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Home My WebLink About082015 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 20, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING OF BIDS A. 2015 Utility Cut Repairs — Project No. 115 -075 1. Funding: Sewer Operations & Maintenance and Water Works Operations (641.0621.792.36.07 & 620.0640.606.31.51) 2. LICENSES AND PERMITS A. Residential Block Party 1. Applicant: Tim Scott a) Event: Monroe Park Neighborhood Pot Luck Block Party b) Location: East South Street from St. Joseph Street to South Carroll Street c) Date /Time: August 16, 2015; 11:30 a.m. to 5:00 p.m. d) Ratify REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: August 6, 2015; Regular Meeting: August 11, 2015 and Claims Review: August 18, 2015 2. OPENING OF BIDS A. Wastewater Treatment Plant Secondary Treatment Improvements — Project No. 114 -053 1. Funding: 2012 Sewer Bond, Wastewater Capital Improvements (661.063 0.415.42.06) B. East Bank Sewer Separation —Phase 5 —Project No. 114 -062 1. Funding: 2012 Sewer Bond & REDA TIE (429.1050.460.31.02) C. One (1) or More, 2015 or Newer, Pavement Marking Machine (Spec AA) 1. Funding: Traffic & Lighting Capital Lease Principal & Interest (202.0607.431.37.11 &.12) D. One (1) or More, 2015 or Newer, All Wheel Drive SUV Police Patrol Vehicle (Spec AB) 1. Funding: Police Department Capital Lease Principal & Interest (404.00401.415.37.11 & .12) E. One (1) or More, 2015 or Newer, 3'/2 Ton Utility Truck with Crane (Spec N) 1. Funding: Water Works Capital (622.0640.415.43.02) F. One (1) or More, 2015 or Newer, Mid -Size Four Door Sedan Automobile 1. Funding: Engineering Department Capital (101.0602.431.37.11 &.12) GARYA.GILoT DAVIDP.RELos ELIZABETH A. MARADIK BRIANJ. PAWLOWSKI JAMEs A.MuELLER Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 20, 2015 -10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 3. OPENING OF QUOTATIONS A. Handheld Raman Identification Device for Detection of Narcotics, Explosives and Hazmat Chemicals 1. Funding: Non - Reverting (299.0801.421.43.06) 4. AWARD BIDS AND APPROVE CONTRACT A. Ignition Park South, Phase I, Infrastructure Removal- Project No. 115 -085 1. Company: C & E Excavating, Inc. 2. Amount: $176,137.50 3. Funding: RWDA TIF (324.1050.460.42.01) 5. CHANGE ORDERS A. Western Avenue Streetscape -Project No. 114 -085A 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $17,552.48 4. Percent of Increase: .97% 5. Revised Contract Amount: $1,830,627.28 6. Funding: TIE Infrastructure Bond B. Lincolnway West Corridor Improvements -Project No. 114 -033A 1. Company: Fuerbringer Landscaping & Design, Inc. 2. Change Order No.: 1 3. Increase Amount: $2,500 4. Percent of Increase: 1.10% 5. Revised Contract Amount: $229,705 6. Funding: Major Moves (412.0602.431.42.03) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Lincolnway West Corridor Improvements -Project No. 114 -033A 1. Company: Fuerbringer Landscaping & Design Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($7,600) 4. Percent of Decrease: (3.31 %) 5. Total Percent of Change: (2.24 %) 6. Revised Contract Amount: $222,105 7. Funding: Major Moves (412.0602.431.42.03) B. Southwood Sewer Separation - Project No. 112 -042 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 3 (Final) 3. Increase Amount: $6,251.46 GARYA.GILoT DAVIDP.RELos ELIZABETH A. MARADIK BRIANJ. PAWLOWSKI JAMEs A.MuELLER Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 20, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 4. Percent of Increase: .31% 5. Total Percent of Change: 3.24% 6. Revised Contract Amount: $2,015,112.95 7. Funding: 2011 Sewer Bond (659.0621.415.42.05) 7. PROJECT COMPLETION AFFIDAVIT A. Removal of Lead -Based Paint at Ivy Tower— Project No. 114 -011 1. Company: Interstate Environmental Services, Inc. 2. Final Contract Amount: $2,926,576.45 3. Funding: AEDA TIF (324.1050.460.31.06) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Hotel LaSalle Renovations: Package B Rebid — Roofing, Soffits and Sheet Metal Flashing and Trim — Project No. 115 -033B 1. Funding: RWDA (324.1050.460.42.02) B. South Entrance Improvements at the Century Center — Project No. 115 -014 1. Funding: Hotel Motel Tax (7304.42010.000.0099) C. Masonry Repairs at the Century Center, Phase I — Project No. 115 -015 1. Funding: Hotel Motel Tax (7304.42010.000.0099) D. Wastewater Treatment Plant Belt Filter Press Rehabilitation — Project No. 115- 082 1. Funding: Environmental Services, Wastewater Repair and Maintenance Other Equipment (641.0630.793.36.05) 9. RESOLUTIONS A. No. 45 -2015 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area 1. Description: Portage Township (Westem/Mayflower Annexation Area) B. No. 47 -2015 — A Resolution of the Board of Public Works of the City of South Bend, Indiana on Disposal of Obsolete /Unfit Vehicles and Equipment 1. Description: Disposal by Auction of Obsolete and/or Unfit Vehicles from Multiple Departments C. No. 48 -2015- A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Policy for Loading and Unloading of Children at Daycare Facilities. 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Supplement to Agreement — SunGard Public Sector, Inc. 1. Description: Adding Mobile Work Orders and NaviLine Interface GARYA.GILoT DAVIDP.RELos ELIZABETH A. MARADIK BRIANJ. PAWLOWSKI JAMEs A.MUELLER Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 20, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $9,440.00; Plus $915.54 per Month Access Fee 3. Funding: IT Operating (404.0627.415.36.04) B. Amendment to the Contract — Habitat for Humanity of St. Joseph County 1. Description: Expand Service Area for Rehabilitation of Foreclosed Property 2. Amount: No change in contract amount 3. Funding: CDBG (212.1001.460.39.30) C. Agreement for Programs and Services — Habitat for Humanity of St. Joseph County 1. Description: Rehabilitation of a Foreclosed Property at 1342 Bissel St. 2. Amount: $123,000 3. Funding: NSP3 (212.1001.460.39.30) D. Licensing Agreement Renewal —CDWG 1. Description: Three Year Renewal for Microsoft Office and Email Subscriptions 2. Amount: $175,168.57/Year; $525,505.71 for Three Years 3. Funding: IT Operations (404.0672.415.36.04) E. Special Purchase 1. Description: Purchase of Three (3) Undercover Police Vehicles for Narcotics Unit 2. Amount: $42,000 3. Funding: Police Vehicle Lease Principal and Interest (404.0401.415.37.11/.12) F. Professional Services Agreement— St. Joseph County Chamber of Commerce 1. Description: 2015 Grow St. Joseph County Agreement through Dec. 31, 2015 2. Amount: $115,000 3. Funding: EDIT (408.0401.415.39.30) G. Amendment No. 3 to Professional Services Agreement — Abomnarche Consultants, Inc. 1. Description: Prepare Easement Drawings; Grading Plan; and Increase Construction Administration for Ignition Park Infrastructure, Phase IC (Project No. 114 -063) 2. Amount: NTE $5,200 3. Funding: RWDA TIE (324.1050.450.42.03) H. Special Purchase —Morton Salt 1. Description: Substantial Savings on Road Salt for 2015/2016 Winter 2. Amount: $77.75 /Ton; Approximately 8,500 Tons 3. Funding: MVH (202.0607.431.23.40) 11. LICENSES AND PERMITS A. Processions GARYA.GILoT DAVIDP.RELos ELIZABETH A. MARADIK BRIANJ. PAWLOWSKI JAMEs A.MuELLER Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 20, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Applicant: Riley High School a) Event: Riley High School Homecoming Parade b) Date /Time: September 11, 2015; 5:00 p.m. to 6:30 p.m. c) Favorable Recommendations 2. Applicant: Downtown South Bend a) Event: First Fridays Marching Band Parade b) Date /Time: September 4, 2015; 5:15 p.m. to 7:15 p.m. c) Favorable Recommendations; Police state Washington St. must remain open of pedestrians with no parking for arrival of pre-arranged escort at 6:15 -6:45 p.m. B. Sidewalk Cafe 1. Applicant: Finnies Next Door a) Location: 233 South Main Street; Tables on Wayne St. Entrance Side b) Times: Sunday — Saturday 11:00 a.m. to 11:00 p.m. c) Favorable Recommendations C. Placement of Honorary Sign 1. Applicant: Henry Davis, Jr. a) Location: Olive Street between Orange & Lincoln Way West b) Description: Add Commemorative Sign: Al Carothers Lane c) Favorable Recommendations /Requirements met 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1226 Haney Street b) 1322 South 29v' Street c) 746 S. Meade St., La Casa De Amistad 2. All criteria has been met B. New Installation - No Parking Anytime 1. Location: Deceleration Lanes for Johnson Road at Garden Terrace & Place Drive 2. All criteria has been met. C. New Installation - Two -Way Traffic; Yellow Centerline Pavement Marking 1. Location: Bellewood Drive at Washington High School 2. All criteria has been met. D. New Installation — Ford Street between S. Kenmore and S. Camden Streets 1. Install Stop Signs for East and Westbound Ford Street at the S. Lake and S. Kentucky Streets Intersections (Install4 signs, total) 2. Remove Stop Signs for Ford Street at the S. Dundee and S. Falcon Street Intersections (Remove 4 signs, total) GARYA.GILoT DAVIDP.RELos ELIZABETH A. MARADIK BRIANJ. PAWLOWSKI JAMEs A.MUELLER Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION August 20, 2015 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 3. Revise Stop Control at the Ford Street and S. Kenmore and S. Camden Streets Intersections to Stop Ford Street (Move 2 signs from N -S to E -W) 4. All criteria has been met. 13. CLAIMS 14. PRIVILEGE OF TBE FLOOR NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARYA.GILoT DAVIDP.RELos ELIZABETH A. MARADIK BRIANJ. PAWLOWSKI JAMEs A.MUELLER Page 6