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Home My WebLink About01/05/09 Board of Public Works Special MeetingBoard of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda. of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of Opening of Quotations for Roll-out Trash Containers, and an Interlocal Agreement with the City of Mishawaka. BID: $447,000.00 ALLOWANCE: $25,000.00 BID: $616,954.00 ALLOWANCE: $25,000.00 BID: $593,980.00 ALLOWANCE: $25,000.00 BID: $550,050.00 ALLOWANCE: $25,000.00 SPECIAL MEETING JANUARY 5, 2009 BID: $462,000.00 ALLOWANCE: $25,000.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to the Engineering Department and Century Center and their consultant for review and recommendation. DEPARTMENTS (DEPT. BUDGETS) Mr. Gil a vijjj jhj hjj waj h L"6-"i"ti*tati*ns ir V RXW* 707 North Wildwood Avenue Elkhart, Indiana 46514 Quotation Submitted by Mr. Donald Ullery QUOTATION: Department Service Location Qty Size Type Days Comments Cost o. Animal Control Front 105 South Olive St. 1 8 yard Load Thurs. $105.81 Blackthorn Golf Front Tues. & Apr - Nov 6100 Nimtz Pkwy 1 6 yard Load Fri. Only $177.22 Blackthorn Golf Front Recycle 6100 Nimtz Pkwy 1 4 yard Load Tues. Only $46.33 Under Contract Until 10/22/2010 Elbel - Pro Shop Front Mon. & Apr, - Nov. 26595 Auten Rd. 1 6 yard Load Thurs. Only $177.22 Under Contract Until 11/30/2010 Elbel - Maint. Front 26197 Auten Rd. 1 6 yard � Load � Thurs, Under Contract Until 11/30/2010 Fire Department Front Mon. & 1222 S. Michigan St. 1 8 yard Load Thurs. $211.62 Fire Department 401 Martin Luther Front King 1 4 yard Load Fridays $71.42 Mon. & Morris Perform. Thurs. & Pick up dates 201 N. Michigan St. 2 6 yard Compactor Sat. critical $1,037.28 Parks - O'Brien Front 2 321 Walter St. 1 8 yard Load Times/Mo. $211.62 Parks - O'Brien Front 2 Recycle 3 21 Walter St. 1 6 yard Load Times/Mo. Only $102.28 Add'I Non- Special Pick Up Scheduled No Bid See Above I Various See Above I Ti.— Pick Up As Needed No Bid I "NOTATIONS ON BID I Pricing all inclusive and fixed for a two year period I JANUARY 5, 2009 Non-scheduled pick-up as needed: 1 4-Yard Loose Trash Load $60,001 6-Yard Loose Trash _7 $70.00 6-Yard Loose Recycle Size $50.00 6-Yard Compacted Trash Comments $105.00 8-Yard Loose Trash $80.00 �Hw 20645 East Ireland Road South Bend, Indiana 46614 Quotation Submitted by Ms. Jill Andrzejewski QUOTATION: Department 1 4 yard Load Service _7 Location Qty Size Type Days Comments Cost/Mo. 1 Animal Control Morris Perform. Front Thurs. & 105 South Olive St. 1 8 yard Load Thurs. 6 yard $104.00 1 1 Blackthorn Golf critical Front Tues. & Apr - Nov 6100 Nimtz Pkwy 1 6 yard Load Fri. Only $156.0Q] Blackthorn Golf Load Times/Mo. Front Recycle Parks - O'Brien 6100 Nimtz Pkwy 1 4 yard Load T ues. ue Only $44.00 321 Walter St. Under Contract Until 10/22/2010 Load Times/Mo. Only Elbel - Pro Shop $40.0() Front Mon. & Apr. - Nov. 26595 Auten Rd. 1 6 yard Load Thurs. Only $156.00 I Time Under Contract Until 11/30/2010 $75,00 See Above Elbel - Maint. lt Front Pick Up As 26197 Auten Rd. 1 6 yard � Lo ad Thurs. Needed 586.00 $125.00 Under Contract Until 11/30/2010 Fire Department Front Mon. & 1222 S. Michigan St. 1 8 yard Load $I49.00 Fire Department — Thurs, 401 Martin Luther Front King 1 4 yard Load Fridays _7 $66.01() Qty Size Type Days Mon. & Cost/Mo. Animal Control Morris Perform. Front Thurs. & Pick up dates 1 8 yard 201 N. Michigan St. 2 6 yard Compactor Sat. critical $1,05100 Parks - O'Brien Apr - Nov Front 2 6 y ard Load Fri. 321 Walter St. 1 8 yard Load Times/Mo. Front $61,00 Parks - O'Brien 6 100 Nimtz Pkwy 1 Front 2 Recycle Only 321 Walter St. 1 6 yard Load Times/Mo. Only $40.0() Add'l Non- Special Pick Up I Various See Above I Time Scheduled $75,00 See Above Pick Up As Needed $125.00 RELIABLE DISPOSAL 7227 Reliable Path Stevensville, Michigan 49127 Quotation Submitted by Mr. Steven Graffenius QUOTATION: Department Service _7 Location Qty Size Type Days Comments Cost/Mo. Animal Control Front 105 South Olive St. 1 8 yard Load Thurs. U1.51 Blackthorn Golf Front Tues. & Apr - Nov 6100 Nimtz Pkwy I 6 y ard Load Fri. Only Blackthorn Golf Front Recycle 6 100 Nimtz Pkwy 1 4 yard Load Tues. Only SPECIAL MEETING JANUARY 5. 2009 4 t T ipon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to user departments and Purchasing for review and recommendation. OPENING OF QUOTATIONS – 96 GALLON ROLL-OUT TRASH CONTAINERS (SOLID WASTE CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: 918 N. U.S. Highway 35 Winamac, IN 46996 Submitted by: Mr. Terry O'Brien QUOTATION: QUANTITY Under Contract Until 10/22/2010 UNIT EXTENDED Elbel - Pro Shop PRICE Front I F M on. & Apr. - Nov. $54.43 $27,215.00 26595 Auten Rd. 1 6 yard Load Thurs. L_ Only Under Contract Until 11/30/2010 Exceptions: Elbel ® Maint. Description 2.1 Front 2.2 Exceed with minimum density of 0.946-0.950. 3 Exceed with weight of 45 pounds 26197 Auten Rd. Exceed with capacity of 99.5 gallons. 1 yard � Load � Thurs. Rims open on the underside. 3.10 Exceed with 12" diameter wheels. 111 Under Contract Until 11/30/2010 112 Exceed with 43 mph wind withstanding capabilities. Foot fulcrum Fire Department assisted tilting. 3.14 Front Mon. & Sample colors are included. We take exception to "Greenstone." 6.10 Exceed with no Legal or Administrative settlements within the past 18 1222 S. Michigan St. 1 8 yard Load — Thurs. $140.00 Fire Department 4.01 Martin Luther Front King 1 4 yard Load Fridays $58.00 Mon. & Morris Perform. Thurs. & Pick up dates 201 N. Michigan St. 2 6 yard Compactor Sat. critical Parks - O'Brien Front 2 321 Walter St. 1 8 yard Load Times/Mo. $55.00 Parks - O'Brien Front 2 Recycle 321 Walter St. 1 6 yard Load Times/Mo. Only $35.00 $4.00 per Add'I Non- Container Special Pick Up I Various See Above I Time Scheduled Yard See Above Pick Up As Needed t T ipon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to user departments and Purchasing for review and recommendation. OPENING OF QUOTATIONS – 96 GALLON ROLL-OUT TRASH CONTAINERS (SOLID WASTE CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: 918 N. U.S. Highway 35 Winamac, IN 46996 Submitted by: Mr. Terry O'Brien QUOTATION: QUANTITY ITEM UNIT EXTENDED PRICE PRICE 500 96 Gallon Rollout Containers $54.43 $27,215.00 1000 96 Gallon Rollout Containers $54.43 $54,430.00 Exceptions: Item Description 2.1 Containers are manufactured by injection molding process 2.2 Exceed with minimum density of 0.946-0.950. 3 Exceed with weight of 45 pounds )A Exceed with capacity of 99.5 gallons. 3.5 Dimensions are 46. 1 " high, 3 ) 1.6" long, and 27.7 wide 3.6 Rims open on the underside. 3.10 Exceed with 12" diameter wheels. 111 Exceed with 7/8" diameter axle. 112 Exceed with 43 mph wind withstanding capabilities. Foot fulcrum assisted tilting. 3.14 Containers are nestable only with wheels detached. 3.15 Sample colors are included. We take exception to "Greenstone." 6.10 Exceed with no Legal or Administrative settlements within the past 18 OUN 8918 W. 21st St. North Wichita, KS 67205 Submitted by: Mr. Doug Eck QUOTATION: JANUARY 5, 2009 5 QUANTITY ITEM UNIT EXTENDED 500 96 Gallon Rollout Containers PRICE PRICE 500 96 Gallon Rollout Containers $43.95 $21,975.00 1000 96 Gallon Rollout Containers $43.95 $43,950.00 Exceptions: Exceed with 12" wheels. Item Description 3.6 The Boss-Kart does not incorporate a 'closed tubular design" for the 3.13 upper rim. The current design of the Boss-Kart has been in service for 114 more than 6 years with no failure or complaints. 3.13 The ends of the lower lift bar on the Boss-Kart are exposed to the interior of the cart and is not factory installed. We have had no issues or complaints with this design. 114 The Boss-Kait will not "fully" nest inside each other when fully assembled. 3.15 The Boss-Kart is not available in "granite-like" colors. Only solid colors are available and are manufactured using 100% virgin resin. � �791 =1 5550 Poindexter Dr. Indianapolis, IN 4623 )5 Submitted by: Ms. Maria Dahlmann QUOTATION: QUANTITY ITEM UNIT PRICE EXTENDED PRICE 500 96 Gallon Rollout Containers $53.12 $26,560.00 1000 96 Gallon Rollout Containers $52.62 $52,620.00 01 V I 211 S. Prairie Rolling Prairie, IN 46371 Submitted by: Mr. Greg Dadlow QUOTATION: QUANTITY ITEM UNIT EXTENDED PRICE PRICE 500 96 Gallon Rollout Containers __$53.50 $26,750.00 1000 96 Gallon Rollout Containers $52.50 $53,500.00 Item Description 2.1 Containers are manufactured by injection molding process 2.2 No explanation. 3.2 Exceed with 340 pounds. 3.3 Exceed with 39 pounds. 3.4 Deficient with 95 gallons, 3.5 Deficient with 40 height, 33 7/8" length, 29 3/8" width 3.6 No explanation. 3.10 Exceed with 12" wheels. 3.11 Exceed with 7/8" diameter. 3.12 Exceed with 40 mph winds. 3.13 Installed on-site. 114 No explanation. 3.15 _LSolid green color. SPECIAL MEETING JANUARY 5, 2009 6 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Environmental Services and Purchasing for review and recommendation. APPROVAL OF AGREEMENT TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ 12/22/08 1 City of South Bend $1,136,912.89 12/31/08 SECONDED Agreement City of Inrterlocal Agreement $3.1 Million Gilot/Inks - Mishawaka for Douglas Road ($1.7 Million Subject to Improvements Project South Bend, $1.4 Common Million Council Mishawaka) approval APPROVE CLAIMS Mr. Murphy stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date St. Joseph County Housing Consortium $1,204.00 12/22/08 1 City of South Bend $1,136,912.89 12/31/08 Therefore, Mr. Murphy made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Inks seconded the motion, which carried, ADJOURNMENT There being no farther business to come before the Board, upon a motion made by Mr. Inks, seconded by Mr. Murphy and carried, the meeting adjourned at 1:55 p.m. V Jo Murphy, yJagan Li M. Martin, Clerk