and Water Quality & Operating) Regulatory Compliance Assistance Grant Department of Administrative Support for $2,000 Relos/ Agreement Community Rental Housing Assistance (Continuum of Mueller Investment Care) Grant Oaklawn Supportive Rental IIousing $97,536 Relos/ Agreement Psychiatric Center, Assistance (Continuum of Mueller Inc. Care) Addendum Urban Enterprise Additional funding for $100,000 Relos/ to Association of fapade matching grant (COIT) Mueller Agreement South Bend, Inc. program for Lincoln Way West and Western Avenue Professional Redevelopment Dedicated Engineer for $32,117.76 for Relos/ Services Commission Redevelopment Commission 2015; Mueller Agrzeement Projects (RDC to pay 80% of $54,596.74 for salary & benefits) 2016 WDA) REGULAR MEETING AUGUST 11, 2015 266 Release of Waggoner Farms Release of Easements no N/A Relos/ Right of Development, L.P. longer needed for Dylan Dr. Mueller Entry and and Waggoner's Construction and Temporary Dairy Farms, Inc. Development Easement Agreement Police Department Policy NTE $94,770 Pawlowski/ Professional Services Lexipol, LLC Agreement Manual Redesigning and Daily Training Bulletins (PoliceNon-Muellcr Reverting) APPROVAL OF PERMIT AND LICENSE APPLICATIONS Thefollowing permit and license applications w.ra c Applicant CCarried New Birth hristian Ministries Description Residential Block Party— New Birth Community Cookout —Date/Time August 29, 2015;9:00 a.m. — 2:00 p.m. �,..a. Location Harrison St. from Van Buren St. to Lindsey St. Motion Relos/Mueller Fremont Residential August 22, Fremont St. from Relos/Mueller Youth Block Party— 2015; 9:00 Marquette Blvd. to Foundation. Back to a.m. — 8:00 Hamilton St. School/Stop p.m. the Violence Block Party Rhonda & Loren Residential August 23, Clover St. from Pawlowski/Relos Block Party - 2015; 11:00 Ruskin St. to Hildreth Richards Clover St.- a.m.-8:00 P.M. St. 1000 Block. Block Part Downtown South Bend, Non- Residential August 28, Michigan St. from Pawlowski/MmIler 2015; 6:00 Colfax Ave. to Wayne Inc. Block Party — p.m. until St.; Washington St. Art Beat August 29, from TCU to St. 2015; 8:00 Joseph St.; and p.m. Jefferson Blvd. from (clean-up until Leighton Garage to midnight) St. Joseph St. Eddy Street '_don- August 29, Eddy Street from Belos/Mueller Commons Residential 2015; 8:00 Angela Blvd. to Block Party — a.m. —10:00 Napoleon St. Battle of the p.m. Bands Stanley Clark Procession — October 24, On Route as Relos/Mueller School Clark Run for 2015; 8:30 submitted Enrichment a.m. to 11:00 rLLTaCpastrie Sidewalk Cafe Monday W. Col& 103 fax Ave. Pawlowski/Muelfer Tuesday: 11:00 am.- 11:00 p.m.; Wed. -Sat.: 11:00 a.m. - 12:00 a.m. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Mr. Mueller and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: a) 1114 West Washington REGULAR MEETING AUGUST 11, 2015 267 b) 402 East Haney REMARKS: All criteria has been met. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE-24678 WEST MAPLE WAY— SEWERAND WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Cully Carson, 24678 West Maple Way, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into public water and sanitary sewer systems of the City, to provide water and sanitary sewer service to the above referenced property — at 24678 West Maple Way, Lot 41 Westwood Knolls at Blackthorn, Section 1, Key #71-03-18- 180-005.000-008/004-1010-016449, the Owner waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Pawlowski made a motion that the Consent be approved. Mr. Mueller seconded the motion, which carried. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Lookin Good Construction Inc. Contractor Released July 31, 2015 Nathan Oden Contractor Approved July 22, 2015 Mr. Roles made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Mueller seconded the motion, which carried. APPROVE CLAIMS Mr. Rules stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $3,711,057.96 07/31/2015 City of South Bend 52,431,281.73 08111 /2015 City of South Bend $5,513.38 08/05/201.5 and 08/08/2015 Banc of America/Jmdan Motors, Inc. $260,964.00 08/07/2015 U.S. Bank National Assoc./South Bend Parks and Recreation Dept. $25,861. 6 —08/04/20 55 Bane of America Leasing & Capital, LLC and Ameresco $663,900.00 08/03/2015 Key Bank National Assoc./Digital Ally 520,600.00 08/04/2015 U.S. Bank National Assoc.: Frost Brown Todd, LLC Standard & Poor's Rating Services IPREO S76,693.50 S14,250.00 $1,500.00 08/04/2015 Therefore, Mr. Relos made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Pawlowski seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, the meeting adjourned at 10:18 a.m. BOARD OF PUBLIC, t�WORKS Gary A. Gil4it, President tber Elizabeth A. Maradik, Member REGULAR MEETING GUST 11 2015 268 iez ber James A. Mueller, Member ATTEST: Lin a�, Cler �