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HomeMy WebLinkAbout07-20-2015 MinutesSOUTH BEND BOARD OF PARK COMMISSIONERS REGULAR MEETING JULY 20, 2015 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday July 20, 2015 at the O'Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Ms. Amy Hill, President Mr. Mark Neal, Vice President Ms. Aimee Buccellato Park Board members absent were as follows: Mr. Garrett Mullins Staff members present: Phil St. Clair, Director of Parks; Bill Carleton, Director of Financial Services/Board Secretary; Susan O'Connor, Deputy Director of Parks; Paula Garis, Special Events Supervisor; Randy Nowacki, Director of Golf Operations; John Martinez, Interim Maintenance Superintendent; Mark Bradley, Director of Marketing; Steve Nemeth, Superintendent III, Steve Orlowski, Head Park Ranger; Matthew Moyers, Special Projects Manager; Michael Schmidt, Park Board Attorney L The Meeting was called to order by Board President Hill at 4:10 p.m. IL The First Order of Business was the Interviewing of Interested Citizens 1. Ms. O'Connor played a video that summarized all the events and programs that took place in the last year. 2. Mr. Cedric Joseph - Pauline and Mr. Jason Jordan explained to the Board the history of the Made Men program and what the future plans for it are. They will return with a video that is being edited presently. 3. Mr. Steve Nemeth presented the Board with a CD that has a self - guided tour of the City Cemetery on it. He updated the Board on recent events in the Cemetery. A walking tour took place in May that included Civil War reenactors that represented persons that are buried there. III. Report By Organizations 1. Potawatomi Zoological Society- Ms. Marcy Dean Ms. Dean presented the Board with a summary of the recently completed master plan for the Zoo. 2. South Bend Cubs - Mr. Joe Hart, President Mr. Hart reported that attendance is over 230,000 for the year and on pace to reach 300,000. They are only 30,000 away from setting a new franchise record. There are - -I -- twenty -one games left. He thanked the Board and the Department for all their help and coordination over the years. IV. The next order of business was unfinished business. Review of Elbel Appraiser Selection- Director St. Clair Director St. Clair informed the Board that two appraisers had been engaged through the Board of Public Works to give appraisals of Elbel Park Golf Course. They are Hughes and Company and Valbridge Property Advisors. Both have looked the property over and are waiting for the land survey. They were provided with financial and other information that was requested. The adjacent tree nursery will not be included as part of the appraisal. He hoped to have the results by the next meeting. V. The next order of business was new business. 1. Request for Use of Parks- Paula Garis a. Tree of Life Fellowship - McKinley Terrace Kids Club — Helman Park — August 3 -7 b. East Side Reunion — Coquillard Park — July 25- 10 a.m. — 6 p.m. c. Women Veteran's United 5K Walk — Howard Park — August 8 — 8 a.m. — 12 noon d. Bike Michiana — Elbel & Pinhook— Sept 12 (set -up) & 13 e. Ivy Tech/Broadway Parish Book Give -away — Ravina Park — July 25/25 f YMCA of Michiana, Inc. 3 for 3 Triathlon — Howard Park & Riverwalk — August 16 g. Sustainable Indiana Awards Ceremony — Pinhook Pavilion — August 28, 2016 Mr. Neal made a motion to approve the requests above with the exception of item e, which was withdrawn. Ms. Buccellato seconded the motion and it was passed. 2. Request to Approve Arborist Licenses a. Cutting Edge Tree Service b. Nichols Tree Service and Small Excavating Mr. Schmidt recommended approval of the licenses. Mr. Neal made a motion to approve the above arborist licenses. Ms. Buccellato seconded the motion and it was passed. 3. Request to Approve a Reacquisition of Land in Boland Park for the Reconstruction of Bendix Drive - Mr. Jason Stone, DLZ Indiana Mr. informed the Board concerning how the reconstruction of Bendix Drive would affect 15 feet of land on the west side of Boland Park that runs along Bendix Drive. They have discovered that the border of Boland Park extends to the centerline of Bendix Drive. This request would reacquire this land as part of the right of way for Bendix. Director St. Clair said that he had reviewed the drawings and did not see that this would negatively affect the park. Mr. Schmidt requested that he and Director St. Clair execute a letter to provide the written approval to allow DLZ to continue. Mr. Neal made a motion to give the authority Director St. Clair and legal counsel to review the project and execute a written response to DLZ. Ms. Buccellato seconded the motion and it was passed. - -2 -- 4. Request to Approve a Lease Agreement with the South Bend Community School Corporation for the Use of Bleachers During the ISC Softball Tournament- Ms. O'Connor Ms. O'Connor requested the approval of the Board regarding a lease agreement with the School Corporation for the use of their bleachers during the ISC Fastball Tournament to be held at Belleville Softball Complex in August, if needed. Mr. Neal made a motion to approve the lease agreement with the South Bend Community School Corporation regarding the use of bleachers. Ms. Buccellato seconded the motion and it was passed. 5. Request to Approve the Agreements Regarding the Performance Center at Four Winds Field- Mr. Michael Schmidt These agreements would allow the City to amend the alcohol license at the stadium so it could extend the stadium license to the Performance Center, also. Mr. Schmidt recommended that the Board approve a motion to empower President Hill to execute the agreements on behalf of the Board in the presence of a notary. President Hill disclosed that her father is the attorney representing Swing- Batter - Swing, LLC and that she has no financial interests in this request. Mr. Neal made a motion to approve the agreements regarding the Performance Center and to authorize President Hill to sign the agreements on behalf of the Board. Ms. Buccellato seconded the motion and it was passed. Mr. Schmidt said that since a notary was not present, the agreements would be signed tomorrow morning. 6. Request to Accept the Donation of Art Prints from Ms. Cindy Agan- Ms. O'Connor Ms. O'Connor explained that Ms. Agan wished to donate her collection of photographic prints to the Park Department for resale by the department. Mr. Neal made a motion to accept the donation of prints from Ms. Agan. Ms. Buccellato seconded the motion and it was adopted. VI. Approval of Minutes Mr. Neal made a motion to approve the minutes of the regular Board meeting held on May 27, 2015 as mailed. The motion was seconded by Ms. Buccellato and approved. VII. Approval of Maintenance Vouchers A motion was made by Mr. Neal to approve maintenance vouchers for May and June of 2015 totaling $763,531.11 and $1,225,482.57, respectively. It was seconded by Ms. Buccellato. There being no further discussion, the motion was passed. VIII. Business by Director St. Clair 1. Director St. Clair reviewed the proposed 2016 budget with the Board. IX. Comments by the Deputy Director 1. Ms. O'Connor reported that 62 teams have registered for the International Softball Congress World Fastball Tournament. 2. Rain has cut into programming and events attendance this summer. - -3 -- X. Comments by the Director of Golf Operations 1. Mr. Nowacki reported that rain has impacted the operations of the golf courses during July and June. 2. The fence along the first hole at Studebaker is being replaced due to trees growing into it from the neighbor's side. The Forestry Division has helped to remove dead and dying trees so the fence can be replaced. 3. 97 players registered for the South Bend Men's Metro tournament. This is an improvement over past years. XI. Comments by Maintenance Superintendent 1. Mr. Martinez gave the Board an overview of the Maintenance Division's second quarter of 2015. XII. Comments by the Director of Marketing 1. Mr. Bradley reported that the Park Foundation will meet on August 12. 2. Passport to Play was held this past Saturday at Potawatomi Park. There were eighty people attending. 3. The Superintendent's Golf Outing will be held on July 31st. We are still looking for teams. 4. The ISC tournament will be held on August 8 through 15. Advertising will begin soon. XIIL There being no more business to come before the Board, the meeting was adjourned at 6:10 p.m. by President Hill The next regular meeting will be held August 17, 2015 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - -4 --