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HomeMy WebLinkAbout07/28/2015 Board of Public Works MeetingREGULAR MEETING JULY 28, 2015 245 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m, on July 28, 2015, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth Maradik, and Brian Pawlowski present. Also present was Board Attorney Michael Schmidt. Mr. Pawlowski stepped out of the meeting temporarily. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on July 9, 2015; July 14, 2015; and July 21, 2015 were approved. CHANGES TO THE AGENDA Mr. GiIot noted the Board has been asked to table the Opening of Utility Cut Repairs bid; the request to reject the Parking Garage Deck Coatings bid; and the adoption of Revised Specifications and Design Standards. TABLE OPENING OF BIDS — 2015 UTILITY CUT REPAIRS — PROJECT NO. 115-075 LEWAGE OPERATIONS AND MAINTENANCE FUND WATER WORKS OPERATION Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bid opening was tabled. OPENING OF QUOTATIONS — 2015 SOUTH BEND WATER WORKS LEAK SURVEY (WATER WORKS OPERATIONS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: M. E. SIMPSON COMPANY 3406 Enterprise Ave. Valparaiso, IN 46383 Quotation was submitted by John H. Van Arsdel QUOTATION: Item No. Est. Q Item Unit Price 1 550 Miles to be surveyed $150.00 ($82,500.00 lump sum fee for 550 miles surveyed. Additional miles at $150,00 per mile) MI-ALD SERVICES LLC DBA AMERICAN LEAK DETECTION P. O. Box 2073 Portage, MI 49081 Quotation was submitted by Jeff Meckley QUOTATION: Item No. Est. Q Item Unit Price Per Mile $137.50 530 est. miles Total $72,875 Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above Quotations were referred to Water Works for review and recommendation. Attorney Michael Schmidt requested the math in the bids be checked and confirmed. AWARD BID — TWO MORE OR LESS 2015 OR NEWER LARGE 4X4 FOUR -DOOR UTILITY VEHICLES FIRE DEPARTMENT CAPITAL Mr, Jeffrey Hudak, Central Services, advised the Board that on July 14, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the unit price amount of $46,827.00 plus CNG Fuel System Option in the amount of $9,500.00 for a total REGULAR MEETING JULY 28. 2015 246 purchase price of $56,327.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — TWO MORE OR LESS 2015 OR NEWER STANDARD 4X4 FOUR DOOR UTILITY VEHICLES FIRE DEPARTMENT CAPITAL Mr, Jeffrey Hudak, Central Services, advised the Board that on July 14, 2015, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevrolet, 636 West McKinley Avenue, Mishawaka, Indiana 46545, in the unit price amount of $38,702.00 plus $38.00 for Option A, Wiring Provisions (horns/siren); $56.00 for Option Wiring Provisions (grille lamps, flasher, and speaker/siren); and Options C, CNG Fuel System in the amount of $9,500.00 for a total purchase price for two vehicles of $96,592.00. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Relos seconded the motion, which carried. AWARD BID — TEN (10) CARDIAC MONITORS/DEMBRILLATORS (FIRE DEPARTMENT CAPITAL Assistant Fire Chief Andrew Meyer advised the Board that on July 14, 2015, bids were received and opened for the above referenced project. After reviewing those bids, Chief Meyer recommended that the Board award the contract to the lowest responsive and responsible bidder Bound Tree Medical, LLC, 5000 Tuttle Crossing Blvd., Dublin, OH 43016, in the unit price amount of $22,117.51 each price plus Wireless 12 Reception Package at $19,990 and annual Service and Optional Package at $14,809.80; less Trade -In Amount of $7,500 for a total award of $248,474.80 for ten (10). In his memo, Chief Meyer noted that Bound Tree did not deduct their credit of $7,500.00 for the trade-in. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which carried. AWARD BID — EQUIPMENT PURCHASE FOR NELLO CORPORATION, PHASE III — PROJECT NO. 115-070 (RWDA TIF) Mr. Mike Carey, Engineering, advised the Board that on July 23, 2015, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Carey recommended that the Board award the contract to the lowest responsive and responsible bidder Alltra Corporation, PO Box 370, 1600 Partridge Rd., Dewey, OK 74029, in the amount of $595,811.00. Mr. Gilot asked if Nello Corporation had signed off on this bid award. Mr. Michael Carey, Engineering, stated he requested in an email that they forward a letter on their letterhead, approving the award to Alltra Corporation as outlined above. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bid be awarded subject to receipt of a letter of concurrence from Nello Corporation. Ms. Maradik seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — HILL STREET IMPROVEMENTS PHASE II — PROJECT NO. 113-024A (REDA TIF) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 SR 23, South Bend, Indiana 46614, indicating the Final Completion Date be extended ninety (90) days, from July 31, 2015 to October 31, 2015. The Substantial Completion Date will remain July 31, 2015. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — IGNITION PARK INFRASTRUCTURE PHASE 1C— PROJECT NO. 114-063A (RWDA TIF) Mr. Gilot advised that Mr. Dan Jones, Engineering, has submitted Change Order No. 3 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the contract amount be increased by $29,967.00 for a new contract sum, including this Change Order, of $3,787,035.51. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2), MORE OR LESS 2015 OR NEWER MID -SIZE FOUR -DOOR SEDAN AUTOMOBILES (ENGINEERING DEPARTMENT CAPITAL LEASE PRINCIPAL & INTEREST) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. REGULAR MEETING JULY 28, 2015 247 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS TWO (2), MORE OR LESS 2015 OR NEWER ALL -WHEEL DRIVE SUV POLICE PATROL VEHICLES (POLICE CAPITAL LEASE PRINCIPAL AND INTEREST) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE 1 OR MORE 2015 OR NEWER PAVEMENT MARKING MACHINE TRAFFIC AND LIGHTING CAPITAL LEASE PRINCIPAL AND INTEREST In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was approved. APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE FOR THE RECEIPT OF BIDS — ONE OR MORE 2015 OR NEWER 3 %2 TON UTILITY TRUCK WITH CRANE WATER WORKS CAPITAL) In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to reject all bids for the above equipment due to none of the bidders able to meet the delivery requirements. Mr. Hudak requested the Board approve his request to re -advertise for the receipt of bids for the vehicle. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above request was approved. TABLE REQUEST TO REJECT BIDS AND RE -ADVERTISE FOR THE RECEIPT OF BIDS — 2015 PARKING GARAGE DECK COATINGS — PROJECT NO. 115-074 PARKING GARAGEFUNDI In a memorandum to the Board, Ms. Blair Bennett, Engineering, requested permission to reject all bids opened on July 23, 2015, for the above project due to all of the bids received being over the budget. Mr. Corbitt Kerr, Engineering, informed the Board that they are asking the rejection of bids be tabled at this time until budget issues can be reviewed. Therefore, upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the above request was tabled. TABLE ADOPT REVISED PREVAILING SPECIFICATIONS AND DESIGN AND CONSTRUCTION STANDARDS Mr. Corbitt Kerr, Engineering, requested the Board table this at this time due to the delay of the opening of bids for the 2015 Utility Cuts. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Relos and carried, the Board tabled the request. ADOPT RESOLUTION NO. 38-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND iNDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 38-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on July 1, 2015, Firefighter James Burkus retired from the South Bend, Indiana, Fire Department after thirty-seven plus (37+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and REGULAR MEETING JULY 28, 2015 248 WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: L The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 28th day of July, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 39-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms, Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 39-2015 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on June 29, 2015, Firefighter Scott Ambrose retired from the South Bend, Indiana, Fire Department after Seventeen plus (17+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and REGULAR MEETING JULY 28 2015 249 WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 28th day of July, 2015. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 40-2015 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO, 40-2015 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Officer Michael Suth, retired effective August 4, 2015, from the South Bend Police Department after twenty (23) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL49961, Model No. P229, a .40 Caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. Adopted this 28th day of July, 2015. REGULAR MEETING JULY 28, 2015 250 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Elizabeth A. Maradik ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Fundina Second Contract Near Northwest Acquisition — $200,600 Relos/Maradik Neighborhood Rehabilitation Project (CDBG) Contract Near Northwest CDBG Activity Delivery $40,000 Relos/Maradik Neighborhood (CDBG) Contract Near Northwest Administration Activity $50,000 Relos/Maradik Neighborhood (CDBG) Contract Habitat for Vacant & Abandoned $115,000 Relos/Maradik Humanity Building Rehabilitation (CDBG) Contract South Bend Acquisition — $206,723 Relos/Maradik Heritage Rehabilitation Project (CDBG) Foundation Contract South Bend CDBG Activity Delivery $45,000 Relos/Maradik Heritage (CDBG) Foundation Contract South Bend Administration Activity $42,500 Relos/Maradik Heritage (CDBG) Foundation Contract Dept. of South Bend Home $200,000 Relos/Maradik Community Improvement Program (CDBG) Investment Contract Dept. of CDBG Activity Delivery $300,000 Relos/Maradik Community (CDBG) Investment Contract Dept. of Activity Delivery/Housing $74,787 Relos/Maradik Community Counseling (CDBG) Investment Amendment Near Northwest Add Additional Property to $178,000 Maradik/Relos to Contract Neighborhood, be Rehabbed to Scope of (No Change in Inc. Work Contract Amount) (NSP 1) License Fraternal Order Allow South Bend Police $25,000 1" Relos/Maradik Agreement of Police (FOP) use of Firing Range at year; $25,500 23527 St. Rd. 23; Four (4) 2n° Year; Year Agreement with 2% $26,000 3`a Increase each Year year; $26,500 4th year; Plus One Time Lease Hold Improvement of Paving of Road by City (General Fund) Amendment Abonmarche Additional Design at NTE $3,800 Relos/Maradik No. 2 to Consultants, Ignition Park Buildings 1 & (RWDA TIF) Professional Inc. 2 to add Exterior Cooling Services Towers Agreement Amendment Jones Petrie Additional Survey, Design, NTE $108,353 Relos/Mamdik REGULAR MEETING JULY 28, 2015 251 No. 1 to Rafinski and Permitting Services for (RWDA TIF) Professional Corporation Storm Water Discharge; Services Roundabout Conceptual Agreement Design for Bartlett St., Chippewa St. and Marion St. Proposal Emerson UPS System Maintenance $1,832.30 Relos/Maradik Network Power to Prevent Data Loss (Police during Power Outages for General Fund) Police Department Professional Alliance South Entrance $16,725 Relos/Maradik Services Architects Improvements and New (Hotel/Motel Agreement Entrance into Convention Tax & SMG) Hall B at Century Center Amended and Ivy Tech Amend Current Contract to N/A Relos/Maradik Restated Delegate more Municipal Responsibility on Ivy Tech Storm Sewer for MS4 Program and System (MS4) August 2015 Audit Agreement Professional EPOCH Masonry Repairs at $21,015 Relos/Maradik Services Architecture + Century Center, Project No. (Hotel/Motel Agreement Planning, LLC 115-015 Tax) Professional Troyer Group, Construction Inspection $110,630.31 Relos/Maradik Services Inc. Services for Harrison (80/20 Match Subject to Contract Primary Safe Routes to with INDOT) INDOT School (LRSA) Approval Professional Troyer Group, Construction Inspection $39,540 (80/20 Relos/Maradik Services Inc. Services for Coquillard Match with Subject to Contract Primary Safe Routes to INDOT) INDOT School (LRSA) Approval Professional VS Engineering Design Services for Perley $91,100 Relos/Maradik Services Primary Safe Routes to (80/20 Match Subject to Contract School with INDOT) INDOT Professional VS Engineering Design Services for (LRSA) $99,500 Approval Relos/Maradik Services Lincoln Primary Safe (80/20 Match Subject to Contract Routes to School with INDOT) INDOT (LRSA) Approval BOARD MEMBER REJOINS MEETING IN PROGRESS Mr. Pawlowski rejoined the meeting in progress. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license nnnlir.nt;rm—,— ,,,- +-A Applicant Description Date/Time Location Motion Carried Keller Park Residential August 15, Queen St. from Maradik/Relos Neighborhood Block Party— 2015; 10:00 Kessler Blvd. to Association a.m. to 1:00 Allen St. p.m. On The River Non- August 7-9, Jefferson Blvd. from Maradik/Relos Festival Residential 2015; 6:00 St. Joseph St. to Block Party P.M. to 11:00 Niles Ave. p.m. Kite Realty Non- August 1, Eddy St. from Relos/Maradik Group Residential 2015; 7:00 Napoleon to Angela Block Party a.m. to 4:00 Blvd. p.m. South Bend Non- August 15, Orange St. from Pawlowski/Maradik Chapter of Residential 2015; 8:00 College St. to Indiana Black Block Party a.m. to 12:00 Birdsell St. REGULAR MEETING JULY 28, 2015 252 Expo * p.m. Barbara Procession August 8, On Route as Pawlowski/Relos Hawkins- 2015; 8:00 Submitted Subject to Cleveland a.m. to 12:00 Participants staying p.m. on Sidewalks Riley High Procession September 11, On Route as Tabled School 2015; 4:00 Submitted; Pawlowski/Maradik p.m. to 6:30 Mr. Pawlowski p.m. stated there is an issue with the route being on Ireland Rd., a main arterial, and a gap in the route that needs to be resolved Center for Procession September 13, On Route as Relos/Maradik Hospice Care 2015; 7:00 Submitted a.m. to 6:00 p.m. Frank's Place Sidewalk Cafe 327 W. Marion Maradik /Relos 'Mr. Pawlowski noted the Police Department and Community Investment recommended a different location due to Orange St. being a major artery and direct route for public safety response. He asked Mr. Murray Miller, Petitioner, if a different location could be utilized, such as one of the less -traveled side streets. Mr. Miller questioned why the Board would have an issue with this location when there are events approved in the center of downtown and Eddy St. is closed all the time. Mr. Pawlowski noted the issue with this one is the location of a Fire Station on the corner, and this route a main arterial for them, as well as Police. He stated he was hoping to minimize disruption of this route. Mr. Miller informed the Board that they use the Martin Luther King Center on one side of the street, and the church on the other side for this event. He explained that children will be crossing back and forth on the street. Mr. Pawlowski asked why they couldn't cross at the crosswalk with assistance from Public Safety personnel and asked Mr. Miller if he could work on moving to a side street next year, and cross at the crosswalks. Mr. Miller stated he would let the committee know, adding he was only one person on the committee. Mr. Gilot stated he has asked all of these questions before when this request was originally brought to the Board. He stated there is a need for a classification of what is a "major arterial", noting that he didn't feel this section of Orange St. is one. Mr. Eric Horvath, Public Works, stated he could provide that list, but Public Safety would need to send their own list of main arterial routes. TABLE PETITION TO VACATE THE SECOND EAST/WEST ALLEY NORTH OF NORTHSIDE BLVD. FROM PARRY ST. TO FIRST NORTH/SOUTH ALLEY Mr. Gilot indicated that Denise and Bobby Clark, 521 Parry St, South Bend, IN 46617, have submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, and Community Investment. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Engineering Department. Per the City Engineer, the City is planning on running a sewer through that alley, therefore, would object to a vacation without proper easements. Attorney Michael Schmidt stated after review, the Ordinance does not provide for future utility easements, only existing ones, so an easement will need to be drawn -up prior to this vacation. Therefore, Mr. Relos made a motion to table this item until the easement is completed. Ms. Maradik seconded the motion which carried. Mr. Relos also requested the description of the location be reviewed on this petition, noting there is uncertainty whether this is actually a street or an alley. REGULAR MEETING JULY 29, 2015 253 FAVORABLE RECOMMENDATION - PETITION TO VACATE PORTIONS OF RIGHT OF WAY AT IRELAND RD. ON EAST SIDE OF MAIN STREET AND OLD MAIN ST. AT LAFAYETTE BLVD. (FORMERLY WALTER ST.) Mr. Gilot indicated that Mr. Corbitt Kerr, City of South Bend Engineering, on behalf of the City, has submitted a request to vacate the above referenced portions of right-of-way that were originally acquired for the development and construction of the Main -Lafayette Connector and are now "excess" due to the completion of the project for more than a year. Therefore, Mr. Relos made a motion recommending approval of the request for vacation. Ms. Maradik seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1417 Mishawaka Ave 2121 Linden REMARKS: All criteria has been met APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE —52468 LAUREL ROAD — SEWER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ericka Tijerina, 52468 Laurel Road, South Bend, Indiana, 46637. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the above referenced property located in the N/E '/4 of Sec 23, T38N, R2E, Clay Township, St. Joseph County, IN Approx. 250 Feet North of Darden Road on East side of Laurel Road (Key 4 002-1005-0058904), the owner waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Relos made a motion that the Consent be approved. Ms. Maradik seconded the motion, which carried. RATIFY RELEASE OF CONTRACTOR BOND Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bond be released as follows: Business Bond Type yP Approved/ Effective Date Released Givens Property Investors, Inc. Contractor I Released August 19, 2015 Aar 17 P1 _A .t " - ==•"u� U ....,...,.. «xa< tau Bonus release as outlined above be ratified. Ms. Maradik seconded the motion, which carried. APPROVE CLAIMS Mr. Relos stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal .,..A ,. ....:r_� r_.. .wa u..0 Cc.uucu fur itccura.cy. Name Amount of Claim Date City of South Bend $1,226,279.06 07/28/2015 City of South Bend $4,498,224,33 07/28/2015 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Relos seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Cecil Eastman, Administration and Finance, City of South Bend, asked what regulation the Board follows in giving retiring Police Officers their service weapon upon retirement. He asked if it is based on policy or Ordinance. Mr. Gilot stated it's a City policy. Ms. Martin, Clerk of the Board, added it is also written in City Ordinance. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:28 a.m. REGULAR MEETING JULY 29, 2015 254 BOARD OF PUBLIC W RKS Gary A. 6ilot, President David P. Relos, Member ElizabethA - k, Member ember Ja�es Mueller, Member ATT SST: Liqha M. Martin, Clerk