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Home My WebLink About03. 2016 Budget Hearing Session II - Legal DepartmentLegal Department August 19, 2015 TABLE OF CONTENTS POWERPOINT PRESENTATION ............................................. ............................2 -6 FUND 101 -0501 LEGAL DEPARTMENT ............................... ............................... 7 -14 8/18/2015 Legal Department August 19, 2015 u,GTM� S St �rA�Fp Legal Department Vision The Legal Department provides quality legal representation to the City of South Bend's Mayor, departments, commissions and agencies with a dedicated and professionally - skilled staff, efficiently and cost effectively, in furtherance of the City's strategic goals, and preserving the legal and ethical integrity of the City. • Integrity • Competency • Professionalism • Civility 2 1 8/18/2015 Legal Department 4 Budget Summary • Saved $5,388 by relocating all employees to a city-owned parking lot a few blocks from the County-City Building • Saved $6000 by finding more cost - effective training options (webinars) • Saved $2,000 by eliminating the Legal Services line item • Saved $800 by reducing software update cost from $2,000 to $1,200 • Saved $1,288 by reducing office supply budget from $2,788 to $1,500 • Saved $600 by reducing postage budget from $4200 to $3600 • Saved $1100 by reducing two travel budget items from $1500 to $400 • Requested personnel change: Convert the sole 32 -hour assistant city attorney position to a 40 -hour assistant city attorney position • Larger return on health/benefit expenditure • Greater opportunity to retain qualified, committed staff • The 32- hour - per -week attorneys have routinely worked more than 32 hours per week. Legal Department 40--tIq 2015 Accomplishments W' • Continued referring collections to outside firm with 2015 receipts as of August 11 reflecting a 25% increase over 2014 and an 81% increase over 2013 receipts 2015 collections to date = $214,536 2014 total collections = $171,828 2013 total collections = $118,965 • Took proactive steps to reduce excessive force claims by meeting regularly with Internal Affairs to identify potential problems and provide guidance on the handling of issues • Aggressively defended police liability suits with several favorable results, including a verdict in favor of the City in a two -day excessive force jury trial • Spearheaded successful defense of discrimination claims under the federal Fair Housing Act The effort also resulted in the development of County-wide well- defined reasonable accommodation policies and procedures that protect City residents. • In 2013, researched a new law establishing Medicaid Reimbursements. The Legal Department educated SBFD on the law and worked with them to prepare the requisite documents. The City was recently notified that it will receive a total of $2,472,740.45 for years 2011 and 2012. The Fire Department will also receive reimbursement for years 2013 -2015, and the foreseeable future. 3 2 Legal Department 2015 Accomplishments s Continued • An Assistant City Attorney was appointed to the position of Magistrate Judge in the St. Joseph Superior Court • Achieved full staffing with recruitment of five highly - skilled attorneys • Continued development of relationships with Notre Dame and Valparaiso law schools with intern and extern programs • Developed form for employees to request permission to work, consult or conduct business in addition to her or his City duties and integrated training into Human Resources employee orientation • Processed 1044 public records requests through July, 2015 �,;�rA.rF•e Legal Department 2015 Goals & Challenges What We Have Accomplished So Far Continue to build on foundation for an effective and efficient law practice Continue implementation of practice management system and onboard all attorneys and staff during 2015. Fully staffed; clients express satisfaction with attorney performance; department is providing fresh approaches to training for professional and support staff Six of thirteen department members use practice management system (all are expected on board by year end) Overhaul liability claims practice New claims attorney and claims administrator have and create a subrogation practice organized the liability claims practice area and created the subrogation (damages to City) practice area, with damages receipts of $68,947 in 2014 and $87,947 in 2015, compared to $25,929 in 2013. Utilize staff, including an additional Department is fully staffed and feedback from client transactional attorney to deliver departments is favorable with reduced need for outside quality legal services in a timely counsel in most practice areas manner. 8/18/2015 J Legal Department a'0""'%4 2016 Goals & Challenges Retain professional staff to continue providing client departments with solid legal advice and education, while increasing efficiency, streamlining processes and reducing costs. ( 4- 1' Meet the City Legal Team Cristal Brisco - Corporation Counsel Ir J.D., University of Notre Dame Law School B.A., Valparaiso University • Mayor's Office • Department administration • Ethics Code • Litigation and transactions • Supervision of outsourced matters Aladean DeRose - City Attorney J.D., Indiana University Maurer School of Law B.S., Georgetown University • Century Center • Human Rights Commission • Ordinances • Alcoholic Beverages Board Tasha Reed Outlaw - Assistant City Attorney J.D., Indiana University Maurer School of Law B.A., University of Michigan • Code Enforcement • Business Licensing and Taxicab Violations • Board of Safety • Human Resources • Morris /Palais and Community Campus Action Coalition Ben Dougherty - Assistant City Attorney J.D., University of Notre Dame Law School B.A., University of Notre Dame • Department of Community Investment • Redevelopment Commission • Redevelopment Authority • Economic Development Board Stephanie Steele - Assistant City Attorney J.D., Sandra Day O'Connor College of Law at Arizona State University B.A., University of Michigan • Police • Fire • Chronic Nuisance • Animal Care and Control 8/18/2015 4 8/18/2015 Michael Schmidt - Assistant City Attorney J.D., University of Notre Dame Law School M.B.A., Seattle University • B.B.A., University of Notre Dame Public Works • Parks and Recreation • Board of Public Works • Board of Parks Commissioners • Controller Elliot Anderson - Assistant City Attorney J.D., Indiana University Maurer School of Law B.A., University of Iowa • Liability Claims • Collections • Litigation • Ticket Appeals Andrea Huntington - Assistant City Attorney J.D., Chicago -Kent College of Law B.A., Temple University • APRA fi Vacant and Abandoned Initiative • Diversity Utilization Board Small Claims Litigation Legal Department Key Performance Indicators Identification of meaningful KPIs continues to be a challenge for municipal legal departments. Administrative staff skills training was identified as a priority in 2014 and support staff engaged in basic skills training. Going forward, utilizing the same platform (webinars) as we are utilizing for attorneys, support staff will receive additional relevant training in the areas of customer service and office administration, including specialized training for legal assistants. City of South Bend, Indiana 2016 Budget LegalrDepartmentr -r101 -0501 FundlSummar3rr lOperatinglandtCapitahBud�,,et 2015 2016 Budget 2013 2014 Amended 30 -Jun Proposed Forecast Variance % Description Actual Actual Budget Actual Budget 2015 -2016 Change 2017 2018 2019 2020 EXPENDITURES BY TYPE Personnel Salaries Krwages mmmm609,358 mmmm667,490 - .F05,958 mmnm 724,457 731,279 mmnmmnm745,905 mmnmmnmd60,823 mmnmmnna76,039 nmammamd91,560 tnmmam25,321 3.6% Frin etBeneEts mnmmri10,642 mnmmril34,527 mnmmE42,055 a-A 03,477 253,352 mnmm- 966,020 mnmat- 979,321 ammmn n?93,287 mnmmn- 307,951 mmmmai 1,297 4.7% TotalPers i mnam720,000 nm- .902,017 nm- .948,013 nm- .427,934 984,631 mnnwmd,011,924 mnnmmni,040,143 mnnmmd, 069,326 nm- orni,099,511 mmmm76,618 3.9% Su Sea nom 21,510 mmnnnn7,567 amnn -6,832 mmnmma7,604 3,450 aantnon m3,519 mmnmmnrmm7,589 mmonmnmmd,661 x,734 3,382 -49.5 Services & Charges ProfessionahServicesr m- rod,796 nmamma7,151 n mmmni2,642 Lamm onon-26 2,550 nm tram -2,601 nmmnnon -2,653 nmmnmmt -2,706 nmm mon -2,760 mmmm¢10,092) -79.8% Printingr&rAdvertisingr - r -r Utilities ®d,238 -. mR,980 . m.AO,000 mnmmmvi,223 4,000 xEducationr&Training maa, ,x, , % Travel mmmmmd,713 mmm oorf65 mmmmm7,500 nuumm 077 2,400 mmnmrro -2,400 mmurmmn -9,400 mmnmrro -2,400 nart -m m2,400 mmmmmt1,100) -31.4% Repaioa&O"ntenance nuano 4,056 mnmamnd,735 nmmnmmm500 unmmnmmrr10 2,120 ammmmnmaa,162 amuratar 9,206 ammmmn.R,250 ....-9,250 mama -1,620 324.0% InterfandrAllocations mmmnm12,492 mmm -0,130 mmmmni0,112 mmmmm7,047 11,687 mmmmmrmi1,921 mmmmnma92,160 mmmmmron,12,403 non -n rd2,651 mnon -1,575 15.6% Administration - anmvrnnrmmmmr anmvmmvmmmm anmmnmmmmmr anmmnmmmmma IT 4,999 mm-non-6,099 mram mmam7,201 mm-m-6,305 mram mmam7,411 PaymentsiinddeumfrTaxest(PILOT) - annrvrnnrmmmmx anmarnmarnr� amm�mmnmrnma amm�mmnmmmm Centtal Stores 608 ammammamm620 ammammammi32 ammammamm645 ammammammi58 PrinuShop 1,956 ",995 ",035 m ,076 "117 GIS 1,135 nmmammami,158 nm -1,181 nnunnr ni205 nmmamma 19,229 Liabilitydasuraace 2,989 1®3,049 man-an-r-1,110 mmnrnarmm7,172 mmnrnm 5,236 Telephone - mmnmmnmmnmr Unemploymentdnsurance - uvarnmarnmamnr tmmnmvmmmmta tmmnmvmmmma tmmnmmnmammx 311tCa11tCenree - tammammammar Utilities - annrnrnnrnmmma annrvrnnrvrmmmg annrvrnnrvmmma annrvrnnrvrmmmg Debt Service: Principal mamnrmv@,524 manmmmi,031 mv- -1,100 mammammfi69 1,163 mmnmmnmai,233 5.7% Inrere &,17ees mmmmmmm69 mmmmmm840 nmmnona.200 mmmmmmrr66 109 mammamm(9l) -45.5% Gramst8 Subsidies mrvmmmmnna anmmnmamva mmmmttmomx - arm r -r Paymennindlieam &Taxes rmmnmammax tmmnmmmm�x - rmmammammamr tmmmuuimuumur mmmmmmmmmrtr r -r TransfersrOut - - OthertServicesn&rChae esr mm-72,412 mmmm71,338 noon - 25,700 mmmnm12, 730 241,1400 mmmnmm74,400 mmmmmuaB4,400 mmnmmm74,400 mmmmvmn24,400 1,300 -5.1% Total Services & Charges m®54,280 X0,370 �i3,754 mmmnm90,648 48,429 muannan-48,757 m 7,818 tnmiavrunm@8,159 tnamrnnarra 18,461 munanattl 5,325 -24.0% Capital Total Expenditures by Type 895,790 945,954 1,018,599 452,186 1,036,510 1 1,064,200 1,091,551 1,121,146 1,151,706 17,911 1.8% E lain Si 'cant Revenue and E endimre Chan s Below: Savedt$ 5, 388tbyrtelocatingmUmmployeesrtonucity- ownedtparkingdotmi fewrblocksrfromrtherCounty- Cityt $ uilding Savedt$ 6000ibytf indingnnoremost- offectivemainingmptionst webimrs) Savedt$2,000tbymErr inatingrthe3 ,egaliSemicesdineritem Savedt$ 800tbyaeducingnoft wazempdatemostrfromr $2,000rto41,200 Saved41, 288tbyaeducingmf6cenupplyt budgetrfrom42,788rtot$1,500 Saved4600tbyaeducingtpostagetbudgetifrom44200rtor$3600 Saved41100ibyrreducingttwortraveltbudgettitem sifromi$1500not$400 Requestedtpersonnel mhange: nConvertrthemoler32- hourmssistantmitymttorneyipositiomtomr40- hommssistantmitytattorneytpositiom -- nLargernemmmnthea lth /benefitmxpendimre -- nGreatermppom nityrtoaetaintquab fied,mommittedmtaff -- mTher32 -hour per- weekmttomeysthavemoutinelyrworkedimorerthanr32dtoursipertweek. City of South Bend, Indiana 2016 Budget LegalrDepartmentr -r101 -0501 FundiSummaryr- rDescril2tion; rAccomglishments; rGoals; rKPI's Fund Description & Purpose TherLegalrDepartmentiprovidesxquahtytiegaltrepresentationrtorthexCityrofiSouthrB end'srMayor, rdepartments ,rcommissionsmndagenciesm ithratdedicatedrandiprof essionaily- skilledxstaff,refficiendyr andreo streffectively, rinrfurtherancerofrtherCity' srstrategicrgoals, mndrpxeservingrtherlegalandrethicalrintegrityrofrtherCity. 2015 Accomplishments & Outcomes r x- Continuedrref exxingreollecdonsrtoroutsiderfirmnvithr2015aeceiptsasrof rAugustrll, treflectingmr25% rincreaseroverr2014andanrSl %tmcreaserovexr2013rreceipt 2015rcollectionsrtordatet =1$214,536 2014rtotahcollectionst= r$171,828 2013rtotahcollectionst= 1$118,965 x- TooktproactiverstepsrtorreducerexcessiverforcerclaimsibyaneetingiregularlyrcvithrIntcmalrAff airsrtoridentifyrpotentialtproblemsandrprovidetguidanceronrtherhand lingrofrissues x- Aggressivelyrdefendedtpohccdlabilitytsuitsnvithseveralrfavoxabletresults, lincludingarverdictrinrfavorrofrtheiCityrinrartwo- dayrexcessiverforcerjuryrtria x- SpearheadedsuccessfulydefenserofidiscriminationirlaimsrunderrtherfederalrFairrHousingrAct. rThereffoxtalsotresultedrinrtherdevelopmentrofrCounty- widenvell- definedr reasonableaccommodationrpohciesmndrproceduresrthatrprotectrCityrtesidents. x -r Inr2013, rresearchedamewriawrestabhshingrMedicaidrReimbursements. rTherLegalrDepartmentreducatedrSBFDronrtbeflawrandtworkedrvithrthemrtorpreparerthertequisite documents. xTherCityrwastrecentlymotifiedrthatritrwilltreceivc= otalmfr $2,472,740.45rforryearsr20l l andt2012. rTherFiterDepartsnenttwillralsorreceiverreimbursement forryearsr2013- 2015 ,mndrtherforeseeablerfuture. x- AnrAssistantrCityrAttoxneyrwasappointedrtortherpositionrof rMagistraterjudgcrinrthetSt .rjosephiSuperiorrCourt. x- Achievedrfullstaf frngnvithtrecruitmentrofrfrvethighly- skilledattorneys x- ContinuedidevelopmentrofrrelationshipsnvithtNotrerDameandrValparaiso& wrschoolsnvithrinternandrextermpxograms x -r Developedrformrf orremployeesrtorrequestrpermissionrtorwork, reonsultrnxrconductrbusinessrinaddidonrtoxhexrorriusrCitytdutiesmndrintegxatedrtrainingrintor HumanrResourcesremployeerorientation x -r Processedrl044 ubhcrrecordsrre uestsrthrou hr ul ,r2015 2016 Department Goals & Objectives & Linkage to City Goals x -r Retaimprofessionalstaffrtoreontinuerprovidingrclientidepartmentsnvithsohddcgaladviceandreducation, rwhilerincreasingreff iciency, streamliningtprocessesandrreducingtcosts. Consequently,iCityrdepartmentsm ilhberevenibettexrequippedrtorproviderquahgrCityservicesrtospurreconomicrdevelopment. Key Performance Indicators KPI's 2017 City Long Term 2014 2015 2016 Measure Goal Type Goal Actual Estimated Target r- IdentificationroftmeaningfulrICPIsrcontinuesrtotbearchallenger foxrmunicipalr r r r r x x legalydepartments. r- Administrativestaff skillsrtrainingnvasridendfiedasarpriorityrinr2014andr r r r r x r supportstaffrengagedrinibasicskillsmaining. x x r r- Goingrforward, rutilizingrthesametplatformt( webinars) asrwemreruti lizingrforrattoxneys,x x x x supportstaffrwillrreceiveadditionalrrelevantttrainingrir eareasrofrcustomexservice x x x mndrofficeadministration, rincludingspecializedmainingxfoxtlegalrassistants. x r x ITypes:mutput,wfficiency,mffectiveness,tquafity,routcome,rtechnology 2016 Significant Chan es /Challen es /O ortunities with a focus on solutions r- TherLegahDepartmentrwillrretaintprofessionahstaffrtorcontinuerprovidingiclientidepartmentsnvithsolidxlegaladviceandreducation, rwhilerincreasingref ficiency,streamliningx processesmndrreducingrco sts TbctLegahDepartmentrwilhcontinuertomansformrthercurrentrexces siverforceditigationrcl imaterbynneetingrtegularlynvithipohcerinternahaf fairstpetsonnelr andrbyra essivel efendin asesatrtrial. City of South Bend, Indiana LegalrDepartmentr - -r101 -0501 FundrSummaryr- rFull- TimerEml2lo)�ees 2016 Budget Report ONLY Full -Time positions 2015 2016 2014 Amended 6/30/2015 Proposed Forecast 2017 2018 2019 2020 Position Actual Budget Actual Budget Staffing (Full-Time Employees) Non - Bargaining CorporationrCounsel uumnvrn '.0 mmnnunvl.0 tmn mnnvk.0 nvnvvmml.0 tmn mnw$.0 .0 nmmMw114.0 mmnnunvl.0 AssistantrCityrAttorney nnmmnmi;.0 mnmmnn@.0 rmmnmm .0 mnmmnn6.0 unmmnm6.0 .0 nnmmnm6.0 .0 AdministrativerAssistantrl .0 rnmmnn .0 umnmmn2.0 .0 umnmmn2.0 rnmmnnni.0 .0 .0 ExecutiverAssistant .0 mmn nn-rrl.0 nn .0 mmmnmrd.0 mmnmmni.0 rnmmnm:4.0 .0 MTMnnmvl.0 Part Time with Benefits CityrAttorney nnn n nmi .0 mnmmnmt.0 nnn n nnvk.0 .0 nnmrunin i.0 mnmmnrnt.0 nnmmnnii .0 mnmmnnil.0 AssistantrCity,tAttorney .0 nnmvu11i.0 uvinr,,,rnx my nmuvvmrf nwim711111Y nTi177717T r TotalrNon- Bargainingr umnmmn9.0 uimmunil 1.0 nmuvvm10.0 rnmmnn41.0 nmummif 1.0 1.0 nmm"wv11.0 mmmunil 1.0 Bargaining mrunmmrr nnnrmnrtrr � umvnnr� mmnmmrr nummrtmr nnnmvmrr nmvinnntr MITUMMITME xmvnw,r,� nmmmm�r rnmmnrmr nrntnntrmr mrxunri,rnz mvnl'F7'171'YIX mm11nrn nr mnnnvmrr ranuam= mrwlmrwr unrumnrur umvnwmr nnmmnmr nnwinnmr mmMmrmn nnimr m11111 Illlln7rilr� mmmInrrrf nmm�17171Y mmnmmrr nnmmnmr mmnmmrr nnmmnmr mmmnnnr um rvnin:r rnnun rnrnnnrrtrtr nnmmmnr mmmnmrr nnmmnmr tmnnty� nvimnmr� nuinYnmrtr rnmmnrmr nnn-urnrmr rnmmnmrr mm�mmrn nnnw,rimr rvimnvmrr nvrn,r„mr rmmm11mrr nmmnmrn trummTUrnr 1rt]Yil77n]Y7rr n177V]Vlbllr LV]Tr1nV]Tllr nn1ll117111Y trmnnnunr innnlnrl'TIr tmnmmrrn lllninnlr�r nlin77nnn7r llnn177nn!]r nlInlln]Ti17r nVnn7nnllr mmm11= rmmnrm mmnv�r nnn mnmmrmr rnvtrnnvr�r nmvntvmr mmnmmrr nnmmnmr � nmvri,m�x mmmnmrr rninvimrur nvvnnmr�r mmnn= mrvnwz� nmmnvntr TotalrBargaining trummMmtr nmmnnmr nmmnnnnr rmmnrmnt nnmm„� nnmmrr nr tnvuurvmr nnmmnmr umvnr,mr nrumm= nnlmmm�r mmMmmnr nnintvmnr mmmMrrnr mmnmmn rmmmmur mnmmrmr nmm�rnmr mmvri,m,r nnt� � nitnr„m„�- mmnmmrr nnnrmnrtrr mmnmmn rrmm�r n umvri,m�x � rnnun rmm11mmrr nnmmnmr mmnmmrr nnmmnmr minwril7YKK nn7n1rin7nr nnrin7Tll� nn7lllrinnli MIMMITM nnn-urnIr rnmmnrmr mm�mmrn nvinYnmr�r nvnnnnvtr nnlmnwrn rnmmnrmr m1111MMmrr MITUrn mrr nmummrn mrvinnwrr mnn7m,mz rvivrn mnntm�r rmnrnrwrrr nramrrrurn tmmm11rmr mm�lnmrtr Total Full-Time Employees 9.0 11.0 10.01 11.01 11.0 11.0 11.0 11.0 Explain Significant Staffing Changes Below: Convertrthersoler32- hourrassistantrcityrattomeytpositionrtorar40- hourras sistantrcityrattorneyrposidon. rAlthoughrthisrchanger willraddt$18,000rtorther budget,rtherbenefitsrare: - rLargerrreturnronrhealth /benefrtrexpenditure - rGreaterropp ortunityrtorretain rqualified,rcommittedrstaff - rTher32- hour - per- weekrattorneysrhaverroutinelyrworkedrmorerthanr32rhoursrperrweek. ACCOUNT NUMBER ACCOUNT DESCRIPTION GENERAT FUND 101 - 0501- 415.10 -01 REGULAR SALARIES LEVEL TEXT 01 6 ASST FULL TIME ATTORNEY (6 X 74,158) 1 EXECUTIVE ASSISTANT 2 ADMINISTRATIVE ASSISTANTS (2 X 38,951) 1 CORPORATE COUNSEL TOTAL FPE'S = 9.0 1 PART TIME CITY ATTORNEY 101 - 0501 - 415.10 -05 TEMPORARY SERVICES 101- 0501 - 415.10 -09 PEPNIANENT PART TIME 101- 0501 - 415.10 -10 HIRING BONUS 101 - 0501 - 415.11 -01 FICA - REGULAR LEVEL TEXT 01 REGULAR SALARIES $731,278 X 7.650 101 - 0501 - 415.11 -04 PERF - REGULAR LEVEL TEXT 01 REGULAR SALARIES $731,278 X 11.20% 101- 0501 - 415.11 -07 UNEMPLOYMENT COMP LEVEL TEXT 01 SALARIES $731,278 X 0.25% 101 - 0501 - 415.11 -08 GROUP INSURANCE - HEALTH LEVEL TEXT 01 LONGTERM DISABILITY: 11 EMP X $96 HEALTH INSURANCE COVERAGE: 7 EMP X $14,400 HEALTH INSURANCE REBATE 4 EMP X $1,560 101 - 0501 - 415.11 -09 GROUP INSURANCE - LIFE LEVEL TEXT 01 11 EMP X $120 10 2015 6/30/15 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 609,358 663,490 515,141 685,678 TEXT AMT 444,948 46,818 77,902 100,285 61,325 731,278 0 0 20,280 20,280 0 0 177,737 0 0 4,000 0 0 45,191 49,551 53,005 53,005 TEXT AMT 55,943 55,943 60,936 74,759 77,602 77,602 TEXT AMT 81,904 81,904 5,175 1,779 3,464 3,464 TEXT AMT 1,829 1,829 90,596 98,416 100,024 100,024 TEXT AMT 1,056 100,800 6,240 108,096 1,398 1,115 1,200 1,200 TEXT AMT 1,320 10 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 411,011 321,457 731,278 6,200 3,000 0 0 0 0 0 0 0 30,726 23,885 55,943 46,033 36,003 81,904 1,010 866 1,829 46,444 37,721 108,096 675 545 1,320 11 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSES ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 1,320 101 - 0501 - 415.11 -12 AUTO ALLOWANCE 1,600 3,500 2,400 2,400 2,100 1,800 3,600 LEVEL TEXT TEXT AMT 01 DEPARTMENT HEAD $300.00 X 12 MONTHS 3,600 3,600 101- 0501 - 415.11 -22 PARKING ALLOWANCE 5,466 4,987 3,700 3,700 3,011 2,447 0 LEVEL TEXT TEXT AMT 01 11 EMPLOYEES - MOVE TO CITY OWNED LOT FOR 2016 101 - 0501- 415.11 -24 CELL PHONE ALLOWANCE 280 420 660 660 245 210 660 LEVEL TEXT TEXT AMT 01 CITY ATTORNEY MONTHLY CELL ALLOWANCE $55 X 12 MONT 660 660 * PERSONNEL SERVICES 820,000 902,017 955,213 948,013 547,455 427,934 984,630 101- 0501- 415.21 -02 PRINT SHOP 2,765 1,534 2,344 2,344 1,114 960 250 LEVEL TEXT TEXT AMT 01 PRINT SHOP 250 250 101- 0501- 415.21 -03 CENTRAL STORES - OFFICE 918 1,138 700 700 145 145 700 LEVEL TEXT TEXT AMT 01 2016 ESTIMATE 700 700 101 - 0501 - 415.21 -04 OTHER - OFFICE SUPPLIES 4,816 895 500 2,788 2,499 2,499 1,500 LEVEL TEXT TEXT AMT 01 OFFICE SUPPLIES OTHER THAN THOSE OBTAINED FROM 1,500 CENTRAL SERVICES 1,500 101- 0501 - 415.21 -05 SMALL OFFICE EQUIPMENT 6,248 0 1,000 1,000 0 0 1,000 LEVEL TEXT TEXT AMT 01 OFFICE EQUIPMENT - UNANTICIPATED UPDATES TO EQUIP. 1,000 INCLUDES CHAIRS, FILE CABINETS, ETC. 1,000 101 - 0501 - 415.22 -60 COMPUTER SUPPLIES 6,763 0 0 0 0 0 0 11 ACCOUNT NUMBER ACCOUNT DESCRIPTION * SUPPLIES 101- 0501 - 415.31 -01 LEGAL SERVICES 101 - 0501 - 415.31 -06 OTHER PROFESSIONAL SVCS LEVEL TEXT O1 IN.GOV /CIVICNET PACER - DISTRICT COURT ON -LINE SERVICES OTHER 101 - 0501- 415.31 -71 CENTRAL STORES ALLOCATION LEVEL TEXT O1 2016 FIXED COST ALLOCATION #4 CENTRAL STORES 101- 0501- 415.31 -72 GIS ALLOCATION LEVEL TEXT O1 2016 FIXED COST ALLOCATION #6 GIS ACM FEE 101- 0501 - 415.31 -73 PRINT SHOP ALLOCATION LEVEL TEXT O1 2016 PRINT SHOP ALLOCATION #5 101- 0501 - 415.32 -02 POSTAGE / FREIGHT LEVEL TEXT O1 POSTAGE CHARGED BY ADMINISTRATION & FINANCE AVERAGING - $300/MONTH 101 - 0501 - 415.32 -21 TRAVEL - MILEAGE LEVEL TEXT O1 2016 ESTIMATE 101- 0501 - 415.32 -23 TRAVEL - HOTEL LEVEL TEXT 12 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 3,758 3,604 3,450 2,324 0 0 918 26 2,550 324 278 608 631 541 1,136 0 0 1,956 1,942 1,714 3,600 452 452 750 324 324 1,250 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 21,510 3,567 4,544 6,832 2,933 2,350 2,000 2,000 4,863 801 2,550 10,642 TEXT AMT 400 150 2,000 2,550 1,788 456 560 560 TEXT AMT 608 608 1,008 1,030 1,100 1,100 TEXT AMT 1,136 1,136 0 0 0 0 TEXT AMT 1,956 1,956 4,621 3,199 4,200 4,200 TEXT AMT 3,600 3,600 365 157 750 750 TEXT AMT 750 750 983 508 1,250 1,250 TEXT AMT 12 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 3,758 3,604 3,450 2,324 0 0 918 26 2,550 324 278 608 631 541 1,136 0 0 1,956 1,942 1,714 3,600 452 452 750 324 324 1,250 ACCOUNT NUMBER ACCOUNT DESCRIPTION O1 2016 ESTIMATE 101- 0501- 415.32 -24 TRAVEL - MEALS LEVEL TEXT O1 2016 ESTIMATE 101 - 0501 - 415.32 -25 TRAVEL - OTHER LEVEL TEXT O1 2016 ESTIMATE 101 - 0501 - 415.34 -02 LIABILITY INSURANCE LEVEL TEXT O1 2016 FIXED COST ALLOCATION #7 LIABILITY INSURANCE 101- 0501 - 415.36 -02 OFFICE EQUIPMENT LEVEL TEXT O1 FOR REPAIRS TO OFFICE EQUIPMENT COPIER ANNUAL MAINTENANCE COST 101- 0501 - 415.36 -04 COMPUTER EQUIPMENT LEVEL TEXT O1 2016 FIXED COST ALLOCATION #2 INFORMATION TECHNOLOGY 101 - 0501 - 415.37 -11 CAPITAL LEASE PRINCIPAL LEVEL TEXT O1 RICOH COPIER LEASE 2016 NO NEW LEASES EXPECTED IN 2016 101- 0501 - 415.37 -12 CAPITAL LEASE INTEREST LEVEL TEXT O1 RICOH COPIER INTEREST NO NEW LEASES EXPECTED IN 2016 13 2015 2015 2015 6/30/15 2016 2013 2014 ORIGINAL AMENDED Y -T -D YTD PROPOSED ACTUAL ACTUAL BUDGET BUDGET ACTUAL Actual BUDGET 1,250 1,250 222 45 1,000 1,000 152 152 200 TEXT AMT 200 200 143 55 500 500 74 49 200 TEXT AMT 200 200 5,340 2,868 3,344 3,344 1,953 1,674 2,989 TEXT AMT 2,989 2,989 4,056 1,735 500 500 10 10 2,120 TEXT AMT 500 1,620 2,120 4,356 4,776 5,108 5,108 2,980 2,554 4,999 TEXT AMT 4,999 4,999 2,524 1,031 1,100 1,100 569 569 1,163 TEXT AMT 1,163 1,163 49 240 200 200 66 66 109 TEXT AMT 109 13 ACCOUNT NUMBER ACCOUNT DESCRIPTION 101 - 0501 - 415.39 -10 SUBSCRIPTIONS LEVEL TEXT O1 THOMSON WEST $1,575 /MONTH SOFTWARE UPDATES - PRACTIC MASTER ADDITIONAL LIBRARY CHARGES 101 - 0501 - 415.39 -11 DUES & MEMBERSHIPS LEVEL TEXT O1 INDIANA MUNICIPAL LAWYERS ASSOCIATION /OTHER 101- 0501 - 415.39 -70 EDUCATION & TRAINING LEVEL TEXT O1 TRAINING FOR SUPPORT STAFF CONT. LEGAL EDUCATION - 8 ATTORNEYS INDIANA ASSOC. OF CITIES AND TOWNS * OTHER SERVICES & CHARGES ** CITY ATTORNEY * ** GENERAL FUND 14 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 12,116 10,541 20,300 475 475 500 5,342 1,223 4,000 30,652 20,648 2015 2015 2013 2014 ORIGINAL AMENDED ACTUAL ACTUAL BUDGET BUDGET 109 16,076 17,614 11,000 21,000 TEXT AMT 18,900 1,200 200 20,300 1,715 525 500 500 TEXT AMT 500 500 3,238 2,980 10,000 10,000 TEXT AMT 2,000 1,000 1,000 4,000 - - - - - -- 54,280 ------ - - - - -- ------ 40,370 - - - - -- 45,662 ------ - - - - -- 63,754 - - - - - -- 895,790 ------ - - - - -- ------ 945,954 - - - - -- 1,005,419 ------ - - - - -- 1,018,599 - - - - - -- 895,790 ------ - - - - -- ------ 945,954 - - - - -- 1,005,419 ------ - - - - -- 1,018,599 895,790 945,954 1,005,419 1,018,599 14 2015 6/30/15 2016 Y -T -D YTD PROPOSED ACTUAL Actual BUDGET 12,116 10,541 20,300 475 475 500 5,342 1,223 4,000 30,652 20,648 48,430 - - - - - -- ------ 581,865 - - - - -- 452,186 ------ - - - - -- 1,036,510 - - - - - -- ------ 581,865 - - - - -- 452,186 ------ - - - - -- 1,036,510 581,865 452,186 1,036,510